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2007-842-Minutes for Meeting October 03,1979 Recorded 6/19/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS Z001~~~~ COMMISSIONERS' JOURNAL 0611912007 11;11;01 AM IIIIIIII II~IIIIIIIII~IIII I I III 2007-849 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS October 3, 1979 - CO.URTDAY_.MINUTES Chairman Shepard opened the meeting of October 3, 1979 at 10:00 a.m. with all Commissioners present. Also present was Mr. Howard Rankin, Mr. Howard Kraus both for Seventh Mountain; Mr. Charlie Plummer for the Neff Road discussion and Mr. Tom Gilnor for the Neff Road discussion. The first item on the agenda was the annexation of the Rural Fire Protection District #2 final hearing. Chairman Shepard read the order into the record. Commissioner Paulson moved to approve the order. Commissioner Young seconded the motion. Commissioner Paulson--aye. Commissioner Young--aye. Chairman Shepard--aye. Motion carried. Next on the agenda was consideration for adoption--ordinance 203.10, regulating alarm equipment, alarm equipment supplies, alarm monitoring services, and security personnel. Chairman Shepard read the ordinance into the record by title. Commissioner Paulson asked if someone from the Sheriff's department should be present at the reading. Commissioner Young stated that this ordinance would need two readings. Commissioner Young stated that the record should show that the first reading of this ordinance was held on October 3, 1979 and the second one would be October 17, 1979. Lou Dvorak said that the Sheriff's office had asked for the ordinance to be written and now it is to be double-checked if the Sheriff's department knows of the ordinance. Commissioner Paulson asked Mr. Dvorak if alarm suppliers, city police etc. were notified that this ordinance was written. Mr. Dvorak said that he was not aware that these persons had been notified. It was left with the secretary to double-check and send copies to the city police department, the Sunriver police department:1and to all major alarm suppliers in the County. Next item taken off the::agenda was consideration for adoption Amendment to Ordinance PL-1. Mr. Dvorak said that this version of PL-1 varies from the original PL-1 in that this ordinance allows County Counsel to be the advisory source of information for the Planning Commission rather than the District Attorney. This version also sets forth that a planning commission member may hold office for 2 consecutive terms (one term being 2 years) then he must wait 4 years before he can again be qualified to return to the Commission. Commissioner Paulson said he would go so far as to make the limit of years a member may hold office up to six years(3 terms). Commissioner,Paulson}did not think that there should be any limitation as,he believes,experience3s" the best Teacher. That change will be made in the ordinance. The second reading will be October 17, 1979. Next on the agenda was a Declaration of Dedication of a road to the county. Chairman Shepard read the document into the record as well as the legal description of the property to be dedicated. Commissioner Young moved to accept the dedication of the designated road to be a public road. Commissioner Paulson seconded the motion. Commissioner Paulson asked what is the purpose of this dedication. The purpose of this dedication is to provide access as shown on the map. Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried. Lou Dvorak brought up a matter involving a zone change from A-1 Exclusive Agricultural to AR-1 Exclusive Agricultural UBC. This order was passed by the Board on October 2, 1979. Lou advised the Board that he had wrongly advised them as to where certain properties discussed were located and asked the Board to recind that order. Commissioner Young moved to rescind the order. Commissioner Paulson seconded the motion. Commissioner Young--aye. Commissioner Paulson-- aye. Chairman Shepard--aye. Motion carried. 1 Next on the agenda was a matter concerning Reid School. An order had been passed by the Board that had a property line error in it. After discussing the correction, Commissioner Young moved that the Board approve hte corrected order of acceptance to include the area deleted in the first order. Commissioner Shepard seconded the motion. Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard-- aye. Motion carried. Another matter brought up was in the matter of a right-of-way easement for CENTRAL ELECTRIC COOPERATIVE, INC. Commissioner Paulson moved for approval of the easement. Commissioner Young seconded the motion. Commissioner Paulson--aye. Commissioner Young--aye. Chairman Shepard--aye. Motion carried. Commissioner Paulson read the right-of-way easement into the record. Next on the agenda was Neff Road. Charles Plummer and Tom Gilnor were present to discuss the item. It was moved by Commissioner Young to remove his standing motion from the table. The motion was as follows: The property that Mr. Fancher gave to the county for the purpose of straightening and improving Neff Road, be returned to him, as it is not going to be used by the County. Chairman Shepard went through a brief history of the discussions previously had. After disucssion, Chairman Shepard asked Tom Gilnor if the bike lanes monies would be endangered by not using this property. Tom Gilnor did not believe that the monies would be endangered. Commissioner Paulson later seconded the motin of Commissioner Young. Commissioner Young--aye. Commissioner Paulson--aye. Chairman Shepard--no. Motion carried. Lou Dvorak commented that he did not know if it was legal to give back land that had been given to the County. He said that a reconveyance agreement would have to be drawn up. He said that he would pursue this document. He also stated that the Board's decision should have been founded on the basis of some findings. Commissioner Paulson expressed consideration for people who write to the Commissioners for answers or to express their opinions and these people never receive any kind of reaction from the Commissioners. He suggested that a form letter be drawn up and sent to these people such as:"We appreciate you taking the time to write to us and we are currently working on this problem, etc." Commissioner Young feels that this type of letter would be most appropriate. The idea of putting such a letter into the secretary's typewriter(which has a small memory) was toyed with. Lou Dvorak said that his typewriter has a much larger memory and would probably be more practical. No action was taken. Commissioner Paulson also brought up another matter of possibly having public meetings so that all members of the staff could come in and talk to the Commissioners and review problems or just to talk about different ideas. There wasn't much discussion on that. Chairman Shepard "threw" out the idea onto the floor for consideration the prospect of having the personnnel of different departments come to talk with the Board without the Department Heads. Charlie Plummer was present at the meeting so Chairman Shepard asked him what he thought of that idea. Mr. Plummer did not feel that it was right for personnel to go to the Board with personnel problems without consulting the department head first to see if he could or would do anything about the problem. No action was taken on this matter either. Commissioner Paulson had another matter to bring up regarding the Econimic Analysis Committee. Mr. Paulson said that it had been stated by quite a few members of the committee that Representative Tom Throop be appointed to the Committee. Chairman Shepard asked why the committee needed another member. Commissioner Paulson said that if Representative Throop were made part of the Committee it would strengthen state links to the group and connections that Mr. Throop has would help financially. Chairman Shepard moved to appoint Mr. Throop to the Committee. Commissioner Paulson seconded the motion. Commissioner Young--abstain. Commissioner Paulson--aye. Chairman Shepard--aye. Motion carried. There being no further business this day, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS 2a 4 W~ ? C ay t. r HEARD, Ch rman ROBERT C. PAULSON, Commission ` AL ERT A. YOUNG, Co fission /jo 3