2007-848-Minutes for Meeting October 11,1979 Recorded 6/19/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY
CLERKDS CJ 200708;8
COMMISSIONERS' JOURNAL
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2007-848
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BOARD OF COUNTY COMMISSIONERS
October 11, 1979 - DAILY MINUTES
Chairman Shepard called the meeting to order at 10:00 a.m. with Commissioner
Paulson absent as he was attending a seminar. Chairman Shepard brought up
a matter concerning the LaPine Student Council wanting a parade permit for
their homecoming parade. Chairman Shepard has spoken to the Sheriff about this
matter and the Sheriff feels that approval should be given.
MOTION: Commissioner Young moved to approve the request of the
LaPine Student Council permitting them to hold a parade,
October 19, 1979, 5:30 p.m. until 6:00 p.m.
Commissioner Shepard: Second.
VOTE: Commissioner Young: Aye.
Commissioner Shepard: Aye.
Chairman Shepard will get in contact with the Sheriff and the LaPine Student
Council.
Next on the agenda was city plat--Tanglewood.
MOTION: Chairman Shepard moved to sign the plat.
Commissioner Young: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
The next item that was on the agenda was Marvin Young - Request for Office
Space. Mr. Young is the Energy Extension Agent in Redmond. Chairman Shepard
said that Mr. Young had wanted to apply for a grant that would give him more
funds to work with. Before he can apply for that grant, he needs to have office
space for him and a half-time secretary. Chairman Shepard asked Doug Maul,
Projects Coordinator, if he knew of any office space. Mr. Maul said that he could
probably give him some space. Mr. Young explained that this funding would be
available for a period of 2 years, at which time the Board could decide whether
or not this is a worthwhile function of the energy extension agent. Mr. Maul
and Mr. Young will work together to get an office put together.
Kachina Acres was the next item on the agenda. Chairman Shepard read the order
into the record that asked the Board to review the decision made by the hearings
officer. As Commissioner Paulson was absent, it was agreed to delay the discussion
on this matter until such time as all three Commissioners were present.
Timothy Eide was next. Mr. Eide said that he had applied for a minor partition
of 15.03 acres dividing the land into 3.50lacre parcels but was told that he
could not as that area was set for 10-acre minimum parcels only. Mr. Eide
stated that the map was kind of hard to read since the scale of the map was
1 inch equals 2 miles--15 acres comes out to be about 1/85. Mr. Eide stated
that Phil Paschke had gone out and looked at the property. Mr. Eide feels that
the map was used as precedence over the ordinance. Chairman Shepard made the
statement that he really didn't know what he could do for Mr. Eide but would work
on it. Mr. Eide would be talking to Chairman Shepard the first part of next week.
Phil Paschke had an item that had to be brought before the Board. It seems that
a lot with a duplex on it, was approved when it wasn't supposed to be. Phil
wanted to correct that error and get the right lot approved.
MOTION: Commissioner Young moved that the order be readjusted
so that the right lot woul& be approved.
Commissioner Shepard: Second.
Commissioner Young: Aye.
Commissioner Shepard: Aye.
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BOARD OF COUNTY COMMISSIONERS
October 11, 1979
Next item on the agenda was an order regarding MP78-198, Stafford.
MOTION: Commissioner Young moved to adopt the order for MP 78-198.
Chairman Shepard: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
Next on the agenda was Mike Maier and Ross Brown regarding a purchase order
system. Mike told the Board that he would like permission from the Board to
prepare a proposal regarding a purchase order system. He would work with Data
Processing and the Clerk's office in doing this. Mike would like some comments
from the Board regarding this. General forms were discussed; specific forms
were discussed and specific departments were discussed. Ross Brown said that
this system would probably be less paperwork and less time involved once the
system got set up. After further discussion and questions, the Board gave Mike
approval to go ahead and research this matter.
Craig Smith brought in some plats for signature. The first: East Knoll,
Plat Number 415.
MOTION: Commissioner Young moved to approve Plat #415, East Knoll,
a section of Sunrise Village.
Chairman Shepard: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
A maintenance agreement was also signed for this plat.
The second plat:
MOTION: Commissioner Young moved to approve Plat #546, Plateau
Estates.
Chairman Shepard: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
Next on the agenda were some refund orders:
Receipt 415272 - Fred Waugh - approved.
Receipt 44814 - Monica Lockard - approved.
Receipt 415473 - Norman Frebel - approved.
A minor partition was brought up:
MOTION: Commissioner Young moved to approve MP 79-135.
Chairman Shepard: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
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BOARD OF COUNTY COMMISSIONERS
October 11, 1979
Another minor partition was brought up:
MOTION: Commissioner Young moved to approve MP 79-157.
Chairman Shepard: Second.
VOTE: Commissioner Young: Aye.
Chairman Shepard: Aye.
The next matter on the agenda was the Ed Graves, the county surveyor. Mr.
Graves gave the Commissioners a supplemental budget that he had figured out
for the Board. Mr. Graves then read his statement to the Board. In his
statement, Mr. Graves told the Board that in working under a budget like this,
it would cost the County double the amount they had been paying. Mr. Graves
said that if the County would not pay his bills, then he would not use his
equipment for County work. Chairman Shepard asked Mr. Graves if it would
not be possible to use the Road Department's equipment for some of the time
for County work. Mr. Graves said that he could not use the Road Department's
equipment as it is being used all the time now, plus the fact that the two
departments are six miles apart. Mr. Graves also said that he could not use
Road Department personnel for his business as the road department was under-
staffed for its own work. Chairman Shepard told Mr. Graves that this budget
proposal would have to go to the Budget Committee and then be decided upon.
Mr. Graves said that he has four plats that have bills that he has not yet been
paid for plus two pending plats. He said he will use his equipment for County
work if his bills are paid. Chairman Shepard moved to pay the surveyor's
bills. The motion died for lack of a second. Commissioner Young moved
that Ed Graves be paid for past work performed. The motion died for a lack
of a second.
MOTION: Commissioner Paulson moved that the following four
bills be paid in the amount specified to Ed Graves:
August 3, 1979 $192.30
August 22, 1979 520.10
August 22, 1979 225.50
September 24, 1979 155.60
Commissioner Young: Second.
VOTE: Commissioner Young: Aye.
Commissioner Paulson: Aye.
Chairman Shepard: Aye.
MOTION: Commissioner Young moved that the County forego any
past claims that were made against Mr. Graves, and Mr.
Graves forego any past claims against the County.
Chairman Shepard: Second.
There was much discussion regarding this matter. Chairman Shepard said he
would like more time to look into this matter. The matter of Mr. Graves
signing his own drawing was brought up. Commissioner Paulson did not believe
that Mr. Graves should be given the authority to inspect his own drawings for
accuracy.
MOTION: Chairman Shepard moved that Friday, October 19, 1979
be set as a date that the Commission would get back
to Mr. Graves with an answer regarding this matter.
Commissioner Paulson: Second.
VOTE: Commissioner Paulson: Aye.
Commissioner Young: Aye.
Chairman Shepa.nd: Aye.
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BOARD OF COUNTY COMMISSIONERS
October 11, 1979
The vote was taken on Commissioner Young's motion which was:
MOTION: Commissioner Young moved that the County forego any
past claims that were made against Mr. Graves, and Mr.
Graves forego any past claims against the county.
VOTE Commissioner Young: Aye. 4
Commissioner Paulson: No.. '
Chairman Shepard: No..
Commissioner Young made another motion:
MOTION: Commissioner Young moved that the pending subdivisions
that require the services of Mr. Graves that he perform
services for, he be paid for those services according
to the contract of 1977.
Chairman Shepard: Second for discussion.
VOTE: Commissioner Young: Aye.
Commissioner Paulson: No.:
Chairman Shepard: No.
Mr. Dvorak suggested to the Board that they wait to pdy the two pending bills
until they know how much the bills are.
MOTION: Commissioner Paulson moved that until formal decision is
made by the Board, the fees of the County Surveyor will be
paid as billed for each individual plat so long as that
billing does not exceed the revenue collected by the County
for that individual plat. The rate can not be any different
from one bill to the next bill for which this motion covers.
Commissioner Young: Second.
VOTE: Commissioner Young: Aye.
Commissioner Paulson: Aye.
Chairman Shepard: Aye.
The last item on the agenda was that of Kachina Acres PP 4561. Since Commissioner
Paulson was available a decision could be made. There was some discussion
between the Board and Dave Jaqua. Mr. Jaqua does not feel that the Planning
Director should have the authority to question the decision made by the Hearings
Officer since he felt that the hearings officer had definitely more legal
background that Mr. Monroe. Chairman Shepard asked for a motion.
MOTION: Commissioner Paulson moved to approve the order on PP 4561.
Chairman Shepard: Second.
Discussion followed. Mr. Jaqua continued saying that for one thing PL-9 does
not give the planning director the authority to ask for the Board's review. The
second is an order that the Board signed in July, 1979 regarding appeals as
written in PL-9. Commissioner Young stated that he believed that the review
process has been used as a way to avoid the regular appeals process. Commissioner
Paulson agreed with Commissioner Young in the instance that quite a few
applications were brought to the Board's attention. Mr. Jaqua feels that the
Board hired a hearings:.officer to hear these different cases and that they do
not need to be brought before the Board. Discussi m between the Commissioners
followed.
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BOARD OF COUNTY COMMISSIONERS
October 11, 1979
VOTE: Commissioner Young: No.
Commissioner Paulson: No.
Chairman Shepard: No.
Plat #561 will not be reviewed by the Board.
There being no further business, the meeting was dismissed.
BOARD OF COUNTY COMMISSIONERS
Ad CA .4
CLAY C. S E Chai n
ALB ATA.7
OUNG, jCosi67~e~r
Tt~ C Z11 A a.1
RO RT C. PA LSON, JR., Commissioner
/jo
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