2007-1388-Order No. 2007-131 Recorded 7/27/2007DESCHUTES COUNTY OFFICIAL RECORDS CJ 2401.1388
REVIE NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 07/27/2007 04;27;36 PM
LEGAL COUNSEL 11111111 IIIIIIIIIIIIIIII) III III
2 07-1388
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Accepting The Road
Improvements, Accepting The Engineer's
Assessment Report, and Setting a Hearing on * ORDER NO. 2007-131
the Final Assessment for the Improvements in
the Choctaw I L.I.D.
WHEREAS, the road improvements undertaken pursuant to Resolution No. 2006-094 in the
Choctaw I Local Improvement District have been completed and have been inspected by the Engineer;
and
WHEREAS, the Engineer has recommended to the Board of County Commissioners of
Deschutes County Oregon (Board) that the roads in the Choctaw I L.I.D. be accepted as constructed;
and
WHEREAS, the Engineer has calculated the actual costs of the improvements and has
determined a proposed final assessment for each parcel of land for the improvements of roads in the
Choctaw I L.I.D. and has forwarded a report to the Board recommending that such amounts be
assessed against benefited properties within the boundaries of Choctaw I L.I.D.; and
WHEREAS, Chapter 12.48.240 of the Deschutes County Code provides that the Board must set
a public hearing by Order of the Board to hear objections to any such final assessment; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
ORDERS as follows:
Section 1. The improvement has been made, inspected by the Engineer and is hereby
accepted by the Board of County Commissioners.
Section 2. That the Engineer's report calculating the actual costs of the improvements and
determining a proposed final assessment, attached hereto and marked Exhibit "A" is accepted and
hereby approved.
Section 3. That a public hearing to hear objections to the proposed final assessment shall
be held on Wednesday, August 22, 2007 at the 10:00 a.m. meeting in the Deschutes County Services
Center, 1300 NW Wall Street, Bend, Oregon 97701.
PAGE I OF 2- ORDER NO. 2007-131
Section 4. That the Engineer, on behalf of the Board of County Commissioners, shall mail
written notice not less than ten days prior to the date of said hearing to the owners of record of the
parcels described in Exhibit 3 to Exhibit "A" attached hereto identifying the parcel, showing the
proposed final assessment, and giving notice of the hearing scheduled in Section 3 of this Order.
Section 5. That the written notice to be given in Section 4 shall comply substantially with
the form of notice marked Exhibit "B", attached hereto and by this reference incorporated herein.
DATED this ~~7day of 52007.
ATTEST:
Recording Secretary
PAGE 2 OF 2- ORDER NO. 2007-131
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
,r`~-cES c0
U Road Department
61150 SE 27th St. • Bend, Oregon 97702
EXHIBIT "A" (541) 388-6581 • FAX (541) 388-2719
MEMORANDUM
TO:
BOARD OF COUNTY COMMISSIONERS
FROM:
GEORGE KOLB, COUNTY ENGINEER
SUBJECT:
CHOCTAW I LID, FINAL ASSESSMENT REPORT
DATE:
7/6/2007
CC:
FILE
This report is made pursuant to Sections 12.48.220 and 12.48.240 of the Deschutes County Code
(DCC) concerning the compilation of actual costs and determination of the final assessment for the
local improvement.
BACKGROUND
On June 28, 2006 the Board of County Commissioners (Board) resolved, by Resolution No. 2006-
094, to improve by contract certain dedicated public roads with the Choctaw I improvement district,
(LID), known as Choctaw Road and Apache Road, to Deschutes County local road standards in
conformance with the scope of work set forth in the Engineer's Feasibility Report dated June 1, 2006
and accepted by the Board pursuant to Order No. 2006-089, incorporated herein by this reference.
Attached (Exhibit "I") is a map of the LID showing the improved road and boundaries.
CONSTRUCTION CONTRACT
The Road Department prepared plans, specifications and contract documents for the construction of
the road improvements. Bids for the construction of the Choctaw I LID were opened on August 9,
2006. Bids were received from four construction firms: Richard Bartels Construction, High Desert
Aggregate and Paving, Hap Taylor and Sons and Moore Excavation. The Board awarded the contract
to the low bidder, Richard Bartels Construction.
ACCEPTANCE OF IMPROVEMENTS
The construction of the improvements was completed by the contractor in May of 2007. The
Engineer inspected and approved the road improvements and final payment for this contract was
made on June 7, 2007.
Quality Services Performed with Pride
ACTUAL COSTS
The actual costs of the improvement, as defined in DCC 12.48.041 are as follows: The construction
cost was $215,546.25 and the engineering and administration cost was 40,218.00. As a result of the
high cost of fuel and asphaltic concrete pavement, the actual total improvement cost of $255,764.25 is
13% above the originally estimated total improvement cost of $222,242. Attached as part of this
report is Exhibit "2", detailing the actual costs.
Payment of the construction cost was made from the Local Improvement District Project Fund
(County Fund No. 430). This fund will be reimbursed through assessment payments in the amount of
$222,242.
ASSESSMENT APPORTIONMENT
The method of apportioning the cost of the improvements amongst the benefited propertied shall be
as set forth in Order No. 2006-089. Since this project exceeded the "Not to Exceed Cost", the
property owners will only pay the $222,242. Specifically, the "Not to Exceed" cost of the
improvements will be apportioned by dividing the "Not to Exceed Cost" by the number of lots
specifically benefited from the improvements, as described in the Feasibility Study for the Choctaw I
L.I.D.
FINAL ASSESSMENT
Based on the foregoing report, the Engineer recommends that the "Not to Exceed Cost" of $222,242
be assessed against the 31 specially benefited lots within the Choctaw I L.I.D. at a rate of $7,169 per
lot ($222,242/31) as shown on Exhibit "3"
2
Locator Map
BEND
Location of LID
0 150 300 600 900 1,200 Feet
Key
® LID Roads
February 14, 2006
LID Area
Taxlots
.P Deschutes County Road Department
C- d
BY,
rj John Anderson, GIS Specialist
„L Phone: (541) 322-7102
L 9' Email:johnaOco.deschutes.ocus
8 8
Address: 61150 SE 27th St
Bend, OR 97702
The information on this map was derived from digital databases on
Deschutes County's G.I.S. Care was taken in the creation ofthis
map, but it Is provided `as is". Deschutes County cannot accept any
responsibility for errors, omissions, or positional accuracy in the digital
data or the underlying records. There are no warranties, express or
implied, including thewarranty of merchantability or fitness for a
particular purpose, accompanying this product. However, notification
of any errors will be appreciated.
PAArcGIS_Projects\Local Improvement DistrichChoctaw Rd\
Choctaw Road LID Exhibit "l"
EXHIBIT "2"
CHOCTAW I L.I.D.
ACTUAL COST
CONSTRUCTION COSTS:
ITEW
Cost
Mobilization
$6,800.00
Surveying
$3,200.00
Temporary Prot. & Direction of Traffic
$1,200.00
Fla ers
$1,102.51
Clearing and Grubbing
$4,700.00
Embankment in Place
$18,000.00
Watering
$6,600.00
Finishing Roadbeds
$5,500.00
Adjustin Boxes
$160.00
6" Aggregate Base
$63,033.27
2' Gravel Shoulders
$3,600.00
Level 3 (1/2") Dense Graded HMAC
$60,571.00
Misc. Work
$41,079.47
TOTAL CONST.
$215,546.25
*Items are those described in the Engineer's Feasibility Study
ENGINEERING & ADMINISTRATION:
Surveying & Design
$19,469.86
Contract Admin & Inspection
$15,081.64
Loan Cost
$5,666.50
TOTAL CONST.
$40,218.00
Acual Proiect Cost:
Construction Cost = $215,546.25
Engineering and Administration = $40,218.00
TOTAL COST = $255,764.25
EXHIBIT "3"
CHOCTAW I L.I.D.
FINAL ASSESSMENT
NAME OF
PROPERTY
FINAL
PROPERTY OWNER
DESCRIPTION
ASSESSMENT
1.
BLACK,BRIAN S
1811250002800
$7,169.00
19175 APACHE RD
Lot 28 Block U
BEND, OR 97702
DESCHUTES RIVER WOODS
2.
BOURNE,KYLE E
181126AO12600
$7,169.00
BOURNE,LISA K
Lot 12 Block V
PO BOX 7872
DESCHUTES RIVER WOODS
BEND, OR 97702
3.
BUCKMAN,NORMA J
1811250001900
$7,169.00
BUCKMAN,WALLACE R
Lot 19 Block U
19245 APACHE RD
DESCHUTES RIVER WOODS
BEND, OR 97702
4.
CUSTER, ELIZABETH A
181125BO15500
$7,169.00
19204 CHOCTAW RD
Lot 6 Block W
BEND, OR 97702
DESCHUTES RIVER WOODS
5.
DAWSON,JUDY L
181125BO15300
$7,169.00
19208 CHOCTAW RD
Lot 8 Block W
BEND, OR 97702
DESCHUTES RIVER WOODS
6.
EASTON, ARTHUR AND ANN
181125BO15700
$7,169.00
TRUST
Lot 4 Block W
EASTON,ANN C TRUSTEE
DESCHUTES RIVER WOODS
EASTON,ARTHUR L TRUSTEE
19200 CHOCTAW RD
BEND, OR 97702
7.
GRABER,A JANNEA
1811250002000
$7,169.00
GRABER,DANIEL P
Lot 20 Block U
19231 APACHE RD
DESCHUTES RIVER WOODS
BEND, OR 97702
8.
GRABER,A JANNEA
1811250002100
$7,169.00
GRABER,DANIEL P
Lot 21 Block U
19231 APACHE RD
DESCHUTES RIVER WOODS
BEND, OR 97702
9.
GUTIERREZ,JANET L
181125BO15600
$7,169.00
764 HARVEY WAY
Lot 5 Block W
SACRAMENTO, CA 95831
DESCHUTES RIVER WOODS
Page 1 of 4 CHOCTAW I L.I.D.
Final Assessment
EXHIBIT "3"
CHOCTAW I L.I.D.
FINAL ASSESSMENT
NAME OF PROPERTY FINAL
PROPERTY OWNER DESCRIPTION ASSESSMENT
10. HALVORSEN, ROBERT M 181126A011900 $7,169.00
60739 BRISTOL WAY Lot 19 Block V
BEND, OR 97702 DESCHUTES RIVER WOODS
11. HERMELING,BELINDA A
WALTER,GUY H
TR &R EXCAVATING
PO BOX 7321
BEND, OR 97708
181126AO12300
Lot 0 Block V
DESCHUTES RIVER WOODS
$7,169.00
12. HYATT,SHERRY A
19207 CHOCTAW RD
BEND, OR 97702
13. JEPPESEN,CHLOE
JEPPESEN,DANNY
19191 APACHE RD
BEND, OR 97702
14. JOHNSON,DAWNA L
JOHNSON,JEFFREY L
PO BOX 6582
BEND, OR 97708
15. KELLER,STEVAN T
KELLER,ZOELLEN
19212 CHOCTAW RD
BEND, OR 97702
16. LANDSON,BARRY M
PMB 344 1972 NE 3RD ST
BEND, OR 97701
181126AO12500
Lot 13 Block V
DESCHUTES RIVER WOODS
1811250002600
Lot 26 Block U
DESCHUTES RIVER WOODS
1811250002700
Lot 27 Block U
DESCHUTES RIVER WOODS
181125BO15100
Lot 10 Block W
DESCHUTES RIVER WOODS
181126AO12700
Lot 11 Block V
DESCHUTES RIVER WOODS
17. LANGE FAMILY TRUST 181125BO15900
LANGE,HARRY M IN TRUST (CB) Lot 2 Block W
LANGE,HELEN C IN TRUST (CB) DESCHUTES RIVER WOODS
19196 CHOCTAW RD
BEND, OR 97702
18. MCCAY,DENNIS M 181125BO15200
MCCAY,DOROTHY D Lot 9 Block W
12537 SW CINDER DR DESCHUTES RIVER WOODS
CROOKED RIVER RANCH, OR
97760
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
Page 2 of 4 CHOCTAW I L.I.D.
Final Assessment
EXHIBIT "3"
CHOCTAW I L.I.D.
FINAL ASSESSMENT
NAME OF PROPERTY FINAL
PROPERTY OWNER DESCRIPTION ASSESSMENT
19. MCMILLAN,GARY R 181125BO14900 $7,169.00
19258 APACHE RD Lot 12 Block W
BEND, OR 97702 DESCHUTES RIVER WOODS
20. NEWBERRY,JEFFREY D
PO BOX 943
VAIL, CO 81658
181125BO15800
Lot 3 Block W
DESCHUTES RIVER WOODS
$7,169.00
21. OKERLUNCD, STEVEN J.
OKERLUND,JANE C
5661 CRESENT AVE
BUENA PARK, CA 90620
22. ONEILL,DANIEL
ONEILL,KRISTI B
19197 CHOCTAW RD
BEND, OR 97702
23. PFEIL,JAMES B
PFEIL,ROSEMARIE
19193 CHOCTAW RD
BEND, OR 97702
24. PLUMLEE,DOROTHY M
PLUMLEE,ROBERT M
19214 CHOCTAW
BEND, OR 97702
25. SALLEE,SANDRA
WOODROW,JOHN R II
PO BOX 6101
BEND, OR 97708
26. SALT,KAREN J
SALT,MIKE D
19201 APACHE RD
BEND, OR 97702
181125BO15400
Lot 7 Block W
DESCHUTES RIVER WOODS
181126AO12000
Lot 18 Block V
DESCHUTES RIVER WOODS
181126AO11800
Lot 20 Block V
DESCHUTES RIVER WOODS
181125BO15000
Lot 11 Block W
DESCHUTES RIVER WOODS
1811250002300
Lot 23 Block U
DESCHUTES RIVER WOODS
1811250002500
Lot 25 Block U
DESCHUTES RIVER WOODS
27. STEGURA,PATRICIA TRUSTEE 1811250002400
STEGURA,STEPHEN R Lot 24 Block U
TRUSTEE DESCHUTES RIVER WOODS
10052 N RANCHO SONORA DR
TUCSON, AZ 85737
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
$7,169.00
Page 3 of 4 CHOCTAW I L.I.D.
Final Assessment
EXHIBIT "3"
CHOCTAW I L.I.D.
FINAL ASSESSMENT
NAME OF PROPERTY FINAL
PROPERTY OWNER DESCRIPTION ASSESSMENT
28. STONER FAMILY LIVING TRUST 1811250001700
STONER,CHARLEEN Lot 17 Block U
STONER,STEVEN L DESCHUTES RIVER WOODS
PO BOX 360774
MILPITAS, CA 95036
29. VENCILL,GARY L
VENCILL,LORI J
19201 CHOCTAW RD
BEND, OR 97702
181126AO12200
Lot 16 Block V
DESCHUTES RIVER WOODS
30. VERNON,GUY
1293 NW WALL ST #1361
BEND, OR 97701
31. WALTER,LAURIE
10013 NE 105TH AVE
VANCOUVER, WA 98662
1811250002200
Lot 22 Block U
DESCHUTES RIVER WOODS
1811250001800
Lot 18 Block U
DESCHUTES RIVER WOODS
$7,169.00
$7,169.00
$7,169.00
$7,169.00
Page 4 of 4 CHOCTAW I L.I.D.
Final Assessment
E
EXHIBIT "B"
Road Department
61150 S.E. 27th St., Bend, OR 97702
(541) 388.6581 • FAX (541) 388.2719
July 30, 2007
NAME1)
(NAME2)
(NAME3)
(ADDRESS)
(CITY), (STATE) (ZIP)
NOTICE OF PROPOSED ROAD ASSESSMENT FOR
CHOCTAW I L.I.D.
DESCRIPTION: (ACCOUNT) LOT (LOT) BLOCK (BLOCK)
(SUBDIVISION)
AMOUNT OF ENGINEER'S PROPOSED ASSESSMENT: $7,169.00
The Board of County Commissioners has, by Order No. 2007-131, set a hearing on
Wednesday, August 22, 2007, at the Deschutes County Services Center, 1300 NW Wall
Street, Bend, Oregon 97701, at the 10:00 a.m. Board meeting, regarding the road
improvement affecting the above tax lot for the purpose of hearing objections to the
assessments fixed in the Engineer's Report of the road improvement abutting your land.
The proposed assessment for this parcel is shown above.
After this hearing, the Board will certify the assessments against each parcel of land by
Order of the Board. When the assessments are certified, you will have thirty (30) days
to apply to pay the assessment in installments. If you do not apply to pay the
assessment in installments, the total amount of the assessment will be due and
payable. An application to pay the assessment in installments will be mailed to you
after the assessment is certified.
. "em, 24,4f-
Z.e~
TOM BLUST, DIRECTOR OF PUBLIC WORKS
ON BEHALF OF THE BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON