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2007-1389-Order No. 2007-132 Recorded 7/27/2007DESCHUTES CLERKDS 1~J 007.1389 REVIECOMMISSIONERS' JOURNAL 07/27/2007 04:27:45 PM LEGAL COUNSEL I I) I) IIIIIIIIIIIIIIIIII I IIII 0 -1388 For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESC1 UTES COUNTY, OREGON An Order Accepting The Road Improvements, Accepting The Engineer's Assessment Report, and Setting a Hearing on * ORDER NO. 2007-132 the Final Assessment for the Improvements in the Choctaw II L.I.D. WHEREAS, the road improvements undertaken pursuant to Resolution No. 2006-094 in the Choctaw I Local Improvement District have been completed and have been inspected by the Engineer; and WHEREAS, the Engineer has recommended to the Board of County Commissioners of Deschutes County Oregon (Board) that the roads in the Choctaw II L.I.D. be accepted as constructed; and WHEREAS, the Engineer has calculated the actual costs of the improvements and has determined a proposed final assessment for each parcel of land for the improvements of roads in the Choctaw II L.I.D. and has forwarded a report to the Board recommending that such amounts be assessed against benefited properties within the boundaries of Choctaw II L.I.D.; and WHEREAS, Chapter 12.48.240 of the Deschutes County Code provides that the Board must set a public hearing by Order of the Board to hear objections to any such final assessment; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDERS as follows: Section 1. The improvement has been made, inspected by the Engineer and is hereby accepted by the Board of County Commissioners. Section 2. That the Engineer's report calculating the actual costs of the improvements and determining a proposed final assessment, attached hereto and marked Exhibit "A" is accepted and hereby approved. Section 3. That a public hearing to hear objections to the proposed final assessment shall be held on Wednesday, August 22, 2007 at the 10:00 a.m. meeting in the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701. PAGE 1 OF 2- ORDER NO. 2007-132 Section 4. That the Engineer, on behalf of the Board of County Commissioners, shall mail written notice not less than ten days prior to the date of said hearing to the owners of record of the parcels described in Exhibit 3 to Exhibit "A" attached hereto identifying the parcel, showing the proposed final assessment, and giving notice of the hearing scheduled in Section 3 of this Order. Section 5. That the written notice to be given in Section 4 shall comply substantially with the form of notice marked xhibit "B", attached hereto and by this reference incorporated herein. DATED this Z day of 9-"r- '2007. ATTEST: $at,4,, Recording Secretary PAGE 2 OF 2- ORDER NO. 2007-132 BOARD OF COUNTY COMMISSIONERS OF DESC1 UTES COUNTY, OREGON -T ES i~ { EXHIBIT "A" MEMORANDUM TO: FROM: SUBJECT: DATE: CC: BOARD OF COUNTY COMMISSIONERS GF.ORGF- KOLB, COUNTY ENGINEER CHOCTAW II LID, FINAL ASSESSMENT REPORT 7/6/2007 FILE Road Department 61150 SE 27th St. • Bend, Oregon 97702 (541) 388-6581 • FAX (541) 388-2719 This report is made pursuant to Sections 12.48.220 and 12.48.240 of the Deschutes County Code (DCC) concerning the compilation of actual costs and determination of the final assessment for the local improvement. BACKGROUND On June 28, 2006 the Board of County Commissioners (Board) resolved, by Resolution No. 2006- 096, to improve by contract certain dedicated public roads with the Choctaw II improvement district, (LID), known as Choctaw Road and Agate Road, to Deschutes County local road standards in conformance with the scope of work set forth in the Engineer's Feasibility Report dated June 1, 2006 and accepted by the Board pursuant to Order No. 2006-090, incorporated herein by this reference. Attached (Exhibit "I") is a map of the LID showing the improved road and boundaries. CONSTRUCTION CONTRACT The Road Department prepared plans, specifications and contract documents for the construction of the road improvements. Bids for the construction of the Choctaw II LID were opened on August 9, 2006. Bids were received from four construction firms: Richard Bartels Construction, High Desert Aggregate and Paving, Hap Taylor and Sons and Moore Excavation. The Board awarded the contract to the low bidder, Richard Bartels Construction. ACCEPTANCE OF IMPROVEMENTS The construction of the improvements was completed by the contractor in May of 2007. The Engineer inspected and approved the road improvements and final payment for this contract was made on June 7, 2007. Quality Services Performed with Pride ACTUAL COSTS The actual costs of the improvement, as defined in DCC 12.48.041 are as follows: The construction cost was $297,236.49 and the engineering and administration cost was 47,077.41. As a result of the high cost of fuel and asphaltic concrete pavement, the actual total improvement cost of $344,313.90 is 24% above the originally estimated total improvement cost of $261,249. Attached as part of this report is Exhibit "2", detailing the actual costs. Payment of the construction cost was made from the Local Improvement District Project Fund (County Fund No. 430). This fund will be reimbursed through assessment payments in the amount of $261,249. ASSESSMENT APPORTIONMENT The method of apportioning the cost of the improvements amongst the benefited propertied shall be as set forth in Order No. 2006-090. Since this project exceeded the "Not to Exceed Cost", the property owners will only pay the $261,249. Specifically, the "Not to Exceed" cost of the improvements will be apportioned by dividing the "Not to Exceed Cost" by the number of lots specifically benefited from the improvements, as described in the Feasibility Study for the Choctaw II L.I.D. FINAL ASSESSMENT Based on the foregoing report, the Engineer recommends that the "Not to Exceed Cost" of $261,249 be assessed against the 40 specially benefited lots within the Choctaw II L.I.D. at a rate of $6,531 per lot ($261,249/40) as shown on Exhibit "3" 2 Choctaw II "LID Exhibit I ® 123 iNC., oo° ♦ ~PG~ 0300 ZUNI RD l I ~p~ o° ° ♦ 3G° Gg~, I - " v G° C9 ^cb ^ryM J P~ 11230 00300 r` r O ♦ O~ O° OCb O 00 ^ O 01 - i ^w~G o°°~ ~~0~00 % / O O~ v ♦ ^ 123GSON Q ~b C4 Q O - / ~ ^o ° w ♦ 101 GNP ~ ! ^^ryV~~ 18j ' 18112680~~~ 0 ~ / 1?6130 p M,TCH ryRE~400 9 811 268002100 , e 151126800220 HARRISON - '~Rp i~ / o e 40p ~ 181126,300 I "eG Gri N I of a 181126B00 500 R \ T\\ 1 1 1 Te 18 ` 6 SNER 00 181126g0027 e TURSKY 68002800-., , f- e 15112 KNESS l 1g11 2 p0 0 e KEOW e 6~°03P Q) rry C~ 0 2 ~ 1\ • 011 ~O mo ri A, S W nom ♦ ^ c' O o (b ry ~ h ~ c O 4, AZ 411111, At Cb g? ^ ^ U ro o ty I r; Ct) 0 0 h o° it r i / i ♦ r ,1/ 11 1' r r ~ i `fir, ~J h ; h e I O °"RIVF D R i WOODS R DR 1 z C Location of LID i Key C BEND ® Roads in LID Other Roads Choctaw II LID County Roads N The infonnaton on this map was derived from digital databases on Deschutes Counlys G.I.S. Cws me taken in the creation ofthis map, tut t Is prwided'as Is'. Deschutes County cannot accept any responsibility for enors, orAss ms, or positional accuracy in the digital data or the underlying records. There are no warranties, express a implied, including the warranty or merchantability a rtness for a particular purpose, accompanying this product. However, notification of any arron Al be appreciated. 300 h Feet 600 Printed: March 6, 2006 Deschutes County Road Department wv n;_- nr Jahn Anderson. GIS Specialist Phone: (511) 3227102 / Emaa ,hna®cn.11chutea or 11 LLLL T 77 Address' 61150 SE 27M St i eend. OR 97702 P:WrcGIS_Projects\l_ocal Improvement Districts\Choctaw 11 EXHIBIT "2" CHOCTAW II L.I.D. ACTUAL COST CONSTRUCTION COSTS: ITEM" Cost Mobilization $6,800.00 Surveying $3,600.00 Temporary Prot. & Direction of Traffic $1,600.00 Fla ers $1,598.64 Clearing and Grubbing $3,400.00 Embankment in Place $46,250.00 Watering $8,400.00 Finishing Roadbeds $7,400.00 Adjusting Boxes $400.00 6" Aggregate Base $80,568.00 2' Gravel Shoulders $4,440.00 Level 3 (1/2") Dense Graded HMAC $75,786.91 Misc. Work $56,992.94 TOTAL CONST. $297,236.49 *Items are those described in the Engineer's Feasibility Study ENGINEERING & ADMINISTRATION: Surveying & Design .$33,114.40 Contract Admin & Inspection $8,296.51 Loan Cost $5,666.50 TOTAL CONST. $47,077.41 Acual Proiect Cost: Construction Cost = $297,236.49 Engineering and Administration = $47,077.41 TOTAL COST = $344,313.90 EXHIBIT "3" CHOCTAW II L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 1. ALAMEDA,STANLEY R 181126B003100 $6,531.00 DAHL,YVONNE L Lot 133 Block PP 18964 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 2. ARCHULETA, RONALD 181126B003600 $6,531.00 18984 CHOCTAW RD Lot 138 Block PP BEND, OR 97702 DESCHUTES RIVER WOODS 3. ARDINGER,SCOTT GREGORY 1811230007800 $6,531.00 ARDINGER,SOFIA Lot 111 Block PP 18880 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 4. BROCK,JENNIFER 1811230008300 $6,531.00 POLANCHECK,ANDREW Lot 116 Block PP 18900 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 5. CHAPEL,WILLIAM O 181126B004100 $6,531.00 18891 CHOCTAW RD Lot 11 Block YY BEND, OR 97702 DESCHUTES RIVER WOODS 6. DESMOND,PATRICIA L 181126B003500 $6,531.00 1715 LAGUNA ST Lot 137 Block PP SANTA BARBARA, CA 93107 DESCHUTES RIVER WOODS 7. DURFEE,DAVID J. 181126B003200 $6,531.00 HUGHES,DAWN Lot 134 Block PP 18968 SW CHOCTAW RD. DESCHUTES RIVER WOODS BEND, OR 97702 8. ENGLISH,SANDRA L LIN 1811230006700 $6,531.00 8372 MUNSTER DR Lot 6 Block YY HUNTINGTON BEACH, CA 92642 DESCHUTES RIVER WOODS 9. EVERETT,TINA M 1811230006800 $6,531.00 EVERETT,WILLIAM N Lot 5 Block YY 19018 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 10. FOSTER,STEPHEN D 1811230007600 $6,531.00 FOSTER,TONI L Lot 109 Block PP 61149 S. HIGHWAY 97, PMB 212 DESCHUTES RIVER WOODS BEND, OR 97702 Page 1 - [I L. 1. D. Final Assessment EXHIBIT "3" CHOCTAW II L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 11. FRASER,LYNN E 1811230007500 $6,531.00 FRASER,MARTHA G Lot 108 Block PP FRASER,TERRY L DESCHUTES RIVER WOODS 18870 CHOCTAW RD BEND, OR 97702 12. FRIESEN,AMANDA DETWEILER, DUSTIN 17461 CURLEW BEND, OR 97707 1811230008800 Lot 121 Block PP DESCHUTES RIVER WOODS $6,531.00 13. GARNER,JENEE GARNER,RANDALL LANCE 19684 ALEXANDRITE ST BEND, OR 97702 14. GREAT WESTERN HOMES 1495 CHEEK ST. SPRINGFIELD, OR 97477 15. HARKNESS,MARK RICHARD TRUSTEE 460 NEWTON AVE OAKLAND, CA 94606 1811230008600 Lot 119 Block PP DESCHUTES RIVER WOODS 181126B002000 Lot 122 Block PP DESCHUTES RIVER WOODS 181126B002800 Lot 130 Block PP DESCHUTES RIVER WOODS 16. HARRISON G ROWE TRUST 181126B002200 ROWE,HARRISON G TRUSTEE Lot 124125 Block PP 18928 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 17. HEGG,CARL L PO BOX 8057 BEND, OR 97708 181126B002400 Lot 126 Block PP DESCHUTES RIVER WOODS 18. KARPSTEIN,KAREN KARPSTEI N, STUART W PO BOX 9250 BEND, OR 97708 19. KEEFER,ARDEN KEEFER,JERI 7759 LION ST. RANCHO CUCAMONGA, CA 91730 1811230008200 Lot 115 Block PP DESCHUTES RIVER WOODS 181126B005100 Lot 29 Block XX DESCHUTES RIVER WOODS $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 Page 2 - L.I.D. Final Assessment EXHIBIT "3" CHOCTAW II L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 20. KEOWN,KEVIN S 181126B002900 $6,531.00 KEOWN,LISA D Lot 131 Block PP 18956 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 21. LUFF,DANIEL C 1811230006600 $6,531.00 18873 CHOCTAW RD Lot 7 Block YY BEND, OR 97702 DESCHUTES RIVER WOODS 22. LUOMA,DALE N 181126B003400 $6,531.00 LUOMA,LAURIE A Lot 136 Block PP 18976 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 23. MACKINGA,BRETT J 1811230007700 $6,531.00 MACKINGA,CHANTAL M Lot 110 Block PP 14 WHISH ST. DESCHUTES RIVER WOODS WINDSOR LD 4030, AUSTRALIA 24. MARTIN,PETER 181126B002600 $6,531.00 18944 CHOCTAW RD Lot 128 Block PP BEND, OR 97702 DESCHUTES RIVER WOODS 25. MCLAUGHLIN, LINDA M 1811230006500 $6,531.00 PO BOX 8281 Lot 8 Block YY BEND, OR 97708 DESCHUTES RIVER WOODS 26. MCNEILL,JAMES L 181126B002100 $6,531.00 MCNEILL,TINA Lot 123 Block PP 18924 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 27. MILLER,LYSA D 18940 CHOCTAW RD. BEND, OR 97702 28. MITCHELL, BRADLEY C WATANABE-MITCHELL, LINDA C 18892 CHOCTAW RD BEND, OR 97702 181126B002500 $6,531.00 Lot 127 Block PP DESCHUTES RIVER WOODS 1811230008000 $6,531.00 Lot 113114 Block PP DESCHUTES RIVER WOODS 29. OGDEN,MICHAEL W 1811230006300 $6,531.00 OGDEN,PAGE M Lot 10 Block YY 18887 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 Page 3 - L.I.D. Final Assessment EXHIBIT "3" CHOCTAW II L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 30. REYNOLDS,DEBRA 1811230008700 $6,531.00 18912 CHOCTAW RD Lot 120 Block PP BEND, OR 97702 DESCHUTES RIVER WOODS 31. ROEMHELD,CAROLYN 1811230008500 NICKLAW,JACK Lot 118 Block PP 1288 SW SIMPSON AVE, 1-118 DESCHUTES RIVER WOODS BEND, OR 97702 32. ROEMHELD,CAROLYN 1811230008501 1288 SW SIMPSON AVE, 1-118 Lot 117 Block PP BEND, OR 97702 DESCHUTES RIVER WOODS 33. RUSSELL,JANET MREVOCABLE 181126B003700 TRUST Lot 139 Block PP RUSSELL,JANET M DESCHUTES RIVER WOODS 6432 RIVERGROVE DR DOWNEY, CA 90240 34. RUSSELL,JANET MREVOCABLE 181126B003800 TRUST Lot 140141 Block PP RUSSELL,JANET M DESCHUTES RIVER WOODS 6432 RIVERGROVE DR DOWNEY, CA 90240 35. SCHUMAN,ALAN 18960 CHOCTAW RD BEND, OR 97702 181126B003000 Lot 132 Block PP DESCHUTES RIVER WOODS 36. SECHRIST,JUDY L SECHRIST,MAURICE M 18883 CHOCTAW ROAD BEND, OR 97702 37. STALEY,BEVERLY A STALEY,RICHARD E PO BOX 9457 BEND, OR 97708 38. THREET,JOEL THREET,KAREN 18909 CHOCTAW RD BEND, OR 97702 1811230006400 Lot 9 Block YY DESCHUTES RIVER WOODS 181126B005000 Lot 13 Block YY DESCHUTES RIVER WOODS 181126B004000 Lot 12 Block YY DESCHUTES RIVER WOODS $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 $6,531.00 Page 4 - L. 1. D. Final Assessment EXHIBIT "3" CHOCTAW II L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 39. TURSKY,JASON J 181126B002700 $6,531.00 TURSKY,MELISSA R Lot 129 Block PP 18948 CHOCTAW RD DESCHUTES RIVER WOODS BEND, OR 97702 40. WRIGHT,BRIAN N WRIGHT,MICHELLE A 18972 CHOCTAW RD BEND, OR 97701 181126B003300 Lot 135 Block PP DESCHUTES RIVER WOODS $6,531.00 Page 5 - L.I.D. Final Assessment TE 0 EXHIBIT "B" Road Department 61150 S.E. 27th St., Bend, OR 97702 (541) 388-6581 • FAX (541) 388-2719 July 30, 2007 ((NAME1)) NAME2)) NAME3)) (ADDRESS) ((CITY)), ((STATE)) ((ZIP) NOTICE OF PROPOSED ROAD ASSESSMENT FOR CHOCTAW II L.I.D. DESCRIPTION: (ACCOUNT) LOT ((LOT) BLOCK (BLOCK) (SUBDIVISION) AMOUNT OF ENGINEER'S PROPOSED ASSESSMENT: $6,531.00 The Board of County Commissioners has, by Order No. 2007-132, set a hearing on Wednesday, 200[], at the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701, at the 10:00 a.m. Board meeting, regarding the road improvement affecting the above tax lot for the purpose of hearing objections to the assessments fixed in the Engineer's Report of the road improvement abutting your land. The proposed assessment for this parcel is shown above. After this hearing, the Board will certify the assessments against each parcel of land by Order of the Board. When the assessments are certified, you will have thirty (30) days to apply to pay the assessment in installments. If you do not apply to pay the assessment in installments, the total amount of the assessment will be due and payable. An application to pay the assessment in installments will be mailed to you after the assessment is certified. 7 TOM BLUST, DIRECTOR OF PUBLIC WORKS ON BEHALF OF THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON