2007-866-Minutes for Meeting November 13,1979 Recorded 6/19/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS PJ ~00~•866
COMMISSIONERS' JOURNAL
06/19/2007 11 :32 ; 28 AM
2007-8d
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BOARD OF COUNTY COMMISSIONERS
NOVEMBER 13, 1979 - DAILY MINUTES
Chairman Shepard called the meeting of November 13, 1979 to order at 10:09
a.m. Commissioner Young was not present.
The first matter on the agenda was Craig Smith with a final plat for King's
Forest, Third Addition. Craig stated that there was a problem with this
plat as it had a place for the irrigation district to sign the plat, but it had
not been signed--even on the original plat for the Second Addition. Craig
gave the Board a brief history of the plat. Mr. Smith told the Board that one
of the problems with this plat was the fact that it had expired on Sunday,
November 11, 1979. Mr. Smith suggested that the Board grant the applicants for
this plat an extension of time--until they get the irrigation district's signature.
MOTION: COMMISSIONER PAULSON moved that contingent upon County
Counsel's approval that the Board grant a 2 month extension
for King's Forest Third Addition final plat.
CHAIRMAN SHEPARD: Second.
VOTE: COMMISSIONER PAULSON: Aye.
CHAIRMAN SHEPARD: Aye.
Next on the agenda was Sheriff F.C. Sholes regarding the jail facilities.
The sheriff told the Board that Undersheriff Darrell Davidson had come beofre
the Board some time ago re jail facilities but no action had been taken. The
sheriff told the Board that what concernsh.him now is the problem of not having
enough female corrections officers for female prisoners. He informed the Board
of a case in Texas where the Sheriff was held liable until he brought his
office up to standards. Sheriff Sholes told the Board that there are at least
2 days a week that there aren't any female officers on duty. The sheriff said
that there was also the problem of the "play pen". He suggests that a fine
mesh wire be put over the top of the yard and in the winter a roof that would
let in sufficient light as to meet ORS standards. Sheriff Shops is to look into
the cost of a mesh wire and report back to the Board. Sheriff Sholes is also to
look at cost estimates of putting bars on the windows of the jail. The sheriff
is also to "hire" (if possible) more females when positions' become vacant.
Sheriff Sholes stated that one of the solutions was to cut down on the nubmer
of prisoners to be held. Sheriff Sholes said that was his main concern and he
was requesting the Board to take the burden of liability off of his shoulders
since he did not have sufficient staff to meet standsards--put a limit on the
number of prisoners to be held. Sheriff Sholes said the only one who could authorize
the limit would be a circiuit court judge. Another problem was the RN that
usually came in and donated time and services to prisoners in the jail, will
no longer be able to come in due to the school services she isnow performing.
Sheriff Sholes feels that they should have a reguler nurse/doctor come in and
look over the prisoners. The Sheriff will talk to the judge and arragge a meeting
between the judge, the commissioners and himself.
Next on the agenda was the County assessor with some miscellaneous items to
discuss. The first matter that Mr. Bratton wanted to discuss was concerning
the use of county cars. He informed the Board that sometimes when he called
over to reserve a car they were often gone; he would start making appraisals
soon and would need a car. The commissioners assured Mr. Bratton that if a
private vehicle is used the driver or owner of the car would be reimbursed at
the rate of .20 cents per mile. The second item that Oscar thought should be
brought to the attention of the Board was the fact that he had been receiving
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BOARD OF COUNTY COMMISSIONERS
NOVEMBER 13, 1979
numerous complaints from employees that employees from other departments were
using county cars for personal use. Mike Maier interjected here that a memo had
just gone out recently stating that any county employee who used a county car
for any business other than county, would receive a warning and if this acts
persisted, that employee could be subject to dismissal. The third item that
Oscar had to discuss was the possibility of having another appraiser during these
next two months when appraising is being done the most. He would like to have
this person now through the first four months of 1980 as a temporary person.
Oscar, Mike and the Board will be looking for money to pay this person.
Oscar also brought:up the matter of Xerox copies and how much the public is to
pay for copies of assessment records etc. Mike Maier told him that the County
charged .20 per copy to the public and felt that this is a reasonable price.
He went on to explain that there are four factors involved in this price:
1) the labor of the person making the copy;
2) the time it takes that person to make the copy;
3) the expense of materials;
4) the actual rent of the machine.
Commissioner Paulson assured Mr. Bratton that the Board would take under advisement
the hiring of another appraiser for his office.
Don Yager from Redmond was the next person open for discussion. Mr. Yager
presented the Board with a map and an "Easement Agreement" for discussion.
Mr. Yager is trying to sell a parcel of land and cannot do so until the Commission
signs this easement agreement granting the Federal Land Bank the easement.
Commissioner Paulson suggested that Mr. Yager leave all the paperwork with the
Board with the map and give County Counsel a chance to look it over. Mr. Yager
went on to explain that the easement would be for the pipeline that lays in the
road. Counsel will look into this.
Chairman Shepard introduced an order that Mr. Smith brought in regarding King's
Forest, Third Addition. Chairman Shepard read the order into the record.
After it was established that counsel approved this order:
MOTION: COMMISSIONER PAULSON moved that the order be adopted.
CHAIRMAN SHEPARD: Second.
VOTE: COMMISSIONER PAULSON: Aye.
CHAIRMAN SHEPARD: Aye.
Commissioner Paulson brought up a matter concerning the Bend Airport Master
Plan. A date was to be set to discuss it.
MOTION: COMMISSIONER PAULSON moved that December 14, 1979 at 10:00 a.m.
in the Deschutes County Courthouse Annex, in Conference Room
A be the set time to discuss the above matter.
CHAIRMAN SHEPARD: Second.
VOTE: COMMISSIONER PAULSON: Aye.
CHAIRMAN SHEPARD: Aye.
Lou Dvorak had a matter which he felt the Board needed to be brought up to date
on. This was concerning Ed Graves; it seeems that Mr. Graves had put the wrong
zone on a partition. Mr. Dvorak stated that what has happened is that preliminary
approval was given by Barbara Taylor in November, 1978; 2 of three lots are
not 5 five acres which is the minimum lot size in a A1T zone. Phil Pascke wrote
the applicants a letter stating that the zoning was wrong and the partition
could not be. The applicant is now requesting a variance from the zoning ordinance.
Commissioner Paulson suggested that a work session should be formed concerning the
plan consisting of the Planning Department, the Planning Commission, the Board of
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BOARD OF COUNTY COMMISSIONERS
NOVEMBER 13, 1979
Commissioners, both County Counsel, and the Hearings Officer. Lou stated that
he felt thatJill would=make the best instructor for this meeting as she wrote
the zoning ordinances of the plan and owuld be the most familiarized with it.
Commissioner Paulson asked Lou if he would discuss this with Jill when she
returns to work. Lou said he would.
Next on the agenda was a minor partition MP 79-166, Eugene Toll.
MOTION: COMMISSIONER PAULSON moved to approve MP 79-166.
CHAIRMAN SHEPARD: Second.
VOTE: COMMISSIONER PAULSON: Aye.
CHAIRMAN SHEPARD: Aye.
Next on the agenda was a refundorder. Check #6741 was to be voided and remade
out to Bable Bros. in the amount of $100.00--approved.
Commissioner Paulson brought up the matter of a review committee for the plan
once more. Chairman Shepard asked Commissioner Paulson to continue with this
project.
Commissioner Paulson brought up the idea of having a hotline for the plan. If
people have questions regarding the plan that they would like to have answered
or explained, this line would always be open. Commissioner Paulson has discussed
this idea with Bill Monroe who feels that Jill Thompson would be the person
to handle this situation rather than John Andersen as suggested by Commissioner
Paulson. Commissioner Paulson feels that this is a topic to be discussed.
For signature was a resolution setting the hearing date for the Sisters Rural
Fire Protection District. The hearing was set for December 5, 1979 at 10:00 a.m.
in Conference Room A. This resolution was signed out of regular session.
There being no further business, the meeting was adjourned.
BOARD OF COUNTY COMM IONERS
'Mgt/
CLAY EPARD, C irman
CALBERT A. YOUNG, Commissioner
ROBERT C. PAULSON, JR., Commissioner, /jo
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