2007-890-Minutes for Meeting January 03,1980 Recorded 6/20/2007NANCYUBLANKCOUNTY OFFICIAL ENSHIP, COUNTY CLERKDS U 2007.890
COMMISSIONERS' JOURNAL
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BOARD OF COUNTY COMMISSIONERS
JANUARY 3, 1980 - DAILY MINUTES
Chairman Young called the meeting of January 3, 1980 to order at 10:00
a.m. with all three Commissioners present.
The first matter on the agenda was Tom Ely - discussion re cable franchising.
Jill Thompson made a phone call and found out that Mr. Ely had forgotten that
he was supposed to appear before the commissioners this morning and would not
be in. Jill said that he will contact Jan and make an apppointment for a later
date.
The next item on the agenda was Gene Venn - discussion re zoning matter. As
Mr. Venn was not present yet, the commissioners went on to the next matter.
Next on the agenda was Jane Kirkpatrick who had some contracts for signature.
Jane gave the Board a brief history of the contract which she would like the
Board to sign. This contract is for a mental retardation services coordinator
for a continuation of services provided in this area.
MOTION: COMMISSIONER PAULSON moved to approve the revised contract
for Brian Fagan, contract number 17-01-00, modification
# 3, State of Oregon.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Jane also gave the Board a progress report on how the clinic was doing.
Jane said that in January the clinic will be getting a student who is free
to the clinic for full-time placement for 30 hours a week by the name of
Robin Hickory from the Thiversity of Oregon. Jane said that the alcohol people
and her division have worked out a situation where she has some space which
is not needed for half of the day and the alcohol people can use it for the half
it is not being used since they only need it for half a day; the last thing that
Jane mentioned was an upcoming meeting in Josephine County with their mental
health program and she would like to go. Chairman Young asked her if all her
expenses would be paid and she said yes.
Next on the agenda was Chairman Young with a discussion regarding the Mountain
View Mall.appeal. Chairman Young said that on December 27,1979 a motion was
passed to accept the appeal of Northwest Commercial as an appellant in the decision
of approval of phase II of Mountain View Mall. Chairman Young stated that
he was concerned that these two big companies were using the county as part of
a method of causing C.E. Johns problems. It seems that Northwest Commercial
in Redmond had signed K-Mart up to be there; C.E. Johns had then negotiated
with K-Mart and K-Mart decided to go into Phase II in the Mountain View Mall.
Chairman Young stated.thatit seems to him that it was a hasty decision to
accept the appeal. Jill Thompson stated that the hearing date was already set
for February 6, 1980 at 10:00 a.m. Commissioner Shepard stated that he thought
that this discussion should be put on hold until the hearing comes up at which
time Chairman Young can make his point. No action was taken.
Genn Venn showed for 10:30 to bring forth his case to the Board of Commissioners.
This was to be a discussion regarding a zoning matter. Jill Thompson went after
a member of the Planning Staff so that they could make comment on this matter.
Mr. Venn said that the request for a zone change from a rural residential area.
into what is called a CN -neighborhood convenience center and the request for
the rezoning was denied. At the time that Mr. Venn made application for a zone
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BOARD OF COUNTY COMMISSIONERS
change, he was also required to make application for a plan amendment. Mr. Venn
feels that since both the zone change and the plan amendment was denied, he should
receive the plan amendment filing fee back. There was much discussion. Commissioner
Paulson felt that that the Comprehensive Plan does not feel that this is allowed
as work was done by the Planning Department and the Hearings Officer. The
Hearings Officer stated that at the time that he heard the plan amendment he felt
that it should be denied as with the zone change.
MOTION: COMMISSIONER PAULSON moved that the request for the return
of the $720 filing fee for a plan amendment be denied.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
The next item on the agenda was Chairman Young with a discussion regarding the
Neff Road Funds. Chairman Young said that there was an agreement signed at the
time that the Neff Road Project was in the process of being done adn based on
the information furnished by the city, the project was to cost $300,000--in actuality
the bid for this project came in at $249,000 resulting in a considerable savings.
Chairman Young said that when he was made aware of this he called the city engineer
and asked him what the breakdown was based on the new bid--city of Bend engineering costs;
State highway dept. $35,000 and the County $183,000. Chairman Young said that
his argument is that between these three agencies they agreed to share in the costs;
Chairman Young believes that all three should share in the savings. If all three
agencies were to share in the savings this would be the breakdown according to the
20,20, 60 breakdown--city of Bend--$50,000, State highway Dept. $50,000 and the
County $149,000.
MOTION: CHAIRMAN YOUNG moved that no further payments be made on the
Neff Road Project until such time as there is a full accounting
and the 20-20-60 split is maintained.
COMMISSIONER PAULSON: Second.
Commissioner Shepard said that he had talked to Mike and to Tom Gilnor and felt
that he got a different slant on the situation than Chairman Young did. He would
like to sit down face to face with the city engineer so that the commissioners
are clear on what is going on. Clay will follow up and set up a time and date to
meet with the engineer: Chairman Young withdrew his motion and Commissioner Paulson
withdrew his second.
Next on the agenda was C.W. Reeve Land Trade - discussion. Lou Dvorak said that
Mr. and Mrs. Wells were present with some objections to this proposed land trade.
Mr. and Mrs. Wells are neighbors to Mr. Reeve. The Wells have a fear that the
pipeline will break and contaminate the water in their well, which is their only
drinking water. Mr. Dvorak said that at the last meeting Mr. Van Vactor was to
draw up a resolution granting an easement to the County to use the existing county
land as a park and as yet has not received this document. Mr. Van Vactor said that
he had talked with Mr. Speck who represents Mr. Welch who is another party involved
in this matter who is helping to bear the legal fees with Mr. Reeve. Mr. Speck
was to draw up the proposed resolution. This has not been done as yet.
There was further discussion. Mr. Speck will draw up the resolution and have
a hearing date set and at that time the Wells can make all the statements they wish
against this trade.
Next on the agenda was the appointment of two budget board members for the coming
term. Mr. Jack Oliver who is presently on the Board wishes to remain on the Board
for another term if the Board so wishes to have him remain there.
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BOARD OF COUNTY COMMISSIONERS
MOTION: COMMISSIONER SHEPARD moved to reappoint Jack Oliver
as a member of the Budget Board committee. His term
will be up on 2/1/83.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Paulson nominated Jan Wick to fill the unexpired term of John
Long who resigned. Commissioner Shepard seconded the nomination. There were
no other nominations.
MOTION: COMMISSIONER PAULSON moved that Jan Wick be appointed to
the Budget Board. His term will expire on 11/1/81.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
A letter was sent to both gentlemen informing of them of the appointments.
Next on the agenda was some documents for signature.
Special District Coop Agreement:
MOTION: COMMISSIONER PAULSON moved to approve the special district
coop agreement.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Next on the agenda was a refund order--receipt number 15164 to E. L. Surchy
$62.92--approved.
Next on the agenda was a resolution setting hearing on the annexation to
Sisters Rural Fire Protection District (Tollgate). This resolution set the
hearing date for January 22, 1980 at 10:00 a.m.
MOTION: COMMISSIONER SHEPARD moved to approve the resolution
setting the hearing.date for January 22, 1980.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Notice of supplemental budget hearing. Chairman Young read the notice into
the record. This supplemental budget was for the surveyor.
MOTION: COMMISSIONER PAULSON moved that the publication of the
notice of supplemental budget be approved subject to
checking with Mike Maier.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Paulson will check with Mike regarding this.
Appropriation transfer:
MOTION: COMMISSIONER PAULSON moved approval of the transfer of
funds from the Hearings Officer's budget to the County
Counsel's office for a senior office associate.
COMMISSIONER SHEPARD: Second.
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BOARD OF COUNTY COMMISSIONERS
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Chairman Shepard brought up a matter which he felt needed to be taken care of.
On December 31, 1979 both Commissioner Shepard and Chairman Young were called
by Mr. Atkins and were asked to sign off a plat #472 for the end of the year
monies.
MOTION: COMMISSIONER SHEPARD moved that the Board approve the signing
of Plat #472, Harris Estates, Phase II & III effective
December 31, 1979.
CHAIRMAN YOUNG: Second.
VOTE COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
COMMISSIONER PAULSON: No.
There being no further business, the meeting was adjourned.
BOARD OF COUNTY COMMISSIONERS
ALMRT A. YOUNG, Ch7an o
CLAY C. S PARD, Commi Toner
ROBERT C. PAULSON, JR., Commis eri`
/jo
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