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2007-920-Minutes for Meeting February 28,1980 Recorded 6/20/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS rJ ~~Vf'9~{I COMMISSIONERS' JOURNAL „1111, 06/20/2007 09:38:00 AM 2007-920 Do not remove this page from original document. Deschutes County Clerk Certificate Page I- - If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS FEBRUARY 28, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a discussion with the planning commission repre- sentatives, Jill Thompson and the Board regarding issues and answers to improve the flow of informatiion between the Board, Planning Department and the Planning Commission. Chairman Young asked the chairman of the Planning Commission to lead off with this discussion. Mr. Folmer Bodtker was present and stated that this has been discussed over many months by the Planning Commission regarding duties. Mr. Bodtker said that one of the first things that was discussed was the formation of the subcommittees by the Board to review the comprehensive plan and the compen- sation committee. Mr. Bodtker feels that the subcommittees should report to the Planning Commission prior to getting back to the Board of Commissioners so that the Planning Commission could review the work being done and have a hand in the planning process and go over some policy issues with them. Mr. Bodtker also stated that many times the directives that the Planning Commission receives are unclear. Mr. Bodtker stated that the Commission would like to be apprised when one of their decisions is appealed to the Board of Commissioners, if nothing else, for their own education. Mr. Bodtker said that if the commission is going to keep going as a planning commission they have to know these things and keep the lines of communication open. Mr. Bodtker stated that in comparison with the Hearings Officer's agenda, their agenda's are very small. Kay Nelson had a few comments regarding the Planning Commission's duties. Mrs. Nelson brought up the matter of the surface mining issue as an example of what the Planning Commission should be part of. They should have been allowed to hear all testimony from the beginning if they so wished to have part of the decision and to put in input. Now, it was too late. Jill Thompson had some general observations to make. Mainly, Jill thought that the lines of communi- cation needed to be addressed and brought up to standards that would better serve both. commissions. Chairman Young had a memorandum from John Andersen concerning the Planning Commission's wants.and he read the memo. The activities that John outlined in his memo that the Planning Commission would like to be more involved in are the following: Amendments to the Comprehensive Plan, Review of Work by Compensation Committee, Proposed changes in Zoning and Subdivision Ordinances, Changes to PL-9, Sign Ordinance, Phase II Sewer Policies and Boundary, Bend Urban Area Plan and Changes, Access Policies for the Bend Area, Cut and Fill Ordinance Proprosed major annexations to the the city. There was discussion about where cases go. Commissioner Paulson stated that the Ordinances govern where the cases go and the Ordinances say that they should go to the Hearings Officer. Comissioner Smith feels that there should be a job description of sorts for the Planning Commission and the Board of Commissioners and possibly the Hearings Officer. Commissioner Paulson stated that in May, 1979 there had been a proposed draft ouline of job descriptions but nothing had ever been done with it. Commissioner Paulson also stated that Mike,Maier, Director of Admnistrative Services, had had a proposal that the Planning Commission's agenda come out a week ahead of time. Commissioner Paulson wanted to go over what had been discussed. The first thing that was dis- cussed was the possibility of a draft job description (Lou Dvorak pointed out that the Board also had PL-1 that should be looked at); 2) adopting a one-week set up for the agendas so that members can have them a week ahead of time;, 3) route whatever the Planning Commission should see to them specifically; 4) Continue with the minutes like John has been doing with the Board meetings; 5) have the land use committee and the comp plan committee report to the-Planning Commission. Chairman Young appointed Commissioner Shepard to be the Planning Commission liason between the Board and the Planning Commission. 1 Next on the agenda was the formation of a Citizen Advisory Committee on Final Effluent Sewage - Mr. Wally Corman. Mr. Corman was not present but Mr. Gordon Priday was and said that he could inform the commission of the problem. A certain group of individuals was trying to get a committee formed so that the sewer problem out in a certain portion of the county could get a drainhole soon. Commissioner Paulson and Commissioner Shepard felt that the City of Bend should be notified that this group wants to go ahead and contact the EPA to get the drainhole in. Mr. Priday will contact the EPA and will get back to the Board within a week. Mr. Priday will work with the City of Bend. Next on the agenda was a county land sale - Central Electric Cooperative with Montee Kennedy and Mr. Don Hinman as representatives. Lou Dvorak stated that Mr. Hinman had come to the Board previously with the intent to buy some County land to put up an branch office in Bend. Mr. Hinman said that Central Electric was willing to pay $2350 an acre for the site and they need to get something in writing into Washington, D.C. as soon as possible. MOTION: COMMISSIONER PAULSON moved that the Board proceed with this trans- action, that we have the cooperative survey it and split the costs between them with our half being credited onto the purchase price and have the two counsels jointly proceed in drawing up whatever documents are necessary as we discussed. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Lou Dvorak said that he would draw up the resolution for the Commissioners and if they would so act now, they could sign the document outside a formal meeting as Mr. Hinman needed this document before Monday. MOTION: COMMISSIONER PAULSON moved that the Board resolve to hold a hearing on the sale of lands in the north half of section 14, Township 18 South, Range 12 East, consisting of 6.0 acres more or less for Central Electric Cooperative. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Next on the agenda was the second reading of County Ordinance 203.12, Limiting Issuance of Building Permits. Lou Dvorak said that there has been substantial changes to this ordinance since the first reading and almost every page has been changed so he would suggest that this be changed toa first reading and have the second reading in two weeks. Mr. Roats of Roats Water Supply was present and there was discussion regarding the ordinance. Mr. Vern McIntosh and Mr. Jack Flynn of Woodside Ranch were present. MOTION: COMMISSIONER PAULSON moved to read Ordinance 203.12 by title only. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The ordinance was read for its first reading by title only. The second reading will be on March 13, 1980. Next on the agenda was an order in the matter of refund of mobile home park fees. This order was in conjunction with an action taken by the Board earlier to refund inspection fees as set out in Senate Bill 191. MOTION: COMMISSIONER PAULSON moved to approve the order. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. 2 The next item on the agenda was an executive session that was to be held. That session was held and minutes are on file as signed by the Board of Commissioners. Since there can be no decisions made in executive session, the commissioners resumed the regular meeting of the Board of Commissioners to make this motion. MOTION: COMMISSIONER PAULSON moved to allow damages to Mr. Beryl Johnson of $94.80 and that that amount be subtracted from the amount that he owes.- the County, set off, so that he would then owe us a lesser amount. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye.: CHAIRMAN YOUNG: Aye. This motion was made based on the information that Lou Dvorak provided to the Board on hoer the $94.80 was arrived at. There being no:further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS e7 ALBERT A: YOUNG, Cha9an CLAY Yl~ARD, Commis oner e& 4 - 0, C. . " 7 ROBERT C. PAULSON,, JR., Commis /jo 3