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2007-921-Minutes for Meeting March 03,1980 Recorded 6/20/2007DESCHUTES COUNTY OFFICIAL RECORDS CJ 7007.921 NANCY BLANKENSHIP, COUNTY 0CLERK COMMISSIONERS' JOURNAL 61ZO1Z047 49:38;00 AM 1111111111111111111111111111 2007-921 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page y BOARD OF COUNTY COMMISSIONERS MARCH 3, 1980 - BUDGET BOARD MEETING Chairman Young called the meeting to order at 9:00 a.m. announcing that the 1980- 81 budget committee was in session. Present were the following people: Chairman Abe..Young Commissioner Bob Paulson Commissioner Clay Shepard Mike Maier, Director of Administrative Services Wally Cleveland, Budget Board Member Jack Oliver, Budget Board Member Jan Wick, Budget Board Member Dave Cash, The Bulletin Jack Thornton, KBND Marla Rae, KGRL-KXIQ Jo-Marie Bonwell, Secretary Chairman Young stated that after he read the budget message for 1980-81, a chairman for the budget committee would be selected. Chairman Young stated that nominations were open for chairman. Commissioner Paulson nominated Chairman Young as chairman of the budget board. _ . .Jam Wick _ nominated Wally Cleveland. As there were no more nominations, Commissioner Shepard moved that the nominations be closed. They were closed. Mr. Wick said that if the two nom- inees did not mind, a voice vote could be held. They both said they did not mind and Mike Maier was asked to tally. A voice vote was taken: Clay Shepard-- Wally Cleveland, Jan Wick--Wally Cleveland, Abe Young--Wally Cleveland, Bob Paulson-- Abe Young , Wally Cleveland--Wally Cleveland, Jack Oliver--Wally Cleveland. Chairman Cleveland asked Mike Maier to go through the packet that each member received. Mike said that the three-page summary sheet will give a general review of what has happened in each department. Mike said that these sheets showed the current budget, their requested revenue for next fiscal year, what they have been cut-back to make up the A ballot and some comparisons, what their current budget would be as compared to the cut-back budget and compared to their requested budget. The next column listed how many new people were cut from their proposed budgets and how many existing personnel were reduced to stay within the "A" ballot budget. Then the chart shows the total taken out of the proposed budgets. Chairman Young stated that the record should show that Commissioner Bob Paulson was the County's budget officer and that he has worked with Mike Maier on this proposed budget. Mike.said that the last page is a summary--the current year's budget for all general fund departments is $598,800,200; their projected revenues--assuming that the "A" ballot passes is $59,620,078. All departments have requested a total of $7,767,339 and they were reduced to $5,599,609. This represents 40% reduction. Mike said that 30 new positions were denied in all departments and budgets have been reduced likewise. Mike stated that these figures do not include the Road Department. Mike said that the chart also would give the members an idea of what a 6% budget would be like but that he and Commissioner Paulson did not try to reduce the budget down to the 6%. Mike stated that about $3,000,000 would have to be cut out of the requested budget--with 31 new positions not being granted and over 100 positions that will have to be reduced. Commissioner Paulson stated that one thing that was to be accomplished today would be to set up a calendar of when the board should meet with department heads. Jan Wick asked if it was possible to make up a policy about how decisions were to 1 be made and who would get what and when. He didn't see how decisions could be made without some policy to back them up. Wally Cleveland said that it was difficult to make a policy regarding the budget: he stated that usually what the budget board did was to take department by depart- ment and see where they wanted to put their available funds. Commissioner Paulson explained how these figures were arrived at. When he and Mike went through the requested budgets they took out all requests for added personnel and went by proposed budget cuts and there isn't any travel in the budget. Jan Wick asked if there was any increase in personnel. Commissioner Paulson said definitely not, there is an 30% decrease. Commissioner - Paulson stated that one thing that they did do is decide the county has to cut by 39% to get down to the "A" ballot, there was some thought given to totally eliminating departments. These would be departments.- that did not bring in any revenue. This is next to impossible because by law some of these departments are required. Commissioner Paulson stated that it did not seem that any departments could be eliminated without having a severe impact. Commissioner Paulson stated that in his message to the budget committee, he suggested that the board not even consider a 6% budget because he does not believe that Deschutes County can live within a 6% budget. Chairman Young asked if the election in March was to vote for money over the 6% or to maintain the status quo. Chairman Young assumed that this was a result of the 6% limitation. Commissioner Paulson stated that if both the "A" and "B" pass, the budget would still have to be cut by $400,000. Commissioner Shepard doubted the wisdom of discussing the possibility of staying within the "A" ballot. Commissioner Shepard said that he felt that the list of departments should be gone through with the department headSand find out what can be cut with the least pain in that department. Commissioner Paulson said that since he does not feel that Deschutes County can live with the "A" ballot he thought the time would be better spent in trying to educate the voters as to what kind of impact the two ballots would have. Jan Wick stated that he was not satisfied with that. He thought that he was coming here today to work on the budget and to figure out a proposed budget. Commissioner Paulson stated that the members could go through the budget if they so wished. Mike Maier stated that the election was on March 25, 1980 in response to Jan's question and that they would have an opportunity for the May election to discuss the budget further. Commissioner Paulson started going through the binders with the board members by departments but it was felt that this was not getting the board anywhere so it was dispensed with. One thing that came up as a result of going through this department by department was that the state maintenance fees were dropped from the Assessor's department. Chairman Young stated that that couldn't be done as it was required by law that the state do some appraising work and charge the county for it. Mike explained that the department head had cut that out and that was what he was going by. Chairman Young said that he would have to talk with the department head. Jan Wick asked when the meetings with. the department heads was scheduled. Mike stated that it had not been set up as yet. Wally Cleveland stated that he would be gone the week of March 17. Commissioner Paulson proposed that tomorrow be the 2 first of the meetings. This is the schedule of meetings that was agreed to: March 4, 1980 1:30-4:00 p.m. Room A Courthouse Annex March 5, 1980 1:30-5:00 p.m. Justice Bldg. Conf. Rm. March 6, 1980 1:00-4:00 p.m. Room A Courthouse Annex March 10, 1980 10:00-5:00 p.m. Justice Bldg. Conf. Rm. March 11, 1980 1:30-5:00 p.m. Justice Bldg. Jury Room It was decided to allow each department head 20 minutes to present their budgets. Mike Maier said that two budgets that had not been worked with was the Road Department and Revenue Sharing. For the revenue sharing, there will have to be a special hearing. There being no further of the Budget Board today, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS A ER A. YOUNG, C frman CLAY C. SHE RD, Commi oner C ROBERT C. PAULSON, JR., Commissi /jo 3