2007-928-Minutes for Meeting March 19,1980 Recorded 6/20/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS P~ 1001.918
COMMISSIONERS' JOURNAL
„1,,,,,,,..,1.,,,1.,.,,, 11111 MIN 06/20/2007 09;38;00 AM
2007-928
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BOARD OF COUNTY C014MISSIONERS
MARCH 19, 1980 - COURTDAY MINUTES
Chairman Young called the meeting to order at 10:05 a.m. with all three commissioners
present. Commissioner Shepard had a matter that he wanted to discuss before the
agenda was started.
Commissioner Shepard stated that there was a "certain publication" in Bend which
was confused on some of the things regarding Mountain High. It seems that Lou
Dvorak was misquoted in reporting the action the board would take. Lou said that
this was a "bargained settlement" and the paper had said that it was a "bargain
settlement". The Bulletin informs Mr. Dvorak that they are willing to change that
if the Board so deems it necessary. Chairman Young asked if there was anything
ever said with regard to the county building the road in question. Chairman Young
recalled the discussion as being that Mr. Ward will not be required to build
the road at this time, but if the subdivision is ever developed fully, he will be
required to build that road. It was the general concensus of the Board that Lou
will contact The Bulletin and make the corrections.
Mike Maier had a matter to bring up also with regard to the personnel study that
was presented by Bill Pack to the Board. Mike stated that the Budget Committee
approved the plan as submitted regarding salary adjustments and the competitiveness
with other businesses in the county. Prior to dispersing this information to
the employees what was tentatively adopted by the Budget Board, Mr. Pack and Mr.
Maier would like some direction from the Board of Commissioners as to what information
should be given and what the Board may not want to give out. Commissioner Paulson
stated that he was prepared to make a motion on what was discussed last night.
MOTION: COMMISSIONER PAULSON moved that the Board approve the portions of
the Pack study related to Plan 1 and Salary Adjustments and im-
plement that plan in June, 1980.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Paulson thought it would be apppropriate for the Board to declassify
the Personnel Study as it does not contain as much sensitive material as was indi-
cated. Commissioner Shepard felt that he would like a chance to read the document
before he could support the motion.
MOTION: COMMISSIONER PAULSON moved to make the document public.
CHAIRMAN YOUNG: Second.
Chairman Young stated that as long as the study did not contain information to
eliminate the Board of Commissioners from being a part of the decision making
process, then he would not have any objection to it. Chairman Young stated that he
thought that he could trust the recommendation of the author of the report,
Mike and Commissioner Paulson that it did not contain information so sensitive that
it should not be made public for some reason. Commissioner Shepard said simply that
he would like an opportunity to look the document over before he supported the
motion and is sure of what he is voting for.
VOTE COMMISSIONER SHEPARD: No.
COMMISSIONER PAULSON: Aye.
COMMISSIONER YOUNG: Aye.
The first item on the agenda was a final hearing on an annexation to rural fire
protection district #2(Armstrong). Chairman Young read the order for the record
after which he opened the hearing for those who wished to speak in favor or in
oppsition of this annexation. As there was no one to speak, the hearing was closed.
MOTION: COMMISSIONER SHEPARD;moved to approve the annexation and adopt
the order.
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COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
Next on the agenda was a notice of final hearing to annexation to rural fire
protection district #2(Hill Sites). Chairman Young read the notice for the
record.
MOTION: COMMISSIONER PAULSON moved to approve the notice of final
hearing setting the final hearing for April 16, 1980 at
10:00 a.m.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Next on the agenda was a discussion with Lynn McKibben and the Road Department re
request for variance of road standards to allow private roads, PP #590,
Terrebonne Estates. Chairman Young asked one of the gentlemen present to lead the
discussion. Mr. McKibben stepped forward to show the commissioners some maps of
Terrebonne Estates and started explaining what he wanted to do. Mr. McKibben
stated that they had received preliminary approval from the Hearings Officer.
After hearing what Mr. McKibben had to say, Myer Avedovech, hearings officer, stated
that he felt that Mr. McKibben and Mr. Comstock were asking for a variance from
conditions that he approved the plat for in the first place. Mr. Avedovech stated
that he felt that this seemed to be an appeal from his previous decision and felt
that these two gentlemen should go through the appeal process just like any other
individual. This was the general concensus of the Board and Mr. McKibben and Mr.
Comstock were sent to the Planning Department.
Next on the agenda was a discussion with Tony Whitney about the Deschutes County
Wood Program for the Disadvantaged. Mr. Whitney was appointed the La Pine area
to cut wood for the elderly and disadvantaged and he has done so well that he has
been asked to coordinate a program in Klamath County and has been asked by people
who live in Bend and Redmond that he deliver wood to them. There are coordinators
in Bend and Redmond but obviously they are not delivering as much as Mr. Whitney is.
Mr. Whitney is asking for permission to talk to the other coordinators and ask if
he could help them with their programs in getting the wood out to these needy people.
Mr.'.Whitney stated that he is now working with. the group COCOA (Central Oregon Council
on Aging) to seek out people who needed wood and to build a strong program.
Mr. Whitney stated that from COCOA he has received gasoline so that he will be able
to make deliveries to help cut his costs. Commissioner Paulson stated that he could
see no problem with Mr. Whitney helping out the other coordinators with their programs
and would heartily suggest it. Betsy Shay stated that she thought the other
coordinators would appreciate the help. Mr. Whitney stated that if he were to expand
his service he would need a 22ton flat-bed truck to haul this wood to Bend and
Redmond. It was suggested that Mr. Whitney go to CETA and see if he could get a
assistant to help him with this program.
MOTION: COMMISSIONER SHEPARD moved that the Board ask Mr. Whitney
to meet with the other three area coordinators in Deschutes
County to see about how he might work with them or to correct
their program as it now stands and that he be authorize to
make any contact with CETA with regard to forming a CETA pro-
ject to stockpile his woodlot.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
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Commissioner Paulson addressed the item that Mr. Whitney brought forward regarding
the Planning Department in working with this program. Commissioner Paulson stated
that the Planning Department helped to get this program started but he felt that
it was getting extremely difficult for the planning department to donate that time
to the wood program. Commissioner Paulson also stated that Mr. Whitney could possibly
talk to the Road Department with regard to the 22ton truck.
Next on the agenda was a discussion regarding a landfill amendment with John Andersen.
John, stood up and explained that when the Bend Urban Area zoning ordinance was;
prepared, a,provision for landfills within. the urban boundary was inadvertently,
left. out of the, ordinance so that there. are not. permitted anywhere within the
urban boulg4ary but. as the county, has one in the boundary John suggests; an amendment,
to this ordinance, PL-11 within the surface mining zone.. Chairman young asked
i,f thi:s would mean the commissioners would have. to go through the. whole process;
of first and second readings. John stated that th.e.county would have t,o. apply for
an amendment and then it would haye.to go through the hearings officer and receive
a re_comme.ndatton. Commissioner Shepard felt that, the amendment should be run byth.e Planning Commission. There was-,mutual concensus. Chairman Young suggested that
John be directed to proceed post-hasfi e.with this amendment change and that the
Board prevail upon whatever: clout they might have to have the hearing as soon as
possible. John will proceed..
Next on the agenda was a discussion regarding rem-filling vacated county pos.iti.ons.
Commissioner Paulson wished to discuss this matter and also wanted Mike Maier to
be present. As. Mike was not present, the secretary,went. after him and the commissioners
went onto the next item.
The next item on the agenda was: the second reading of PL-9. Myer Avedovech., hearings
officer, stated that he had just, received a new., revision of PL-9 and was not. familiar
with;the:document. Mr. Avedovech was.concerned that this ordinance h.ad gone from
17 pages: to 3Q. pages and has: been -receTykng calls, from various attorneys around'> Bend
who have to work.with this, ordinance, that they do not understand it and neigh.ter does
Mr, Avedovech.. Mr. Avedovech.stated that i:t.was too complicated and would like an
opportunity to give intelligent input to this document but needed more time.
Mr. Avedovech stated that all, the amendments to PL-9 have to stop and that it was time
to go hack,to a simple proced-ural ordinance that everyone.can understand and work
with. Mr. Avedovech. asked to continue thia:T eading until such time as he and other
attorneys have had time to review,ths document and talk.about it intelligently.
Commi`ss: ones Paulson asked Mr. Avedovech, how this might be accomplished. Mr. Avedovech.
stated that maybe some. kind of committee should be formed to discuss this ordinance.
Mr. O"Sullivan stated that he had not received the most recent revision of PL--9 and
could not comment if he wanted to and he did want to comment as be has. to work with.
th1a ordinance. Mr, O'Sullivan stated that he. feels that thi%a PL,9 is unworkable
and feels that it kss full of contradictions, and that time frames.are overlapping.
Mr. W'S tllivan s-aid that this ordinance has so many except.i'ons of it that is wi:.11 have
to Be .reread each,time i't is us,.eA, and that if so many attorneys have questions re-
garding this` ordinance: fie.-felt sure, that the layman. would not understand it.
MOTION,, COIRiIS;SIONER PAULSON moved that. the second reading of PL-9.
Be cancelled and that the $oard permit Commissioner Paulson
to meet with.the people involved with this ordinance and come.
up with a plan to address these problems.
COMMISSIONER SHEPARD; Second.
VOTE COMMI'SSI'ONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Chairman Young stated that the Board will go back to dis:cus:s_ng the re-filling of
vacated county positions. Commi:ss%ioner Paulson stated that in cons''der.ing the
circumstances of the budget that the County is facing for the coming year, and the
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totally unpredictable aspects of the budget:
MOTION: COMMISSIONER PAULSON moved that the Board put a freeze on
re-filling of positions within the County that become vacant,
unless special case by case permission is given by the
Board to the department heads or administrator involved.
COMMISSIONER SHEPARD: Second.
Commissioner Paulson stated that this is from the first of the fiscal year.
Commissioner Shepard asked to discuss this matter further and ask for some reasons
why this freeze should be put on. Commissioner Paulson stated that it will give
the county an opportunity to "get a taste" of what is ahead for fiscal year 80/81,
if the county has to go to a very tight budget. Commissioner Paulson said that it
would save money for the cost of re-filling positions that may be eliminated in
a few months anyway. Commissioner Paulson stated that the department heads would
have to present a case why they need to re-fill the position and the final decision
would be up to the Board.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Shepard asked Mike Maier before the vote what he thought of this
matter and Mike said that he agreed with and supported the idea.
John Andersen, Interim Planning Director, had another matter to bring before the
Board. John has had a visit from the owner of Deschutes Memorial Gardens who would
like to expand the mausoleum and that through an error that was made, which John
feels that he must accept resposibility for, the cemetery was identified as agri-
cultural lands and was excepted from the State plan. The original plan was to
zone this Rural Residential because that allows for cemeteries in that zone, where
the agriculture zone does not. John has to ask the commission for another
amendment to be made this time to PL-15.
MOTION: COMMISSIONER PAULSON moved that the Board direct John to proceed
as outlined.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
There being no further business, the meeting was adjourned.
BOARD OF COUNTY COMMISSIONERS
T A. YOUNG, Cha
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CLA /SHEPARD, CoArissioner
6./ r
ROBERT C. P LSON, JP.., Commission
/jo
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