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2007-929-Minutes for Meeting March 20,1980 Recorded 6/20/2007DESCHUTES COUNTY OFFICIAL RECORDS r 10 1■919 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 06/20/2007 09;38;00 AM 11111111111111111111111111111111 2007-928 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS MARCH 20, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three com- missioners present. The first item on the was the Redmond Municipal Airport Master Plan, Second Reading. As no one was present from Redmond, Chairman Young had a matter that, he wanted to bring up. It was his understanding that Redmond has turned the operation of the airport over to Century West. Mr. Rainse Anderson from Century West confirmed that point. Chairman Young felt that since the county and the government has put a number of acres into the airport, he feels that the commissioners should be able to look at the agreement between Century West and Redmond. Mr. Anderson stated that all Century West was doing was managing the airport for a couple of months until the city had hired a full-time manager. The agreement between the city and Century West is for 3-5 months. Chairman Young stated that until he can see the working agreement between the city and Century West, he will be abstaining from any voting. Mr. Anderson stated that the city wanted to get a jump on setting up leases with Hughes Airwest, Air Oregon etc. before the new airport manager is hired within 6-8 months. John Andersen read the staff report for the Board as requested by Jill Thompson. MOTION: COMMISSIONER PAULSON moved that the second reading of the Redmond Municipal Airport Master Plan 1977-1995 be by title only. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Abstain. Chairman Young read the Master Plan by title only for the second reading. Commissioner Shepard stated that he felt that an order should be prepared for the Board's consideration. Jill Thompson suggested that an order will be prepared by Tuesday, March 25, 1980 for the Board's signature. Jill stated that a motion should be made to adopt the Planning Director's findings of fact, if the Board so desired. MOTION: COMMISSIONER SHEPARD moved to adopt the findings of fact of the planning department in relation the Redmond Airport Master Plan, 1977-1995. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Chairman Young asked Jill Thompson if this motion was only to adopt the findings and not the master plan, as he wanted a chance to read the agreement between the city of Redmond and Century West before he voted to adopt the plan. Jill assured him that it had nothing to do with the adoption of the airport plan. John Andersen asked if the hearing should remain open and if the Planning Department should continue to take written testimony in relation to this matter. Chairman Young felt that in all fairness, it should remain open. Chairman Young stated that this matter will be continued until March 25, 1980 when an order will be brought before the Board for signature. The next item on the agenda was a decision on Mountain View Mall. As there were quite a few people present for this matter the meeting recessed and was reconvened in Conference Room A of the Deschutes County Courthouse Annex. Chairman Young went over what had taken place up to this time. Chairman Young stated that on February 20, 1980 it had been decided to give the representatives of C.E. John an opportunity to come up with more information with regard to the traffic study that was asked by the Board of Commissioners. Commissioner Shepard stated that he felt that the questions that was asked at the last meeting was that more detail 1 should be brought forth in relation to the increased traffic out by the Mountain View Mall and the proposed Phase II. Phil Coystra from the C.E. John company approached the podium to give the answer'to Commissioner Shepard's question. Mr. Coystra stated that there was a 100 foot right-of-way on highway 97 according to Mr. Lambert of the State Highway Division. Commissioner Shepard asked if that was all that Mr. Coystra was proposing to do to work with the traffic situation in that area. Mr. Coystra stated that C.E. John Development feels that they have done everything that the State has asked them to do. Commissioner Shepard stated that he didn't think that he was satisfied with the answer that he had received because he didn't see where it would help the traffic situation that was coming up down the road when Phase II was put in and possibly Phase III. Commissioner Paulson stated that the question as he recalled it being put was that the Board basically did not feel that there was sufficient action being taken to off-set the impact of the traffic in that area that will be caused by the mall as it reaches maturity. His under- standing of the granting of the continuance was to allow C.E. John to try to come up with more information and possible alternatives as to how the traffic situation might be alleviated. Mr. Coystra stated that there was no new information with regard to the problem except for the fact that there was a natural dedication on highway 97. Mr. Coystra stated that Hunnell Road had been brought up a number of times and the question has been asked if the county has a say what this road will be used for, and they do because it is a county road and the county could claim it at any time. Commissioner Shepard stated that he felt that further development will cause further problems and he felt that nothing was being done to alleviate this. Commissioner Shepard also stated that improvements were made when Phase I was put in but no improvements have yet been made for Phase II. Mr. Bob Lambert from the State Highway Division clarified the situation for the commissioners as it stands from the Division's standpoint. There was further discussion over what could be done if this project got approval. It was thought that possibly some sort of agree- ment could be drawn up between C.E. John and the county whereas C.E. John would have to make some improvements to the traffic and road situation for future develop- ment. Jill Thompson suggested that Dave Jaqua, Redmond attorney, Mr. Coystra, C.E. John representative and Mr. Tom Page, attorney representing C.E. Johns could get together and come up with a reasonable agreement sufficiently protecting the county and also giving C.E. John something to work toward and with. Mr. Coystra stated that C.E. John Development would be most willing to work with and enter such an agreement with the County. Commissioner Shepard stated that possibly a meeting between the city-county street committees could and should be called so that they will know what it going on. Commissioner Paulson asked Jill Thompson to suggest a motion to cover this. Jill suggested a motion such as the following: MOTION: JILL THOMPSON suggested that a motion should impose as a condition for approval by this Board for this part of Phase II which is being considered today, that C. E. John cooperate with whatever policy the county wishes to establish in that general area as to whether it will be a special road district or a mechanism for a systems development charges or whatever comes out of the sessions with the city/county street committee, sessions between the Board and planning and legal staff. Jill stated that instead of having legal staff come up with an agreement alone, she should have the input of all those involved and so that everyone will be aware of what is going on and C.E. John can get started. Jill also stated that C.E. John was most willing to work this problem with the county. Chairman Young stated that in short what was being proposed was that C.E. Johns would agree to participate in whatever is brought forth by the city/county street committee as adopted by this board. Jill said yes. Commissioner Paulson asked how in four or five years from now this board could stipulate and make sure that C.E. John chips in their "share of the pie"? Jill stated that this was not the end of Mountain View-Mall so she did not think that there was anything to worry about. 2 i Mr. Page felt that the mechanism used to enforce the agreement should he.considered because it must have a different effect whatever is used. Mr. Page,also felt that some language about some statutorily authorized procedures: should be included in the motion or agreement, so that C.E. Johns would know exactly what is being talked about and what has to be followed and what can be amended. Mr. Page wants to be sure that some sort of safeguard is kept in this agreement and would like to have some sort of limit in the language. Jill said she understood this and that this was why she wanted to get together with Dave and Mr. Page to come up with an agreement agreeably by all. MOTION: COMMISSIONER PAULSON moved that the Board continue this decision until Tuesday, March 25, 1980 and direct the staff, Jill Thompson, to draft an order for the Board to sign following the discussion of today. COMMISSIONER SHEPARD: Second. VOTE . COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. That was the agenda for today. Jill Thompson stated that she had.an.order for the commissioners signature ordering a new tax base be established for the primary election on May 20, 1980. Chairman Young read the order for the record. MOTION: COMMISSIONER SHEPARD moved to approve the order. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Chairman Young then read the ballot for the record. Jill Thompson that there was a change on the ballot where it states what the old tax base was she wanted to add a sentence to indicate that the old tax base was established in 1916. Commissioner Shepard had a matter to bring up with.regard to a letter from Oscar Bratton about the danger that sometimes occurs when leaving the courthouse parking lot. Mr. Bratton was wondering something could be done, whether a sign could be put up etc. Chairman Young asked if Harriman was a city street. Commissioner Shepard stated that he thought it was. Chairman Young thought that the city would have to be contacted if a sign was to be put and delegated the duty to Commissioner Shepard as "he is well known in city hall". The next matter Commissioner Shepard had to bring up dealt with.the public transit funds. Commissioner Shepard stated that as far as he was aware the Board has made a general informal commitment to suggest to the transit authority to have Deschutes. County's share of public transit funds which amount to roughtly $9,600 be allocated to the resort bus lines for tourists. Commissioner Shepard was wondering if some some of motion should be made at this time as he feels it does warrant some action. MOTION: COMMISSIONER PAUL50N moved to recommend to the public transit division of the State of Oregon that the public transit funds available to the county be allocated to Resort Bus. lines, Inc. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. There being no further business the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS AT A. DUNG harm -s- CLA Commirsioner ROBERT C. PA' ULSON, JR., Commissi er