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2007-932-Minutes for Meeting March 27,1980 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS Q 2007432 C 11011011 Rom saw OMMISSIONERS' JOURNAL 06120I2001 09;40;38 AM 2007-832 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page s BOARD OF COUNTY COMMISSIONERS MARCH 27, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:05 a.m. with all three commissioners present. The first item on the agenda was the continuance of the Second Reading of the Redmond Airport Master Plan, 1977-1995. Chairman Young explained why this had been continued. Chairman Young stated that he had received a copy of the agreement from the city and did not have any concerns with the agreement. Therefore, a motion was made. MOTION: COMMISSIONER PAULSON moved to approve the Redmond Airport Master Plan, 1977-1995 as an amendment to County Ordinance PL-20. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. There were several maps to be signed, so the tape was shut off for a few minutes. Next on the agenda was a discussion of Ned Dempsey's suggestions for Solid Waste, which was promoted by Commissioner Shepard. Commissioner Shepard stated that in Mr. Dempsey's letter of resignation he had made some suggestions that he thought should not be set aside and forgotten as some of them were constructive. Chairman Young asked if the Board would like to go through the suggestions right now. Commissioner Shepard thought that this matter should be turned over to the Solid Waste Advisory Committee and see what they thought of the suggestions. MOTION: COMMISSIONER SHEPARD,moved to refer these suggestions to the Solid Waste Advisory Committee for their perusal. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Commissioner Paulson stated that he believed that in the letter that accompanies this to the Solid Waste Advisory Committee, the board should also indicate should we have to live under the 6% budget that they will have to come up with some additional revenue someplace, so he suggests that the Committee "look very hard" at some of these methods or something else to take the place of it. Chairman Young agreed. Commissioner Paulson asked Jo-Marie Bonwell, secretary, to draft a letter to that effect to the Committee for the Board's signature. The next item on the agenda was a clarification of an order of the Board regarding a minor partition of Jan Ward, but as Mr. Lovlien, who was representing Mr. Ward, the board went on. Chairman Young had a maintenance agreement regarding map maintenance in the assessor's agreement and found no problems with it. MOTION: COMMISSIONER PAULSON moved to COMMISSIONER YOUNG: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. COMMISSIONER YOUNG: Aye. from the Oregon Department of Revenue office. Chairman Young read the approve the agreement. Mr. Lovlien was now present so the matter of clarification of an order of the Board was taken. Mr. Lovlien was representing Jan Ward. Dick Knoll from the Planning Department stated that this question came up because the county sur- veyor came to the department and was questioning the fact that Mr. Ward owned contiguous property to this partition and questioned the legality of this par- tition when there are contiguous properties owned by the applicant and Dick requested some clarification as to what the Board's order was; whether the partition can be processed further or not. Lou Dvorak.wanted to present his findings regarding this issue. Lou stated that the problem originates, with, the definition of par- titioned land. Lou said that if the commission restricts the partition to which. it was ori'gin'ally agreed to, and he suggests, that they do because it was the way it was settled, it would be saying that lots-60.0 and 602 would be partitioned, in spite of the fact there are other parcels that are contiguous that aren't part of the partition. Lou read the definition for partitioned land wh.ich.read: 'To par- tition land means to divide an area or tract of land in two or three parcels within a calendar year; when such area or tract of land exists as a unit or conti- guous unites of land under signle ownership at the beginning of the year.' Lou stated that would indicate that the contiguous units of ownership would have to be drawn in on the partition map and then the two to be partitioned would be taken out from that. Lou stated that what could be done right now was to interpret the law to mean that if there are tax lots already legally created on the assessor''s rolls dating from before the partition ordinance, then those parcels wouldn't have to be partitioned if they were sold separately. Lou said that if he read the intentions of the Board correctly, the way this matter has-been settled is that lots 600 and 602 would be partitioned as a major partion and these other tax lots. would not be shown on the map. Commissioner Shepard asked if the county was setting a precedent in this. matter. Bob. Lovlien did not believe that the board was setting a precedent but was actually clarifying a situation. John Andersen noted that the board has already viewed this as a partition. The matter has gone through.a number of hearings.. Throughout it has been assumed to be a partition. Chairman Young then read the order for the record. MOTION: COMMISSIONER PAULSON moved to adopte the order in the matter of Preliminary Plat #538, Mountain High., J. L. Ward Company, applicant. C014MISSIONER SHEPARD: Second. VOTE . COMMISSIONER PAULSON; Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next item taken was a matter that Mike Maier brought up concerning patrol vehicles for the Sheriff's department. Mike had a State purchase order for 5 vehicles to come out of next year'a budget,but it has to be author zed now so that they can go out and obtain the bids,. These are cars with. all the lights, radios:, etc. on a regular patrol car. Mike said that the State had already had the bid out for th.e make of the cars that they would get; now they needed to know'-.how-many cars each county would need so that they could make a price on each.bid. Commissioner Shepard asked how may cars were used per year; Mike stated at least 5. The cars get at least 80,000 miles, on them and go everywhere. Commissioner Paulson asked if any consideration had been given to getting smaller cars for economy and gas-savings). Mike said that a lot of the smaller cars. have small back seats and it"s difficult to get prisoners, in and out. Commissioner Shepard felt that it would be hazardous for the deputies- to be out on patrol in anything smaller than what they were getting. Chairman Young read the purchase order for the record. MOTION: COMMISSIONER SHEPARD moved to approve the order of 5 cars for the Sheriff's department to the state; State purchase order #35986. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Mike had another matter regarding cars for the Planning Department. John Andersen had taken two Pintos up to Robberson Ford and had gotten an approximate estimate of what they would give the county on trade-in value for a small Mazda truck. 2 Robberson Ford said that they would give the county approximately $750 for one car and $550 for the other making the balance between the trade-ins and the new pick-up approximately $3,300. Commissioner Paulson asked why they were getting a Mazda. John Said that they looked at a Ford Courier and they have the exact same mileage as a Mazda except that the Mazda is cheaper. MOTION: COMMISSIONER PAULSON moved that the Board approve the trade and purchase of the small pick-up for the Planning Department. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next matter taken was another matter with Mike Maier regarding a letter received from the Sheriff's department regarding the marine patrol. The department is asking for approval to put buoys in the reservoir during the boating season. MOTION: COMMISSIONER PAULSON moved to approve the placement of th e buoys in the reservoir. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The next item on the agenda was Doug Maul with a discussion regarding service contracts. Doug explained to the Board that one of the new elevators in the Justice Building in the Sheriff's office which leads down to the Jail has been causing problems, which Doug believes is a leak in the cylinder or below ground because they are losing oil out of that elevator. The elevator has been turned off. Doug has called OTIS and he knows what the representative will say - that the county should have bought a service contract from them - and Doug would like to be prepared and have something to come back with from the commissioners. Doug stated that there is one of two ways that this can be fixed since the warranty was up on January 4, 1980. They can "sleeve the cylinder" or they will have to go below ground, pulling some floor up and costing the county quite a bit of money. Doug stated that the county can go one of two ways in dealing with OTIS: 1) ok, the county should have bought a service contract to have you service the elevator; or 2) they could have it fixed and just fight them. Chairman Young stated that that elevator should not have quit working after just a year and wants to fight them. Commissioner Paulson believes that this matter should be pursued as he and Chairman Young feel that a brand new elevator should not break down in just one year's time. The next item discussed with Doug Maul was regarding other service contracts that the county may be should have on their equipment. The total costs in service contracts would run about $19,000. The contracts that Doug listed were talked about individually and Doug would talk to OTIS and to these other departments and come back to the Board with a report. The next matter taken was a license that Lou Dvorak had prepared between Mr. Bill Haley and the county. This was in regard to Gift Road where there was an outcropping that was dangerous and a number of accidents have happened. Mr. Haley stated that since he is a certified blaster, that he would volunteer to blast that outcropping and make the road wide enough.for two cars instead of just one. Chairman Young said that he would run this by Charlie Plummer, Road- master, as to how the blasting would affect the canal if at all. Chairman Young read the license for the record. MOTION: COMMISSIONER PAULSON moved to approve the license. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. Chairman Young, Aye. The next matter taken was the budget matter with Commissioner Paulson and Mike Maier. Commissioner Paulson said he was asking the Board's permission for he and Mike to go ahead and prepare a 6% level budget called the staff "budget". After doing that, Commissioner Paulson proposed that Mike and he sit down with the department heads and discuss what is outlined withthem and they may want to make alterations in that draft budget. Then that budget would be brought before the budget board for them to discuss and modify if they see fit, and /or approve. Commissioner Paulson stated that the goal would be to have a tax base budget and a 6% budget that is approved for review and discussion for public comment. Commissioner Shepard stated that he felt that all energies and thinking should be invested into passing the tax base budget because the county could not operate under the 6% level budget. Commissioner Shepard felt that Commissioner Paulson was giving the public all kinds of alternatives. This is Commissioner Shepard's logic: We would like a $7,000,000 tax base but we can manage on a $4,000,000 budget. Commissioner Shepard does not feel that this is a good idea, psychologically to present to the voters. Commissioner Shepard felt that the approach that Commissioner Paulson wanted to follow-up on was counter-productive of getting the tax base passed. Mike Kment stated that he would have to agree with Commissioner Shepard in his statement that it would be counter-productive for the county to want a tax base to pass and then turn around and say that if it doesn't then the county can get along with a lesser amount of money. Mike Maier stated that he believed that the county should have something prepared in case the tax base does fail instead of waiting until the last minute to prepare for another election. Commissioner Paulson believes that the public should have explained to them the cutback in services they will instigate in not passing a tax base and let them compare and choose what they want from county government. Chairman Young stated that he did not have any problems with letting Bob and Mike go ahead and prepare a 6% level budget in case the tax base does not pass. Commissioner Paulson also stated that this budget would have to be public since he would have to talk to the department heads and would bring it before the budget board for approval before a possible election. Lou Dvorak had some comments as a registered voter in Deschutes County and he agreed with Bob in that he would like to compare the differences. Chairman Young stated that he believed that a 6% budget should be put together and then campaign in such a way as the voters understand the impact of the two different budgets. MOTION: COMMISSIONER PAULSON moved that the Board give him and Mike Maier the authority to prepare a 6% budget to present before the budget board for consideration and tentative approval prior to the May 20, 1980 tax base election. CHAIRMAN YOUNG: Second. Commissioner Shepard asked if Commissioner Paulson was seriously considering letting the budget board discuss the 6% budget and giving tentative approval. Commissioner Paulson stated that he felt the budget board should see the 6% budget and have some input in it and give some comment. VOTE COMMISSIONER SHEPARD: No. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The next matter on the agenda was a resolution transferring funds from the surveyor's budget to another line item in that budget. Chairman Young read the resolution. MOTION: COMMISSIONER PAULSON moved to approve the transfer $1,300 from Capital Outlay to Material and Services in the same budget. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next item taken was the refund from sanitation to Ronald Beaudoin, receipt number 18451--approved. 4 ' w J: ~ y Lou Dvorak had a matter that he had to bring up concerning the Rockridge Archers who had a lease with the county and were located in Terrebonne. Helen Rastovich, County Tre asurer has requested bat their lease be terminated as they have not made payment on their rent and that the county take some action to c over that rent. Lou stated that rent has not paid t heir rent for two years. MOTIO N: COMMISSIONER PAULSON moved to cancel the lease as outlined. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Commissioner Paulson stated that the last two budget items that he was discussing did not get finished. Commissioner Paulson believed that the county needed to start pulling people together who are going to help pass the budget. Commissioner Paulson stated that some effort has been made in that direction but not much. Chairman Young asked if the county could use county funds to help to pass the budget. Lou Dvorak stated that county funds could not be used. Commissioner Paulson stated that unless the Board had any objections, he would continue pulling people together and inform them of what they should inform others about the budget. Next on the agenda was a minor partition, MP 80-17, COI. Dick Knoll from the planning department, brought this in and stated that he could see no major problems with it. MOTION: COMMISSIONER PAULSON moved to approve MP 80-17, COI. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Ed Graves was present in the meeting and wanted to discuss further with the board the partition checking ordinance. Commissioner Paulson asked if he had talked with Mike about it and as Mr. Graves stated that he had not, Commissioner Paulson advised him to as the Board could not take any action with documentation on the matter. There being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS ~~P, ALBERT A. YOUNG, Ch an v CLAY HEPARD, Commis ner _o ROBERT C. PAULSON, JR., Commission /jo 5