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2007-933-Minutes for Meeting April 01,1980 Recorded 6/20/2007DESCHUTES NANCY COUNTY CLERKDS 1~J ~00(-933 COMMISSIONERS' JOURNAL , 0612012007 09:40:38 AM 2007-a3 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS APRIL 1, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. Chairman Young stated that Mike Maier had just told him that Ed Fitch, Redmond city attorney, has a matter that would only take a matter of minutes to finalize. Mr. Fitch stated that he had an order to execute a quit claim deed to the city of Redmond on the property that the city is proposing to sell to Techtronics,Inc. Mr. Fitch stated that Techtronics will not purchase the land with the reversionary clause on the deeds that if not used for one purpose, the land will revert to the county. Mr. Fitch says that this only involved a 5-acre parcel out of 100 acre parcel. Mr. Fitch said that the city is asking the board to sign the quit claim deed removing any "cloud" over the deed and letting the city proceed with the sale. Mr. Fitch stated in response to Chairman Young's question as to how the land was acquired was that the land was acquired from the county to the city and the county acquired it from the BLM land trade. There was some discussion regarding an overlapping deed for this property. Chairman Young asked for a letter of intent on the city's part so that everything can be done legally. Mr. Fitch said that he and Lou would be able to work out all the problems and get back to the Board. The next item on the agenda was the first reading of Ordinance 203.14, Estab- lishing Fees in the Office of the Deschutes County Assessor's Office for Services. MOTION: COMMISSIONER PAULSON moved to have the first reading of Ordinance 203.14 by title only. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Chairman Young then read the ordinance for the first reading plus attachment A which sets for the fees. The second reading of this ordinance will be April 16, 1980. Chairman Young asked the secretary to contact the title companies and send them a copy of the ordinance as it would possibly affect them. The next item on the agenda was discussion of possible land exchange from the county to Phillips. Lou Wintersteen was present to explain this matter to the board. Mr. Wintersteen stated that this first came.to Mrs. Phillips' attention when the county road department contacted Mrs. Phillips regarding the changing of road configuration on her property. Mr. Wintersteen said that they were asking to exchange 40 acres of land for 40 acres of land straight trade. The two pieces are in the same zone too. There were some questions asked of Mr. Wintersteen by the board. Chairman Young suggested to Mr. Wintersteen that he make his request formally, in writing by a letter to the Board which states exactly what he wants and exactly what they would give the county and what steps he knows will have to be followed. Mr. Wintersteen stated that he would do this. The next item for discussion was a zone change and plan amendment, Deschutes County, Hawthorne and Panner, applicants. Chairman Young read the order in this matter. Chairman Young then read Exhibit A in full for-the first reading. MOTION: COMMISSIONER SHEPARD moved to have the second reading by title only. COMMISSSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. This first order and Exhibit A was in the matter of PA80-2, amendment to PL20. This zone change sets up a small shopping center at Deschutes River Woods for saving gas etc. for the residents of Deschutes River Woods. There was some discussion about the possiblity of stack up on the highway to get into this center. Mr. Panner stated that there hasn't been any stack up out there yet and he does not really anticipate any. MOTION: COMMISSIONER PAULSON moved to approve the amendment to county ordinance PL-20. COMMISSIONER SHEPARD: Second. Craig Smith pointed out that this store was for the residents of Deschutes River Woods and was not supposed to attract business off of Highway 97. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next matter taken was the amendment to county zoning map Z 80-3, PL-15. Chairman Young read the ordinance and attachment A in full for the first reading. MOTION: COMMISSIONER PAULSON moved to have the second reading by title only of the amendment to county ordinance PL-15. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The second reading for Z80-3 was by title only. MOTION: COMMISSIONER PAULSON moved to approve the amendment to county ordinance and zoning map PL-15 in the matter of zone change application Z 80-3. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next item on the agenda for discussion was a discussion with Jill Thompson regarding carcass removal. Jill stated that this was a problem recently as a cow had died in the river and no one wanted to fish it out. There was discussion as to which county department should take care of this matter. Jill offered that in Coos County, they have appointed their Road Department to take care of this matter because they have the equipment to do it. Jill feels that one department needs to be designated as having the job. Commissioner Paulson agrees with Jill in that the Road Department should be assigned the job. Commissioner Shepard was given the task of calling the road department and telling the road- master that they will have this job and that the Board is willing to hear all of their objections. The next matter was a letter that Clay had received from J. D. Dutton. Commissioner Shepard stated that the Dutton company would like to use a jaw crusher for about 2 weeks to crush large rock out by the sewer project. Chairman Young stated that he believed that county counsel should draw up the necessary legal documents. Mr. Dutton thinks that that the crusher will make some noise, but does not feel that it will cause any real problems as they will only be doing this for 2 weeks. Mr. Dutton stated that he would talk to the neighbors and get their input on the idea for the project. Lou believed that a specific time should be set in this agreement as to when they can operate and on what days and so forth. Chairman Young asked Lou to draw up this document with time and days set forth. Commissioner Shepard said that he would call Mr. Dutton. Commissioner Shepard stated that he received a call from Dick Hoppos complaining 2 about the money for the watermaster. Mr. Hopp Los had some concerns regarding the raises in that office. Commissioner Shepard said that he noted that Commissioner Paulson was the budget officer and he would know more about these figures that Commissioner Shepard did. Commissioner Paulson was asked to get in touch with Mr. Hoppas and see if this matter can be straightened out. Commissioner Paulson said he would contact Mr. Hoppas. Next on the agenda was a discussion regarding a vacated position in the Assessor's office. Oscar Bratton was present and gave a report on Jim Mountain, Property Appraiser. Oscar said that he has shifted all of his employees up one spot and would like to hire someone at the bottom to help out with some of the work there. Oscar said that it was a possibility that Mr. Mountain will retire or maybe go out on disability. Commissioner Paulson stated that he is not in favor of refilling the position in view of possible budget cuts. Oscar said that he would like to fill a clerical position and would like to fill it with the applicant knowing that the job may be a temporary job. Commissioner Paulson stated that he felt that it was a good idea to save money until the commission knew for sure what was going to happen next year. Commissioner Shepard asked what the impact would be if the position was not filled. Mr. Bratton stated that work would slow down and he would be hard put. It would also put him far behind. Mr. Bratton stated that they would not be able to meet the deadlines of the Board of Equalization. Commissioner Shepard stated that he thought that the assessor's office should start the new fiscal year caught up with all the work rather than start out behind and keep getting behind all the time. MOTION: COMMISSIONER SHEPARD moved to approve the request of Oscar Bratton for filling this clerical position. COMMISSIONER YOUNG: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: No. CHAIRMAN YOUNG: Aye. Next on the agenda was MJP 79-47, Louie Alacano, applicant. MOTION: COMMISSIONER PAULSON moved to approve MJP 79-47, Alacano. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Next on the agenda was a resolution budget. MOTION: COMMISSIONER PAULSON COMMISSIONER SHEPARD: VOTE COMMISSIONER PAULSON: COMMISSIONER SHEPARD: CHAIRMAN YOUNG: Aye. transferring funds in the Surveyor's noved to approve the transfer. Second. Aye. Aye. Commissioner Paulson had a matter to discuss regarding Mike's proposal that the Board's agenda's should be put out a week in advance. Chairman Young stated that he felt that ordinances and hearings should be held on courtday. Commissioner Paulson stated that Mike had quite a few good suggestions for the board and that they should be discussed. It was decided that an agenda date should be set. Commissioner Shepard had a concern that maybe the emergency clause usage on ordinances was being abused. He said that it seems to be on all of the ordinances that are passed and he wonders if all the ordinances really endanger the health, safety and welfare of the general public. Lou stated that it was only under ORS 203 must wait the ninety days before it goes into effect without an emer- gency clause. There was no decision made. 3 The final item on the agenda was a final plat for signature: Fairway Crest Village, #595(Sunriver). MOTION: COMMISSIONER PAULSON moved to approve the plat, #595, Fairway Crest Village, Sunriver. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Lou Dvorak had a matter that he wanted to discuss regarding the Central OR PUD. Lou said that he had attended the PUD meeting the night before and that a couple of problems had surfaced. Lou said that no election of the Board has not been held. They have been appointing their successor's and that is contrary to ORS. There has been no election since 1940. Lou stated that two of the directos on this board are also on the central electric board and would advise that these two directors be on one board or the other but not both as it could result in a conflict of'interest. Lou would suggest waiting until June to hold the election. It was decided to do so. There was no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS A. YOUNG, Chair% CLAY C .__SFjfEPARD, CommissifUner RO ERT C. PAULSON, JR., Commissioner /jo 4