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2007-940-Minutes for Meeting April 17,1980 Recorded 6/20/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKS VY 2007-940 COMMISSIONERS' JOURNAL 0612012007 09:40;38 AM 1111111111111111111111 1111III 2007-840 Do not remove this page from original document. Deschutes County Clerk Certificate Page c { If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page M BOARD OF COUNTY COMMISSIONERS APRIL 17, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a discussion of county fees by Mike Maier. Mike said that as a result of the budget meetings that had been held there had been 4 departments that had been set aside and were to set forth a new fee schedule. Mike stated that the offices that were to come up with new schedules were: the planning department, the surveyor's office, the assessor's office and the tax office. The assessor's office was acted upon April 16, 1980 and the tax department has since requested authority to set some fees to coincide with the assessor's office. The first department taken this morning was the surveyor's office since there were quite a few people present for that. Mike stated that the purpose of this meeting was to get the Board's input if they still wanted to continue with it and to have legal counsel draw up an appropriate ordinance establishing the fee schedules. Mike said that the surveyor's fees have been worked on by Jan Wick, Dave Hoerning, the present county surveyor Ed Graves, and himself. Ed had given Mike all the fees for copies and the like as he is familiar with the work and knows how much time and effort it takes to accomplish it. The assessor's fees and the surveyor's copy fees were compared. There were several land surveyor's present for this item for if the fees were established, they would affect them. The surveyor's present with comments were: Bob Karl, David Scott, Dick Clark, Randy Povey and Claude Goodwin. Mr. Clark stated that he was not opposed to these fees but would like to see them stay where they are. There was discussion regarding the filing fee of $3.00. Mr. Scott noted that it was the county surveyor's duty to file all plats; not the developer's, so it should be have a charge on. it. Chairman Young stated that he would follow Commissioner Paulson's suggestion and have assistant county counsel, Jill Thompson draw up an appropriate ordinance pertaining to fees in this matter. Commissioner Paulson stated that he and Mike Maier would work with her in working out the budgetary details. Item B on the Surveyor's Fees was then explained. Mr. Clark stated that he felt that 75% of the fees plus $1,000 a month was too much for a part-time surveyor and that for that money the surveyor should be full-time. There was no follow-up on this. The next department taken was the Tax Dept. Mike Maier said that he would let Helen Rastovich, County Treasurer explain what she wanted. Helen said that she would let Marilyn stated their purpose in setting up some new fees as she worked with it more than she did. Marilyn said that they wanted to instiute a fee from the print-out deck writer. Marilyn stated that she had to key in an account number and then would get a copy of all information regarding that account for a .25 cent fee; the next fee would be for Tax Search which could take quite a bit of time and would be charged $5.00 per hour. Commissioner Paulson suggested to county counsel that this schedule be drawn up in ordinance form as was done with the surveyor's office. The next department taken was the Planning Department, but Mike felt that the fees were self-explanatory and did not need discussion. Jill stated that she would prepare an ordinance that would reference all four departments and would incorporate all four fee schedules. Chairman Young stated that he would take liberty with the agenda and skip down to number 4 as the men from the J Bar J Boys Ranch. Jill Thompson was present for this matter and handed Chairman Young the amended Article 3 in the 1 J Bar J Boys Ranch Bylaws in which it stated that the Ranch could not be sold, otherwise it would revert to the county and it could not be used for anything else other than a Boys Ranch. Chairman Young read the amendment in full and then read the order. Jill explained that this was a conveyance to the Ranch from the county for consideration of .$1.,00. Th.e Ranch had been leasing from the county and would like to have the land in its name so that it can get a loan to make some necessary improvements. MOTION: COMMISSIONER PAULSON moved to approve the document. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Lou Dvorak had a matter to bring up that was on the agenda regarding the lease that Deschutes County has with Deschutes Valley Farms. Lou stated that he has talked to Don Yager and that he is willing to have the lease cancelled. Lou stated that his purpose today was in getting.,the Board's approval and giving him the authority to send a notice to Mr. Yager advising him of the cancellation of the lease due to non-payment. MOTION: COMMISSIONER SHEPARD moved to give Lou Dvorak, County Counsel, the authority to send a notice to Mr. Yager advising him of the cancellation of his lease with the county due to non-payment of rent. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The next item taken was one appointing Richard Boller of the Road Department to-.an administrative position in the Road Department. Chairman Young read the order appointing Mr. Boller. MOTION: COMMISSIONER PAULSON moved to approve the order appointing Mr. Boller to the administrative position in the utility district, administrator of Ordinances 203.6 and 203.7 COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next item taken was a discussion of possible revival of Prophet's Den, a subdivision. Mick Tye, Claude Powell and Max Merrill were present to dis- cuss this. Mr. Merrill stated that he no longer thought that his clients needed a revival because the ordinance for revival states that the reason for revival is due to the failure of the developer to get all the signatures. Mr. Merrill said that it was not the failure of the developers in this case but some county departments. So, Mr. Merrill would like to request an extension of time until it could get signed. MOTION: COMMISSIONER SHEPARD moved to retroactively approve an extension of time totalling 30 days (May 17,1980) for Plat No. 542, Prophet's Den. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. COMMISSIONER YOUNG: Aye. There.were some administrative signatures that needed to be obtained and the taxes needed to be paid again before the Board could sign it. Commissioner Shepard had two matters that he wanted to bring up regarding the resignation of Sharon McClaughry from the Planning Commission. 2 Therefore, this motion was made. MOTION: COMMISSIONER SHEPARD moved to accept with great reluctance Sharon McClaughry's resignation from the Planning Commission. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The second matter that Commissioner Shepard had to bring up had to do with a discussion that the commission had had earlier regarding the ingress and egress on Harriman Street. Chairman Young stated that he had called the city and they were going to paid the curb yellow was designated to discourage parking. He had also had consultation with Walt Genes, and was still negotiating how the "planters" would be reduced in size. Chairman Young had a letter to Henry Hahn reappointing him to the Solid Waste Advisory Committee. Chairman Young stated that Charlie Plummer has contacted Mr. Hahn and that Mr. Hahn would like to serve another term on the committee. Commissioner Shepard had a question regarding this appointment in that he was in the disposal business himself as does Joe Chotard. Commissioner Shepard had difficulty understanding why the commission at the time would appoint people in the disposal business to this committee. Chairman Young stated that they are very useful on this committee. There are seven people on the committee and two of them are in the business. Commissioner Shepard asked if there had been a decision by the commission or the solid waste advisory committee that two members should be in the business. Chairman Young stated that that had been the case. Commissioner Paulson wanted to make a suggestion in that the Board should follow the theory or the statute in the ORS 215.030(5) that refers to the Planning Commissions and appointments in this regard in that they can have someone on the Solid Waste Advisory Board that is directly connected to solid waste, professionally but not more than 2. Commissioner Paulson set for an example that if the county had a seven member Planning Commission, 2 would be involved with solid waste. Commissioner Paulson believed that some policy should be written up regarding this,for the Board's signature, not necessarily having to be brought back before the Board,in a formal meeting. MOTION: COMMISSIONER PAULSON moved to reappoint Mr. Hahn to the Solid Waste Advisory Board, his term ending April 1, 1983. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER YOUNG: Aye. COMMISSIONER SHEPARD: Aye. Chairman Young stated that he had a request for refund that needed to be approved. Receipt number 14963 from the Building Department for Ellen Trevella-- approved. Chairman Young then had a declaration of dedication before him from Vernon McAllister dedicating for roadway and utility purposes a strip of land described in the dedication. This dedication was in connection with MJP 80-4. MOTION: COMMISSIONER SHEPARD moved to accept the dedication. COMMISSIONER PAULSON: Second. COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Mike Maier came back into the meeting so that he could update the Board on the progress of the selection committee's for both. the Planning Director and the Public Work's Director positions. Mike stated that the Planning Director applications have been cut done to 11 applications and that it is planned that it should be cut down to 6. The Public Works applications have a total of 13 and will be cut down also. 3 Mike stated that he is drafting a letter to be sent to all those who have applied for the position thanking them for their application as he feels that out of the 11 and 13, the Board ought to be able to select one person each. Mike stated that the Screening Committees will be doing some calling of references to be sure that these were concrete applicants before their names were submitted to the Board. Mike stated that he would get a file for each commissioner with resumes and applications and the commissioners can meet in executive session and discuss them then. He left it up to the Board. There being no further business, the meeting adjourned. BOARD OF COUNTY COMMISSIONERS - AL, co 0'A - - ROBERT C. PAULSON, JR., Commissi /jo 4