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2007-951-Minutes for Meeting May 06,1980 Recorded 6/20/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKDS CJ 10070951 COMMISSIONERS' JOURNAL 0612011007 09:48:39 AM IIIIIIIIIII III I III 2007-9Si Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS MAY 6, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a discussion of the planning commission duties and responsibilities. Present from the Planning Commission was Robert Appleby from Sisters. John Andersen was also present. John had submitted a memo to the Board regarding this item which Chairman Young read. Chairman Young stated that the reason this had come up is because the Planning Commission has not been having much to do while the hearings officer has two page agendas. The memo contained the motion which the Planning Commission passed as to the duties that they would like to have. Chairman Young stated that in the No. 3 in the memo it seemed to him that this would be involving another step in the process of getting a subdivision plat approved. Chairman Young stated that he would be against having another step in the process. John Andersen stated that the problem that arises when the planning commission makes the final decision is the fact that they cannot complete findings of fact that would be able to backed up legally. John stated that he felt that these plats would be better handled by the hearings officer rather than the planning commission. John said that he would like to separate plan amendments and zone changes for the commission and let them be involved in the process on those plus any ordinances and policy changes. The Board told Mr. Appleby that it is not legal for the Planning Commission to make a recommendation to the hearings officer regarding plats because then the applicant has no place to appeal it to if they disagree with the decision. Commissioner Paulson stated that he felt that the Planning Commission should, on their own initiative, conduct studies that they felt would benefit the county rather than waiting for the Board to assign them specific duties. Commissioner Paulson felt that these studies plus recommendations would be beneficial to the Board. John felt that the Planning Commission should not get involved with the subdivision plats unless on review from the hearings officer if they disagreed with his decision. MOTION: COMMISSIONER PAULSON moved that the Board of County Commissioners approve the recommendations 1 and 2 referred to in the April 25, 1980 memo to the Board from the Planning Commission. #1 refers to the Planning Commission to be able to hold hearings on major site plans and #2 refers to all land use policies and ordinances shall be referred to the Planning Commission for recommendation before the Board takes action. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COIMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Commissioner Paulson stated that this refers to the March 5, 1980 draft of the working relationship for Deschutes County Planning Commission, Planning Department and Board of County Commissioners. MOTION: COMMISSIONER PAULSON further moved that the board es- tablish a policy wherein the Planning Commission shall review all zone change and plan amendment recommendations after they have been heard and acted upon by the hearings officer, prior to them coming to the board. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. 1 Chairman Young had a memorandum with regard to the Planning Commission dated May 6, 1980. This had to do with the access to an area of public access to the rim of the canyons in Deschutes County. This study will cover the urban growth boundaries of Bend and Redmond. Chairman Young read this memorandum which stated that the Board is asking the Planning Commission to develop a report to answer some specific questions. John Andersen stated that his department would be willing to assist the Planning Commission to obtain maps and other vital information. There were two changes in the memo to include all canyons rather than just two that were named. Mr. Appleby felt that the Planning Commission would be happy to do this. Before Mr. Appleby left, Commissioner Shepard had a matter that he wanted to discuss regarding the ComprehensiveReview Committee which is reviewing the the plan. Commissioner yShepard_expressed the concern that this is something shat possibly the Planning Commission could- not-;have .done. There was -further Discussion regarding Planning Commission.responsibilities. Commissioner Shepard had some concerns regarding the expiring; terms coming up on the Planning Commission. The commissioners whose terms will be expiring are: Folmer Bodtker 7/1/80; Ted Smith 8/1/80; Pick Quackenbush 7/1/80; the other commissioners' terms are good until 1982 and. 1983. Commissioner Shepard thought that some advertisement should go out to refill those vacating positions. John Andersen reminded Commissioner Shepard that he had asked the Board to h-old off on doing this because he personally thought that a 7 member Planning Commission was better than a 9 member as it was easier to work with. Chairman Young stated that he would like a recommendation from the Planning Commission as to this idea. Mr. Andersen stated that he would put this on the Planning Commission's next agenda. Commissioner Shepard had another matter that he had concerns about. This matter dealt with recycling. Commissioner Shepard had a letter from Robert Riggs passing a resolution to form a task force with regard to a study about recycling. Commissioner Shepard thought it would be appropriate for Deschutes County to join with the cities of Sisters, Redmond and Bend in forming this task force. Commissioner Paulson felt that a resolution should be prepared and passed by the Board regarding this concern. Commissioner Shepard would prepare the resolution. Chairman Young agreed with the other commissioners. Commissioner Paulson stated for the Board's information that he was preparing an information sheet for this evening's budget board meeting. Louis B. Dvorak had a matter that he wanted to discuss with the Board for their information only. In 1976, the Board of County Commissioners granted an option to Central Electric Cooperative and now the electric company wishes to exercise their option. Mr. Dvorak had Mr. Fischer of the Assessor's office go out there and assess the property--but he believed that it should be $1250 per acre. Based on that information, Mr. Dvorak proposes to send an order to CE's attorney for his approval and signature. Chairman Young thought that is money fee was fair and appropriate as did the other commissioners. Mr. Dvorak said that Central Electric would build a site obscuring fence along the lot line so that the county sanitary landfill would not be seen. The Board gave their general approval for Mr. Dvorak to proceed. The next item on the agenda was a resolution for signature in the matter of annexation of RFPD No. 2 Woodridge. Chairman Young read this resolution for the record setting the preliminary hearing for June 4, 1980. MOTION: COMMISSIONER SHEPAP.D moved to adopt the resolution setting the preliminary hearing in the matter of annexation to RFPD No. 2 Woodridge for June 4, 1980. COMMISSIONER PAULSON: Second. 2 - VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Next on the agenda was an order in the matter of Tomahawk Avenue. This order directed the County Roadmaster to fill in those spots on this Avenue which he deems as low spots and which may fill with water and impair the passibility of the road. Chairman Young read the order for the record. MOTION: COMMISSIONER SHEPARD moved to approve the order. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Next on the agenda were some requests for refund: Building Dept. in the amount of $122.64 for Richard Mann, receipt number 12049--approved. Building Dept. in the amount of $67.60 for Babcock Bros., receipt number 18092--approved. Ken Glantz was present to explain to the commissioners a yearly renewal form that he needed them to sign that promised the state that Deschutes County's Building Dept. would perform certain duties. It was initialed by all of the commissioners. Next on the agenda were some minor MP 79-77: MOTION: COMMISSIONER PAULSON COMMISSIONER SHEPARD: VOTE C014MISSIONER PAULSON: COP~MISSIONER SHEPARD: CHAIRMAN YOUNG: Aye. land partitions: moved to approve MP 79-77. Second. Aye. Aye.. MP 79-79: MOTION: COTRIISSIONER PAULSON moved to approve MP 79-79. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. MP 80-30: MOTION: COMMISSIONER PAULSON moved to approve MP 80-30. COMMISSIONED. SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. C011MISS IONER SHEPARD : Aye. CHAIRMAN YOUNG: Aye. There being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS 3 c ROBERT C. . o: loner /jo