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2007-961-Minutes for Meeting May 27,1980 Recorded 6/20/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKS VJ 2001.961 COMMISSIONERS' JOURNAL 11011011 061201200109:48:39 AM 2007-961 Do not remove this page from original document. Deschutes County Clerk Certificate Page - { If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , MINUTES BOARD OF COMMISSIONERS' MEETING MAY 27, 1980 jlc Chairman Young called the meeting to order at 10:01 a.m. with all Commissioners present. The first item brought up for action was the appointment of the Planning Director. Chairman Young read a prepared statement into the record naming John Andersen as Planning Director (copy of said statement attached hereto). Commissioner Paulson made a motion to "officially appoint John Andersen the new Planning Director for Deschutes County." Commissioner Shepard seconded the motion. The vote was unanimous in favor. John Andersen then stated his appreciation of the Board's confidence in his abilities and that he hoped to follow through with his best efforts. The next item brought up for discussion was the payment of bills for the Seventh Mountain County Service District. Helen Rastovich, County Treasurer, stated that it was time to get started on the process, that there were $267,000 worth of bills to be paid, and that the first warrant was ready to be issued. However, she wanted the Board's approval before any bills were paid. Chairman Young stated that this was a matter to be taken up by the Board of Directors of the Service District, whereupon the Commission meeting was recessed. The Board of Commissioners' meeting reconvened at 10:21 a.m. The next item was brought before the Board by Jill Thompson, Assistant County Counsel. Jill presented two documents to be considered for signature, the first being an agreement between the Department of Agriculture and the County for the handling of estray livestock within the County, and the second being a lease agreement between Don and Sherry Martin and the County whereby the County would lease the Martins' premises for the holding of estray livestock impounded under the agreement with the Department of Agriculture. Jill stated that there were some minor changes made since the Board previously read these documents, one being that the rent charged by the Martins would be $1 per year plus $10 for insurance for a total of $11 per year; and the other change that under the agreement between the County and Agriculture, the Animal Control Department would be receiving funds from Agriculture and owners of estray animals for mileage, holding fees, etc. Commissioner Shepard expressed concern that the County would lose money if an owner decided not to pick up his impounded animal, there being no "cushion" provided in the fees for such instances. Don Martin stated that in such a case the Animal Control Department would be able to have an owner to sign a release of the animal, and then the County could hold a Sheriff's sale of the animal and thus keep all proceeds from the sale. Some discussion followed regarding the open range/closed range areas in the County and plans to work with the Planning Department to see if more closed range areas could be instituted in new developments. Jill then went on to state that there was a clause in the lease that allows any money remaining in the funds collected by Animal Control at the end of each year to be returned to the Martins for use of their premises, with a ceiling limit of $300.00. Commissioner Paulson moved to approve the agreement with the Department of Agriculture. Commissioner Shepard seconded the motion. The vote was unanimous in favor. Commissioner Paulson then moved to approve the lease agreement between Don and Sherry Martin and the County. Commissioner Shepard seconded the motion. The vote was unanimous in favor. MINUTES, BOARD MEETING MAY 27, 1980 PAGE TWO The next item brought up for discussion was the matter of contracts for the mental health department. Jane Kirkpatrick stated that the contracts had originally been scheduled for signature today, but that they had been defective and she had sent them back for corrections. She just wanted the Board to be aware that the contracts would be coming in for signature, and in the event she was absent, wanted to make sure she answered any questions the Board might have prior to their signature. Jane stated that the contracts were the standard contracts from the State, that they amounted to about $500,000 in total, and that they represented the entire State monies received by her department for various programs, i.e., the Opportunity Center, the Detox Center, etc. The Board thanked her for her input and assured her that the do6uments would be presented for signature promptly upon receipt by :the Board. The next item brought up for.,, was a Notice of Assessment from the City of Bend with regard to st'.r'eet:+"pavtn, on Simpson Avenue on Tax Lot 719. The notice stated that the County could go with Bancroft Bonding if it did not wish to pay the entire sum of $7,188 immediately. Commissioner Paulson moved that the County pay the assessment in full. Commissioner Shepard seconded the motion. There was some discussion as to what fund the monies should be paid from, the Land Sale Fund, or some other fund. Chairman Young stated he would investigate the matter and find out. The question was called for and the vote was unanimous in favor. Phil Paschke then gave a progress report on the site plan applicatidn for the Reverend Luther Purdue. He stated that Margaret was working with Mr. Purdue in order to obtain compliance. Phil presented a letter from a citizen complaining of the lighting problem, which has not been taken care of. The Board read the letter and agreed to hold up final approval until the problems were cleared up. MJP-80-10 was next presented for signature, together with a dedication of easement. Donald W. Halvorsen and.Sharon Halvorsen, husband and wife, were the applicants. Commissioner Paulson moved to approve the partition and the dedication of easement, since all requirements appeared to have been met. Commissioner Shepard seconded the motion. The vote was unanimous in favor. MJP-79-12 was presented next for signature. Sun Country Land and Cattle Co. was the applicant. This partition is for commercial property along Highway 97 in La Pine, and involves Sieverson Plumbing, Bumper Auto Parts, the Chicken Coop, and other businesses. Commissioner Paulson moved to approve the partition. Commissioner Shepard seconded the motion. There was some discussion regarding access, and Phil stated that there were two access permits from the State and a paved frontage road along Highway 97. The question was called for and the vote was unanimous in favor. MJP-79-50 was presented next. Harry Metke was the applicant. This property is located at the confluence of Fall River and Deschutes River. ;Commissioner Shepard moved for approval of the partition. Commissioner Paulson seconded the motion. The vote was unanimous in favor. MP-79-211 was presented at this time, together with a road dedication. Robert Schupp was the applicant. This property is located at Dayton Road and Highway 20. Commissioner Paulson moved for approval of the partition and the dedication. Commissioner Shepard seconded the motion. The vote was unanimous in favor. MINUTES, BOARD MEETING MAY 27, 1980 PAGE THREE The next item presented was MP-80-28, Ralph Grogan, applicant. This property is on O.B. Riley Road in a UAR-10 zone. Commissioner Paulson moved for approval of the partition. Commissioner Shepard seconded the motion. The vote was unanimous in favor. There being no further business, the meeting was adjourned at 11:00 a.m. OBERT C. PAULSON, JR., Commi oner Distribution: Mike Maier John Andersen APPROVED: BOARD OF COMMISSIONERS