2007-962-Minutes for Meeting May 29,1980 Recorded 6/20/2007COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKDS Y~I Z~0~-961
COMMISSIONERS' JOURNAL
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2007-862
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MINUTES, BOARD OF COMMISSIONERS'
MEETING, MAY 29, 1980
j lc
Chairman Young called the meeting to order at 10:04 a.m. with all Commissioners
present.
The first item brought up for action was the request of Dave Paramore for a waiver
of fees on his zone change application. Chairman Young read a letter received
by the Planning Department from Mr. Paramore stating his reasons for the request.
Apparently, when he purchased the property, it was zoned A-1, 5-acre minimum. It
has since been zoned EFU-20, and Mr. Paramore cannot complete his intentions of
splitting the property into two ten-acre parcels. He contests the farm zoning
because he says it is "on a steep hillside covered by scab rock and large juniper,
with romrock (sic) ledges runnign (sic) through it." John Andersen, Planning Director,
state that the Planning Department's position that the applicant has not provided
sufficient justification for waiver of fees and the Department is opposed to such
a waiver. Commissioner Paulson moved that the Board deny the request for waiver
of fees. Commissioner-Shepard seconded the motion. Commissioner Paulson voted yes,
Commissioner Shepard voted yes, Chairman Young voted no. Motion carried.
The second item discussed was the possibility of a land exchange between Mssrs.
Mansell and Skillern in order that the County acquire a right-of-way for the extension
of Division Street. Chairman Young read a letter from the Right-of-Way Agent for
the State Highway Division giving details of monetary and other benefits to be
derived from the proposed exchange. The Highway Division would give the County
parcel an "assumed" value of $5,000, based on their appraisal of the whole. The
matter was turned over to Lou Dvorak, County Counsel, for further action. Lou is
to arrange for an appraisal by the Assessor to ensure that the properties proposed
for exchange are of equal value, and etc. The land was withdrawn from inclusion
in Frank King's study/inventory of County lands.
Doug Maul asked the Commissioners at this time for approval of the contract bid
for the remodeling of the Courthouse. Commissioner Paulson moved that the Board
approve acceptance of the bid from George Hanson Construction, Inc. of Prineville
for the remodeling of the Courthouse. Commissioner Shepard seconded the motion.
The vote was unanimous in favor. Jan Cangie was directed to type a letter to
Mr. Hanson informing him of the Board's action. It should be noted that Mr. Hanson's
bid was for $410,000.00.
Doug also presented a letter to the Board which constitutes an addendum to the
lease between the County and DJL Oregon Ltd. for rent on the new building on South
Highway 97 in Bend. The addendum gives the County a reduction in rent from
$3900 per month to $2600 per month until the elevator is installed on the premises
and operating under a State permit. Commissioner Paulson moved that the Board approve
the addendum to lease. Commissioner Shepard seconded the motion. Lou Dvorak
suggested that the Board add a sentence which states: "This refers to the lease
dated May 1, 1980." Commissioner Paulson made this part of his motion and the
seconder agreed. The vote was unanimous in favor the the motion.
The third matter Doug brought up was the schedule for moving out of the Courthouse.
He presented a time schedule which would have all offices out of the Courthouse and
set up in temporary facilities by July 3,,1980. At that time the building maintenance
crew would go through the Courthouse to make sure everything is out and ready for
the contractor, who would start work on July 14th. Commissioner Paulson moved that
MINUTES, BOARD OF COMMISSIONERS'
MEETING, MAY 29, 1980
PAGE TWO
the Board approve Doug's schedule outlining the move and that Doug be in charge of
the move itself. Commissioner Shepard seconded the motion. The vote was
unanimous in favor.
The next item presented to the Board was a contract between the County and the
State Mental Health Division for monies for the fiscal year 1980-81. This
contract was discussed at the Board meeting of May 27, 1980, by Jane Kirkpatrick,
Director of the Family Counseling Clinic. Commissioner Paulson moved that the
Board approve Contract No. 18-01-00 between the State of Oregon Department of Human
Resources, Mental Health Division and Deschutes County. Commissioner Shepard
seconded the motion. The vote was unanimous in favor. The contract was given to
Evelyn Gasbar from the Clinic, who will obtain the necessary State signatures
and then return a fully executed copy to the Board.
Lou Dvorak and Vince Genna next brought up the matter of the land exchange regarding
Skyline Park. Apparently, there is a problem with the pit located on Mr. Robinson's
land. It is unclear at this time what Mr. Robinson will do with his land, and the
County is unwilling to declare its intent to exchange the land until it is known.
what Mr. Robinson desires. The matter was tabled until further notice in order to
enable Jim Bussard of Brooks Resources to contact Mr. Robinson and attempt to settle
the problem.
At this time a Declaration of Dedication was presented for signature. This
Declaration was overlooked when the accompanying minor partition was signed (MP-80-28)
on May 27, 1980. Commissioner Paulson moved that the Board sign the Declaration
of Dedication. Commissioner Shepard seconded the motion. The vote was unanimous
in favor.
Gary Judd presented to the Board new information concerning Denser Road. His
department did cost estimates on the Denser Road project using the City standards
and the County standards. The estimated cost of construction under County standards
would be approximately $177,400 less than the cost of construction under City
standards. The City has expressed willingness to accept the road into its system
after completion if the County will undertake the construction. The City has also
expressed willingness to waive the requirement for building sidewalks. The Board
thanked Gary for his information and stated that the Budget Board would be meeting
tonight to consider a final decision on the matter.
Lou brought up the matter of the amendment to County Ordinance PL-14 at this time.
After the last meeting at which the amendment was discussed, Lou and Paul Ramsey of
Avion Water Co., met and discussed financial ramifications to Avion Water if he
were required to have a registered engineer make a study and drawing of his present
system. Paul's concerns were that the system was not built by an engineer and
that some of his pipes and connections, etc. would be difficult to locate and it
would be quite costly to have an engineer set out the system in a drawing. Lou
suggested adding a "grandfather clause" to the amendment whereby systems in existence
prior to July 1, 1975 would not have to be certified by an engineer. There was
lengthy discussion at this point regarding liability of existing systems when
additions were made, cost to users of the system, etc. Lou stated that it would
be possible to have an engineer certify the volume and pressure flow at the point
MINUTES, BOARD OF COMMISSIONERS'
MEETING, MAY 29, 1980
PAGE THREE
where a new system would be added, however Commissioner Paulson pointed out that
that still would not guarantee a present user of adequate supply, pressure, etc.
Lou stated that under County Ordinance 203.11 suspension of building permits can
be ordered if a system is not adequate. After more discussion, it was decided
to try to find out how much it would cost Mr. Ramsey to have an engineering study
done of his system and then put the amendment with the suggested "grandfather clause"
before the public for hearing. The Board agreed to put up $200 toward the cost
of obtaining an estimate for Mr. Ramsey.
The next item brought up for discussion was the booth at the County Fair this
year. Commissioner Shepard stated that someone was needed to coordinate the
booth and man it. Chairman Young suggested that an appropriate theme for the
booth would be "information" about the County. Jan Cangie, secretary in the County
Counsel's Office, volunteered to take charge of the project.
Three requests for refund were presented for signature by the Board. The first
one was for receipt no. 18914 in the amount of $295.50 to be refunded to Rust
Construction Company for the reason that the State is doing the plan check instead
of the County. The second request was for receipt no. 19147 in the amount of
$80.00, to be refunded to Leslie Manzo for the reason that the applicant wishes
to withdraw his application. The third request was for receipt no. 19148 in the
amount of $80.00, to be refunded to Harold Gordon for the reason that the applicant
wishes to withdraw his application. All three requests were approved unanimously.
The next item presented to the Board was an appropriation transfer request in the
amount of $65,000.00. This request was to transfer the money within the Solid
Waste Fund from the Operation Contingency line item, 04-62-501, to the Material
and Services line item, 04-62-222. Commissioner Paulson moved for approval of the
appropriation transfer. Commissioner Shepard seconded the motion. The vote was
unanimous in favor.
There being no further business, the meeting was adjourned at 11:11 a.m.
Distribution:
BOARD OF COUNTY COMMISSIONERS
CLAY' C. !CEPARD, CommisSrioner
ROBERT C. PAULSO , JR., Commis ne
Mike Maier
John Andersen