2007-944-Minutes for Meeting April 24,1980 Recorded 6/20/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKOS PJ ZQ~~-944
COMMISSIONERS' JOURNAL
11- 06/20/2007 09:40:38 AM
2007-844
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BOARD OF COUNTY COMMISSIONERS
APRIL 24, 1980 - DAILY MINUTES
Chairman Young called the meeting to order at 10:07 a.m. with all three com-
missioners present.
The first matter on the agenda was a discussion regarding salary classifications
with Michael Maier. Mike stated that he sent the Board a memo some time ago about
some employees who have been brought' to the attention of the Board by the department
heads. Mike came up with a draft procedure and Mike would navlike to have a
discussion on whether the Board thinks it is worthwhile to discuss. There was
discussion regarding the form to be used and the way that the department head would,
go about making a recommendation to the Board. Mike also stated that if`-a
department head keeps giving the Board recommendations to reclassify a certain
employee, he would suggest taking a look at that department head. After some
more discussion Commissioner Paulson suggested that the Board authorize Mike
to proceed with this task.
MOTION: COMMISSIONER SHEPARD moved that the Board authorize Mike to
go ahead with this form and get it finalized and distributed.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
Darrell Davidson had a matter regarding personnel to bring up before the Board.
Darrell said that the sheriff's department had just lost a civil secretary and
is asking the Board to replace her. Right now they are getting along calling in
the road process server to help with the paper load. The one secretary they do
have is working on weekends to keep up with the load. In bringing the girl off
the road in, the papers don't get served as rapidly as they should. Darrell
also stated that anyone he hires he would hire with the knowledge that they could
be laid off at the end of June, 1980. Chairman Young believed that the department
should keep up with the work they have now rather than causing a backup now and
making it grow larger at the end of June. Commissioner Shepard agreed with that
logic. Commissioner Paulson.did not. He felt that the more cash carryover the
county has the better.
MOTION: CHAIRMAN YOUNG moved that the Sheriff's Department be allowed
to refill the vacated position on the secretarial staff, with
that person being advised that the job may terminate at the
end of June, 1980.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: No.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Next on the agenda was a report from Abe Young regarding the 11th Judicial
Budget Meeting in Madras and the Watermaster's budget. Being that the
watermaster, Bob Main, was present, that budget was discussed first. Chairman
Young read the budget from last year out loud. Chairman Young stated that
he had talked to Hershel Reed from Jefferson County and pointed out that Des-
chutes County was providing the space and furnishing the administrative services
and Mr. Reed said that he appreciated it. Mr. Reed was willing to pay 8% and
that was all. Bob Main said that he had prepared a budget and a lot of the
extras that Deschutes County pays comes out of a different fund and does not
show up in the Watermaster's budget. Bob stated that he would like to see a
memorandum of understanding be drawn up between the three counties so that they
wouldn't go through this hassle year after year. Chairman Young agreed with him.
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.M d
Mike was appointed to work with Bob Main in drawing up such a document for coming
budget years. Commissioner Paulson felt that a letter should be sent to the other
counties outling what Deschutes County plans to do. The secretary was instructed
to come up with a draft.
Next on the agenda was a discussion regarding the 11th Judicial District.
Chairman Young stated the the 11th Judicial attorney have been asking for $250,000
for services rendered throughout the next fiscal year. Chairman Young stated
that the attorneys fund for this year is spent except for about $14,000, so in
that case each county would take their half, half of their share of $60,000 to put
that in and take care of the rest of the year. And then the county would go for
the $210,000 as previously discussed. Mike said that he had talked to Helen
about this matter and she has gotten the ball rolling. Chairman Young stated that
the commissioners have to agree as to how they will get their half back into
the "kitty".
MOTION: COMMISSIONER PAULSON moved to take half of the State allot-
ment for indigent defense that was received in fiscal year
1979-80 and increase the indigent defense funds paid to the
attorneys organization by that amount.
COMMISSIONED. SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Mike was instructed to tell Helen Rastovich. so that this could be taken care of.
Mike suggested that an order be typed up regarding this matter. The secretary
was instructed to draft one, with copies to Helen Rastovich and the other counties
involved, plus the attorneys organization.
Next on the agenda were some minor and major land partitions for signature:
MP 79-103:
MOTION: COMMISSIONER PAULSON moved to approve MP 79-103.
COMMISSIONER
SHEPARD:
Second.
VOTE
COMMISSIONER
SHEPARD:
Aye.
COMMISSIONER
PAULSON:
Aye.
CHAIRMAN YOUNG: Aye.
MP 79-189:
MOTION:
COMMISSIONER
SHEPARD
moved to approve MP 79-189.
COMMISSIONER
PAULSON:
Second.
VOTE
COMMISSIONER
SHEPARD:
Aye.
COMMISSIONER
PAULSON:
Aye.
CHAIRMAN YOUNG: Aye.
MP 78-290:
MOTION:
COMMISSIONER
PAULSON moved to approve MP 78-290.
COMMISSIONER
SHEPARD:
Second.
VOTE
COMMISSIONER
PAULSON:
Aye.
COMMISSIONER
SHEPARD:
Aye.
CHAIRMAN YOUNG: Aye.
MJP 79-14:
MOTION: COMMISSIONER SHEPARD moved to approve MJP 79-14.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Craig Smith brought in Final Plat #310, Prophet's Den First Addition for
signature:
MOTION: COMMISSIONER SHEPARD moved to approve final plat #310,
Prophet's Den, First Addition.
COMMISSIONER PAULSON: Second.
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VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
There was also a maintenance agreement to go with this. Chairman Young read the
agreement for the record.
MOTION: COMMISSIONER SHEPARD moved to approve the maintenance
agreement.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
Comissioner Shepard had a matter that he wanted to bring before the Board
regarding a phone call that he had received from Ken Lehto of Park and Rec.
Mr. Lehto told Mr. Shepard that he had been instructed by Vince Genna to
call and inform the commission that Park and Rec plan to put in restrooms in
Skyline Park would request that the building fees be waived for this purpose
since it will be a public structure. The secretary was asked to ask Ken
Glantz, Building Inspector, to come into the meeting and found out that he
would be out all day. Chairman Young found out that the fees were not very
high and it was decided to be acted upon.
MOTION: COMMISSIONER PAULSON moved to approve a waiver of building
fees for the installation of restrooms in Skyline Park up
to a total of $100.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Paulson brought up a matter regarding the policy statement that
was drafted for the Solid Waste Advisory Committee membership. Commissioner
Shepard asked why the policy stated that there would be 9 members rather than
the 7 that w&K on it now. There was some more discussion regarding the
membership. It was decided between the Board and Charlie Plummer that there
should be 7 members with. 1 member being in the business. Charlie Plummer
told the Commissioners who was on the Committee and said that the commissioners
have to advertise for two people to replace those who have resigned. Mr.
Shepard said that he would call George Ch.esley and ask if he would like to
serve on the committee. Charlie feels that the policy is fine.
MOTION: COMMISSIONER SHEPARD moved to adopt the policy in order
form with the changes from 9 members to 7 and only 1
person being in the business.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
The secretary was instructed to draft the order. The matter of transferring
the LaPine Disposal franchise from Mr. Sutton to Mr. Spieger was discussed.
Charlie outlined all the details from which discussion was held and a motion
was made.
MOTION: COMMISSIONER PAULSON moved that the franchise for the collection
solid waste in the LaPine area (LaPine Disposal) be transferred
to John Spieger contingent on all debts owed the County by
the current holder, Robert Sutton, being paid; being paid prior
to the transfer which. is to take place in October, 1980.
COMMISSIONER SHEPARD: Second..
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
COMMISSIONER YOUNG: Aye.
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Ogarlie Plummer said that he would call Mr. Lee and Mr. Snyder.
Charlie Plummer had another matter to bring before the Board this morning.
with regard to Tall Pines 5th. Addition. This was in relation to the
County accepting more roads into the county system and Charlie Plummer feels
that if the road that is built in this subdivision was going to fall apart
it would have done so by now since it has set for a year. Charlie would
recommend that the road be accepted after June, 1980 into the County road
system. Commissioner Shepard brought up the fact that the road department
were accepting too many roads; Charlie confirmed this and said that steps
would be taken.
MOTION: COMMISSIONER PAULSON moved to approve the addition of Sunrise
Blvd. in the LaPine area in the Tall Pines subdivision,
Preliminary Plat X6339.
CHAIRMAN YOUNG: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: Aye.
CHAIRMAN YOUNG: Aye.
Commissioner Shepard asked Charlie Plummer if he would draw up a recommendation
as to what the county can do in regard to accepting roads into the county
maintenance system. Charlie will do so.
Charlie had another matter to bring before the Board regarding bancrofting,
for maintenance of roads in regard to LID's. Mr. Plummer sweated that for
the LID's being improved now bonds were being given to the county so that
improvements could be made at a later date but there will be some problems
later on as bonds are not selling right now. Mr. Rankin suggested to
revise the form which. is being used now for sign up to improve road systems
to say that the interest would be no more than 7% or less than 10%. Charlie
feels that with the two LTD's that are coming in right now, that the county
should stay where they are right now, and anyone new coming in, would be under
the new program.
There being no further business, the meeting was adjourned.
BOARD OF COUNTY COMMISSIONERS
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ROBERT C. AULSON, JR „ Commissione
/jo