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2007-977-Minutes for Meeting June 25,1980 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,P000NTY CLERKDS vu 200747+ COMMISSIONERS' JO RNAL 1111111111111111111111111 111111 06/20/2007 09:55:38 AM 2 07-977 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS JUNE 25, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a public hearing regarding; Resort Buslines, Inc. Mass Transit. However, it was noted by the chairman that bid openings for a backhoe for the road department had been advertised to take place on this-date at 10:00 a.m. and that would take precedence over the hearing. With that, the chairman asked the new director of public works, Mr. Neil Hudson, to proceed. Mr. Hudson stated that the first bid was from Hessel Tractor and Company and was $40,360.90; the second was from Westate Tractor Company for $56,666 and the third was from Bend Industrial Supply Company for $39,897 Chairman Young stated that it appeared that Bend Industrial Supply Company was the low bidder and asked Mr. Hudson if he would investigate these bids and return to the board with information as to who is awarded the contract. Mr. Hudson stated that he would return within a week. Commissioner Paulson stated for the record that these bids were contingent on funds being avail- able for the backhoe. Next matter taken was the public hearing for Resort Buslines, Inc. Chair- man Young laid out the rules in which the hearing would be conducted--allowing 15 minutes for those in favor of the buslines, 15 minutes for those in opposition and then time would be allowed for rebuttal. Chairman Young stated that there would be no emotional appeals or personal attacks. Everyone agreed to those terms. Time was allowed for those in favor first of all. Mrs. Carol Bruno came forward and explained wh4t;she would like to accomplish with the busline and where the money was coming from and how it was matched by the Department of Transportation and that it was a one year trial situation. Mrs. Bruno stated that Mr. Lee LaFontaine was the coordinator for the Department of Transportation. She further stated that as long as there was State monies received to run the busline, it would be called Deschutes County Transit, however, it was not operated by Deschutes County. Commissioner Paulson made the analogy t~iat it would be like the Deschutes County Humane Society it would have the title of Deschutes County but in reality it was not connected to Deschutes County. Mrs. Bruno went over the:~stops that the bus would make on its way out to Sunriver from the Bend River Mall. She stated that she had a registered carrier from the PUC and could operate the busline. At this time, Chairman Young asked Mr. LaFontaine to make a state- ment for the Department of Transportation. Mr. LaFontaine stated that his office receives money from the Department of Transportation to expend in the form of a grant to various agencies through their local government. Mr. La Fontaine stressed the importance of having the local government to work through since that was the only way that his office could grant the $9,615. Chairman Young then granted time for those in opposition to the buslines. Mr. Alexander Price, a resident of LaPine, stated vehemently that this busline would only benefit the residents of Sunriver and their employees and the county would be putting themselves in the position of operating a buslines. He quoted the resolution that had been published regarding this hearing; which stated that the purpose of this hearing would be to decide if the county would help to operate a busline. Chairman Young contradicted him and stated that that was not the issue to which Mr. Price stated that if the commissioners did not know what they were signing, they could sign the county away. Mr. Price also stated that he did not want the taxpayers of Deschutes County to operate Sunriver's busline..: There was time allowed for rebuttal. Mr. Gordon Price, of Romaine Village, took opposition to Mr. Price's statements. He felt that the buslines would benefit the citizens in Romaine Village that he 1 J knew would who could not drive or the elderly citizens who did not care to drive but wanted to get into Bend during the day. Commissioner Paulson asked Mrs. Bruno about the schedule and she stated that everyone knew that schedules were subject to change if they didn't work out. She said that so far the bus,,: had been able to stay on schedule and the whole trip takes 45 minutes. Chairman Young asked how much Resort Bus Lines was investing in this project. Carol Bruno answered $20,000, not including the bus. Commissioner Paulson asked Mr. LaFontaine if this grant could be applied for for another year. Mr. LaFontaine assured him it could, however, his office only deals with one year grants of this nature. Commissioner Paulson did not feel that if the county were to assist Mrs. Bruno in attaining this grant that it would in any way put the county in the bus business, but he did feel that there was the question of insurance. Mr. LaFontaine told the commissioners that thev would want to word the contract such that Resort Buslines would have to orovide insurance and the county would not be liable. Commissioner Shepard stated that he has read the contract that Lou Dvorak has drawn up and feels that it should be altered as did Carol Bruno. At this time, Mr. Alexander Price grew very angry at the questions and answers being given. Nrr. Price flew into a tirade and presently left. It was the general concurrence of the Board that until their attorney returned and had a look at the contract and altered it to stated that Resort Buslines would have the responsibility of insurance and some other alterations, their would be no decision. Next on the agenda was a discussion regarding MP 79-186, Mr.Zumwalt, applicant, with Gary Judd, Phil Paschke, and Bob Young. Mr. Young stated his case of how he had come to the commissioners last year and asked if he could partition a 20 acre tract into two ten and then the two tens into five-acre tracts. At that time Mr. Paschke had told Mr.Young that he could partition the 20-acre tract into two tens and one of the tens into two fives as one single owner could only make 3 partitions in a calendar year. Mr. Young said that his daughters had to pay $144 in a partition fee and then when the-.,.,road inspector-_ came out to inspect the road he had put in, he had had the wrong directions and had not approved the road. Mr. Young stated that he had built the road according to what he had been told, and as the road would not be used even until he and his wifes' demise, he is requesting that this partition be approved as it is presented. Chairman Young asked Gary Judd to make his case. Mr. Judd showed the commissioners where the road was on the map that he presented. Chairman Young could see no reason why this should not be approved now. Gary stated that the road should be 20' wide with 5 inches of cinders. Commissioner Paulson felt that it should have been appealed sore time in January, 1980 instead of now. He also does not feel it is appropriate to change the standards since it was not appealed and prelirginary gpproval was given. Commissioner Shepard stated that he felt that the standards should be followed unless they had asked that it be waived. Chairman Young stated that he felt it should be approved. Commissioner Paulson did not feel that the Board even had the authority to make that decision. MOTION: CHAIRMAN YOUNG moved that the the Board allow Mr. Young to apply for a variance and have the fee waived. The motion died for lack of a second. Mr. Young stated that he would bring the road up to county standard and asked that the road inspectors be told which end in the beginning and which is the end. The next item on the agenda was a matter dealing with the adoption of new county policies to cope with limited financial resources. Mike Maier was present for this discussion. Mike told the Board that he had submitted a memo for their review regarding possible changes in the policies. Mike outlined these changes and discussed them with the Board. Mike said one 2 policy that he had changed was the letting out of rooms after 5:00 p.m. to non-profit organizations. Mike said with the lay-off of maintenance staff, it would not be possible to let these rooms out anymore unless their was a county official present at the meetings and would be responsible for cleaning up the room after the meeting and making sure that the doors were locked. Another change was the fact that if a department over-expended their department's budget, the difference would be made up in a loss of personnel. Helen Rastovich was present and objected to several of the changes in the memo, one concerning the switchboard being closed during lunch. She said that her office was open and she felt that the switchboard should be open too. She was told that the statute that said if an office has two or more people in it, it had to stay open during, the lunch hour had been repealed. Mike said that the closing of the switchboard would only be for 5 months until the new Centrex system was in. Carol Emerson, switchboard operator, stated that she could keep the switchboard open until 4:00 p.m. and then she could run her mail etc. Mike said that that was tried once but wouldn't work. She would need her break. There were several suggestions and finally it was decided that the county's working hours would be from 8:00 a.m. (with offices opening officially at 8:30 a.m.) until 12:30 p.m. and from 1:30 p.m. until 5:00 p.m. MOTION: COMMISSIONER PAULSON moved that the Board set set official hours for the county from 8:00 a.m. to 12:30 p.m. and from 1:30 p.m. until 5:00 p.m. This would be for all county general fund offices excluding the Sheriff's office and the Solid Waste office. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Commissioner Paulson had a concern in the memo which stated that county rooms would no longer be let out after 5:30 p.m. Mike stated that it was so stated because there would be someone here until 5:30 p.m. Commissioner Paulson felt that all offices and rooms should be emptied at 5:00 p.m., giving this person time to check all the rooms and to lock up and leave by 5:30 p.m. Mike agreed and it was changed to 5:00 rather than 5:30. MOTIO14: COMMISSIONER PAULSON moved that the board institute the remaining policies as outlined in the memo, including numbers 3 and 4. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. Next on the agenda was a discussion regarding appointments to the Planning Commission. Commissioner Paulson interjected here that this was done yesterday. There was no further discussion regarding; this matter. Commissioner Paulson had a concern that had to do with Tetherow Bridge. It felt that it was a nice park but there wasn't any sign to tell where it was and if a person happened upon it, that was nice. Commissioner Shepard felt that it was a nice park now and if signs were put up advertising it, it would no longer be the peaceful place it was. Chairman Young said that the reasons there isn't a sign up now, was that several years ago, they had been vandalized so another one wasn't put up. Discussion was closed. Next on the agenda were some requests for refund. Sanitation Department receipt number 19713 for $130.00--B. Rollan--approved. Planning Department-- 3 receipt number 19899 for $100 for Colvin and Hoerning approved. Planning Department, receipt number 16172 for $550 for G. Moore--approved.: There were some resolutions for transferring appropriations within Family Counseling. Resolution #22 transferring $230 from Parent Trainer Material and Services to Parent Trainer Personal Services; #23 transferring $550 from Alcohol Material and Services to Alcohol Personal Services; #24 transferring $150 from Community Corrections to Community Corrections Personal Services; #25 transferring $950 from Day Treatment Material Services to Day Treatment Personal Services. MOTION: COMMISSIONER PAULSON moved to approve the preceding four resolutions transferring funds. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The last thing on the agenda was a lease for grazing purposes between the county and Mr. and Mrs. C.R. Graham. Chairman Young read the "meat" of the lease. MOTION: COMMISSIONER SHEPARD moved to execute the lease. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. There being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS AL A. 'YOU ?hair CLAY C. P R Co i s er ROBERT-C. 'PAULSON, UITT., omm.i er /jo 4