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2007-981-Minutes for Meeting July 03,1980 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,FCOUNTY CLERKS COMMISSIONERS' JOURNAL 0612012007 09;55:38 AM IIIIIIII111111111111111111111111 2007-981 Do not remove this page from original document. Deschutes County Clerk Certificate Page 7 If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS JULY 3, 1980 - DAILY MINUTES Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. Chairman Young had an item that he wanted to discuss before the agenda was taken up so it was taken care of first. Mr. Mick Tye, Terry O'Sullivan, representing Mr. Swisher, Mr. Swisher, and Gary Judd of the Road Department were present for this matter. Mr. Swisher and Mr. O'Sullivan had several maps to show the commissioners. He had been told by the Road Department that they didn't necessary want the land in front of his station dedicated to the public, an easement would be fine, however, Mr. Paschke of the Planning Department had told them in his last letter that that road would have to be dedicated to the public. Mr. Swisher stated that this could not happen ,`cause Union Oil would not want to come back to a section of land where it was dedicated to the public. Mr. Swisher stated that he had a lot of money invested in this and would not like to see it go down the drain. John Andersen, Planning Director, suggested that it might be an idea to apply for a variance. Mr. O'Sullivan suggested that the ordinance be amended. Chairman Young feels that the Board should make a determination that the land that is being discussed is indeed a driveway and should be discussed as such instead of as a road that would come under the provisions of PL-14. Commissioner Paulson suggested continuing this matter until this afternoon so the commission could look at the property in question and gather more information so that a decision could be made to day for Mr. Swisher's sake. MOTION: COMMISSIONER PAULSON moved to continue the first item dealing with MJP 80-6 until 3:00 p.m. this afternoon. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next item discussed was a matter regarding a temporary use permit for a mobile home with Mr. and Mrs. William Siddens, representing the Siddens was Mr. Chuck Wilson,sales representative of the mobile home. He explained that the Siddens want to put their mobile home on their land aspstorage only until it has gone all the way through the procedure. Chairman Young-explained to Mr. Wilson that if the Hearings Officer denied the application the mobile home would have to be removed within 10 days. Mr. Wilson stated that the Siddens understood this. John Andersen, made the statement that the com- mission should be careful of how they handed out temporary use permits. He seemed to feel that they should only be given out in emergency situations- i.e. a person has no where else to live. MOTION: COMMISSIONER PAULSON moved to approve a temporary use permit for Mr. and Mrs. Siddens subject to the under- standing that Mr. Siddens will gain no vested rights during that time prior to the actual issuance of a per- mit for a mobile home and if the permit is denied then the home will be removed within 10 days. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next matter was a discussion regarding MP 78-253, Parmenter,applicant. John Andersen was present for this discussion also. Mr. Andersen informed the Board of the background of this minor partition before it was divided. 1 I Mr. Andersen stated that the applicants were told that they would have to meet some sanitation requirements plus planning department requirements. They did meet the planning department requirements, however, they did not meet the sanitation requirements from the sanitation department because it was their feeling that they had had previous approval when the subdivision was completed and they did not need it again for the partitions. Mr. Andersen stated that when the files were being gone through it was noticed that this had not been completed and so Mr. Parmenter was notified. Mr. Andersen stated that there was the complication of the parcel already being sold off. Mr. Andersen stated that since Mr. Parmenter has come in the sanitation department has signed off for each parcel for requirements. Mr. Andersen said the only problem with this minor partition now was that the preliminary approval expired a year ago. Commissioner Paulson asked why it had not been approved. Mr. Andersen stated that Mr.Parmenter was under the impression that it had been approved, and so did not follow up any further on it. Chairman Young asked if there hadn't been an ordinance passed revitalizing expired plats and such; Mr. Andersen said that there had been and he could see no reason why it should not be applied here. Commissioner Paulson sug- gested getting the paperwork in the works and bring it on Tuesday's agenda or as soon as possible if not Tuesday. John said that he would take care of it. The next matter on theagenda was a discussion regarding Platting Fees in a Forest Zone with John Andersen. This discussion came about as there seemed to be a double fee in the planning department when it came to a forest zone. First of all there has to be a conditional use fee in a forest zone and then another fee for a minor or major partition. The commissioners felt that this was wrong and asked John in to right it. There was discussion over how much the fees are now and John gave the answers: conditional use $174; minor partition $78; and a major partition $120. There was further discussion over how the fees would be arrived at. MOTION: COMMISSIONER SHEPARD moved to have the fees for a minor partition in a forest zone be $196 and the fees for a major partition in a forest zone be $238. These fees also apply to EFU zones as well. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The next item on the agenda was a discussion of approval of memo to the City of Bend Planning Depatment regardin the proposed annexation with Betsy Shay. Chairman Young read the memo for the record. Commissioner Paulson asked Betsy if she had found out if the County could voice opposition to something within the annexation if they so wished to do so after it is annexed. Betty stated that the county could express their concerns but it would not really have any authority to change anything. The county can state that they would like to have the city take, over those roads that are included in the annexation. Chairman Young expressed very strongly his ideas about having the people in the neighborhood to form LID's and have the roads improved. He does not think that the county should improve the roads. MOTION: COMMISSIONER PAULSON moved to direct Betsy Shay to send the memorandum to the city of Bend dated July 1, 1980 with regard to the proposed annexation. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. 2 Betsy Shay had another matter regarding the Sisters Plan. Lorin Morgan, Planning Director of Sisters will be going to South Africa soon and wants to go over the Sisters plan when he returns. John Andersen stated that the County Planning Department will be assisting the city of Sisters until Mr. Morgan's return and will charge them appropriately for applications and permits etc. Next on the agenda was a discussion regarding appointment of the Planning Commission members. The Planning Commission had suggested three names to the Board which were: Mr. Eugene Wilton, Mr. Wright and Mr. Art Baltzor. Commissioner Paulson said that he was in favor of two of the gentlemen that the Planning Commission suggested. MOTION: COMMISSIONER PAULSON moved that the board of commissioners appoint Mr. Wright of Sisters and Mr. Wilton of Terrebonne to the Planning Commission for a 4-year term. COMMISSIONER SHEPARD: Second, for discussion. Commissioner Paulson mentioned that Ted Smith knows Mr. Wright and his work and Mr. Wright has received a high recommendation from Mr. Smith. Commissioner Paulson stated that he has also contacted a number of references and they have been favorable. John Andersen stated that Mr. Wilton could provide the commission with expertise on the Planning issues etc. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. Commissioner Paulson stated that as a third member to be appointed to the commission, he would suggest Mr. Ted Andersen who lives in Redmond and works in Tumalo. Commissioner Shepard suggested that Mr. Bishop of Terre- bonne be appointed and Chairman Young suggested Mr. Art Baltzor. MOTION: CHAIRMAN YOUNG moved to appoint Mr. Art Baltzor on the Planning Commission. The motion died for lack of a second. Commissioner Paulson was concerned about appointing Mr. Bishop since there was already someone from Terrebonne on the Commission. MOTION: COMMISSIONER PAULSON moved to appoint Mr. Ted Andersen to a 4-year term on the Planning Commission. The motion died for lack of a second. Commissioner Shepard suggested going back and looking over all the resumes. It will be on next Tuesday's agenda. The next item on the agenda was a discussion of and signature of the marine contract with Chris Williams. Mr. Williams went through the contract and explained what it was to the commissioners and how they had managed to keep an extra patrol officer on the waters. There were three contracts to be signed. MOTION: COMMISSIONER SHEPARD moved to sign the agreement from the marine board. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. CHAIRMAN YOUNG: Aye. The next item on the agenda was a discussion of Emergency Contingency Plan for Mt. St. Helens with Chris Williams. Mr. Williams stated that the hand- outs that he gave to the commissioners would explain what each citizen of the county should do, should Mt. St. Helens blow and Bend gets some fallout. It also explained how the county would get assistance from the state or federal government. Mr. Williams said that it does not in any way obligate any funds. All it obligates is that the county will activate the EOC. 3 •0 . , The next matter taken was a letter to Oscar Bratton regarding levy certifi- cation from the assessor's office until the election. MOTION: CHAIRMAN YOUNG moved to sign the letter. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: Aye. The next matter was a discussion regarding the 208 waterstudy committee. There were fourteen people on Commissioner Shepard's list but only 8 had troubled to send in resumes. Commissioner Paulson suggested appointing those 8 who had sent in a resume plus one who the commission already knew. MOTION: COMMISSIONER PAULSON moved to appoint each individual who had submitted a letter of interest to the board to be on the 208 Waterstudy Committee and any future appointments that the people should be LaPine residents and have LaPine addresses. Commissioner Shepard thought it was a better idea to name the individuals for the record. Commissioner Paulson said okay. MOTION: COMMISSIONER SHEPARD moved to appoint the following individuals to the 208 Waterstudy Committee: Mr. James Newton; Ms. Kay Nelson; Ms. Carol Brewer; Mr. Jerry Johnson; Mr. Dennis Carter; Mr. James Palmer; Mr. Roger Conrad; Ms. Maxine Hansen an d Mr. Jack Eggiman. COMMISSIONER YOUNG: Second. VOTE COMMISSIONER SHEPARD: Aye. COMMISSIONER PAULSON: Aye. COMMISSIONER YOUNG: Aye. The next item on the, agenda was an agreement between Willard C. Bruce (Jani- torial Service) and the Deschutes County Library. Chairman Young went over what this service would do. MOTION: COMMISSIONER PAULSON moved to approve the agreement with Mr. Willard C. Bruce with the Deschutes County Library. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG : Aye. The next matter on the agenda was an order in the matter of road department allocation investment interest income (amendment). Chairman Young read the order. MOTION: COMMISSIONER PAULSON moved to approve the order. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: Aye. COMMISSIONER SHEPARD: Aye. CHAIRMAN YOUNG: No. There being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS ~2 z ~ C~ o ier ROBERT C. UL , JR., C n r LE c