2007-998-Minutes for Meeting August 07,1980 Recorded 6/20/2007DESCWUTES COUNTY CLERKDS Y~1 2U01.998
NANCY
COMMISSIONERS' JOURNAL 06/20/2007 10;02;31 AM
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2007-9
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BOARD OF COUNTY COMMISSIONERS
AUGUST 7, 1980 - DAILY MINUTES
The meeting was called to order by Chairman Young at 10:00 a.m. with
all three commissioners present.
The first item on the agenda was a discussion regarding space in the
Courthouse. Judge Copenhaver expressed his concern that he really
needs the space that is occupied by the polygraph, depending on what
the priority is. His docketing clerk is presently in the lobby, where
she is constantly distracted by noise and interruptions. There was
a couple alternatives suggested by the Board. The first was to see
if it would be possible to set up something in the large Conference
Room. It there could be a permanent file established in there, the
times for the polygraph could be scheduled, therefore not allowing
any meetings to be set up at this time. Darrell Davidson stated that
the room was actually too big for the polygraph. Another suggestion
was to check with the State to see how busy they were with their
polygraph, as we are permitted to use it without cost. This would
also help the County with their cutback. Darrell Davidson will be
checking on these alternatives and Wednesday, August 13 is set for
the course of action.
The second item on the agenda was in regards to collection rates for
Solid Waste Franchisers presented by Neil Hudson of the Road Department.
The report was reviewed by the Board previous to the meeting. Neil
stated that the increase in charges would not be effective until the
1st of August, 1980. The order was signed August 7, but would be
retroactive to August 1.
MOTION: COMMISSIONER PAULSON moved to approve the order.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
The next item on the agenda was in regards to a land trade between
Deschutes County and Mr. Melvin Loy. Commissioner Shepard mentioned
that Mr. Loy wants a piece of property on Century Drive which is owned
by the county in trade for a piece of land he has in Tumalo. The land
in Tumalo has river frontage. Melvin felt that because the county wants
to preserve river frontage that we would be in favor of the trade.
Commissioner Shepard suggested that Mr. Loy should have the property
appraised and that he be responsible for the appraisal. Commissioner
Paulson mentioned that we should wait until the Bend Urban Area plan
has been revised into final stage, as it would raise the value of the
county's piece of property. It was suggested by Chairman Young that
if the County did decide to make the trade that Melvin trade another
piece of land with the Tumalo piece or possibly a cash trade. Commiss-
ioner Shepard will be contacting Melvin Loy and letting him know that
we are interested and that he should be the one responsible for the
appraisal.
Next on the agenda, Doug Maul held a discussion on the selling of
some County property. The property is bordering on Division Street.
A motel operation has bought the Pilot Butte Motel, has tied up the
property behind the county's, and is in process of buying up all the
surrounding property. The property is 100 feet deep and 200 feet
along the border of Division Street. If all the property around the
-County's is bought up, it will reduce the value of the property owned
by the County. The property is presently appraised at $62,500.00, which
is including the building, fence and land. It was suggested that the
County contact Steve Scott, who is handling the sale of the Luchenbell's
property next to the County's land. Commissioner Paulson stated that it
wouldn't be beneficial to go through a realtor because of a commission
fee. Doug stated that the realtor has done a pretty good job so far
in selling the other property to this operation. Mike Maier stated that
if we do not sell the land to this operation, that it would not be worth
much at all, as all the surrounding land is being bought by them. Chairman
Young.suggested that Doug Maul contact Mr. Scott and let him know that
we are interested in talking with him to possibly get a package together.
Commissioner Shepard said he was in favor of at least talking with Mr.
Scott. Doug Maul will contact Mr. Scott on the matter.
Next item discussed was on the matter regarding a memo sent to Mr. Russ
Chase regarding extension of employment after retirement age. Commissioner
Shepard stated that he did not agree with the policy of automatically
terminating an employee after he has reached retirement age. The policy
gives the Board the opportunity to make a decision regarding'an employee's
extension after retirement age on the basis of one-year increments.
Chairman also stated that he did not agree with the policy. Commissioner
Paulson mentioned that the entire Personnel Policies would be reviewed
in the next few weeks. He suggested that this matter be brought up after
the review which would include this particular policy.
The next item on the agenda was in regards to the Appraisal Policy presented
by Oscar Bratton. He expressed his concern to change the policy of
appraisal by an individual. He is going to be losing nine more employees
next month and wanted to change the policy that someone could just come
in and request an appraisal of their property located in the county. The
change requested would be that any appraisal involving county land and
individual land would require the individual to have their own property
appraised.
MOTION: -COMMISSIONER PAULSON moved to accept _the-new _policy_ that--- _
in future County land sale transactions between the County and an
--individual, that the individual involved be responsible for
providing a market value appraisal at his own expense.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Oscar also mentioned that he has some appraisers that will be terminated
due to lack of funds, who have asked if they might be allowed to work as
volunteers with the county. The possibility of half-time pay or partial
benefits was also asked about. Commissioner Shepard said that this was
something to.check in to.
Neil Hudson of the Road Department brought before the Board a Notice of
Proposed Assessment for approval and signature. This was regarding the
estimated assessment for Sundance LID. Commissioner Paulson requested
to be excluded from this discussion as he owns property in Sundance.
Memos on estimated assessment are to be sent to all people mentioned on
the list, owning or residing in Sundance East.
MOTION: COMMISSIONER SHEPARD moved to approve the notice.
CHAIRMAN YOUNG: Second.
VOTE COMMISSIONER SHEPARD: Aye.
COMMISSIONER PAULSON: ABSTAIN.
CHAIRMAN YOUNG: Aye.
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Next on the agenda, was a request for refund from the Building Department
for Dale Gary who had paid building fees and could not get financing.
Amount to be refunded is $109.12 , receipt #20030.
Next was a request for refund from from the Building Department for
Richard Hughes because he had decided to place a mobile home instead of
building. The amount to be refunded is $65.52, receipt #11872.
Next on the agenda was a request for refund from Sanitation for Jake
Wolfe because he needed an installation permit instead of a Certificate
of Adequacy. Amount to be refunded is $25.00, receipt #19642.
Next for signature was a request for refund from the Planning Department
payable to the County Building Department who had reimbursed Donald Johnson
for a $10.00 Sisters permit when he should not have been charged. The
Building Department refunded him and is requesting a refund for their
Department. Amount to be refunded is $10.00, receipt #20378.
The next item for signature was MJP-80-3, M. Babcock, applicant. The
major partition also had a Declaration of Dedication with it.
MOTION: COMMISSIONER PAULSON moved to approve MJP-80-3 and
the Declaration of Dedication.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: Aye.
COMMISSIONER SHEPARD: Aye.
CHAIRMAN YOUNG: Aye.
Being no further business, the meeting was adjourned.
BOARD OF COUNTY COMMISSIONERS
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