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2007-1016-Minutes for Meeting September 18,1980 Recorded 6/20/2007COUNTY OFFICIAL. NANCYUBLANKENSHIP, COUNTY CLERKOS y~ 1007'1016 COMMISSIONERS' JOURNAL 111111111111111 11111111111 061201200710;22;45 AM 2007-4M Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book and Page or as Fee Number B,OARD'OF COUNTY COMMISSIONERS SEPTEMBER 18, 1980 - REGULAR MEETING Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a review and decision Z-80-25, Claudine Russell, applicant. This was an application for a zone change from EFU-20 to MUA-10. MOTION: COMMISSIONER PAULSON moved that the amendment to County Zoning Map PL-15 be read by title only. -COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Chairman Young read the amendment for first and second reading by title only. Discussion was opened and Dick Knoll gave a brief explanation of the zone change. MOTION: COMMISSIONER PAULSON moved to approve the amendment and zone change Z-80-25 for Claudine Russell. COMMISSIONER SHEPARD: Second. Rick Isham stated that as there was a noted change to the amendment involving an inclusion that section 2 and a map as Exhibit "B" be added, that the motion must be made'to show this. COMMISSIONER PAULSON withdrew his motion. COMMISSION- ER SHEPARD withdrew his second. MOTION: COMMISSIONER PAULSON moved to amend the Order for the Plan Amendment and Zone Change to include Section 2 and a map as Exhibit "B". COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. As the Order was amended, amended. MOTION: COMMISSIONER COMMISSIONER VOTE COMMISSIONER COMMISSIONER CHAIRMAN YOU it was necessary to re-read the order with the changes SHEPARD moved to read the Order by title only. PAULSON: Second. SHEPARD: AYE. PAULSON: AYE. NG: AYE. MOTION: COMMISSIONER PAULSON moved to approve the amendment to County Zoning Map PL-15 and Z-80-25. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. The next item on the agenda was a discussion regarding an easement by Harold Marken. Mr. Marken is requesting that a county road be a dedicated road(,instead of a public road. The County owns the land along the road. Mr. Marken stated that the road serves as a good access for the people in that area. Neil Hudson, Director of Public Works stated that a formal search of the road department's records must be made before any decision in finalized. Chairman Young turned the request over to Neil Hudson for research and will be presented to the Board by Neil after his review. The next discussion was in regards to a complaint from Mrs. Lunda regarding the Redi-Mix Company in LaPine. The matter has been presented to the Board at a previous time. This complaint had gone to Court, and Chairman Young stated to the Lundas!.' that since this matter had gone to Court, the Court would be the ones to carry out that jurisdiction. Chairman Young also stated that Rick Isham, County Counsel, will check the files on this case and notify the Board of what their authority is on this matter and make recommendations pertaining to this. The next discussion was a presentation with Petrolon Company for Slick 50, an oil additive for vehicles. Mr. Gene Patterson, representative for Petrolon presented slides and a film showing tests made by other companies on the use of Slick 50 in their cars. After the film and a brief discussion, Mr. Patterson stated that they would like to have the County try a can of Slick 50 in one car and test two cars for the differences. If the County is not satisfied, they do not have to buy the Slick 50. Chairman Young agreed that it would be worth a try. Neil Hudson will be turning this to the Road Department to decide what cars to use and keep necessary records. The next discussion was regarding the use of County credit cards. At the end of August, 1980, the Board ordered that all Department Heads turn in their credit cards to the County Commissioner's Office. At this time they have not been turned in. The Board held a discussion with all department heads to receive comment and opinion on this matter. John Glover, Sanitation, stated that when they send someone out of town on business, it is important that the person have a credit card handy for emergency. John stated that his Department has no problem with the existing system. John Andersen, Planning Department, stated that his department has had no problem with their cards and keeps record of the expenditures. He stated that it would be a problem to obtain a card from the Commissioner's Office every time one was needed. John Glover also commented that when the County uses credit cards to buy gasoline, that the gas tax is deducted from the total bill, whereas, if it was bought personally with cash, the gas tax is included. He stated that the credit card saves in this way. Ken Glantz, Building, stated that unless there is a specific abuse in a department with the credit cards, that it should remain as it has been in the past. He stated that his department uses their cards accordingly and keep record of expenditures. Chairman Young stated that the problem does not seem to be as big a problem as it has been brought out to be. He suggested that the depart- ment heads keep the cards for the time being and will be in full charge of these cards. Commissioner Paulson suggested that a policy regarding County credit card usage be created. Commissioner Shepard suggested that the Board draft this policy on the matter and will present it to the department heads for comment. It was the concensus of the Board that this be done. The next item on the agenda was regarding the November election ballot titles and Mike Maier presented a projection for the Board to review on the tax base for the November election. This tax base was based on population and inflation factors. This projection was for 1981-1982. Commissioner Shepard suggested one change which was the word "optimum" to "standard" on the projection. MOTION: COMMISSIONER PAULSON moved that the County use the 15% projection factor based on the tax base along with the projected amount of $5,415,805.36 needed for 1982-1983 calendar year. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Commissioner Paulson suggested that Mike Maier and Rick Isham draft a ballot title and present it to the Board next Tuesday, September 23, 1980. The next item on the agenda was the award of R.L. Coats for the overlay of Arnold Market MOTION: COMMISSIONER SHEPARD moved that overlay Arnold Market Road. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. bids from the Road Department to Road. R.L. Coats be granted the bid to tLlso requested-by the Road Department was the award of the bid for (3/4" - 1/211) and (1/2" - 1/4") rock to Hap Taylor and the(1-1/2" - 0") rock to R.L. Coats for rock aggregate supplies. MOTION: COMMISSIONER SHEPARD moved that the bid for 1/2"-1/4" and 3/4" - 1/2" rock be granted to Hap Taylor and that the 1-1/2" - 0" rock be granted to R.L. Coats. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. The next discussion was presented by Myer Avedovech, Hearings Officer, on the subject of ordinances restricting and allowing single-wide mobile homes on property. Myer stated that single-wide mobiles are permitted in certain areas yet the ordinance states that they are not permitted without certain. restrictions. The Ordinance seems to be contradictory and Myer suggested that an amendment or change to this ordinance be drafted. Myer stated that certain phrases and words need to be specifically defined such as 1) what is urban density residential area; 2) where are selected residential areas; 3) what is substantially developed. As these subjects are not clearly defined, Myer is having a hard time determining what the criteria to go by on a decision should be. Myer proposed to hold off on his mobile home placement hearings until this ordinance can be amended. Rick Isham and/or John Andersen will draft some type of amendment to this ordinance for the Board;'s approval. Myer will notify the mobile home placement applicants with hearings coming up of the delay. Commissioner Shepard mentioned to the Board that at the June 12, 1980 meeting of the Board of Commissioners, a motion was made to allow Marvin Young of Howell Hilltop Acres to use County money as a front for the election, which will be paid back. An Order 80-201 appointing Tammy Richardson as Recording Secretary to the County Commissioners was presented to the Board. MOTION: COMMISSIONER SHEPARD moved to accept J. Richardson Recording Secretary to COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. the Order appointing Tammy the County Commissioners. Resolution #80-202 was in regards to approval of an agreement between the LaPine RFPD and the County for use of their Meeting Hall for the County Health Depart- ment programs. MOTION: COMMISSIONER COMMISSIONER VOTE COMMISSIONER COMMISSIONER CHAIRMAN YOU SHEPARD moved to approve the Resolution. PAULSON: Second. SHEPARD: AYE. PAULSON: AYE. KG: AYE. Being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS