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2007-1026-Minutes for Meeting October 09,1980 Recorded 6/20/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKOS Cd 200701016 COMMISSIONERS' JOURNAL 06/20/2007 10:24:22 AM 11111111111111111111111111111 2007-1026 Do not remove this page from original document. Deschutes County Clerk Certificate Page G U1. C If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS OQ,7r3BER 9, 1980 - REGULAR MEETING Acting Chairman Paulson called the meeting to order at 10:05 A.M. Chairman Young was not present at this meeting. The first item on the agenda was a discussion regarding lease with DJL at the Southgate Center. Mr. Dickens was present at the meeting to relate what will be done about the heating and cooling system for the Southgate building. Mr. Dickens stated that he will be putting two heating pumps on the roof of the building which will be to control the cooling and heating of this building. He stated that this will be completed within the next two weeks. The problem is that it has been extremely cold in the mornings and extremely warm in the afternoons, as the solar system is not working efficiently. Commissioner Paulson suggested that the rent be reduced to compensate for the inconvenience and sickness caused by this problem. This reduction in rent will be until the problem is corrected. If this is not corrected in the two weeks which Mr. Dickens stated, the County may look for a new place to relocate. Rick Isham, County Counsel, will draft an agreement between Deschutes County and Mr. Dickens regarding the reduction in the rental fees. This will come before the Board again in two weeks to finalize actions and for comment on what has been done to install the new system.: The next item on the agenda was a Public Hearing regarding mobile home criteria. The discussion focused on the draft submitted by Myer Avedovech and Rick Isham on the new criteria to be used in mobile home placement hearings. Commissioner Paulson suggested changes in wording on (c), Page 3 of the draft. The hearing was opened to the public. The first to testify was Dan Van Vactor. Dan stated that the criteria proposed as 20,000 square feet to be considered as urban density does not give people any control regarding mobile-placement. He stated that there are not any 20,000 sq. foot properties except in urban areas of the city as there is. Ms. Lorena Hurlburt stated that she doesn't understand such small lot size designation for mobile home placement. Bill McCann stated all this proposed ordinance is doing is defining urban density areas. He didn't feel that designating urban density area as 20,000 square feet is sufficient. He stated that he did not agree with this criteria. Mr. McCann suggested the minimum lot size for urban density areas be 22 acres or more. There was a general discussion between the Board members on the criteria and possible changes. This matter will come before the Board as a public meeting on Monday, October 13, 1980 at 10:00 for more public input and possible adoption. The next item on the agenda was a discussion regarding the use of the road from Mt. Bachelor to E1k.Lake by the film company during the winter months. Chris Williams was present to relate comments on this project. The film company needs access to the high lakes for filming during the next couple months. It would be extremely out of the way to go in from the south, but there seems to be a problem opening the road from the North. If the road is opened, there will be traffic trying to use this route to get into the mountains. There is a possibility of having a security check for the movie company, but there is always the people stating that they have a purpose on the road, when they don't actually have any purpose at all. Chriss also mentioned that the people of Elk Lake Lodge don't want the road opened if it will be interupting their clientele during this time. The Board suggested that the Manager of the lodge be contacted to talk with the Board regarding the opening of this road and possible solutions to the problems involved. Chris Williams will contact the Manager of Elk Lake Lodge to set up a time to meet with the Board for further discussion. T'ie next matter to come before the Board was regarding the rebudgeting of COIC funds for the Road Department. Neil Hudson stated that he would like to rebudget $240,000.00 into projects per memo from Neil Hudson, listing the current needs and projects to be completed. The discussion focused on what needs were priorities and which could be put off until a future date. The Board members present decided that all improvements and projects would be accepted except American Lane and Herrington Loop, which discussion on these two projects will be deferred until Wednesday, October 15, 1980. MOTION: COMMISSIONER SHEPARD moved to approve the projects listed in memo from Neil Hudson except for Herrington Loop and American Lane, and that an Order be prepared to this effect. ACTING CHAIRMAN PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. ACTING CHAIRMAN PAULSON: AYE. The next item on the agenda was the possible adoption on cost accounting guidelines presented by Neil Hudson. As the Commissioners had not reviewed these guidelines, Neil suggested that it be postponed until the following week. Commissioner Shepard commented that he received a memo from Marybeth Arbuckle of the Library that their boiler in furnace room was not functioning. Due to a very limited budget the library cannot finance the repair of this boiler. Commissioner Shepard stated that this was an urgent matter and should be fixed soon as cold weather will be setting in soon. He suggested that Doug Maul should be contacted before beginning work on this for a possible solution to the problem. Commissioner Shepard will contact Doug Maul at the earliest convenience. For signature was Resolution approving an agreement between Deschutes County and Resort Buslines and a Resolution approving an agreement between the County and Public Transit Division. Rick Isham has redrafted this agreement which the Board had not reviewed. This matter will be continued at a future meeting, to give the Board members a chance to review the agreements before signature. The following refund for taxes were submitted: Order #80-215, $18,732.73 to Pacific Gas Transmission due to decreased value; Order #80-216, $9,989.10 for Sunriver Properties, Inc., due to reduced assessed value ; Order #80-217; $240.11 for United States National Bank of Oregon due to Revenue Order #80-441 allowed state payment for 1979-80. Order #80-218, $18.30 for Robert A. Zoller due to overpayment. Order 180-219, $105.62 for Jonas Realty due to Revenue Order PTR 80-202 allowing state payment. MOTION: COMMISSIONER SHEPARD moved to approve the listed orders as above. ACTING CHAIRMAN PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. ACTING CHAIRMAN PAULSON: AYE. As there was no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS (Absent) ALBERT A. YOUNG, CHAIRMAN ROBERT C. PAUL ON,,,,aR., (1MM T C C T l1RTF T?