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2007-1029-Minutes for Meeting October 16,1980 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKOS vu ~001~~~~~ COMMISSIONERS' JOURNAL 0612012007 10:24:22 AM IIIIIIII IIIIIIIII~II IIIIIIII III 2007-1020 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS OCTOBER 16, 1980 - REGULAR MEETING Chairman Young called the meeting to order at 10:05 A.M. with all three Commissioners present. The first item on the agenda was a discussion regarding partition effective dates. This discussion has been brought to the Board as a result of some expired partitions which the Planning Department has received calls resulting from the expirations. Craig Smith stated that after a partition has received approval there is one year in which to complete conditions and have partition signed. He has gone through the files and found several partitions which had expired without receiving signature of the Board on the final map or drawing. Commissioner Shepard stated that this problem should be discussed and a procedure be formed so that everyone gets a fair opportunity regarding this matter. Chairman Young stated that each case will be different as reasons for the expiration will vary, and that a standard procedure will not be fait for some as it will for others. This item was discussed and carried over into the second item on the agenda as it was relative to this matter. This discussion was in regards to the expiration of MP-79-149, Eugene Platt, applicant. Mr. Platt was present to present information to the Board on this matter. Mr. Platt stated that he had received a letter from the Planning Department that his partition had expired, and that all his conditions had not been fulfilled. After questioning which condition was not completed, he was told that he had not deeded 10 feet of right-of-way. Mr. Platt stated that he had deeded this right-of-way but that the County had not record as such. He stated that he had submitted this deed of right-of-way as the last thing to do in completion of his partition, but the final map was never signed. Mr. Platt stated that he didn't feel it was his responsibility to bring the drawing in to be signed. John Andersen presented the mylar to the Board, which showed that a 10 foot right-of-way was to be given which showed intent. Chairman Young stated that it looked as if Mr. Platt had given the right-of-way. MOTION: COMMISSIONER PAULSON moved to allow MP-79-149 to be extended for one (1) month from this date to have a dedication of right-of-way submitted to the Planning Department. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. At this time The Brink's were present to also present information relating to the same problem. Eugene Brink stated that he also received a letter stating that his conditions were not fulfilled and his partition had expired. (MP-79-167). He was told that his final map had not been signed because he had not submitted a property deed documenting him as the true property owner. Mr. Brink stated that he could not honestly remember if he had done this or not. Chairman Young stated that as Mr. Brink'. .had owned this property for some time that it was evident that he owned it. MOTION: COMMISSIONER PAULSON moved that based on the finding that ownership has been established by Mr. Brink and that the County Assessor's records will be available for verification the expiration for MP-79-167 be extended for one (1) month for final signature. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. The next item on the agenda was a discussion with Mrs. Selgado regarding a temporary use permit for placement of a mobile home. Mrs. Selgado stated that her family had just moved here from California three weeks ago, and are presently living with relatives. She stated that the residence they are living is overly crowded and that more company is expected for the holidays. Her hearing date is set for November 18, 1980. She stated that they own 10 acres and would like to have their mobile placed there temporarily until the hearing. MOTION: COMMISSIONER PAULSON moved that the Board prepare an order allowing this mobile placement with the understanding that if the Hearings Officer denies this request, it must be removed within 30 days. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Rick Isham reviewed the amendment to the lease for the South Center between DJL and Deschutes County which he has drafted. This amendment provided for a reduction in rent from $3900 per month to $2600.00 per month, which is 1/3 of the rend reduced. This is due to insufficient hearing and cooling system for this building, Commissioner Shepard stated that he did not feel that 1/3 off of the rent was enough to compensate the employees there for their inconvenience. He suggested possibly reducing the rent by 2/3's. Commissioner Paulson stated that maybe a compromise of 1/2 off the rent would be sufficient. MOTION: COMMISSIONER PAULSON moved to approve lease amendment as read with the exception of the change that 1/2 of the rent be reduced instead of 1/3 and that it be effective a week ago, October 9, 1980. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Rick also brought to the attention of the Board that the 1979 legisture has changed the procedure for establishment of Ways of Necessity. The new law provides for the Board of Commissioners to sit as the governing body for these requests. Rick Isham stated that he has set December 17, 1980 as the date for Robert Morris' request for a way of necessity. MOTION: COMMISSIONER SHEPARD moved to approve and sign letters submitted to the Board relating to this matter. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. Craig Smith submitted Plat #536, Trapper Point to the Board for signature. The agreement was signed at yesterday's meeting. MOTION: COMMISSIONER PAULSON moved to approve Plat #536. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. The next item for signature was an Agreement for Mr. and Mrs. Jensen to segregate their lot for security purposes. MOTION: COMMISSIONER PAULSON moved to approve this Agreement. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. A Declaration of Dedication from Anthony and Sharron Rosegarth was submitted to the Board for approval and signature. This dedication is for roadway and utility purposes. MOTION:.'-COMMISSIONER PAULSON moved to approve this dedication. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. There were three requests for refunds as follows which were approved by the Board: 1) Receipt #21355 for Mr. Bob Misterek for $10.40 due to a rejected building permit. 2) Receipt #21038 for Richard Crawford for $42.00 due to an error in refund which was paid for a minor partition instead of major partition. 3) Payable to Ernest Rawlins in the amount of $79.50 due to withdrawn application. As there was no further business, the meeting was adjourned. /tr BOARD OF COUNTY COMMISSIONERS