2007-1043-Minutes for Meeting November 18,1980 Recorded 6/20/2007COUNTY
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COMMISSIONERS' JOURNAL 0612012007 10;32;46 AM
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2007-1043
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BOARD OF COUNTY COMMISSIONERS
a NOVEMBER 18, 1980 - REGULAR MEETING
Chairman Young called the meeting to order at 10:00 a.m. with all three
Commissioners in attendance.
The first item on the agenda was a discussion regarding mobile home fees.
Mr. John Glover related to the Board that the $4.75 per space fee for
mobile home parks is just too much after paying for the new license fee.
Last year the Board discontinued these fees and John is requesting that
this be done again this year.
MOTION: COMMISSIONER PAULSON moved that the Board not collect the
$4.75 mobile home park fee as outlined in Senate Bill 191
for the calendar year of 1981.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONED. PAULSON: AYE.
COMMISSIONER SHEPARD: AYE.
CHAIRMAN YOUNG: AYE.
At this time Commissioner Shepard commented on the meeting with Mr. Dick
Kashner regarding the easement for access on Division Street behind the
7-11 Store. Mr. Kashner had requested that the Board look into the matter
of how they had obtained the land next to his as he would be interested
in purchasing this land. If he cannot purchase it, he would like the
County to grant him an easement so that an easier access to his lot will
be provided. Commissioner Shepard stated that the County purchased the
land by Tax Foreclosure and that as the County is not auctioning land
at this time, Mr. Kashner will not be allowed to purchase the land at
this time. Rick Isham, County Counsel, stated that he didn't believe
an easement could be granted on foreclosed land as in the event someone
at a later date purchased the land. He suggested that the County provide
Mr. Kashner with a revokable permit to allow him the use of a portion of
County land to provide the access to his lot. Commissioner Paulson was
concerned that this land may be included in plans of the City of Bend
for the improvements to Division Street. He would like to contact the
City of Bend for further information on the subject property.in relation
to the improvements. Commissioner Shepard will report this discussion
to Mr. Kashner and suggest that he come before the Board again to talk
with them regarding the possibility of the revokable permit. Commissioner
Paulson will contact the City on this matter before talking with Mr.
Kashner again.
The next discussion was in regards to a septic tank permit for Mr. and
Mrs. Kirt Lee.. Mr. Lee purchased his property and received Sanitation
permit for septic feasibility. He then talked with the Planning Department
and was told that there were no restrictions for a double wide mobile
home on his lot. After waiting a few months to find a mobile home, Mr.
Lee returned to the Planning Department and was told that no buildings
unrelated to farm use would be allowed on the land as it was zoned EFU.
Commissioner Paulson then stated that in-his understanding this would not
be a legal partition. Mr. Lee had purchased a parcel of 5 acres in size
from a gentleman who had bought the property prior to Mr. Lee. Mr. Lee
related that he was unaware at the time of his purchase that the partition
of the land had not been legal. He also stated that now he cannot do
anything with the land, and what good is a septic system without a building
to use the system. He stated that in the first place the septic approval
should not have been signed as that would have indicated to him that there
was a problem. Evidently the Harris' had purchased the surrounding acreage
of this area and sold off portions to people without going through the
partitioning process. John Andersen stated that the creation of the lot
illegally is the problem,-,not the 20 acre minimum which is a result of the
incorrect partitioning. John also related that in order for Mr. Lee to
be able to move him mobile onto the property, he would need to go through
the partitioning process and would need a variance to the lot size require-
ment. Chairman Young suggested that Mr. Lee could either do as John just
stated or that he could make arrangements with the seller of his land to
compensate him in some way. Commissioner Shepard stated that the first
thing which needs to be done is to legally partition the property. Mr. Lee
stated that his situation was not unique as there were other parcels in
the area which were sold off without going through the partition process.
Commissioner Paulson told Mr. and Mrs. Lee that the option would be theirs
as to what procedures they should take to correct this problem. Mrs. Lee
suggested that the people who had divided the land illegally should be
notified of this problem. It was the concensus of the Board that the Lee's
be able to make the decision on how they would like to handle this problem.
Mr. Lee then questioned the possibility of compensation for the cost to
him for his septic system. Commissioner Paulson suggested that he possibly
get a refund for the septic permit fee, but that the County was not
responsible for other work performed on the system. Mr. Lee stated that
his permit had cost him a total of $170.00; $10 of which is a Planning
fee, the remaining cost for septic feasibility and the permit.
MOTION: COMMISSIONER PAULSON moved that the Board refund the Sanitation
approval combined fee of $170.00 for Mr. &.Mrs. Lee and that
they be allowed to retain their permit.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: AYE.
COMMISSIONER SHEPARD: AYE.
CHAIRMAN YOUNG: AYE.
The next discussion on the agenda was regarding a temporary mobile home
use permit for Ms. Judy Dillman. John Andersen, Planning Director, related
that the subject piece of property had a mobile put on it previously, but
was removed in January, 1980. The property is located within the Redmond
urban boundary. Ms. Dillman explained that her grandmother is living in
a house located on the subject property. She is very ill and needs someone
to take care of her. Ms. Dillman would like to have a mobile home placed
on the lot close enough to the house to care for her grandmother daily.
Ms. Dillman has an application for a conditional use permit, but has not
submitted it to the Planning Department yet. Rick Isham stated that to
legally place a mobile on the property, she would also need to partition
the property as two single-family dwellings cannot be placed on one tax
lot. John Andersen stated that he didn't see any problem with the issuance
of a temporary use permit for Ms. Dillman with the understanding that if
the application for conditional use is not approved that she will remove
the mobile home within 30 days and that she partition the land to allow
two buildings on one lot.
MOTION: COMMISSIONER SHEPARD moved that the Board grant Ms. Judy
Dillman a temporary use permit to allow the placement of
a single-wide mobile home with an expiration date of four
months from today and that she immediately apply for the
conditional use application.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: AYE.
COMMISSIONER PAULSON: AYE.
CHAIRMAN YOUNG: AYE.
At this time the Board of Commissioners held a discussion with Ken Glantz
Building Official regarding his expense account for his business trip to
Alberquerque, New Mexico. Ken related that he accounted for travel by
car for transportation and charged the County as such as he felt it would
be less costly for the County. Mr. Glantz flew in a small aircraft with
a certified commercial pilot and divided the costs with him, although he
charged the county for mileage by car. In relation to this, his expenditures
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show that he duplicated one day twice. Ken stated that this was his mistake
and that he had mixed in a receipt from last year. Ken stated that he
would be happy to refund this portion of the money compensated him from
the County to reimburse them for this mistake.. Ken related that he always
tries to travel as economically as he can and that he felt he charged the
County in the most economical way he could. He felt he did the best he
could expense wise for the County. Commissioner Paulson questioned Ken
as to why he came back on Sunday of that week, when the conference was over
on Friday night. Ken stated that there were some extra activities such
as a banquet and that they stayed to attend some of these activities. He
also related that he does not like to travel on Saturday and avoids then
when possible, thus. staying until Sunday. He didn't feel that the extra
day's food and lodging would amount to much as he felt he had saved the
County a considerable amount of money anyway. Mike Maier had drafted a
comparable expense report to compare other methods of travel which reported
a lower cost to the County. Ken commented on this report stating that he
didn't receive the same cost quote for air fare as Mike's was and that
he didn't feel Mike had actually come up with adequate figures for some
expenses. Chairman Young stated that as far as he was concerned he would
request that Ken refund the money accounted for an extra day and that would
be satisfactory. Commissioner Shepard commented on the fact that the
County has recently enacted upon a policy providing that a County employee
should not fly on a business trip unless by commercial aircraft. Ken then
said that it was a smaller aircraft but that the pilot himself was a
commercial flyer and Ken would not have gone by that means if he had not
been a commercial pilot. It was the concensus of the Board that Ken
refund the money reimbursed to him for his trip for the amount of the
extra shown on his expenditure account.
Mike Maier brought up a discussion on a memo.relating to the vacancy of
the Health Services Nursing Supervisor II. Mike stated that the County
is currently looking at a,reorganization of the Health Departments and
that it will be at least 6 months, maybe more, before a good recommendation
will be made to the Board on the reorganization. Chairman Young stated
that as far as the vacancy is concerned, the County should fill the position
and take care of the reorganization when the time comes. Commissioner
Paulson suggested filling the position from the outside for a temporary
basis so that when the changes were made there would not be any major
changes made per that job description. Mike Maier will be proceeding with
this matter and will report to the Board as new information develops.
Rick Isham commented on the case of County vs. Herbert McMillan relating
to the sale of some County property which stated it was 4 acres more or
less. The land ended up being less by one acre. Mr. McMillan has requested
the County to pay for his expenses in this matter. Rick stated that
the County might go ahead and partition the land as a County initiated
application.and that we offer his $250.00 of the costs and filing expenses.
MOTION: COMMISSIONER PAULSON moved that the County pay $250.00 of the
costs for Mr. McMillan's lot line adjustment and also apply
for the partition.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: AYE.
COMMISSIONER SHEPARD: AYE.
CHAIRMAN YOUNG: AYE.
For signature was Order #80-233 for a Budget Transfer transfering funds
within the general fund and the road department funds for the 1980-81
fiscal year.
MOTION: COMMISSIONER PAULSON moved to approve Order #80-233.
COMMISSIONER SHEPARD: Second.
VOTE COMMISSIONER PAULSON: AYE.
COMMISSIONER SHEPARD: AYE.
CHAIRMAN YOUNG: AYE.
Also for signature was Amended Budget Resolution making appropriations
of the Deschutes County Budget and levying ad valorem taxes for the
fiscal year 1980-81.
MOTION: COMMISSIONER SHEPARD moved to Approve Resolution 780-224.
COMMISSIONER PAULSON: Second.
VOTE COMMISSIONER SHEPARD: AYE.
COMMISSIONER PAULSON: AYE.
CHAIRMAN YOUNG: AYE.
A CETA Cooperating Agency Agreement
MOTION:- COMMISSIONER PAULSON m
Agreement.
COMMISSIONER SHEPARD:
VOTE COMMISSIONER PAULSON:
COMMISSIONER SHEPARD:
CHAIRMAN YOUNG: AYE.
was before the Board for approval.
Dved to approve and sign the subject
Second.
AYE.
AYE.
On November 4, 1980 the Board of Commissioners approved the Home Health
Department policies. A memo to this effect was submitted for signature.
The Board signed the memo stating that the Home Health policies were
approved.
Being no further business, the meeting was adjourned.
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ROBERT C. PA S N, J., OMMI S I
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BOARD OF COUNTY COMMISSIONERS