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2007-1046-Minutes for Meeting November 26,1980 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS Z441-+44U COMMISSIONERS' JOURNAL 4612412441 14.32.46 AM 111111111111111111111111111111111 2007-1046 I Do not remove this page from original document. Deschutes County Clerk Certificate Page. If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page 30ARD OF COUNTY COMMISSIONERS NOVEMBER 26, 1980 - BOARD MEETING The meeting was called to order by Chairman Young at 10:00 a.m. with all three commissioners present. The first item on the agenda was a discussion of a possible land trade with Tumalo Irrigation District. Jan Boettcher was present to inform the Board of their proposition. Jan presented a map showing a large area of land owned by Tumalo Irrigation which the County has a 40-acre parcel in the middle of the acreage. The map also showed a large parcel of land owned by the County in which Tbmalo Irrigation has a 40-acre parcel adjoining it. Jan stated that she would like the Board to consider trading these 40-acre parcels as this would enable the County to own an additional 40 acres adjoining their land and would enable Tumalo Irrigation District to have access to their land. If Tumalo does not have this 40 acres they will have to put in a left-turn land before gaining access off of Highway 20 onto their land. Chairman Young stated that it could be checked into but that the trade must be for dollar value. Commissioner Shepard stated that a title search should be made first then Tumalo should proceed with a land appraisal. Rick Isham stated that the Road Department may not wish to trade this land as it is a potential mining site for the near future. The Board will check with the Road Department before any proceedings are started and that if this is approved by the Road Department, Tumalo Irrigation District must initiate and pay for the appraisal of this land before any trade can be made. If this trade is not possible, Chairman Young stated that the next step to consider would be to grant an easement to Tumalo Irrigation for the access onto their land. Further investigation will be made on this matter and Jan will be contacted as soon as possible. The next item on the agenda was a discussion of a land trade with BLM. Commissioner Shepard commented on some interest expressed by Mr. Paul Arrasmith of BLM on some land just north of the urban area containing 1680 acres. Commissioner Shepard wishes to write a letter to Mr. Arrasmith on this matter but didn't know what the County wishes to do. He stated that the County needs to find some land that BLM might be interested in trading for the land under discussion. Commissioner Shepard stated that it was important that the County proceed at looking at this process and the possibility of possibly acquiring just a portion of the 1680 acres. He also suggested that Mr. Zeke Ziegler of BLM be contacted to do some preliminary checking around on what the County has to offer to BLM. The Board will contact Mr. Ziegler for further investigation before taking any action and proceeding with this matter. At this time a discussion was held with Mr. Charles Trachsel regarding the waiver of an appeal period. Mr. Trachsel stated that the project for building a garage for the Cloverdale RFPD was approved but has already taken such a long time and now he has to wait another 15 days for the appeal procedure. Mr. Trachsel wants to get the foundation poured for the garage before too much snow and cold sets in for the winter. He hadn't realized it would take as long as it did to get through the hearings process. Mr. Trachsel is requesting that the Board waive the appeal period so that he may begin the structure. He also stated that the RFPD would take full responsibility of any appeal which may occur. Mr. Traschel stated that he understood the appeal period cannot officially be waived but asked if the County could sign a release that the Fire Department will not be responsible for any appeal filed. He also stated that he did not believe that there would be any appeal. Rick Isham 2 stated that the Board could allow the RFPD to pour the concrete slab with an element of risk involved that if an appeal occured, the structure could not be started on the foundation. Chairman Young stated that he was in favor of taking this risk and giving Mr. Trachsel the authority to lay the concrete slab. Ken Glantz stated that the Building Department could issue a permit for the pouring of the slab and after the appeal period, without any appeals filed, Mr. Trachsel could continue with the construction of this structure. Chairman Young suggested Mr. Traschel go with Ken Glantz's plan and purchase a permit to pour the concrete slab, but wait for the appeal period to end before constructing the building. This was the concensus of the Board that Mr. Traschel be allowed to go ahead and obtain his permit to pour the concrete slab for the foundation. At this time Commissioner Shepard commented on a letter of resignation received from Mr. Bob Slawson from the Oregon Regional Housing Authority Board. Commissioner Shepard stated that he has talked with Mr. Slawson on this matter before and deeply regrets that he is resigning. He also stated that he could not understand why Jefferson County, which has 1/10th the population of Deschutes County, has the same number of members on their Regional Housing Authority Board. Commissioner Shepard feels that the whole make up of this Board should be investigated in the near future. MOTION: COMMISSIONER SHEPARD moved to accept Mr. Bob Slawson's resignation from the Oregon Regional Housing Authority Board with great reluctance. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. The next item on the agenda was a discussion with Ken Glantz, Building Official. Commissioner Shepard commented that the purpose of the discussion today was to review Ken's response to a letter from the Board asking a written decision to some problems taking place in the Building Department. Chairman Young stated that he had felt the response was a reasonable reply, but Commissioner Shepard thought the response from Ken left some questions unanswered and that it does not give a specific solution as to how the problem of the lack of inspectors will be satisfied. Commissioner Shepard felt that one of the most important things to look at was if there was any possible means to hire another inspector. He stated that there were a number of possibilities for this situation: 1) just keep one plumbing inspector and people will just have to wait; 2) hire another inspector which is difficult to do due to the present budget situation; 3) train all inspectors to learn all inspections; 4) possibly raise building fees to enable the Department to have monies to hire another inspector. Commissioner Shepard stated that these were some ways that might possibly work, which were not mentioned in the response. Commissioner Paulson stated that it seems there is a real need to make some financial adjustments in the Building Department no matter what solution is derived from the situation, as the Department has much more work than personnel to do the work. Commissioner Paulson stated he would like to see Ken come up with a detailed report on the solutions for their Department and the costs for each solution. Commissioner Shepard stated that Ken should prepare a document as per Commissioner Paulson's suggestion on what the Department needs, how much these needs will cost and present it to the Board in full detail. It was the concensus of the Board that Ken will prepare a full detailed report on the above mentioned suggestions and will get with the Board as soon as possible to work out the best possible solution. 3 B • At this time Dan Van Vactor, local attorney, requested that the Board possibly cancel the hearings on the Bend Municipal Airport and the A-D zone scheduled for Wednesday, December 3, 1980. The reasons for this request is that the public notice did not include any statement that testimony could be taken for the surrounding lands. Dan feels this is important that testimony be taken on the surrounding lands as well as the Airport zone in one hearing. Dan Van Vactor requested that the hearing be postponed to the next possible meeting for a hearing which could include testimony on the adjacent land to the airport. There was a general discussion on the timeliness of the hearing and the urgency to get it completed. MOTION: COMMISSIONER PAULSON moved that the Board cancel the hearing on the Bend Municipal Airport zone scheduled for December 3, 1980, to a later date providing it does not set the County back from the March deadline date of LCDC. CHAIRMAN YOUNG:., Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: NO. CHAIRMAN YOUNG: AYE. Commissioner Shepard vote no due to the wording of the motion, as it included a March deadline date. He feels the hearing should not depend upon a deadline. For signature was MJP-79-58, Ila Mills, applicant. MOTION: COMMISSIONER PAULSON moved to approve MJP-79-58. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG : AYE. Also for signature was MP-80-10, Ross'Brown, applicant. This partition was approved by the Board at their last meeting. MOTION: COMMISSIONER SHEPARD moved to approve MP-80-10. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. For signature was MP-80-45, Nick Jepson, applicant. MOTION: COMMISSIONER PAULSON moved to approve MP-80-45. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Being no further business, the meeting was adjourned. BOARD OF.COUNTY COMMISSIONERS .1 /tr