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2007-1049-Minutes for Meeting December 04,1980 Recorded 6/20/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS ~d Z~QI.1049 COMMISSIONERS' JOURNAL 11111111110111111111111 IN 0612012007 10:32:46 AM 2007-1040 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page r BOARD OF COUNTY COMMISSIONERS DECEMBER 4, 1980 - BOARD MEETING Chairman Young called the meeting to order at 10:00 a.m. with all three commissioners present. The first item on the agenda was a brief presentation on responsibility of drinking and drug use during the holidays. Ms. Hyale Smith was at the meeting to give this presentation. Ms. Smith stated that she wanted to share with the Commissioners a program which she is running in the County addressing the problem of drinking and driving especially increased during the holidays. The program is designed to increase the awareness of this problem at the public level. Ms. Smith has been distributing leaflets on alcohol and drinking safe=ty limits to the public. Ms. Smith asked that the Commissioners give some. moral support to this program. She also gave a stack of the leaflets to the Board and requested that they distribute them to all County employees. The Commissioners thanked Ms. Smith for the presentation. The next item on the agenda was a discussion with Mr. Tony Whitney regarding the Wood for the Needy program. Mr. Whitney stated that he has been coordinating this program since last November. He feels that the program is needed badly, but it seems to be failing lately. He also commented that there is not enough assistance for the program and that the County has now diminished Betsy Shay's services from the program.due to the lack of staff. Tony also related that the program is operating on a county wide basis and has- never set up any kind of a schedule to determine who is and is not eligible for the wood program. COCOA has now set up a schedule which Tony informed the Board of. He also stated that the only assistance with funds has been from COCOA. COCOA came through with 700 gallons of gasoline for the trucks to distribute the wood to the needy, but Tony stated that when he runs out of gas again, the program will be discontinued. He also stated that he didn't feel he had any help from the County and that he had to take on the whole project by himself. The Board related to Tony that the program is in the County's name, but the County just doesn't have the funds to contribute financially. Tony felt he should keep the Commissioners posted on everything relating to the wood program as it was previously coordinated through the County through Betsy Shay. Now that Betsy is no longer able to continue her services, Tony felt he should explain his problems to the Board of Commissioners. Tony then related that the LaPine program was the only successful wood program in the County last year. Tony felt this discussion was important so that the Commissioners could be thinking of this problem and possibly offer some kind of a solution to help Mr. Whitney. Mr. Whitney then related that the Deschutes National Forest would only give wood and cooperate with the wood program through the County. Tony has requested that the County contact the National Forest Service and coordinate this with them so that he may continue to receive this wood. Commissioner Paulson suggested that Mr. Dufalt of the forest service be contacted and the matter be discussed with him. He also felt it would be appropriate to turn the matter over to COCOA as they were supplying Mr. Whitney with assistance on the program. Commissioner Paulson stated that he would contact the Forest Service for the Board and also contact COCOA relating to this matter to find a possible solution for Mr. Whitney, but that he would like the program to remain under the County's name. MOTION: COMMISSIONER SHEPARD moved that the Board contact the Forest Service to find out if they will continue to cooperate with this program through the administration of COCOA and that the name of the program will remain as Deschutes County Wood Program. 2 COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. The third item on the agenda was a discussion regarding the award of bid for six pickups for the Road Department. Neil Hudson stated that he received a low bid from Hamilton Chevrolet of $48,516.10 for the six pickups. Chairman Young stated that he felt this bid was reasonable and was in favor of accepting it. The pickups had been budgeted for last year. MOTION: COMMISSIONER PAULSON moved to accept the bid recommenda- tion from Neil Hudson to Hamilton Chevrolet for the 6 pickups in the amount of $48,516.10. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Next on the agenda was a discussion regarding an incomplete partition with Mike Weaver representing Ron Williamson. Mike Weaver explained that he. owned one piece of land which was sold a month ago. He found out recently that the land was created through an illegal subdivision. He related that all the conditions had been met but the mylar had never been signed. The expiration date was July 18, 1979. The septic feasibility had been approved in,.,.1977. The other conditions were believed to have been completed also. Commissioner Shepard stated that it seemed to him that all the requirements had been completed prior to the expiration date and that Craig should proceed with the completion of the mylar. It was noted that no one has a mylar and Craig stated that Mike Weaver could have a copy made from the drawing submitted by him. Chairman Young stated that it looked like everything had been done and entertained a motion to this effect. MOTION: COMMISSIONER PAULSON moved that the Board allow 30 days for Craig to complete the mylar for MP-77-188 finding that all the conditions had been met prior to the expiration date of July 18, 1979. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: -AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. At this time John Andersen, Planning Director, brought to the attention of the Board a discussion regarding the mobile home study discussed a few weeks ago with the Board. John had sent a memo to the Board discussing some possibilities on the mobile home study and has talked with the Planning staff the extent of the number of subdivisions to be reviewed. He has also talked with some people about the possibility of doing this study. John feels the study will take 2 weeks at the maximum and the cost should be approximately $2400.00. John recommended that the mobile home placement fees be raised 30 dollars per application until the study costs have been reimbursed, then lowering the fees back to the present fee. There was a general discussion on the fee raise and was decided that it would need to be done so the study could be done, but that everyone was reluctant to raise these fees. MOTION: COMMISSIONER SHEPARD moved that the Board approve John Andersen's recommendation to raise the mobile home fees $30.00 until the study costs have been provided. COMMISSIONER PAULSON: Second. 3 N VOTE COMMISSIONER SHEPARD: AYE, reluctantly. COMMISSIONER PAULSON: AYE, reluctantly. CHAIRMAN YOUNG: AYE, reluctantly. At this time Rick Isham wished to remind the Board of the amending of the variance setback requirements per a discussion several weeks ago'with the Board. Rick stated that he has drafted some amendments for the variance criteria relating to non-conformance uses in residential areas for setbacks on structures. He stated that the Board should be thinking of setting a hearing on this matter soon. John Andersen stated that he felt it should be sent to the Planning Commission before it is heard by the Board of Commissioners for action. MOTION: COMMISSIONER PAULSON moved that the proposal by Rick Isham be reviewed by the Planning Commission then brought in a hearing to the Board of Commissioners for action relating to the variance criteria on setback requirements. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN YOUNG: AYE. Rick Isham also commented on the application which Central Electric Co-op. is to be filing with the County so the County can issue a deed on the property which is to be partitioned. Rick has talked with them and they have stated they will be filing this application, but haven't done so to date. It was the concensus of the Board that the County will wait for CEC to do so before going on with this matter. At this time Chairman Young commented on a bill received from AOC for dues. The discussion focused on the financial crisis of the County and their hardship. It was questioned if the County should apply for a waiver of these dues. Chairman Young suggested finding out just how much could be waived and what the procedure would be. Commissioner Paulson commented that he was in favor of pleading hardship to AOC for Deschutes County. MOTION: COMMISSIONER PAULSON moved that the Board do not pay the AOC dues for the coming year. The motion was lost for a lack of second. Commissioner Shepard felt Commissioner Paulson's motion was severe and that the matter should be checked into first before any action is taken. It was the concensus of the Board that AOC be contacted regarding this matter and will be brought back before the Board next week. For signature was Order #80-238, waiving mobile home park sanitary code and inspection fees. This matter was approved by the Board a few weeks ago, the Order coming before them for signature. MOTION: COMMISSIONER PAULSON moved to sign the Order waiving these fees. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER PAULSON: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. Also for signature was Order #80-237, transferring funds within the Deschutes County Health Department, Medical Nursing Division. This would transfer $735,75 within the funds of the Health Department as the charge was made to the wrong line item. MOTION: COMMISSIONER SHEPARD moved to approve this Order. COMMISSIONER PAULSON: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER PAULSON: AYE. CHAIRMAN YOUNG: AYE. R .r ' Being no further business, the meeting was adjourned. BOARD OF COUNTY COMMISSIONERS /tr ZA-~-cz ce, ~tl ROBERT C. PAULSON, JR., CO SION R