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2007-1062-Minutes for Meeting January 08,1981 Recorded 6/20/2007FICIAL NANCYDESCHUTESBLANKENSHIPCOUNTY CLERKS Q 200+m1062 COMMISSIONERS' JOURNAL 06/20/2007 10;40;51 AM II 11111 I11111111111111111111 2 07-10 2 Do not remove this page from original document. Deschutes County Clerk Certificate Page C - If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page BOARD OF COUNTY COMMISSIONERS JANUARY 8, 1981 - DAILY MEETING The first item on the agenda was the decision of PA-80-4 and Z-80-11, Tumalo Irrigation, applicant. This decision was continued from December 23, 1980, to give the Commissioners more time to review the files and information involved in this plan amendment and zone change. MOTION: COMMISSIONER YOUNG moved that PA-80-4 and Z-80-11 for Tumalo Irrigation be approved and that the criteria for request in Exhibit 2 be adopted as Findings of Fact to allow approval of these applications. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER YOUNG: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN PAULSON: NO. Chairman Paulson doesn't agree with these requests and feels that there was no evidence submitted which established public need for the split in the land. Rick Isham will draft an Order for signature to show the approval of the above requests, the Order coming before the Board for signature on January 14, 1981. The second item on the agenda was a discussion with Ken Glantz, Building Official, regarding travel expenses and plumbing inspections. Ken sent a memo to the Board dated December 29, regarding plumbing inspections and his travel expenses. One recommendation from Ken was to dispense with the mechanical inspections and turn this procedure over to the State. He stated that mechanical inspections and plumbing inspections are two separate things, as there was some suggestion that all inspections be combined in the Building Department. Commissioner Paulson stated that he would like Ken to submit a report relating to both fields of inspections. Ken's latest memo to the Board involved only aspects of the plumbing inspection process. Ken then related that he was a mechanical inspector but has only been inspecting commercial buildings, not any residential sites. Commissioner Shepard commented that the only alternatives would be to continue status quo, or possibly turn the procedure of mechanical inspections over to the State. MOTION: COMMISSIONER YOUNG moved to take the option of turning the process of mechanical inspection over to the State. COMMISSIONER SHEPARD: Second. Ken stated that this would not become effective until July 1, 1981. Rick Isham commented that usually when turning over a process to the State the request should be submitted one year prior to the transfer. Ken stated that in this instance, this would not be so, and that he had talked with the State. The State is not happy with this idea, but if we decided to turn this over to the State, they would have to be notified only by the first of May. Chairman Paulson stated that he is just not comfortable with any decision until he has a chance to talk with the State Department and obtain more information. MOTION: COMMISSIONER SHEPARD-moved to table the motion until Chairman Paulson can contact the State. COMMISSIONER YOUNG: Second. VOTE COMMISSIONER SHEPARD: AYE. COMMISSIONER YOUNG: AYE. CHAIRMAN PAULSON: AYE. At this time Commissioner Young held a discussion regarding Fred A. Myer's Aubrey Butte lease. Commissioner Young stated that due to a letter from Page 1 of 3 ,Desc?iutes Co. BOC January 8, 1981 Mr. Dick Dodd, Commissioner Young checked into the lease matter and found that in 1980 Mr. Myer did not pay his rent due on January 5. It was also found that no record was made and no permission obtained to sublease the property to Mr. Dodd and no insurance was provided for either. The Board felt that if Mr. Myer's lease was discontinued, that it would be up to Mr. Dodd to come in and lease this land from the County himself. Mr. Dodd is presently subleasing this land from Mr. Myer, but is noted that the County was not notified of the sublease. MOTION: COMMISSIONER YOUNG moved to notify Mr. Myer that based on the findings that Mr. Myer has failed to pay his rent, failed to provide insurance since 1978, and failed to receive written permission to sublease, that his lease is canceled. This letter will be sent by certified.and registered mail. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER YOUNG: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN PAULSON: AYE. Rick Isham will draft a letter and submit to the Board for their review prior to sending the notice to Mr. Myer. Mr. Dodd will also be notified of the cancellation of Mr. Myer's lease and will be told that if he is still interested in leasing this land, he should come directly to the County to lease it. The next item on the agenda was the discussion on computerized elections. Mike Maier stated that this discussion was relative to a proposal mentioned in a memo from Mike to the Board prior to the meeting. He stated that money has been budgeted this year in the revenue sharing for a computerized elections system. It will also be important to budget monies next year to continue to proceed with this system if it is;,started this year. Mike is asking that the Board approve this program before it is initiated. Ross Brown stated that it will be a minimum of 6 months before we can actually use the system, if is started at this time. MOTION: COMMISSIONER YOUNG moved that the programming of the computer for elections process be initiated at this time. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER YOUNG: AYE. COMMISSIONER SHEPARD: AYE. CHAIRMAN PAULSON: AYE. Neil Hudson stated that he would like to hold a discussion relating to the High Desert Museum, and to discuss an article on the Recreation Committee. MOTION: COMMISSIONER YOUNG moved to amend the agenda to include a discussion on the High Desert Museum. COMMISSIONER SHEPARD: Second. VOTE COMMISSIONER YOUNG : AYE. COMMISSIONER SHEPARD: AYE". CHAIRMAN PAULSON: AYE. Neil Hudson stated that the High Desert Museum project has been going on for quite some time now. Some time ago, Neil had offered to lend the use Page 2 of 3 Des. Co. BOC January 8, 1981 the Road Department trucks to help haul cinders for the road and parking lots. Neil stated this should only take about a week haul the cinders. The problem came up when Neil was talking with the County Counsel that there is some funding restrictions. Rick'.. Isham stated that there are certain restrictions in the ORS relating to the expenditure of road funds. Mr. Donald Kerr, Director of the High Desert Museum, related that they are having difficulty in getting enough volunteer help for equipment and services. He would like the Commissioners to approve this use of the equipment, but if not allowed by the ORS, would like to find some other way in which they may use the trucks from the County Road Department. Rick Isham stated that the funds within the Road Department are limited by the ORS to County roads. It has to be a dedicated public right-of-way to be considered a county road. Rick also stated that he could do some more research on this matter to determine if there was some other means in which to help with the cindering of the roads and parking lots for the High Desert Museum. The Board then requested that Rick do some research on the matter and related to Mr. Kerr that he would be notified if a means of helping him in this situation was found. Mr. Kerr thanked the Board for their time. At this time Chairman,Paulson discussed an article which was put in the local paper regarding the Recreation Committee meeting of Tuesday night. The article quoted Bob as saying the county would provide liability insurance for individuals.other than groups using the site under its own policy. Bob just wanted to clarify that he did not say this, but did say that any group using the facilities would be expected to have their own group liability insurance. The County would only have a very limited coverage for the use of activities on County owned land. For signature was Order #81-029, in the matter of the Vacation of a portion of Norwood Road. This order was approved in the Board meeting yesterday, with the consent to sign the order once it was drafted. The order was signed at this time. Being no further business, the meeting was adjourned. /tr Page 3 of 3 BOARD OF COUNTY COMMISSIONERS