2007-1079-Minutes for Meeting March 03,1981 Recorded 6/20/2007COUNTY
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DESCHUTES COUNTY
BOARD OF COMMISSIONERS
March 3, 1981 - Regular Meeting
Chairman Paulson
called the meeting to order at 10:00 a.m. Both
Commissioners Young and Shepard were also present.
Amendments to
Rick Isham said that he had two order for transfer of
the Agenda
funds--for today's agenda.
Discussion re-
Dr. Quas and Bob Mayfield were present to discuss with
garding Possible
the Board a possible land trade with the County. Dr.
Land Trade with
Quas has 130 acres of land with river frontage near
Dr. Quas
Oden Falls that he would like to trade to the County
for 720 acres of County land near Buckhorn Road. There
was some discussion on the values of each piece of prop-
erty and some of the inherent problems that need to be
addressed. One problem noted by the Planning Department
was the County land in question was zoned Surface Mining
Reserve and the Comprehenisve Plan states that the County
should not dispose of land with surface mining potential.
Mr. Mayfield suggested that the Commissioners inspect
this property personally to see if they felt that surface
mining was a realistic possibility. After further dis-
cuslsion on conditions that Dr. Quas and Mr. Mayfield would
like to have the County agree to before a trade, Chairman
Paulson asked them to submit to the Board in writing the
terms of the agreement and any riders to a contract they
would like to have included. It was also agreed that the
two parties should meet in the near future to go out and
inspect the two parcels of land in question.
Update on
Pat Pilcher came before the Board to present a brief
County Lands
update of his progress with the County Lands Inventory.
Inventory
He has completed his field work at this point and is
now in the process of compiling the data in the form of
a map and text. He briefly outlined the major land
holdings of the County. He noted that there may be some
points of historical interest on some of these parcels,
as several parcels had old homestead sites. Two of the
most frequent problems he found were some cases of timber
theft and overgrazing on lands that had been leased for
grazing. He said that currently only 11 grazing leases
are in effect, yet in many cases, the land is being used
for grazing even though it is not currently being leased
for such a use. He also noted that the county owned a
park, known as Annette Dodds Park which was located west
of Lava Butte. It was covered by some lava but is was
mostly second growth pine, and a very interesting spot
because it is an island in the lava flow. Access to it
is from Benham Falls Road. It is situated on the east
side of the river and a couple miles east of Benham Falls.
Pat expects to have this inventory completed-in two weeks
and will present it to the Board at that time.
Page 1 of 5
'Deschutes County
BOC
March 3, 1981
Industrial land
At a previous meeting, Commissioner Young brought
leasing policy
to the Board's attention the fact that the Mainline
and proposed
lease had taken a sharp increase in rent due to the
lease adendums
fact that the rents were based on the prime interest
rate. After consulting with some local real estate
firms, he found that leases are more commonly computed
with the Portland Consumer Price Index. He consulted
with Rick Isham who drafted a discussion draft for the
Board to review at this meeting. The computation of
rent in this draft was tied to the Portland Consumer
Price Index, or twice the amount of property tax on
the leased property, whichever was greater. The first
year's rent, however, was to be twice the amount of
the property tax, and would include payment of the
property tax in that amount. Commissioner Shepard
noted that the language in the lease did not clearly
state that this amount should include the payment of
property tax and should be changed to clearly indicate
this. Rick Isham siad that prior to the renewal date
on these leases, the Board could hold a meeting to de-
termine whether they wanted to continue to go by the
current agreement or make adjustments. This would
make it more reasonable if the consumer price index
should take a jump as the prime interest rate had
done. Rick had also typed up an adendum to the Main-
line lease, to correct the sharp increase in rent it
had experienced due to the old lease policy.
Commissioner Shepard noted that in the second paragraph
in read "true-s ca- value" but should be changed to read
"the most recent assessed value". Rick said that he
would redraft this to include the changes noted by the
Commissioners in the form of a resolution. All the
Commissioners were in agreement with the concept of
this lease policy and noted that it will change only
the payment provision of the industrial lease agree-
ments.
Helen Rastovich said she would like a directive on where
the funs sE_o_uTd go. Rick Isham responded that they
should go into the land salesund for disbursal at the
end of the year.
Award of Bids on Neil Hudson of the Road Department presented to the
Trucks Board a memorandum regarding the award of bids for
two 5-6 yard dumptrucks. One bid was rejected be-
casue it did not meet the required specifications.
The low bid was from Murray & Holt Motors (GMC) for
$45,887.06.
MOTION: YOUNG moved that the Board authorize the
urchase of two 5-6 yard dumptrucks for
$45,887.06 from Murray & Holt Motors and
authorize the purchase of rubber tire rollers
under a lease purchase agreement as dis-
cussed on January 13, 1981.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
Page 2 of 5 YOUNG: AYE.
Deschutes County BOC - regular meeting
March 3, 1981
Award of Bids on Neil Hudson presented to the Board a memorandum
McVey Bridge
regarding the award of bids for the McVey Road
arch culvert pipe bridge. They received 13 bids,
one of which was rejected because it was only a
partial bid. He recommend that the contract be
awarded to the low bidder, Del Barber Construction,
Inc., in the amount of $13,323.00.
MOTION: SHEPARD moved to accept the recommendation
of the Road Department that the bid be
awarded to Del Barber Construction, Inc.,
for the McVey arch concrete culvert type
bridge in the amount of $13,323.00.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion re-
Neil Hudson said that the Public Works department had
garding Public
originally planned to install a security alarm system
Works Alarm
and later decided to install a fire alarm system as
System
well, in the hope that it would save on the,cost,.0f
insurance premiums, as well as the cost of restoration
in the event of a fire. Aftre designing the system
and preparing the specifications, they opened it for
bids but received none. The estimated cost for this
project is between $30,000 and $40,000. They plan to
refine their specifications and go out for bids on
this project again. They intend to separate the two
systems and call for bids on each system separately,
which would give the Board the option of installing
one or both of the systems. .This ,will `-also _,giye -each.:
system a s.epar.ate cost.. .
Discussion regard-
Chairman Paulson had a letter from the Deschutes County
ing appointment to
Fair Association stating that Don Meltenberger's term
the Deschutes
on the Deschutes County Fair Board had expired and
County Fair Board
recommending that he be reappointed to another three-
year term.
MOTION: YOUNG moved that
to the Deschutes
three-year term.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Don Miltenberger be reappointed
County Fiar Board for another
Other Staff/Public Ben Russell came before the Board to express interest
Concerns in beginning a zoological garden or small zoo for Cen-.
tral Oregon. This was a result of the shooting of a
tame deer in the area by the Department of Fish and
Wildlife. He expressed interest in some county land
that is currently under consideration for industrial
development, located on Highway 97 North. Commissioner
Shepard said that his proposition iney be able to co-
exist with the industrial use, and that the Board
would keep him posted.
Page 3 of 5
Deschutes County BOC - regular meeting
March 3. 1981
Order for Trans- Chairman Paulson read Order No. 81-105
fer of Funds funds within the Family Planning Fund,
Medical Nursing Department.
MOTION: YOUNG moved to approve Order
transfer of funds within the
Department.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
transferring
General Health-
No. 81-105 for
Family Planning
Chairman Paulson read Order No. 18-106 transferring
funds from the Transient Room Tax Fund to the General
Fund.
MOTION: SHEPARD moved to approve Order No. 81-106 for
transfer of funds.
Q YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Mike Maier said that he would like to set up a policy
that on any transfer of funds the involved departments
go through Rick Isham for the drafting of the order.
In the past there had been some problems with dis-
crepancies as a result of the language of the order.
For Signature: Craig Smith of the Planning Department brought MUP-80-9
MJP-80-9, Robert before the Board for signature and approval.
McCaw, Applicant MOTION: YOUNG moved to approve MJP-80-9, Robert McCaw
applicant.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
MJP-80-31, Francis
Murphy, Applicant
Craig Smith brought MJP-80-31 before the Board for
signature and approval.
MOTION: YOUNG moved to approve
Murphy, applicant.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
MJP-80-31, Francis
Final Plat #465, Craig Smith brought before the Board Final
1880 Ranch 1880 Ranch, for signature and approval.
MOTION: YOUNG moved to approve Final Plat
Ranch.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Declaration of
Dedication
Plat #465,
#465, 1880
Chairman Paulson read a Declaration of Dedication
in which Burton A. Lauray and Susan C. Lauray and
Page 4 of 5
Deschutes County BOC - regular meeting
March 3, 1981,
V.T. McAllister and Gary Hughes dedicated to the
public for roadway and utility purposes real property
located along Denser Road.
MOTION: SHEPARD moved that the Declaration of Ded-
ication be accepted.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Being no further business, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
e4v_ C
Ro ert C. Paulson, Jr., Cha'
/ss
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