2007-1084-Minutes for Meeting March 11,1981 Recorded 6/20/2007DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK C i V~1 ANN;
COMMISSIONERS' JOURNAL 0612012007 10;54;55 AM
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2007-1084
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
f MARCH 11, 1981 - REGULAR MEETING
Chairman Paulson called the meeting to order at 10:00 a.m. Commissioner
Young and Commissioner Shepard were also in attendance.
Amendments to Amendments to the agenda were as follows: 1) Order 81-
the Agenda 205, Transfer of Funds from the Road Fund to the Insur-
ance Reserve Fund, 2) Discussion regarding contract with
Criminal Defenders Assoc. for the 11th Judicial District,
3) Report on Meeting with Bond Counsel, 4) Item #8D, for
Signature, will not be signed this meeting day, 5) Engin-
eer's report on L.I.D.'s, 6) Board tour of the Quas prop-
erty (that day).
MOTION: SHEPARD moved to amend the agenda to provide
fb.r the six items listed above.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion re-
garding aggre-
gate bid
This regarded a bid recently
ment for some aggregate rock.
bid had created some concern
felt that it was less practic
wash all the rock as specifie
specifications, and they alsc
of rock as specified was more
rock as a means of determinin
Neil Hudson, Director of Publ
they had made these requireme
had had a problem with dirty
erly in the asphault which ca
apart. Since the oil used fc
pensive than the rock, they f
to assure it cleanliness this
?ut out by the Road Depart-
The specifications in the
among potential bidders, who
a1 and more expensive to
I in an adendum to the bid
said that making the piles
expensive than weighing the
j the amount.
is Works, said the reason
its was that in the past they
rock that did not seal prop-
ased the paving to come
r this is so' .much more ex-
E~lt that by washing the rock
problem would be avoided
in the long run, thus justifying the increased cost of
buying only washed rock. Bob Coats, who had supplied the
rock that had caused the problem, said that that rock had
been purchased seven years ago, and that rock which has
been sitting in piles for extended periods of time will
collect dirt raised by passing trucks. There Was:further
discussion between the Board,,- Neil Hudson and the aggre-
gate bidders on this matter.
MOTION: YOUNG;moved the adendum requiring the washing of
the rock be removed from the bidding specifications.
PAULSON: Second.
DISCUSSION: PAULSON expressed concern about overturning
the judgement of a department head and also about
saving money. He said that it would be up to the
Road dept. to make sure the rock was as clean as
it should be, and that in the long run they would
be saving money. He added that this would be
helpful in the future to determine whether they
want to accept bids in this manner.
VOTE: PAULSON: AYE.
SHEPARD: NO.
YOUNG: AYE.
Page 1 of 6
Deschutes County BOC
March 11, 1981
Neil Hudson said that if they did not get this new
information to all of the bidders on the change in
specifications, they may get into a lawsuit. There
was some discussion on how to proceed on the bidding
process at this point.
MOTION: YOUNG moved that the bidding be cancelled
and all people who picked up specifications
be notified as soon as possible and that any
bids that are ..received be returned unopened.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson instructed Mr. Hudson to contact those
involved by telephone and telegram.
Final Deci- MOTION: SHEPARD moved that a statement entitled "Final
sion on pos- Decision" be adopted. He read the statement
sible zoning aloud.
violation at YOUNG: Second.
61956 Petti- There was some discussion on this statement between the
grew Road Board, County Counsel and John Andersen. It was decided
that County Counsel and Commissioner Shepard would work
together to draft an order for the Board's approval.
They said they would have the order before the Board for
approval on March 18, Courtday meeting.
The above motion died for lack of action.
Discussion re- John Andersen came before the Board to ask that a fee for
garding fees a plan amendment be waived. Due to an error within the
for Plan . Planning Department, an applicant was not informed that he
Amendments,.,' needed to file a plan amendment in addition to a zone
Zone Changes, change request. The fee for the plan amendment is $750.
in'.the Red- MOTION: YOUNG moved that the plan amendment fee be
mond Urban waived.
Area Boundary PAULSON: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion Lynn Stonelake and Pat Graham of the Deschutes County
regarding Let- WIC Program came before the Board to obtain their sig-
ter of Agree- natures on the Letter of Agreement and Budget statement
ment and Bud- to be included with their grant application for this
get for WIC coming fiscal year. March 16 is the deadline for sub-
Program mitting the application. This is the same arrangement
as the Board agreed to last year. Their funds will be
administered through the County general fund, to be re-
imbursed by the State Health Department.
MOTION: YOUNG moved that the agreement be approved
subject to County Counsel's approval.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 2 of 6
Deschutes County BOC
March 11, 1981
Order 81-205 This order was for the transfer of funds from the Road
Transfer of Fund to the Insurance Reserve Fund. Chairman Paulson
Funds read the order in part.
MOTION: SHEPARD moved to adopt order #81-205.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion Rick Isham said he had contacted members of the 11th
regarding con- Judicial District regarding the proposed contract with
tract with the Criminal Defenders Association. They had expressed
Criminal De- agreement with the contract as proposed as long as the
fenders Assoc. term of the contract did not exceed one year. It was
suggested that this discussion be continued until the
next day.
MOTION: SHEPARD moved that they recess today's meeting
until 8:30 a.m., March 12, 1981.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
March 12, 1981 Chairman Paulson called the meeting to order at 8:30 a.m.
All three commissioners were present.
Discussion This Bargain & Sale Deed was between Deschutes County and
and possible Harriet H. Anderson. Commissioner Young explained that
signature on this property had been sold under a contract agreement
Bargain & which had now been paid off.
Sale Deed MOTION: YOUNG:moved to sign the Bargain and Sale Deed
for Harriet Anderson.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion There was some discussion between the Board and County
regarding con- Counsel on the proposed contract. There was some con-
tract with cern expressed by Chairman Paulson as to having a flat
Criminal De- $210,000 ceiling. He felt that money should be set aside
fenders Assoc. for murder cases alone, and the rest of the funds for
all other cases, suggesting perhaps a $150,000/$60,000
split. They also discussed limiting the fee paid for
murder cases to $10,000, allowing for payment of;six
murder cases under the proposed split. They also dis-
cussed the hourly fee paid to the public defenders, which
is $35, as agreed upon by the Counties in the 11th Jud-
icial District.
Report on Rick Isham reported back to the Board on his meeting with
Bond Counsel Bond Counsel. Bond Counsel gave him his approval to pro-
ceed with the Bond process, and also suggested some pro-
cedures they may want to go through, although they are
not mandated. At this point, he said the Board needs to
Page 3 of 6
Deschutes County BOC
March 11, 1981
approve the Engineer's Report and authorize Neil Hudson
to put out the remonstrance letters.
Engineer's Neil Hudson presented the Engineer's report to the Board
Report on for Tetherow Crossing. The total cost for this will be
L.I.D.'s $1,270,000. They recommend equal assessment to each
property owner for this cost, regardless of frontage.
Neil Hudson said he expects lots of remonstrances on this
because of the high cost. He showed them a map of the
road system at Tetherow Crossing.
MOTION: YOUNG moved that the Tetherow Crossing Engineer's
report with the amounts filled in be accepted
and that remonstrances be sent out. The amount
will be $5,202 per tax lot.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Next Mr. Hudson presented the Engineer's report for Chap-
arral Estates LID. The total cost of this :project will be
$75,000, for a cost of $2,345 per tax lot (divided between
32 lots). He showed the Board a map of this road system.
They are again recommending equal assessments for this LID.
MOTION: SHEPARD moved to accept the Engineer's Report
on Chapparal Estates, First Addition, to include
the amount of money as discussed.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
The next Engineer's Report was for Deschutes River Recrea-
tion Homesites. The cost for this will be $2,495 per tax
lot for a total of $1,369,000. There are 549 tax lots in
all. This is also equal assessment.
MOTION: YOUNG moved to accept the Engineer's Report on
Deschutes River Recreation Homesites with the
addition of the amounts as discussed and call
for remonstrances.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Rick Isham recommended that they also have a motion to
to authorize Neil Hudson to sign the remonstrance letters
on behalf of the Board.
MOTION: SHEPARD moved that Neil Hudson be given author-
ization to sign letters of remonstrance.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Rick Isham said that Bond Counsel had recommended that
the remonstrances be scheduled for a Courtday so that
those who remonstrated could come before the Board to
comment. They could file written remonstrance on or be-
fore that date. Commissioner Shepard did not think this
would be productive and discussed this view. The majority
Page 4 of 6
Deschutes County BOC
March 11, 1981
agreed, however, that this should be added to the
remonstrances.
For Signature: The Road Department brought before the Board a Declar-
Declaration of ation of Dedication for Rosland Road. Chairman Paulson
Dedication (2) read the document in part.
MOTION: YOUNG moved to accept the Declaration of Ded-
ication for Rosland Road.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
The next Declaration of Dedication was to facilitate the
relocation of an unconstructed turnaround loop. The ori-
ginal location was impossible because it went over a
cliff.
MOTION: SHEPARD moved to approve Declaration of Dedication
from George B. Cruden and Louise K. Hawker.
YOUNG; Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
For Signature: Craig Smith, Planning Department, brought MJP-79-80,
MJP-79-80, John Nagel, applicant,obefore the Board for approval and
John Nagel, signature. This included a Declaration of Dedication.
including He showed the location of the subject property on a map.
Declaration MOTION: YOUNG moved to approve MJP-79-80 and accept
of Dedica- the Declaration of Dedication.
tion SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
For Signature: Craig Smith brought MP-80-79, C.E. Francis,applicant,
MP-80-70, C.E. before the Board for signature and approval.
"Win" Francis MOTION: YOUNG moved to approve MP-80-70, C.E. "Win"
Frances, applicant.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
For Signature: This item was postponed.
MP-80-109,
Diana Soucy
For Signature: Craig Smith brough MP-80-110 before the Board for signature
MP-80-110, and review. Eugene Merritt is the applicant and this
Eugene Merritt includes a Declaration of Dedication.
and Declara- MOTION: SHEPARD moved to approve MP-80-110, including
tion of Ded- Declaration of Dedication.
ication YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 5 of 6
Deschutes County BOC
March 11, 1981
For Signature: Craig Smith brough MP-80-117, Gerald Lucas, applicant,
MP-80-117, Gem before the Board for their signature and approval.
ald Lucas Craig showed the location of the subject property on
a map.
MOTION: SHEPARD moved to approve MP-80-117.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Being no further business,the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
C
Robert C. aulson, Jr., Chairma
/ss
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