Loading...
2007-1098-Minutes for Meeting April 22,1981 Recorded 6/20/2007DESCHUTES COUNTY OFFICIAL RECORDS 10011096 NANCY BLANKENSHIP, COUNTY CLERK C CJ COMMISSIONERS' JOURNAL 06/20/2007 10;56;23 AM 111111,111 fill 200 i 111111111111111 Do not remove this page from original document. Deschutes County Clerk Certificate Page i If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page .DESCHUTES COUNTY BOARD OF COMMISSIONERS APRIL 22, 1981 - REGULAR MEETING Chairman Paulson called the meeting to order at 10:00 a.m. Commissioner Shepard and Commissioner Young were also in attendance. Amendments to There were two amendments to the agenda. They were the Agenda (1) Road Department contracts and (2) CMSI Contract. MOTION: SHEPARD moved to amend the agenda. YOUNG: Second. VOTE: PAULSON: AYE SHEPARD: AYE. YOUNG: AYE. Discussion Longevity and Certificate pay were discussed. Chairman regarding Paulson noted that presently there is only one elected Elected Of- official receiving certificate pay and that is Sheriff ficials Jim France. Chairman Paulson said that the PAC study's Salaries recommendation was that Sheriff's Department personnel should receive certificate pay, but it did not directly address whether or not the Sheriff should receive it. Commissioner Shepard said that it was his opinion that elected officials were in a different category than any other official and that he could not justify elected officials getting any pay other than that which is set by the Budget Committee. Jim France responded that he is required to possess certain minimum qualifications in order to become sheriff, and these qualifications take a certain minimum of training and experience. He also said that his undersheriff now makes close to what he does. Oscar Bratton spoke in support of certificate pay for elected officials as well. There was some fur- ther discussion on this. Chairman Paulson suggested asking the Public Advisory Team to consider this issue and report back to the Board with a recommendation. The other Commissioners felt that this was an issue they should deal with directly. There was some further dis- cussion. MOTION: PAULSON moved that the/consideration of comp- ensation'..for elected officials be turned over to the Public Advisory Team for them to make a re- commendation to the Board of Commissioners that they feel is appropriate for elected officials. The motion died for lack of second. MOTION: SHEPARD moved that they agree to pay the elected officials the amount that they Budget Board has approved starting in July of 1981. This was discussed. Chairman Paulson asked if the motion included certificate pay or longevity pay or benefits. Commissioner Shepard responded that the motion doesn't contemplate that longevity pay is part of the benefits, but that it is assumed that other benefits will be paid. The motion died for lack of a second. Mike Maier explained that the certificates obtained by Sheriff's Department personnel require a good deal of time and training to obtain, unlike the certificates re- cently acquired by Assessor's Office personnel, for which they were requesting certificate pay. As the discussion drew to a close, Chairman Paulson noted that the way the Page 1 of 8 Dgschutes County Board of Commissioners April 22, 1981 - Regular Meeting the issue stands at this time, the status quo will remain. He said that he hopes the Public Advisory Team will take it upon themselves to address this issue. Discussion Recently personnel in the Assessor's office had requested regarding certificate pay as the result of completing a course for Salary In- which they had received a certificate. There is currently creases due nothing in the personnel rules that calls for certificate to passing pay except for Shetiff's Department personnel. There approved ed- was some discussion in which the requirements for obtain- ucational ing law enforcement certificates and the assessor's cert- courses ificates. The law enforcement certificates require a great deal more time and education to obtain. There was some further brief discussion. MOTION: SHEPARD moved that there be no certificate pay outside the law enforcement department. PAULSON: Second. Commissioner Young said that personnel in the Sanitation and Building Departments currently receive certificate pay. Mr. Maier said that those employees actually receive reclassification after completing training. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: NO. Discussion Ron Bryan, attorney representing the applicant, came regarding before the Board. The applicant originally owned a MJP-79-65 large parcel of land near Redmond, but as they went Elmer Whit- into retirement thty sold portions of this land to their aker children, reserving a small parcel for themselves to live on during their retirement. As zoning laws came into effect, it became necessary for them to obtain partitions for this. They originally applied for a part- ition in October of 1978 and were granted preliminary approval subject to certain conditions that must be met within one year. The only condition that was not met was the road requirement, because they did not have the money to complete this requirement within the specified amount of time. After this partition expired, they were told they must file another application, as extensions were not the policy at that time. The original applica- tion was file number MJP-78-54. Their following appli- cation was file number MJP-79-65. In October of 1979 the worked out an agreement with the County in which they were not required to build the road until they sold the property. On October 3, 1979 a letter was sent to the Whitakers requesting that a mylar map, vicinity map and documentation that he is the current deed holder and a statement of conformance with the comprehensive plan and statewide goals. In October 1980 an expiration letter was sent to the Whitakers at a Prineville address which they no longer resided at. The letter was returned to the County and later hand-delivered to them. That was the first time they were aware that approval had not been granted. He requested that the Board grant a 90- day extension to their original application because Page 2 of 8 Deschutes County Board of Commissioners April 22, 1981 - Regular Meeting by that time they had met the conditions of the ori- ginal application. There was some further discussion of this. Craig Smith explained that in the old part- ition ordinance partitions were not allowed to be ex- tended. Mr. Bryan said the reason he preferred to do this was that he was not sure they could adequately comply with the statement of conformance. Mr. Isham said that because they had received preliminary approval on this, it indicated approval of the partition and was a binding approval. In the agreement between the Whitakers and the County, the.Whitakers were addressed as the deed holders, which is sufficient to satisfy this condition. The remaining requirement was that the applicant shall supply a vicinity map. Mr. Bryan said that this was a minor requirement and that they would supply that to the planning department as soon as possible. MOTION: YOUNG moved that the Board of Commissioners' determination was that the conditions on MJP- 79-65 were met within the time period speci- fied and therefore the partition be approved. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Discussion CathV Cristage came before the Board with a portfolio and examin- of her husband's murals for the Commissioner's to view. ation of She was interested in having the County commission-her muralists husband to paint a mural. As the County does not have art funds to do this at this time, she suggested that if the Board liked-'this idea; they keep it-in.mind for-.the future. The Board agreed that a project of this kind would be worthwhile. There was some further discussion. Other staff/ Under the agenda amendments, the Road Department contracts public con- were discussed. Mr. Isham explained that these contracts cerns. were for the gravel crushing bids the Road Department had accepted. MOTION: YOUNG moved that they accept the gravel con- tracts and sign them. These contracts are between Deschutes County and R.L. Coats, and Deschutes County and Mid-Oregon Ready Mix. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. The second item under the amended agenda was the CMSI contract. Mr. Isham explained that this contract is for the Voter Registration programming agreement as. amended. He requested that the Board authorize signature subject to his review. MOTION: YOUNG moved to approve the contract subject to the approval of County Counsel. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Page 3 of 8 Deschutes County Board of Commissioners April, 22, 1,9.81. Regular Meeting For Signature: Mr. Isham explained that under State Law the Sheriff Resolution # is authorized to issue permits to carry concealed wea- 81-029, relat- pons. He said that Sheriff's have declined to issue ing to fees these permits unless the applicant has completed a safety for licenses course. He said that this resolution will authorize to carry con- the sheriff to issue licenses and the fee for the training cealed wea- course. pons MOTION: SHEPARD moved to approve Resolution 81-029. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Resolution # Doug Maul explained that he is trying, to line up some 81-031, de- purchasers for the two old NCR machines in the Treasurer's claring two office. He plans to contact the School Districts and NCR book- the NCR Company in search of a buyer. He said that if keeping ma- theses items were sold at auction they would probably only chines sur- bring $200 - $300, but if they located a buyer who wanted plus prop- one they could probably bring $2,000 - $3,000. erty and MOTION: SHEPARD moved to approve Resolution #81-031. directing YOUNG: Second. sale of VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Two Requests Chairman Paulson said that they have a request for a re- for Refunds fund by Harvey E. Murphy, Receipt #23980 in the amount of $40.00 and another from David Wooderson, Receipt #24003 in the amount of $120.00. The Board approved both of these. (5) Resolu- The first was Resolution #81-036, initiating proceedings tions on LID's to improve certain roads known as N.W. Teater Avenue, etc. MOTION: YOUNG moved to adopt Resolution #81-036 in re- ('0. lation to N.W. Teater and Lower Bridge Estates. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Page 4 of 8 Gary Judd, Public Works Dept, briefly explained to the Board the information within the Engineer's report. MOTION: SHEPARD moved to approve the Engineer's report on Lower Bridge Estates and set the hearing for May 19 at 10:00 a.m. and authorize the Public Works Director to issue remonstrance letters. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. The second was Resolution #81-037, initiating proceedings to improve certain roads within Odin Crest Estates. MOTION: YOUNG moved to adopt Resolution #81-037. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Deschutes County Board of Commissioners April 22, 1981 - Regular Meeting MOTION: YOUNG moved to accept the Engineer's report and set a hearing date for May 19, 1981 and send notices of remonstrance. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. The next was Resolution #81-038, initiating proceedings to improve certain roads within Deschutes County. MOTION: SHEPARD moved to approve Resolution #81-038, Dry Canyon. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. MOTION: SHEPARD moved to approve the and set the Hearing for May strance letters. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Engineer's Report 19 and issue remon- The next was Resolution #81-039, rejecting a petition to improve certain roads within Buckhorn Subdivision. This petition was rejected because these roads were not dedi- cated public rights-of-way. MOTION: SHEPARD moved to approve Resolution #81-039. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. At this time, Chairman Paulson recessed the meeting until 3:00 p.m. of the same day. At 3:00 p.m., Chairman Paulson reconvened the meeting, be- gining with Resolution #81-040, initiating proceeds to im- prove a certain road, known as Sunnyside Boulevard. Mr. Isham explained that there had been a change in the des- cription within this resolution. He said that the change would have to be made in the engineer's report as well. It was noted that the owner of this property was Brooks Resources. MOTION: YOUNG moved to adopt Resolution #81-040. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Mr. Isham noted that the County will be doing the engin- eering and surveying for this LID. Mr. Hudson said that they are working with Brooks Resources in constructing the eastside by-pass. This road will eventually connect with Hwy. 97 at Baker Road. It was noted that if this road Page 5 of 8 D6schutes County Board of Commissioners April 22, 1981 - Regular Meeting became heavily travelled, Brooks Resources may want to apply for a zone change to increase the value of their property along that road. Chairman Paulson said that if they improve this property at a later date, they would have to develop the road. MOTION: YOUNG moved to accept the Engineer's amended report and set the hearing for May 19, 1981 and send out remonstrance notices. SHEPARD: Second. Chairman Paulson noted that they are taking this action to get the County road through for the benefit of the county and whatever the developer plans to do in the future, they must go through the regular channels. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. MP-81-111 Craig Smith, Planning Department, brought this minor A.M. Hillis partition before the Board for final approval and sig- nature. He briefly explained the details of this appli- cation. MOTION: SHEPARD moved to approve MP-80-111. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. MP-80-112 Craig Smith brought this before the Board for signature Patrick and final approval. He briefly explained the details of Land Co. this application. He noted that one parcel was created for access to another parcel. MOTION: YOUNG moved to approve MP-80-112.,for Patrick Land Company. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. MP-80-121 Craig Smith brought this minor partition before the Wm. Prewitt Board for signature and final approval. He briefly explained the details of the application. MOTION: SHEPARD moved to approve MP-80-121. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. MP-80-61 Craig Smith brought this minor partition before the Joyce Barney Board for final approval and signature. MOTION: YOUNG moved to approve MP-80-61. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Chairman Paulson noted that at one time the Board contacted Mrs. Barney in reference to to parcel 3 (as shown on the MP-80-61 mylar) and all or part of what's referred to Deschutes County Board of Commissioners April 22, 1981 Regular Meeting as parcel 1, with the intent that the county like to trade some county land for that land this land is recreational land near LaPine. The previous motion was changed as follows: MOTION: YOUNG moved to app-ove MP-80-61 and the Declaration of Dedication. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. would because accept Chairman Paulson said that this would be a good time to indicate that the County is still interested in a land exchange with Mrs. Barney. MP-80-67 Craig Smith brought this Joyce Barney of dedication before the nature. He briefly gave MOTION: SHEPARD moved to the Declaration YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. minor partition with declaration Board for final approval and sig- the details of the application. approve MP-80-67 and accept of Dedication. MJP-80-27 Craig Smith brought this major partition before the Wm. Reed, Jr. Board for signature and approval. He said that the appeal period for this is over, so they can now sign this. MOTION: SHEPARD moved to sign MJP-80-27. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Other Staff/ Commissioner Shepard mentioned to Mr. Hudson of the Road Public Con- Department that he had received another call from Mrs. cerns Peters regarding a road sign near Terrebonne. She said that she had nearly had an accident as a result of that missing road sign. Mr. Hudson explained that in the past the County had contracted the Redmond Rural Fire District to post the signs at a cost of $6.50 per hour. This con- tract had expired so the Redmond RFPD had ceased to perform this function. He said that the proposed contract is on his desk now and will be signed and in effect as soon as possible. Other Staff/ Chairman Paulson asked if the Board was still interested Public Con- in land off of Burgess Road near LaPine used as recreational cerns property. He said that Jay Moberly had been in to see Commissioner Shepard recently and that he holds a life estate on that property. The Sterns, Moberlys and Barneys have an interest in this property. Chairman Paulson said that Mrs. Barney had indicated they may be willing to con- sider a trade. Chairman Paulson said that he would contact them regarding a trade. Page 7 of 8 D6schutes County Board of Commissioners April, 22 F 19.81 - Regular Meeting Other Staff/ Chairman Paulson said that the Board had received a Public Con- request from the Trinity Episcopal Church to approve cerns additional parking in the area as a result of additional seating being added within the church. The church is located near the County Library and parking approval by the neighbors was required by the City Planning Department. MOTION: YOUNG moved that they show no objection to the interior'.remodelling on:"_the.Trinity.Episcogal Church. SHEPARD: Second. MOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. A letter indicating that the Board has no objection will be typed and sent to the church. Being no further business, the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS Robert C. Paulson, Jr., Chai xzo /ss Page 8 Of 8