2007-1106-Minutes for Meeting May 20,1981 Recorded 6/20/2007NANCYUBLANKECOUNTY OFFICIAL NSHIP, COUNTY CLERKOS ~J ~V~1.1106
COMMISSIONERS' JOURNAL
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UESCHUTES COUNTY BOARD OF COMMISSIONERS
t MAY 20, 1981 - REGULAR MEETING
Chairman Paulson called the meeting to order at 10:00 a.m. Commissioner
Young and Commissioner Shepard were also present.
Amendments to There were no amendments to the agenda.
the Agenda
Final Hearing: Chairman Paulson opened the public hearing. Barry Smith,
River Bend chief petitioner on this district, came forward. He
Estates Spe- urged the Board to approve formation of the district and
cial Road Dist.said that he would present to them at a later date names
of individuals interested in serving on the District Board.
Being no further comments, Chairman Paulson closed the
public hearing. He then read aloud Order #81-208 in full.
MOTION: SHEPARD moved to approve order #81-208.
YOUNG: Second.
Commissioner Shepard noted that Mr. Smith deserved much
credit for his work in the formation of this-district.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Presentation Brent Lake, Land Conservation and Development Commission,
of Acknowledg- came before the Board to present to Deschutes. County a
ment Certifi- Certificate of Acknowledgement of the Deschutes County Com-
cate from prehensive Plan. Mr. Lake read the certificate aloud.
LCDC He-said that the County should be proud of the work that
it has done on its plan, and further recognized the work
that the Planning Department and the Board had done on
the plan.
Commissioner Young said that he does not accept the cert-
ficate and felt that action should be taken to repeal the
Comprehensive Plan. Commissioner Shepard expressed his
appreciation to Mr. Lake for his help and work on this
with the County.
Discussion re- John Flowery and Herb Miller of Burlington Northern Rail-
garding Rail- road came before the road to request an easement over
road and=!LaPine,:County land near LaPine. Mr. Flowery expects to have 80-90
Industrial Park carloads of barley to be hauled on the railroad, and he
needs to obtain sufficient access for trucks to be able
to turn around. He has no plans of making any improvements
to the access at this time. He has been working in con-
junction with the LaPine Industrial Committee on this pro-
ject. Marvin Russell of the LaPine Industrial Committee
felt that the County should grant Mr. Flowery a lease to
the land so his operation could work. Mr. Flowery said
they plan to put up an elevator leg and silo at the site.
He said that these structures would be on railroad land
and not county land. Mr. Miller suggested giving Mr. Flowery
a permit for right-of-way. There was some further dis-
cussion. The Commissioners expressed some concern about
conflicting uses of the property in regard to future expan-
sion.
MOTION: YOUNG moved that they negotiate a permit with
Mr. Flowery for the designated 50 by 100 foot
Page 1 of 5
Deschutes County Board of Commissioners
May 20, 1981 Regular Meeting
area that they need for a turn-around.
SHEPARD: Second.
Mr. Isham said that he would draft this document and
that he would need a legal description.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion
Mike Maier, Director of Administrative Services, came
regarding
before the Board. He explained that recently Lazy River
funds for
Vector Control District had approached the County regarding
Lazy River
borrowing sufficient funds to begin spraying until they
Vector Con-
obtained the levy funds in the fall. The County had been
trol District
able to do this for them in the past. Mr. Maier said that
this had been requested in a letter from Rex Garrett, re-
presenting the district. He had told Mr. Garrett that the
County did not have enough money to do this again this
year, but he told him that he would bring the matter before
the Board. He requested a directive on this matter from
the Board. There was some further discussion.
MOTION: YOUNG moved that they don't loan money to any-
body during their present financial state.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion
Chairman Paulson explained that this had been placed on
regarding
the agenda because of the large number of requests for
subdivision
extensions they have been receiving. He asked for com-
plats and
ments from Rick Isham, County Counsel and John Andersen,
partition.
Planning Director. Mr. Isham that they adopt ordinance
extensions
provisions that give them authority with respect to ex-
tensions to the extent that they feel it is appropriate.
He said they should set the parameters for this. He then
explained the hearing and adoption process that will be
necessary. Mr. Andersen concurred with Mr. Isham's state-
ments. There was some discussion between the Board on
how they should arrive at setting time limits. There was
some discussion on under what circumstances the Board
should grant extensions. Dave Jaqua suggested that the
Board consider having the applicant meet statutory criteria
of (1) inadvertance, (2) mistake, or (3) excusable neglect.
He noted that the City of Redmond's policy was that exten-
sions were a matter of right as long as there have been no
major changes in policy. Chairman Paulson suggested that
they have Counsel give them a rough draft of what had been
discussed for them to work with. He said that until fur-
ther action is taken, no extensions should be granted.
Discussion, of
Craig Smith of the Planning Department gave some background
Estension for
on this. This request had been denied at a Board meeting
MP-79-17_3,.__
of November 19, 1980 with only two commissioners present.
Earl Hannen,
No motion was made. Mr. Smith read aloud the minutes of
applicant--
the meeting pertaining to the matter. After some further
discussion, Chairman Paulson suggested that it may be ap-
Page 2 of 5
beschutes County Board of Commissioners
May 20, 1981 - Regular Meeting
priate to discuss this after action has been taken on
updating the partition ordinance in relation to exten-
sions. There was some further discussion on why Mr.
Hannen was requesting the extension, which was because
of a mix-up with the Road Department. The Board agreed
to contact Mr. Hannen when the ordinance had been updated,
and further action on this matter will be taken after that
time.
Discussion
Dave Jaqua came before the Board to discuss Primary Access
regarding
County Road Standards. He felt that this was a problem
County Road
that had been going on for some time. He had contacted
Standards
Gary Judd and had gone over the language with him and also
within Sub-
had discussed this with Craig Smith. He suggested that
divisions
the Board consider amending this ordinance when they are
reviewing the others. This is in relation to one subdi-
vision in particular. He said that because of the long
hearings process that the ordinance must go through, this
project will not be able to use the amended standards.
He had intended to request an extension for the plat so
that the amendment process could run its course. He sug-
gested that the Board review the road standards quickly,
and perhaps grant extensions based on the fact that the
ordinance is in the process of being revised.
Discussion
This was not discussed at this time, as the paperwork re-
of Grazing
lating to this matter was not yet prepared.
Lease Policy
Discussion
Mr. Isham explained t6 the Board that in the past, the
regarding
County's policy on this was to charge $150 to those re-
Fees for
questing a,,district formation or annexation, and whatever
Special Dist-
money was left after paying the Bulletin for publication
ricts
costs was refunded to the district. He suggested that
because of the administrative costs involved with this,
that a $250 non-refundable fee be charged. He felt that
this would be adequate to cover the County's cost in
administration. There was some discussion as to whether
each district should be charged according to the time used
for administrative work on an individual basis, or to
charge the same fee for each district. It was agreed to
charge a uniform fee. Mr. Isham said that he would draft
an order to this effect for their action.
Discussion re- Chairman Paulson said that this should be discussed after
garding Exten- action is taken on the ordinance in regard to extensions.
sion of a Con- He explained the hearings process to those representatives
ditional Use of the church present.
Permit for
Bible Baptist
Church
Page 3 of 5
Deschutes County Board of Commissioners
May 20, 1981 Regular Meeting
Other Staff/ Chairman Paulson said that he had received a letter from
Public Con- Nany Cushlon of the Department of Energy relating to an
cerns application the County had submitted for funding of an
energy study of the County buildings. He said that Des-
chutes County's was one of four applications that had been
approved for funding. He said that a committee will be
formed to work with the Department of Energy. He said that
an-.analysis and response from the.Bo.ard should be completed
by September. The grant listed five people in the County
who would be involved with this, they were: Chairman Paulson,
Mike Maier, Betsy Shay, Neil Hudson and Doug Maul.
Other Staff/ Commissioner Shepard said that the Board needed to discuss
Public Con- the County budget levies, as both the A and B ballot failed
cerns at the polls the day before. Chairman Paulson said that he
and Mike Maier will work on developing a 6% budget, and
the County has the opportunity to go before the voters again
on June 30. He suggested that the Board meet with the
members of the Budget Board as well as members of the Public
Advisory Team to formulate a plan of action. After some
discussion, it was decided to call a meeting for Tuesday,
May 26, at 7:00 in the evening. Chairman Paulson said that
he would contact the members of the Budget Board and the
Public Advisory Team to notify them of this meeting.
For Signature: Mr. Isham explained that this resolution set the date of
Resolution for the upcoming County Auction, and declared the salable prop-
Surplus Prop- erty surplus property. The resolution also appoints Darrell
erty Sale Ferns as the Auctioneer, and states that all propery is
sold on a strictly "as is" basis.
MOTION: YOUNG moved to adopt the Resolution for Surplus
Property sale, No. 81-043.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Mr. Isham noted that Chris Williams deserved recognition
for the work that he has done in preparing for the auction.
Commissioner Shepard said that the Board should send a
note of gratitude to Mr. Williams.
For Signature: John Andersen explained that this was a Temporary Services
Contract with Contract between Deschutes County and Margaret Hayden for
Planning De-
Enforcement Officer services. This is effective for the
partment for
remainder of the Fiscal Year, which is six weeks. He noted
Enforcement
that Ms. Hayden has already been trained for this position,
Officer
and had formerly been employed by the County in this capa-
city. He noted that it takes approximately two months to
train someone for this position, so due to the limited time
frame, they chose to hire Ms. Hayden instead of interviewing
new applicants.
MOTION: SHEPARD moved to approve the contract.
PAULSON: Second.
Commissioner Young said that he would not vote for this,
as he does not approve of Ms. Hayden's tactics.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: NO.
peschutes County Board of Commissioners
May 26, 1981 - Regular Meeting
For Signature: The first order for signature was 81-267, regarding Crest
Orders 81-267 Ridge Estates. i.
through 81-272 MOTION: ".SHEPARD moved to approve order #81-267.
LID's YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
The Board agreed not to act on the order concerning Odin
Crest LID at this time.
Order #81-268 was for Dry Canyon LID.
MOTION: YOUNG moved to adopt the Order.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Order #81-269 was for N.W. Teater Avenue in Lower Bridge
Estates subdivision. Chairman Paulson read this aloud by
title only.
MOTION: SHEPARD moved to approve Order #81-269.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Order #81-270 was for Sunnyside Blvd. Chairman Paulson
read aloud by title only.
MOTION: YOUNG moved to adopt.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
There was an editorial error on Order 81-271, which Mr.
Isham said that he would have corrected.
Chairman Paulson read Order #81-271 by title only.
MOTION: SHEPARD moved to approve Order 81-271 as
amended.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson noted that he owns property in this sub-
division, and voted last to assure that his vote did not
change the outcome of the Board's action.
Being no further business, the meeting was adjourned.
DESQJUTES COUNTY BOARD OF COMMISSION
ert C. Paulson., Jr.
/ss
ay hepard /
Albert A. Y
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