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2007-1108-Minutes for Meeting May 26,1981 Recorded 6/20/2007DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK U 2007'1108 COMMISSIONERS' JOURNAL X6/20/2007 10;56;23 AM VIII II IIIIIIIII~I III III I VIII 200 -1108 Do not remove this page from original document. Deschutes County Clerk Certificate Page G C I If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page DESCHUTES COUNTY BOARD OF COMMISSIONERS MAY 26, 19817 REGULAR MEETING Chairman Paulson called the meeting to order at 10:00 a.m. Commissioner Young and Commissioner Shepard were also present. Amendments to There were no amendments to the agenda. the Agenda Discussion re- Bob Currie and Bob Danko came before the Board to request garding Bend that the County supply the Bend Recycling Team with a min- Recycling Team imal amount of office space so that they may be available Request for to the public more so than they are able to manage now. Office Space Mr. Currie briefly discussed the progress the the recycling program in Bend has made, and mentioned some of the commun- ity groups that they work with on a regular basis, and noted that they had made progress in educating the commun- ity about recycling. He said that currently there is a problem with contacts for the program,,however. They have given some phone numbers for information, however there are not always people available at those numbers to pro- vide information being sought. They felt that if there was some sort of an established contact point, like an office, it would strengthen their contact with the public. Mr. Danko said that they would pay the cost of phones, and whatever else they could in order to lower the cost to the County. Chairman Paulson suggested that they share space with the Energy Extension Agent. Commissioner Young said that he had received criticism for housing non-county groups when the County is currently paying rent to house some of their programs. He said that because of this, he is reluctant to provide the space. Chairman Paulson did not agree, however, and felt that the space they would be providing would be so small as t(:Mo any good for the programs currently housed in rental space. Commissioner Shepard also expressed willingness to cooperate, as it sounded like a worthwhile effort. There was some discussion as to where this could be housed. It was agreed that Mr. Currie and Mr. Danko would get together with Mike Maier and Doug Maul and come back to the Board with a suggestion. Continuance This was continued from May 19. Mr. Isham said that he of Remon-. had sent letters to Mr. VanVactor and Mr. Erwin regarding strance this, but because of an inadvertent error, they had not Hearing on received those letters until today. He filed with the Board Odin Crest a letter sent to him by Mr. Erwin for their review. Mr. LID Isham gave a brief history of this matter for the Board's information. Chairman Paulson said that it would be diffi- cult for the Board to take any action on this today, as they had just been presented with information relating to this that they had not yet had a chance to review. Mr. Erwin asked that he may present testimony at this time, as it was brief. Jerry Martin from Mr. VanVactor's office had no objections to this. Mr. Erwin discussed the amount of road footage which was: 2,512 feet of road in Plateau Estates and 3,709 feet of roads in Odin;Crest, amounting to 59.7% of the roads in Odin Crest and 40.5% in Plateau Estates. He said that the only road in Plateau Estates is Reimer Road. He said that the cost of this would be $3,900 per lot. He said that if Plateau Estates were to do the Page 1 of 4 Deschutes County Board of Commissioners May 26, 1981 - Regular Meeting Disucssion and signature of orders for Odin Crest and River Bend Estates LID improvements themselves, using an 09 oil mat and an additional 5 inches of cinders would come to a total cost of $22,200, the proposed assessment for the work under the LID is $32,200. Mr. Judd of the Road depart- ment explained that they do not plan to construct 09 oil mat, but use AC instead, which is more expensive. He said that all facing lots had been assessed equally. Mr. Erwin said that lot owners in plateau Estates would be!paying a portion of cost of bringing Odin Crest roads up to the standards that Plateau Estate's roads are already at. As no decision has yet been made on Odin Crest Estates LID Remonstrance Hearing, this order will not be acted on at this time, but be continued until such action is taken. River Bend Estates LID had been delayed so that a proper legal description could be obtained. This was Order #81- 272, which Chairman Paulson read aloud by title only. MOTION: YOUNG moved that they adopt Order #81-272. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. For Signature: Jane Kirkpatrick came before the Board and explained that Contract for this was their grant contract for 1981-82 fiscal year. Mental Health She said that the Governor has not yet appropriated funds for this, but they must submit the contract by June 8, because the current contract will expire at that time. She mentioned that somebody from the Mental Health Division will be in her office next week to review the program. When asked about the County matching funds, she said that this amount could be obtained through their fees. She said that in the event that County funds should run out, they will not be asked to continue to administer the program. She said that in order to receive any State funds in July, they must have this signed contract. MOTION: SHEPARD moved to sign the contract for Community Mental Health Services. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. For Signature: This order was to transfer funds from the Alcohol Fund Order #81-263, to the Community Corrections Grant Fund and will be Transferring paid back by June 30, 1981. Funds MOTION: SHEPARD moved to approve order #81-263. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Page 2 of 4 v 'beschutes County Board of Commissioners May 26, 1981 - Regular Meeting Discussion Chairman Paulson briefly outlined what has transpired regarding to date with respect to budget proposals. He said that Budget Levy Mr. Maier had submitted to the Board a memo reflecting his thoughts. on the matter over the weekend, and Chairman Paulson said that they were much the same as his own. The memo proposed that the County provide the employees with a loo cost of living increase, to support morale and help financially in times of high inflation. To offset the burden that this would place on the budget, he pro- posed that weekly hours be decreased to 35 hours, and reduce daily hours of operation of county offices in order to provide time for uninterupted work. He also suggested adding a B ballot that would provide for adequate funds to enable the County to remain open on a 40-hour per week basis. There was some discussion on how the ballot titles should appear. They also noted that the tax.base (6%) budget must be formulated. There was discussion of items to be funded under the 6%. Insurance would not be funded under the 60, contingency would only be $50,000 ($25,000 will be added in order to bring it up to $75,000), and one ad- ditional person will be added to the elections department. $55,000 will be budgeted for building maintenance for needed repairs. A word processing machine will be purchased in order to require less clerical staff. Rick Isham had prepared a discussion draft of the proposed B ballot titles which the Board discussed. There was some further discussion of the hours per week schedule proposal. Commissioner Young said that he had received some public complaints that the County did not operate during the lunch hour. He suggested that a policy be made that the County offices will remain open during the lunch hour. It was the Board's decision to continue the meeting until 3:30 p.m. to approve the ballot titles. ; MOTION:- SHEPARD mcved to approve the memo. dated May'26, 198.1 from ;Michael Maier and the third sheet that outlines the proposed "A" ballots and proposed "B" ballots. YOUNG: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. 3:50 p.m. Chairman Paulson reconvened the meeting at 3:50 p.m. All three Commissioners were present. Mr. Isham presented Order #81-044 for the Board approval and action. Chairman Paulson read the order aloud by title only. It was noted that the B Ballot to maintain full-time county office oper- ation should read that the Courthouse and all County faci- lities should be open from 8:30 a.m. to 5:00 p.m., including lunch hours. Commissioner Shepard asked that on the "A" ballot explanation note that this is a 9G per thousand increase over last year. There was some further discussion of the ballots. Commissioner Shepard drew lots to deter- mine the order of appearance for the "B" ballots. Page 3 of 4 Deschutes County Board of Commissioners May 26, 1981 - Regular Meeting MOTION: YOUNG moved to adopt Resolution #81-044 providing for the County budget election for Deschutes County on June 30 as mod- ified. SHEPARD: Second. VOTE: PAULSON: AYE. SHEPARD: AYE. YOUNG: AYE. Being no further business, the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS C Robert C. Paulson, Jr., Chairm Clay C. hepard, o ssioner Albdrt A. Young, Cc~fnmissiq /ss PAGE 4 of 4