2007-1164-Minutes for Meeting November 10,1981 Recorded 6/20/2007FICIAL NANCYDESCHUTESBLANKENSHIPCOUNTY CLERKOS Q 2OOr•lifi4
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,*DESCHUTES COUNTY BOARD OF COMMISSIONERS
NOVEMBER 10, 1981 - REGULAR MEETING
Chairman Paulson called the meeting to order at 10:00 A.M. Commissioner
Shepard and Commissioner Young were also in attendance.
Amendments to
Rick Isham; County Counsel, asked to amend the Agenda
the Agenda
to include authorization of signatures on an agreement
with EPA regarding the Terrebonne Sewer Study. The amend-
ment was approved. There were also amendments listed
on an attached sheet which were approved.
Signature of
Mr. Isham explained that this was an amendment to the
Agreement
contract for services with Century West Engineering for
with EPA and
the Terrebonne Water Study. Chairman Paulson read aloud
Century West
paragraph #5 entitled "Payment of Fees".
Engineering
MOTION: YOUNG moved to adopt the amendment to the
agreement with Century West.
SHEPARD: Second, based on the attorney's recom-
mendation that they adopt it.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
MOTION: SHEPARD moved to authorize the Chairman to
sign the agreement.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion
Chairman Paulson explained that they had received a
regarding
letter from R.A. Ricketts on November 4, requesting
payment for
payment of $18.35 for damage to his chickens done by
Livestock
an unclaimed dog. He claims that three of his laying
Damage
hens were killed by a dog that was not claimed by anyone.
He had photographs of the dog killing one of the chickens.
Commissioner Young said that there was a schedule with
values of livestock. They will refer to that schedule
for payment of this claim.
MOTION: YOUNG moved to pay based on the fees in the
schedule.
PAULSON: Second.
Commissioner Shepard said that he will vote No on this
based on the fact that the claimant just took pictures
instead of trying to interfere and save the chickens.
VOTE: PAULSON: AYE.
SHEPARD: NO.
YOUNG: AYE.
Presentation John Glover, County Sanitarian, John Andersen, Planning
by Building, Director and Jim Archibald, Acting Building Official,
Planning and were present to discuss this with the Board.
Sanitation
regarding fee John Glover said that the license fees and feasibility
changes fees in..the Sanitation Department have not been changed
in a number of years. He gave the board a written report
on how much it costs them to administer this licensing
fee program. He said that in the past some of the programs
have not paid for themselves so they have been subsidized
by the General Fund or DEQ fees which are no longer in
surplus.
Page 1 of 6
Deschutes County Board of Commissioners
November 10, 1981 - Regular Meeting
He compared our fees with those that the State is
charging for the same service. He noted that the State
is currently not charging enough to cover their cost
of administration.
Mr. Isham noted that the Board can only change fees for
a department's services once per year. There was some
futher discussion on the fees and the cost of administer-
ing the programs. Mr. Glover noted that the County
is currently providing free inspection services to the
schools' lunchrooms. He said that this is at an approx-
imate cost of $3,000 per year which is being subsidized
by the users who pay fees. He said that the inspection
of the lunchrooms is not mandatory, but done under an
old agreement with the State. There was some further
discussion of this, after which it was determined that
the schools should be approached regarding paying their
own fees.
Mike Kment, Central Oregon Builders Association, said
that by and large historically those that have been paying
the DEQ fees have been subsidizing most of the operations.
MOTION: YOUNG moved that they adopt the fees as proposed
by John Glover for the Sanitation Department.
SHEPARD: Second.
It was noted that they cannot change the fees until November
10, 1981. The motion carries the assumption that the
fees have not been changed within the last year. This
motion includes the school lunch plant investigation.
They must contact the school administration and find
out whether they want the service continued. It was
decided that the schools would not be included in the
motion: This is for the proposed Deschutes County fees
as listed on the typed sheet Mr. Glover presented to
the Board.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
MOTION: PAULSON moved that they establish a fee schedule
for school lunch at $70 as proposed by the San-
itation Department.
SHEPARD: Second.
Commissioner Shepard said that he would like to visit
with the school districts and get their feelings on this
matter. He moved to postpone the motion pending some
further research. Commissioner Young seconded the motion
to postpone.
VOTE:(regarding postponment)
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 2-of 6
'Deschutes County Board of Commissioners
November 10, 1981 - Regular Meeting
Proclamation
recognizing
Nov. 16-22 as
National
Children's
Book Week
Next, Jim Archibald, Acting Building Official, came
before the Board to discuss fees in the Building Department.
He noted that they are not currently charging Plan Review
Fees. He said that the Building Department had set a
new fee schedule within the last year and therefore could
not change its fees at this point in time. He handed the
Commissioners a sheet outlining the Building Department's
current fee structure. Mike Kment, COBA, commented that
he would like to see the County Administrator keep close
tabs on the funds generated and the cost of administering
the program, making sure that the fees do not generate more
revenue than the cost of program administration.
John Andersen, Planning Director, handed to the Commissioners
a memo to the Board from himself dated August 5, 1981 re-
garding a fee study done in his department. He said that
in 1980 he had done an original analysis of what it cost
his department to process each application. He had done
an additional one in August as outlined in his memo to
the Board. He said that they have been able to reduce the
processing cost on some of the applications. He had also
prepared some estimates on possible revenues that would be
generated as a result of the current fees during the current
year. He outlined this year's projected shortfall and how
that could be remedied by a a fee increase, by what amount.
He said that this increase would also help to finance the
projects that they are not being compensated for, such as
BLM coordination and the 208 Water Study. Chairman Paulson
felt that projects that are being done for the benefit of
the public should be financed from the General Fund. Mr.
Kment commented that the Planning Department has been ex-
tremely efficient and well-run in the past year. He ex-
pressed concern that fees would be raised as a result of
decreased activity in the department. He requested that
he and his organization have some time to review the pro-
posed fee increases, and report back to the Board with their
comments after that time.
Mr. Isham recommended that the Board authorize signature
on a resolution to adopt these new fees. It was the con-
census of the Board to do so, and the fees will be effective
as of this date.
Chairman Paulson read the proclamation aloud in full.
MOTION: YOUNG moved to set November 16 through the
22nd as National Children's Book'Week and sign
the proclamation.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE
YOUNG: AYE.
Page 3 of 6
Deschutes County Board of Commissioners
November 10, 1981 - Regular Meeting
Discussion re-
Norbert Schaedler came before the Board in protest of
garding Zoning
the zoning of land that he owns south of Bend on Hwy.
97 located next to Jim Arntz's property. He felt that
due to adjacent residences it was not suitable for residen-
tial use, as it is currently zoned. He felt that it
should be zoned commercial and said that he would cut
down the trees on his property if it was not zoned com-
mercial. He discussed the hearings process that he had
participated in on behalf of Mr. Arntz. He said that
he felt that Mr. Arntz had been set up with regard to
an incident in which Mr. Arntz had hit a bicyclist with
his pickup after the bicyclist had verbally insulted Mr.
Arntz about the removal of trees from his property.
Next, Jim Arntz came before the Board to protest the zoning
of his property on South Highway 97. After some further
discussion, he said that he would pursue litigation against
Commissioners Paulson and Shepard as a result of the
zoning on his property.
Chairman Paulson left the meeting at 11:30.
Traffic Safety
Police Chief Dave Malkin, City of Bend, came before the
Committee
Board to discuss this. He introduced Carol Ayers, 1648
Discussion
Bear Creek Road, Bend, who has been spearheading this
effort. She explained the background circumstances leading
to this point. They are requesting that a member of the
Traffic Safety Committee be appointed from the County,
preferably a Commissioner. She explained the structure
and purpose of the Committee, saying that they had already
received approval and recognition from the Bend City
Commission, and would be seeking the approval and recog-
nition of the School District. She explained that they
will function as an ad hoc committee, working in an advi-
sory capacity. They want the group membership to include
a traffic court judge, a traffic engineer, a represent-
ative of the School Board, a representative of Deschutes
County, and a representative of the Bend Urban Area Plan-
ning Commission, a citizen member from the Streets Projects
Priority Committee and a member of the Bend City Commission.
There was some further discussion on the problems this
group will be addressing.
MOTION: SHEPARD moved that they recognize the concept of
the Traffic Safety Committee and that the Board
proceed to become involved.
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
For Signature: Commissioner Young read the order in full aloud. This
Order approv- was Order #81-363.
ing a transfer MOTION: SHEPARD moved to adopt Order #81-363.
within the Road YOUNG: Second.
Fund for Horse VOTE: SHEPARD: AYE.
Butte Road YOUNG: AYE.
Page 4 of 6
,Deschutes County Board of Commissioners
November 10, 1981 - Regular Meeting
Cooperative
Mr. Isham explained that
this was a
change to the
Agreement
cooperative agreement the
Board had
previously approved
with the
with the forest service.
This change was requested by
Forest Ser-
the Forest Service, to include that
this agreement will
vice
be subject to appropriate
funding.
There was some further
discussion.
MOTION: SHEPARD moved to
approve.
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
MP-81-43
Craig Smith, Planning Department, brought this before the
William
Board for signature and approval. He explained that this
Robinson
was out on Dodds Road zoned EFU-40. This partition will
create a 78-acre and 40-acre parcel.
MOTION: SHEPARD moved to approve MP-81-43.
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
Financial
MOTION: SHEPARD moved to approve the Financial Agreement
Agreement
with Wayne Christensen.
with Wayne
YOUNG: Second.
Christensen
VOTE: SHEPARD: AYE.
YOUNG: AYE.
Requests for
Refund
Contract
for Horse
Butte Road
Before the Board were two requests for refund. The first
was receipt number 25521 in the amount of $135 to Homer
Pritchett. The second was receipt number 26227 in the
amount of $135 to Sandra L. Beek. The Board approved the
requests.
This was a contract with
Horse Butte Road.
MOTION: SHEPARD moved to
Horse Butte Road
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
R.L. Coats for the paving of
sign the contract for
with R.L. Coats.
Declaration Craig Smith, Planning Department, explained that the Board
of Dedication had previously reviewed this dedication, but because the
contents of the document had been changed after signature
it was no longer a legal document. He sent this back for
signature of the corrected document which was what was be=
fore the Board at this time. This is for the extension of
Larch Avenue.
MOTION: SHEPARD moved to accept the Declaration of Ded-
ication.
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
Page 5 of 6
`Deschutes County Board of Commissioners
November 10, 1981 - Regular Meeting
Financial Craig Smith explained that this is a for a Veteran's
Agreement loan. This is zoned EFU-20. He owns 120 acres and--
they are requesting that 57 acres be separated for
this loan.
MOTION: SHEPARD moved to approve the financial agreement
with Gary and Simone Ostrander.
YOUNG: Second.
VOTE: SHEPARD: AYE.
YOUNG: AYE.
Being no further business, the meeting was adjourned.
/ss
COUNTY BOARD OF COMMISSIONERS
__n ,
Page 6 of 6
