2007-1166-Minutes for Meeting November 25,1981 Recorded 6/20/2007COUNTY OFFICIAL el
NANCYUBLANKENSHIP, COUNTY CLERKDS Ind 2007.1166
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
NOVEMBER 25, 1981 REGULAR MEETING
e
Chairman Paulson called the meeting to order at 10:00 A.M. Commissioner
Shepard and Commissioner Young were also present.
Amendments to Amendments to the agenda included those listed on the
the Agenda sheet attached to the agenda, as well as two additional
items: a Review of Planning Department Fees and a
Discussion Regarding Appointment of a Commission Member
to the County Energy Policy Committee. The Chairman
approved the amendments.
Public Hear-
This was on Ordinance #81-042. Chairman Paulson opened
ing and Pos-
the public hearing. John Andersen, Planning Director,
sible Adopt-
said that it was the recommendation of the Planning Com-
ion of Amend-
mission that the Board adopt this immediately. He said
ment to the
that this was initiated as a result of people in the
County Zon-
LaPine area who were coming into the Planning Department
ing Ordinance
interested in building roofs over their mobile homes
because of problems with drainage. It is also felt that
roofs will improve the energy efficiency and appearance
of the mobile homes. As the zoning ordinance now exists,
it does not permit the construction of ramadas. This
amendment will allow the ramadas to be constructed in
conjunction with a mobile home so if they do remove the
mobile home they must also remove the ramada. Chairman
Paulson questined whether or not they should be required
to remove the ramada after removal of the home. There
was some further discussion on this. Randy McKnight,
P.O, Box 308, Redmond, said that it was already illegal
through the building permit system.
Being no further testimony on the ordinance, Chairman
Paulson closed the hearing.
MOTION: SHEPARD moved to have the first reading of
Ordinance #81-042 by title only.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the
#81-042 by title only.
MOTION: SHEPARD moved to
by title only.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the
#81-042 by title only.
first reading of Ordinance
have the second reading
second reading of Ordinance
MOTION: SHEPARD moved that based on
of the Planning Commission
the Board approve Ordinance
PAULSON: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYES
YOUNG: NO.
the recommendation
and Planning Department.
#81-042.
Page 1 of 7
Deschutes County Board of Commissioners
November 25, 1981 - Regular Meeting
Because of the dissenting vote, the ordinance will
have a second reading and possible adoption in 13
days.
Adoption of Rick Isham, County Counsel, explained that this is an
Ordinance
ordinance that the Board had previously discussed, in
setting win-
regard to placing a barrier on the Cascade Lakes Highway
ter closure
on both ends. This ordinance will make it illegal for
of a portion
any traffic to proceed beyond the barriers until such
of Cascade
time as the barriers are removed. Since there had
Lakes High-
been some difficulty in obtaining the mile-post location
way
information, the Board will have to pass a resolution
at a later time in which that location will be specified
by mile marker descriptions.
MOTION: SHEPARD moved to have the first reading of the
Ordinance #81-054 by title only.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the first reading by title only.
MOTION: SHEPARD moved to have the second reading by
title only.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the second reading by title only.
MOTION: YOUNG moved to adopt Ordinance #81-054.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion This was postponed.until 2:45 P.M. when the meeting-.will
regarding reconvene.
Personnel
Discussion re- Randy McKnight, P.O. Box 308, Redmond, came before the
garding Vaca- Board to discuss this. He said that this had been be-
tion of First fore the Board several months ago, but no final action
Street and had been taken. The Board had received information at
"E" Street that time that this road vacation would create some
landlocked parcels, so they did not approve the vacation
at that time, however it was not denied. Mr. McKnight
said that the one objection received at the earlier
hearing was from a man who farms that piece of road,
so he was willing to let that road remain unvacated.
He showed the location of the other two roads on a map.
There was some further discussion. Chairman Paulson
read aloud a portion of the minutes of March 18, 1981,
outlining the first hearing on these vacations. After
some further discussion, Chairman Paulson requested that
the Road Department investigate this further. Mr. McKnight
explained that the vacation of "A" Street did create
some landlocked parcels so he is no longer requesting
Deschutes County Board of Commissioners
November 25, 1981 - Regular Meeting
that that street be vacated. Neil Hudson, Director of
Public Works, suggested that since there seem to be some
problems with this, that this be reheard after notification
to the surrounding property owners. Mr. Isham said that
he had suggested to Mr. McKnight that he vacate the lot
lines on some of the interior lots before it can be vacated.
He had discussed this with Mr. McKnight and Mr. Andersen
and it was suggested that Mr. McKnight resubdivide that
portion of the town plat. Mr. McKnight is requesting
the road vacations for the purpose of obtaining enough
land to install septic tank drainfields, to accomodate
DEQ rules. Randy Povey, a Surveyor from Redmond, remarked
to the Board that to replat this would cost a considerable
amount of money because of the work involved. There
was some further general discussion.
Discussion Oscar Bratton, County Assessor, came before the Board
regarding to discuss this. He had discussed this at the previous
Personnel day's meeting as well and the discussion had been continued
to this meeting. He handed the Commissioners some additional
information on the subject, an outline of the duties
and responsibilities of this office. Commissioner Shepard
noted that the difference in the descriptions for Office
Assistant II's and Office Assistant III's was slight
and the criteria for making the judgement of what a given
position should be labeled was pretty subjective. He
suggested that it would be appropriate to first formulate
a procedure for reclassifications, so that these decisions
would be made uniformly throughout the county. Commissioner
Young said that he felt that an additional procedure
was not necessary. He felt that the procedure should
be that the department head come before the Board and
making the request such as Mr. Bratton is doing at this
time. Mr. Bratton noted that this person works independ-
ently and he felt that the job she is doing qualifies to
be an Office Assistant III position. He stated that he
felt that an elected department head should have the lat-
itude to take this action within his department. There
was some further lengthy discussion.
MOTION: YOUNG moved that in this particular case that
Ramona Kandra's classification go from Office
Assistant II to Office Assistant III.
The motion died for lack of a second. Commissioner Shepard
said that he would meet with the department heads to dis-
cuss the formulation of a procedure for reclassifications.
Adoption of This was Ordinance #81-053.
Personnel MOTION: SHEPARD moved to read Ordinance #81-053 by title
Rules only.
PAULSON: Second.
VOTE:; PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 3 of 7
Deschutes County Board of Commissioners
November 25, 1981 - Regular Meeting
Chairman Paulson gave the first reading of Ordinance
#81-053 by title only.
MOTION: SHEPARD moved to have the second reading by
title only.
PAULSON: Second.
VOTE PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the second reading of Ordinance
#81-053 by title only.
MOTION: SHEPARD moved to adopt Ordinance #81-053.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Other Staff/ John Glover, County Sanitarian, came before the Board
Public Con- to discuss this. There was some discussion of the hearings
terns
process
involved for this. Mr. Glover explained that this
Discussion
was for
formal hearings, in case a restaurant owner wants
regarding
to appea
l the grade his restaurant has been designated.
Appointment
The rest
aurant owner would first seek an informal hearing.
of Hearings
If still
not satisfied, then a formal hearing would be
Officer for
conducte
d.
Restaurant
MOTION:
SHEPARD moved to ask the head of the Sanitation
Grades
Department to serve to do the informal hearings
and the County Hearings Officer to do the formal
hearings.
YOUNG: Second.
VOTE:
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Order Estab-
MOTION:
YOUNG moved to adopt Order #81-364.
lishing the
SHEPARD: Second.
Central Ore-
VOTE:
PAULSON: AYE.
gon Energy
SHEPARD: AYE.
Grant Fund/
YOUNG: AYE.
Resolution
Appropriating
MOTION:
YOUNG moved to adopt Resolution #81-080 appropriating
Funds for
funds for the Energy Grant Fund.
Same
SHEPARD: Second.
VOTE:
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Request for
Before t
he Board was a request for refund, receipt number
Refund
PA-81-06
in the amount of $720 to be paid to Engin Assoc-
iates.
The Board approved the request.
Discussion Chairman
and Possible voluntee
Appointmentttm MOTION:
the Redmond
Uban Area
Planning
Commission
Paulson read the names of tinose persons who had
red to serve on the commission.
SHEPARD moved to appoint Phyllis Sturza to the
Redmond Urban Area Planning Commissioner.
PAULSON: Second.
Page 4 of 7
Deschutes County Board of Commissioners
November 25, 1981 - Regular Meeting
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: ABSTAIN.
Review of
John Andersen said that he had met with Mike Kment,
Planning
Central Oregon Builders Association, and they had
Department
discussed this. Mr. Andersen is requesting that sub-
Fees
division reconsideration fees be set at $100. This
has been the same cost as in the past, but the fee
had not ever been officially added to their list of
fees. There were also some adjustments in other fees
as listed, and Mr. Andersen noted that some of the
fees had been reduced.
MOTION: SHEPARD moved to adopt the fee schedule as
outlined in the letter to the Board including
the fee for the replat.
YOUNG: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE
YOUNG: AYE.
Mr. Isham said that he would prepare a draft order in
regard to these fees for the Board's signature.
MOTION: YOUNG moved to sign the order once it is
drafted, outside of this meeting.
SHEPARD: Second.
It was noted that the effective date of these fees is
December 1, 1981, and that the order should reflect that
effective date.
VOTE PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Appointment Betsy Shay, Project Manager for Central Oregon Project
of a Commis- Energy sent a memo to the Board dated November 23, 1981
sioner to reqesting that a member of the Board be appointed to
the County the County Energy Policy Committee.
Energy Pol- MOTION: SHEPARD moved to appoint Bob Paulson.
icy Commit- YOUNG: Second.
tee VOTE PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson expressed willingness to serve on this
committee as he has been involved with this project from
the outset.
For Signature Craig Smith, Planning Department, came before the Board
Final Plat to present this plat for their signature and approval.
#561, Kachina He showed the location of the development on a map. He
Acres noted that the developers had supplied a guarantee letter
from the bank for the improvement of the roads within the
subdivision.
MOTION: YOUNG moved to approve Final Plat #561, Kachina
Acres.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Deschutes County Board of Commissioners
Ndvember 25, 1981 - Regular Meeting
MOTION: SHEPARD moved that the Deschutes County
Board of Commissioners go on record as
wishing Commissioner Young a happy wedding
anniversary.
PAULSON: SECOND.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Being no further business at hand, the meeting was continued until
2:55 p.m. of the same day.
Consideration Chairman Paulson reconvened the meeting at 2:55 P.M.
of Ordinance MOTION: YOUNG moved that under reconsideration of
#81-042, Ordinance #81-042 that the first reading be
Permitting by title only considering that this amendment
Ramadas is inserted in each section.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson read aloud the amendment referred to
in Commissioner Young's motion. He then gave the first
reading of the ordinance by title only.
MOTION: YOUNG moved to have the second reading of Ord-
inance #81-042 by title only.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson gave the second reading of Ordinance
#81-042 by title only.
MOTION: YOUNG moved that Ordinance #81-042 be adopted
with an amendment to each section which would
read "ramada does not have to be removed con-
current with a mobile home removal, if the ra-
mada is converted to another legal use."
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Resolution Mr. Isham explained that this was the companion resolution
#81-082 to the ordinance relating to the closure of the Cascade
Lakes Highway. Chairman Paulson read the resolution aloud
in full. This was to describe the location of the barriers
to be placed on the road.
MOTION: YOUNG moved to adopt Resolution #81-082.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 6 of 7
Deschutes County Board of Commissioners
November 25, 1981 - Regular Meeting
Being no further business, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
/ss
Page 7 of 7