2007-1171-Minutes for Meeting December 15,1981 Recorded 6/20/2007COUNTY
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
DECEMBER 15, 1981 - REGULAR MEETING
Chairman Paulson called the meeting to order at 10:00 A.M. Commissioner
Shepard and Commissioner Young were also present.
Amendments to Rick Isham, County Counsel, said that Marvin Young,
the Agenda Estension Service, requested that the Board sign formally
in their meeting the Notice of the First Hearing on
the 4-H District and the Cloverdale Fire District Annexation.
There were no further amendments. The amendment was
approved.
Discussion re-
Doug Maul, Facilities Coordinator, was present and
garding Des-
had placed this on the agenda to discuss insurance
chutes County
coverage for the fairgrounds. This is for liability
Fair Business
insurance. He explained that the fair's insurance
with Fair
was included in the County's insurance program. At
Board members
that time the insurer informed the Fair Board and the
county that Certificates of Insurance would be required
for anyone using the fairgrounds. He noted that the
Fair Association is paying approximately 15 cents for
every $100 worth of insurance, and the county is paying
about 85 cents. He said that last year 80% of the
participants at the fair did not have insurance certi-
ficates.
Robert L. Gordon, Director of the Deschutes County
Fair Association, said that the Association adopted
a firm resolution at their November meeting that all
fair exhibitors will have to provide certificates of
insurance with no exceptions. He said that they will
notify past exhibitors from last year. He explained
that last year this came up after they had already
signed the contracts with the majority of the exhibitors.
Mr. Maul also had a release form that Counsel had pre-
pared. This is for the people who are using the stables,
or some other facility where it is not practical to
get an insurance certificate. This can be used for
all times, not just fair times, for example, when someone
hauling stock comes through and wants to use the fairgrounds
as a place to let the stock out overnight. This release
holds the county harmless. It was noted that these
releases only hold the county harmless and not the
Fair Association. Mr. Isham will modify this to include
them, as well as the Fair Board.
MOTION: YOUNG moved to accept the resolution adopted
by the Fair Board in regard to insurance carriers
on the property and also accept the release
and indemnity agreement.
SHEPARD: Second.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Chairman Paulson noted that this motion would go into
effect as soon as the Board receives the resolution.
Page 1 of 4
,,Deschutes County Board of Commissioners
December 15, 1981 - Regular Meeting
General Dis-
Commissioner Young explained that he intends to send
cussion re-
out a memo next week to all the department heads instructing
garding 1982-
them to begin preparing their 1982-82 budget. He put
83 Budget.
this on the agenda to get everyone's ideas on how the
budget should be structured. Mike Maier, Director
of Administrative Services, briefly outlined some of
the changes that will occur in the next fiscal year
and also had some projected budget figures, outlining
what to expect if they stay within the 6%, and also
if a 72% maintenance budget levy were to be passed.
He said that in order for the county to continue to
operate at current levels, it would be necessary to
have a 7 %budget increase. He said that if they give
a 5% wage increase and go to a 40-hour week, a 10%
increase will be necessary. Based on his projections,
he said that he did not think that it would be possible
to continue on a 36-hour week next year unless an A
ballot was passed. He said that it they do not go
to a ballot, then department heads should be advised
to prepare their next year's budget at a reduction
of 10% from their 1981-82 budget. Chairman Paulson
said that he did not think they should consider going
for an election because he did not think that it would
be passed. Commissioner Shepard said that he felt
that it should go to election and let the people make
the choice, as this would have the result of significantly
changing the county government. There was some further
discussion. It was decided to look at a maintenance
budget that would also include going to a 40-hour week
with a 5% cost of living increase.
Request for John Andersen, Planning Director, explained that due
Board Author- to the new personnel rules, it is necessary for a department
ization to
head to
come before the Board to request filling vacant
fill two va-
position
s in their departments. He said that they
cancies in
have two
open positions, one for a senior planner that
the Planning
has been
open for some time, and another planner position
Department
opening
due to the resignation of Bruce Knowlton.
MOTION:
SHEPARD moved to allow the request.
YOUNG: Second.
VOTE:
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Other Staff/
MOTION:
SHEPARD moved to have the chairman sign the
Public Con-
Notice of Public Hearing on the Deschutes County
cerns
Extension and 4-H District.
YOUNG: Second.
VOTE:
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
MOTION:
YOUNG moved that the chairman be authorized to
sign the notice of hearing on Cloverdale RFPD on
the second of January.
SHEPARD: Second.
VOTE:
PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Page 2 of 4
'Deschutes County Board of Commissioners
December 15, 1981 - Regular Meeting
For Signature: MOTION: YOUNG moved to approve Final Plat #625, Heavenly
Final Plat Acres.
#625, Heavenly SHEPARD: Second.
Acres VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
(2) Requests
Before the Board were two requests for refund, one--in--the
for Refund
amount of $249.48, receipt number 26443 to Brian Egan.
The other was receipt number 26315 in the amount of $72.85.
Other Staff/
Mike Maier, Director of Administrative Services, came before
Public Con-
the Board with a proposal from IBM for the purchase of the
cerns
IBM copy machines that the county is currently leasing.
He said that if they buy them now, we will have saved
$35,000 over what we will have paid if we had continued
to lease them. He said that the maintenance program will
be as it is presently, but will be subject to increase.
They are offerring this on a five-year payment plan and
the payments would be the current lease rates. This is
a total cost of $86,000 for all three machines. There
is a five-year maintenance agreement as long as the machines
are on purchase.
MOTION: YOUNG moved that we proceed with the purchase
agreement.
SHEPARD: Second.
It was noted that the interest rate on this is 9.75%.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Discussion Chairman Paulson explained that the Board had sent a memo
and Action dated December 3, 1981 to all the department heads with
on the re- the second draft of the apportionment of departments, re-
commendation questing their comments. The Board has not received any
of the Public comments. There was some further discussion, and it was
Advisory agreed that this draft outline should be approved.
Team regard- MOTION: SHEPARD moved to approve the items outlined in
ing formation i, the December 3, 1981 memo to the Department heads.
of Adminis- YOUNG: Second.
trative Units VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
It was agreed that Commissioner Young would work with the
Judicial Services portion, Chairman Paulson would work
with General and Developmental Services portion, and Commis-
sioner Shepard would work with the Human Services portion
of county departments. It was agreed to review each commis-
sioners assignment to each branch each year, but not commit
to rotating each year. These reviews will be concurrent
with the calendar year.
MOTION: SHEPARD moved that Commissioner Young be assigned
the Justice Services, Chairman Paulson General
and Development Services Commissioner Shepard
be assigned Human Services.
PAULSON: Second.
It was noted that the Board's evaluations of department
heads would correspond with the departments they will be
,Deschutes County Board of Commissioners
December 15, 1981 - Regular Meeting
working with under this administrative unit plan.
VOTE: PAULSON: AYE.
SHEPARD: AYE.
YOUNG: AYE.
Being no further business, the meeting was adjourned.
A ert A. lYoun~~, Commis '
/ss
Page 4 of 4
DESCHUTES COUNTY BOARD OF COMMISSIONERS