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2007-1182-Minutes for Meeting January 13,1982 Recorded 6/20/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS Q 2001'1182 COMMISSIONERS' JOURNAL 06/24/2007 11;39;43 AM 11111111111111111111111111111111 2007-3382 Do not remove this page from original document. Deschutes County Clerk Certificate Page "r f~;-& " A .A.. If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page DESCHUTES COUNTY BOARD OF COMMISSIONERS JANUARY 13, 1982 - REGULAR MEETING Chairman Shepard called the meeting to order at 10:00 A.M. Commissioner Paulson and Commissioner Young were also present. Amendments to There were two amendments listed on the attached sheet, the Agenda in addition to one item regarding the Inmate Exchange Program. The amendments were approved. Discussion of Chairman Shepard explained that this was a result of Policy on previous requests for reclassification. At that time Classification/they did not have an approved means by which to grant Reclassifica- such a request. He explained that he did some research tion and put together a proposed policy for reclassifications. He had distributed it to the Board for review. By this policy, an employee will not be reclassified merely to grant them a higher wage. He explained that their merit increase plan is for that purpose, and when a person reaches the top of their range, they can still receive pay increments through longevity pay. Mike Maier, Director of Administrative Services, said that the personnel policies gave some guidelines, but this policy will clarify further. There was some further discussion of the proposal. Commissioner Young said that he felt there should be no limit to the pay ranges. MOTION: PAULSON moved to approve the procedure as outlined in the memo dated January 7, 1982 regarding job classifications. YOUNG: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Establishment Gary Judd, Public Works Department, was present to discuss of Subdivision this. He said that he had 127 roads within subdivisions Roads to establish into the County road system. He said that this would be about 100 miles of road. Neil Hudson, Director of Public Works, said that most of these roads are subdivisions roads that have never been brought into the system. They are all paved roads much like Sundance and West Ridge. This includes roads within 42 subdivisions. He said that this will be about a 10% increase in the road system. He noted that these roads will be.needing regular maintenance and that it will be advantageous to bring them into the road system in that respect. He said that with respect to snowplowing, the subdivision roads will get a lower priority than other county roads, but will be plowed as long as there are funds to do so. MOTION: YOUNG moved that the roads included in the memo dated January 13, 1982 from Neil Hudson, Department of Public Works, that these roads be established as county roads. PAULSON: Second. Commissioner Paulson asked if all the road names listed in-the memo correspond to the county naming system they went through recently. Mr. Hudson said that if any name problems arose, they would have to come back before Page 1 of 5 Deschutes County Board of Commissioners January 13, 1982 - Regular Meeting the Board to correct the mistakes. Commissioner Paulson suggested that for the record when the County accepts these roads, that names be checked for duplication. Chairman Shepard asked if there were other roads in the County that residents may want to have added to the road system as well, as a result of this action. Mr. Hudson said that he did not think so, with the exception of those roads contained in LTD's currently under construction. These roads are expected to be finished this spring and contain about 20 miles of road. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Discussion re- Before the Board was a list of holidays for 1982. It garding County was noted that this gives two holidays in February. Holidays for Chairman Shepard read aloud the list of holidays. This 1982. will apply to all but Sheriff's department personnel. MOTION: PAULSON moved to approve the holiday schedule for county employees which does not include Sheriff's union employees. YOUNG: Second. VOTE: SHEPARD: AYE. PAULSON: AYE YOUNG: AYE. Discussion re- Ron Smith, Assistant General Manager of-the LaPine Ambulance garding Peti- Service, was present to discuss this. He said that tion for Am- ambulance service for southern Deschutes County and bulance Ser- northern Klamath County is provided by his company. vice in LaPine He said that they have outgrown their ability to provide state-of-the-art service. He handed the Commissioners a map of their service district and copies of the petition they had been circulating for formation of a service district. He said that they have received approval on the district boundaries from the State Department of Revenue. This is a 14,068 square mile district. This will be a subscriber service. He said that County Counsel had recommended that he come in and let the Board know how this is progressing. He said that they are now ready to circulate these petitions. There was some question on how the district would be governed. Mr. Isham said that there is a possibility that they could expand the Health Service District, in which case the Board would not be the governing body. If it were a health service district, it would take it out of the authority of the Deschutes County Board of Commissioners. It would provide for a independently elected Board of Directors. There was some further discussion. It was the concensus of the Board that the County would prefer them to have an independent Board of Directors as well. Discussion on Commissioner Paulson said that he had presented background Developmental information to the Board with respect to forming an Services Environmental Services Department (consolidating the Building, Planning and Sanitation Departments). He said that because of shortfalls in projected revenues Page 2 of 5 Deschutes County Board of Commissioners January 13, 1982 - Regular Meeting in these departments, they will be faced with laying off staff. He is proposing that by combining the adminis- trative functions of all three departments under one coordinator, they could save some money. This coordinator would function as the technical head of one of the depart- ments as well as the administrative head of all three departments. He said that in order to save enough money to make up for the entire shortfall they would have to lay off the entire Sanitation department for the remainder of the fiscal year. He is proposing that in lieu of doing that, they reduce the staff by three people and cross-train the remaining personnel to perform jobs that are functions of one of the other departments. This would save duplication of time and travel by two or three departments. He said that this proposal will cost about $90,000. Commissioner Paulson handed out a written outline of the proposal including cost figures. He spoke of the advantages of cross-training, indicating that it may allow them to hire code enforcement personnel eventually, although perhaps part-time. He said that the three departments would have shared secretarial support. He noted that this would give them the advantage of combined purchasing. He noted that the Public Advisory Team had made a recommendation to the Board on the combining of the three departments at the Board's request. Brad Fancher of the Public Advisory Team was present to discuss this. Mr. Fancher briefly outlined the Public Advisory Team's perspective of this proposal. He said that he and Dick Carlson had met with the department heads and they are very encouraged about the proposal. He said that he was of the belief that the rest of the Public Advisory Team would be very supportive of this. At this time Mr. Fancher had to leave the meeting due to a conflicting appointment. Mr. Paulson noted that some of the positions are already vacant but two people will still have to be laid off. He said that if they were to not lay people off, they would be facing a $90,000 deficit. He said that another option would be to lay people off and cross train the remaining personnel. He suggested that the currently open Senior Planner position not be filled at this time and put into the budget for next year. Commissioner Young said that he is not in favor of setting up another layer of government, which he felt would be created by appointing a coordinator for the three departments. He said that he felt that these improvements could be made without appointing a coordinator. He noted that Ray Smith, Building Official, is being recom- mended for this job. He said that after looking at the job description for the coordinator, he felt that Page 3 of 5 Deschutes County Board of Commissioners January 13, 1982 - Regular Meeting it would not,be right to allow the coordinator to direct employees under another department head. Commissioner Paulson noted that Oscar Bratton, County Assessor, had contacted him with regard to the possibility of cross-training to include the Assessor's office. Ray Smith, Building Official, said that for the record he would like to note that he did not initiate this proposal, that it was initiated before he came to work for Deschutes County. Commissioner-Young noted that the Building Official's probation period is not yet completed, and until that period was complete, he was not in favor of giving him additonal assignments. Chairman Shepard noted that a lot of people had put a lot of hard work into this proposal. He noted that this was designed to save money, and that the bulk of savings would result from personnel reductions. He said that he felt that with two adminis- trators in the same department there will be some overlap. He said that he is in support of the proposal, but he felt that they should look at a variation of this. He did not think that a director over the three departments would be necessary. He said that he did feel that the cross-training would be beneficial, as well as combining the departments. He felt that these things could still be accomplished without having a coordinator. He expressed concern with the Planning Director or Sanitarian being made to feel inhibited about coming directly to the Commissioners with any problems. There was some further discussion. Mike Kment, Central Oregon Builders Association, said that it was his personal belief that the direction the county would eventually be taking would be the consolidation of these departments. He said that his major concern was that the heads of the three departments meet at regular intervals. He felt that by this interaction, they could develop with an even better proposal. He suggested that this adopt this proposal without the coordinator and review it after 7 months of implementation. Commissioner Shepard suggested that this proposal be redrafted, he offered to work on it and bring it back before the Board at a later date. John Glover, County Sanitarian, had submitted a memo to the Board in which he had indicated that there was currently a shortage of work in their department, and recommended that some of his personnel be laid off. At this time the meeting recessed to discuss whether they could go into Executive Session to discuss this further. It was decided not to go into Executive Session. Page 4 of 5 Deschutes County Board of Commissioners January 13, 1982 - Regular Meeting After some further discussion, it was decided to continue this until such time as the proposal can be redrafted and resubmitted to the Board. It was decided to hear this matter again at 1:30 P.M. on January 14. Other Staff/ Mr. Isham explained that the petition had been filed Public Con-. with the Board some time ago. He said that the affected cerns property owners are concerned because they feel that Discussion of the way of necessity should cross the other neighbors Order for Way property. He said that this is expected to be a contro- of Necessity versial hearing. He noted that the way of necessity for Dwane L. goes right through the middle of the neighbor's property. Thompson He said that this was in the Tumalo area and there were some geologic problems to be considered as well. He is recommending that the Board sign the order, this will begin the way of necessity hearings process. MOTION: YOUNG moved to adopt Order #82-001. PAULSON: Second. Mr. Isham said that he is going to have his clerk invest- igate the possibility of turning these directly over to the courts, because they have always gone to court eventually in the past. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Letters of Chairman Shepard noted that this was in regard to something Understanding the Board had previously discussed. He briefly outlined with regard the proposal. to the Inmate MOTION: PAULSON moved to approve the policy with the Exchange cities of Bend and Redmond as outlined in the Program January 8, 1982 letters to the cities, and direct the Chairman to sign them. YOUNG: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Request for Before the Board was a request for refund in the amount Refund of $5.00 to Thayne Hake, Receipt number 26332. The Board approved the request. Being no further business, the meeting was adjourned. /ss Page 5 of 5