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2007-1186-Minutes for Meeting January 26,1982 Recorded 6/20/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS Yd 2OQf-ii8fi COMMISSIONERS' JOURNAL 06IZOIZOOI 11;39;43 AM 1111111111)1111111111111111111 2 07-1Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page - DESCHUTES COUNTY BOARD OF COMMISSIONERS JANUARY 26, 1982 - WORK SESSION Chairman Shepard called the meeting to order at 9:00 A.M. Commissioner Paulson and Commissioner Young were also in attendance. Amendments to There were none. the Agenda Discussion re- Jane Kirkpatrick, Director of Family Counseling, was garding Emer- not present at this time to discuss this. She is gency Holding planning to attend the formal meeting tomorrow. Costs Discussion Bob Shimek, Century West Engineering, will be present to with Bob discuss the 208 Water Study with the Board at their reg- Shimek, Cen- ular meeting tomorrow. tury West Engineering Consideration Before the Board was a letter advising them that Bill of Appointment Mayfield's term on the Deschutes County Fair Board of of Bill May- Directors is up, but he is interested in serving again. field to the It was noted that the Board appoints the Deschutes County Deschutes Co. Fair Board of Directors, but the Fair Association Officials Fair Assoc. are appointed by the Association's share-holding members. Board of The Board had no other candidate for Mr. Mayfield's posi- Directors tion on the Fair Board. Adoption of Commissioner Young noted that last Saturday, Jordan Historic Land- Maley had taken the Board on a tour of the historic marks Criteria landmarks around Bend. Chairman Shepard noted that the Historical Society had done some refinement of the His- toric Landmarks Criteria.. This criteria is now before the Board for their approval. Jordan Maley, County Coordinator, was present to discuss this. He explained that he had discussed the Board's adoption of this criteria with Mr. Isham, County Counsel, and evidently it is not legally mandatory that the Board adopt this criteria. However, the Landmarks Commission felt more comfortable about using this criteria if it did have Board approval. He said that under Ordinance PL-21 the Board granted authority to the Historical Landmarks Commission to designate buildings as historical landmarks. He said that the Board's approval of this criteria will not make it any more valid, it is just an expression of formal approval. He noted that they will also be seeking the city's approval. He went through the criteria. The first was Interpretive Potential; was the property assoc- iated with a historic or famous event? The second criteria was Rarity of Type or Style (architecture). The third was that the building be identified with a person or persons who have significantly contributed to the history of the county. The fourth was that the building have symbolic value; i.e., contributed to the cultural or economic his- tory of the area. The fifth criteria was Chronology; i.e., the property was developed early in the development of the community, or an early example of type or style. With the criteria was a scale for judging relative value. He said Page 1 of 4 4 DESCHUTES COUNTY BOARD OF COMMISSIONERS JANUARY 26, 198f.- WORK SESSION that they plan to have several people evaluate each site to avoid any interpreter's personal bias. He said that with respect to evaluations, they hope to get the Downtowners Association involved with this. Chairman Shepard expressed concern about approving the criteria when they did not know who would be doing the evaluating. Mr. Maley answered that whoever would be doing the evaluations would be doing so in association with the Landmarks Commission and that the commission would ensure that more than one person performed the evaluations, to have a double check on the evaluation. There was some further minor discussion on this. Commercial Rick Isham, County Counsel, explained that back in the Feasibility days when Sanitation had a lot of permits, certain per- Fee for Sani- mit categories tended to carry others that may or may not tation have paid for themselves. The County never adopted fees for feasibility permits, so no fee was ever adopted for a commercial feasibility or permit, it was the same as a residential permit fee. He said that this order will provide for an additional fee on a graduated scale base d on size. This was Order #82-002. Consideration Mr. Isham explained that this was to rename a road. He of Adoption of said that this was at the request of Charles Trachsel of Ordinance #82- the Cloverdale Rural Fire Protection District. He said 002, naming that this road was dedicated to the county some time Hurtley Road ago and was an unnamed road. He said that state statutes require that this come under the same rules as a road renaming, which requires that the Planning Commission review this. They have reviewed t1lis and this ordinance will be before the Board for adoption at their meeting tomorrow. Ratification Mr. Isham explained that this was with regard to a bargain of Bargain and sale deed signed by the Board last week. He said that & Sale Deed due to the fact that the bargain and sale deed was signed signed 1/22/82 in a meeting, he felt that the signatures should be ratified as well. Six-month re- Michael Maier, Director of Administrative Services, said port on the that Mr. Crabtree had sent him the six-month report last Public Defend- week, and he wanted to to come in and present it to the er's Office Board at a Board meeting. He will be in for tomorrow's meeting for this purpose. He said that they must consider negotiations for public defense for next year. He said that it is anticipated that the State will take this over by January 1983. Mr. Isham pointed out that the county's con- tract with Crabtree & Rahmsdorff has an escape clause in the event of a State take-over. There was some further discussion on the State taking over the court system. Mr. Isham also suggested that the Board consider having a limited audit of the public defenders office. Page 2 of 4 "Deschutes County Board of Commissioners January 26, 1982 - Work Session Discussion re- Neil Hudson, Director of Public Works, was present to garding County discuss this. He noted that he had submitted a memo Engineer Posi- to the Board in regard to this matter. He said that tion he has been considering for some time getting the en- gineering department of the Public Works Department boosted to a higher level, retaining someone to head up the engineering division. He said that Dave Hoerning, County Surveyor, had come to him with the proposition of combining his surveyor position with that of County Engineer. As Surveyor, Mr. Hoerning works from 10:00 A.M. to 12:00 A.M. daily. Mr. Hudson's proposal was to put all the funds for both surveying and engineering functions into the road fund and pay Mr. Hoerning from that fund. Commissioner Young asked if an elected official can hold two jobs with the county. At this time the discussion was continued, in order to proceed with a public hearing scheduled for 10:00 A.M. Final Hearing Mr. Isham explained that they had held the first hearing for the Annex- on this annexation about three weeks ago. He said that ation to the this must be filed with the State prior to February 11. Cloverdale Chairman Shepard opened the hearing and called for comments. Rural Fire Being none, he closed the hearing. Protection MOTION: PAULSON moved to approve Order #82-006. District YOUNG: Second. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Discusion re- At this time the Board resumed the discussion regarding garding County the County Engineer position. Commissioner Paulson said Engineer that it was important to make sure that this coy-biped pos- Position ition is limited to Mr. Hoerning's term, so that they are not obligated to continue to combine the two posi- tions in the future, should another person be elected County Surveyor. Mr. Isham said that there is a constit- tutional rule against an elected official supervising himself in another position. He said that it would be important to maintain the two positions as separate and distinct positions, with neither having any influence on the other. Chairman Shepard expressed concern about having an elected official evaluated by an appointed official. After some further general discussion, Mr. Isham said that he would research the legality of this further and report his findings at the Board's regular meeting tomorrow. For Signature There was no discussion on the signature items. Appointments Before the Board were a number of letters of appointment, to the Des- prepared in advance by the Family Counseling Department. chutes County These appointees were: Dr. Alan Hilles, MD; Larry Tuttle; Mental Health Joan Hibbs; Ms. Hyale Smith; Dave Hulse; Steve O'Brien; Advisory Board Mrs. Sherrie Pierce; Lloyd Bishop; Juanita Serano; Rev. Randyl Taber; Barbara Preble. There was no further dis- cussion. Page 3 of 4 Deschutes County Board of Commissioners January 26, 1982 - Work Session Discussion re- Chairman Shepard explained that he had met with the garding meet- leaseholders on Awbrey Butte. Lately there has been ing with Awbreyconcern expressed by some of the leaseholders about Butte Lease- not having the access road snowplowed, making it impos- holders sible to get to the tower site except by snowmobile. They appointed a committee to work on the road mainten= ance problem, looking to the possibility of working out a voluntary assessment collected on a yearly basis for the purpose of road maintenance. He noted that Jim Bussard, Brooks Resources Corp., had mentioned that Brooks intends to construct a water tower on the hill, and plan to initially gravel the road, paving it at a later date. Chairman Shepard also noted that Al Boyd is chairman of this newly formed committee. Discussion Chairman Shepard explained that he had been working with regarding Barney Cosgrove in regard to the possibility of placing Jail Facili- a security facility on this side of the mountains. This ties stems from the fact that the state is planning a $60,000,000 bond issue for the construction of prisons or other types of security facilities. He said that other counties are working hard to get in their proposals for a facility within their county. If the state does place a facility in the county, they will share the facility with the county. Mr. Cosgrove had done some research relative to this issue. Commissioner Shepard explained that the state would con- struct the facility and the county and the state would share in the financing of the operation of the facility. This would benefit the county in that the county could house their overflow from the county jail at this facility. The projection figures Mr. Cosgrove had prepared indicated that in about five years the county could expect to have overcrowded conditions at the county jail. There was some further discussion. Chairman Shepard stated that he would like to go on record as having supported the idea. Being no further business, the meeting was adjourned. DESCHUW COUNTY B _;~RD,.OF CORONERS ay,-6...,f ftepard, Chairrman Robert C. Pau son, Jr., o70054_ne W a," Albert A. Young, Co stoner Page 4 of 4