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2007-1189-Minutes for Meeting February 02,1982 Recorded 6/20/2007NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS yu 200701169 COMMISSIONERS' JOURNAL 06/20/2007 11;39;43 AM IIIIIII IIIIIIIII III 111111111 2-1I3I 8 Do not remove this page from original document. Deschutes County Clerk Certificate Page X>:`' `i If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page r" DESCHUTES COUNTY BOARD OF COMMISSIONERS FEBRUARY 2, 1982 - WORK SESSION Chairman Shepard called the meeting to order at 9:15 A.M. Commissioner Young and Commissioner and Commissioner Paulson were also present. Chairman Shepard noted that a public hearing was scheduled for this date at 10:00 a.m. and the work session would break for that hearing at that time. Amendments to Chairman Shepard said that the Board had been requested by the Agenda a member of the media to make available a copy of their letter to Jim Archibald. He called for a decision on this by the Board. Commissioner Paulson said that he would defer to counsel. Rick Isham, County Counsel, said that the employee, in this case Mr. Archibald, could make the letter available if he chose to do so, but the Board did not have to. He said that the public meetings law allowed them not to provide letters of this nature for the protection of the employee involved. Commissioner Young said that the Board had received another request from Mr. Brumfield in Redmond to cut wood on county land. This item will be discussed under Other Staff/Public Concerns. Public Hearing Gary Judd, Public Works Department, was not present to Regarding Vac- discuss this at this meeting. ation of "E" Avenue between 2nd and 3rd in Hillman Addi- tion Discussion re- Chairman Shepard noted that Century West had done studies garding Red- on traffic safety and circulation for the Redmond area. mend Traffic He briefly discussed some of the contents of the reports Safety Report and noted that Carol Wells-Connell, City Planner for Red- mond, would be here the next day to discuss this in further detail. Discussion Rick Isham, County Counsel, explained that when property regarding is subdivided some of the water comes to the county be- Central Ore- cause of water rights that the roadways contained. He gon Irrigation said that when enough water rights accumulate the district Dist. & Trans- contacts the county for a decision on how this should be fer of Water disposed of. If they do not transfer the water rights they Rights are lost due to non-use. Mr. Isham said that they had a similar request from the irrigation district come before them some time ago and it had been referred to Recreation Committee for recommendation to the Board. They had not received word back from the Recreation Committee. There was some further discussion. It was suggested that a policy for transfer of water rights be established. It was noted that the amount of water under discussion for transfer was 7/10 of an acre. It was also noted that they must have an audit before they can transfer any water, and the cost of the audit is $100. Page 1 of 6 Deschutes County Board of Commissioners February 2, 1982 - Work Session Discussion re- Mike Maier, Director of Administrative Services, had garding Juven- prepared this proposal and sent it around to the Com- ile Housing missioners for their review. He noted that in it he Proposal had identified three different options for the housing of juveniles. He noted that their current arrangement was working out well, but it was possible that they could lose that option. He noted that one of the options was to remodel the Justice Building to accomodate juven- ile detention facilities. He said that this would last about 8 to 10 years. Darrell Davidson, County Undersheriff, was present to discuss this further, as well as Bill Jones, Juvenile Services Director. It was noted that the judges had been informed of this possible option, and although they could not attend the meeting, they did say that they did not feel that there would be any problems with this option. Mr. Maier said that it would take about six months to complete the project, and since funds had not been budgeted for this, the money would have to come out of the contingency fund with the Board's approval. There was some further general discussion. Commissioner Young said that he felt this proposal deserved further action, and asked that it be examined more in terms of cost. Mr. Maier said that there are modular cells available that are already constructed that they are looking at using for this project. He futher outlined some of the details of construction. Doug Maul, Facilities Coordinator, was also present to discuss aspects of construction. Mr. Maul said that he would prepare a more detailed cost out- line. Mr. Maier said that he expects the cost to be in the area of $30,000. Discussion Oscar Bratton, County Assessor, and Ed Lorenz, Deputy regarding Ex- Assessor, were present to discuss this. Mr. Bratton tended Work explained that this month is going to be a very short Week work month. He said that at this time they are working against some deadlines, and because of this are requesting that the department be allowed to go to a 40-hour work week for a couple of months. He said that 15 members of his staff would go to the 40-hour work week. Four of his staff members would remain on the 36-hour work week. Mr. Lorenz briefly outlined the time frame the department was working under to get certain jobs done. He had pre- pared a work plan, showing week by week what jobs would be done if on a 40-hour work week. There was some further general discussion. Commissioner Paulson asked that when this is discussed on tomorrow's agenda, that a cost outline be provided, showing how much more it will cost to run on a 40 hour week, as opposed to a 36-hour week. Final Hearing Chairman Shepard noted that two weeks ago they had held for proposed the first hearing and scheduled the second/final hearing formation of for this morning at 10:00 A.M. He noted that at the first Deschutes Co. hearing they had heard many favorable comments and none Extension Ser- in opposition. vice and 4-H District Chairman Shepard opened the public hearing, calling first for comments in opposition. Being none, he asked if there r Deschutes County Board of Commissioners February 2, 1982 - Work Session were any written requests for an election. There were none. He then called for comments in favor, noting that he had a list before him of ten people wishing to comment in favor. Sharon Hubler came forward to comment. He expressed approval of the proposal. Bill Borne came forward to comment. He said that he was in favor of the extension service and one of the reasons stems from his service on the Juvenile Services Commission. He said that 67% of crimes committed are committed by juveniles. He said that each year they receive funding to set up programs for juveniles. He said that 4-H-ers do not get involved in crime. Kim Mohler commented that she was in favor of the district. She felt that the Extension Service was a broad-based edu- cational service. She said that it was a positive inter- action on a one-on-one basis with our government. Bobbi Jo Ziegler said that she was a 4-H member for ten years. She felt that to not have this available would be a great loss. Ron Rodebaugh said that he had been in 4-H as a kid and the experience gained there is now helping him in business. He said that he and his neighbors use the Extension Service frequently and have found it to be a real asset to the community. He felt that there was a real need for the Extension Service in the community. Jim Curtis said that he was speaking as a taxpayer and a member of the State Department of Economic Development. He said that he is in support of this, and has worked with the Extension Service for over six years. He said that in that time they have done a good job. Vern Sample said that he is definitely in favor of this district. He said that he was born and raised in this are and is now a landscape contractor. He said that he is constantly recommending the Extension Service to people. He said that he was also in 4-H in the 4-H Garden Club and he said that he relies on the education he received through 4-H more than he does his college education. He said that when comparing the money he spent for 4-H to the money spent for college, he felt that they could never get a better buy. Robert Clark said that his contacts with the Extension Service go back to the 1930's. He said that they used the Extension Service continually in their farming bus- iness. He said that he felt that their working with the Extension Service gave them a big advantage. He said that his hobby is photography and he had judged the Photo Club exhibits at the State Fair. He spoke highly of the youth involved with 4-H. He said that he has no fear of Page 3 of 6 Deschutes County Board of Commissioners February 2, 1982 - Work Session the future of the country as long as there are young people of the caliber of those involved in 4-H. Bob Davidson said that he is a dairy farmer and was also a 4-H member and he agrees that this is a valuable asset to the County. Ms. Lewis from Alfalfa said that she sees the Extension Service as the only link to millions of dollars worth of agricultural research being conducted by Oregon State University. She said that based on that, this was very much worthwhile. Sherm Hubler said that there is a 50% return on investment from research and extension. He said that Yale did a study of return on Extension. He said that they would be at an economic disadvantage in not supporting Extension. Being no further comments, Chairman Shepard closed the hearing. Before the Board was Order #82-002, the final order creating the Deschutes County Extension and 4-H service district. MOTION: YOUNG moved to adopt Order #82-002, the final order creating Deschutes County Extension and 4-H Service District. PAULSON: Second. Commissioner Young said that he is making this motion so that they can get busy with their budget. Commissioner Paulson said that it should be explained that this does create the district, and there will be no vote on the formation of the district. All funding for the district will be via voting. When this is approved it will be formed with a zero-base budgeting. VOTE: SHEPARD: AYE. PAULSON: AYE YOUNG: AYE. Marv Young, Deschutes County Extension Agent, said that this is the first step by which the district can then go to the voters. The remainder of their money will come from State and Federal sources. The exact budget will be prepared by the Board of Directors that he hopes the Board of Commissioners will appoint as soon as possible. He said that the boundary description for the district is the same as the boundary description contained in the Oregon Revised Statutes for Deschutes County. Before the Board was a list of people wishing to serve on the Board of Directors for the Extension/4-H district. Those were: Bob Clark, Bob Davidson, Jane Schraeder, Diana Barker and Judy Smith. Commissioner Paulson asked for the names of any other persons wishing to serve on the Board. There were none. Page 4 of 6 A Deschutes County Board of Commissioners February 2, 1982 - Work Session MOTION: PAULSON moved that the appoint the five people of the first Board for Extension and 4-H Servi YOUNG: Second. Chairman Shepard asked what the The Board of Directors will have which this will be determined. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Board of Commissioners listed as the members the Deschutes County ce District. terms of office would be. to establish by-laws in Discussion At this time the discussion regarding a 40-hour work week regarding for the Assessor's office was resumed. Mr. Bratton had Extended prepared the cost figures re uested earlier. He said that Work Week cost would be approximately $5200, $2600 per month. He said that currently they are $10,000 under budget. Mike Maier said that at this time they are approximatley 3% underspent. He said that if merit increases are transferred out it will bring it to about 2% underspent. He said that the whole general fund is about 15% underspent, but they have some revenue shortfalls. He said that almost every office is underspent, but they must remain underspent to balance the revenue shortfall. There was some further discussion. There was some discussion of the alternative of hiring additional personnel, rather than extending working hours. Orders in the There was no discussion. Matter of Refund of Taxes Request for There was no discussion of this. Refund Orders Estab- There was no discussion. lishing Roads Other Staff/ Commissioner Young said that Mr. Brumfield of Redmond Public Con- had again been in contact with him in regard to cutting cerns wood on County property. He had previously requested that he be allowed to cut burned juniper on the County land that had been burned near Redmond, but after touring the site it had been determined that there was not sal- vageable wood available. Mr. Brumfield is now requesting that he be allowed to cut dead juniper on County land in that area that was not burned. There was some minor dis- cussion, and the Board will act on this at the next day's meeting. Other StaffJ Mr. Isham noted that the Redmond Urban Area Planning Com- Public Con- mission is going to hear the KPRB tower application. He cerns said that the City of Redmond is opposed to the hearing, so they will not be staffing the hearing. It has been requested that Mr. Isham serve as Counsel. Chairman Shepard said that he did not have any objection if Mr. Isham chose to attend. 1 -•Ddschutes County Board of Commissioners February 2, 1982 - Work Session Being no further business, the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS ay c ar a, C/"74.4-v-, ert C. Pau son, Jr., issioner . Young, c 9r9mi.ss /ss Page 6 of 6