2007-1199-Minutes for Meeting March 23,1982 Recorded 6/20/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS 4J ~00~-ii99
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
March 23 and 24, 1982 - Regular Meeting
Chairman Shepard called to order the meeting of March 23 and 24, 1982
at 10:04 on Tuesday, March 23, 1982. Commissioner Paulson and
Commissioner Young were also in attendance.
Commissioner
Shepard noted that there was one amendment to the agenda
that being a
n item from Jeri Schutte concerning the April Courtdays.
Approval of
Bid Rick Isham, County Counsel, was present to discuss this
Specs for Ro
ck item which had been continued from last week's meeting.
Crushing
These same specs were reviewed at last week's meeting
Contract
and are now presented with a correction in subsection
c.(12) and the addition of subsection 'e.'.
MOTION: PAULSON moved that the Board approve the
Deschutes County, Oregon, Contract Documents
for the Furnishing of 3/8 inch to Number 8
Aggregate.
SHEPARD: SECOND
There was some further discussion about the possibilities
of litigation, the county site plan requirements,
bidding procedures, etc. Mr. Isham stated that this
document was not written as a pre-qualification require-
ment, but a performance requirement. Commissioner Paulson
noted that it would be easier to deal with as a pre-
qualification requirement. Commissioner Paulson withdrew
his earlier motion and rephrased it.
MOTION: PAULSON moved that the Board approve the
Deschutes County, Oregon, Contract Documents
for the Furnishing of 3/8 inch to Number 8
Aggregate with one change being Section 20
changed to a pre-qualification included
within #13 on page 4. The typographic error
in the last paragraph on page 1 be corrected
to read "from" instead of "by".
SHEPARD: SECOND
Commissioner Young stated that until such time as
the Department of Geological and Mineral Industries
gives their jurisdiction to the County he will vote no.
VOTE: SHEPARD: AYE
PAULSON: AYE
YOUNG: NO
Discussion Neil Hudson presented this to the Board. He explained
Regarding that this is a piece of equipment that does not run
Sale of properly, is used only a small percentage of time and
Loader costs $43 per hour to operate compared to $28 per hour
for rental of a similar machine. Mr. Hudson's
recommendation is to declare this piece of equipment
surplus and sell at auction in as-is condition.
MOTION: PAULSON moved that the Board declare this
item surplus equipment and auction it off.
YOUNG: SECOND
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
March 23 and 24, 1982 - Regular Meeting
VOTE: SHEPARD: AYE
PAULSON: AYE
YOUNG: AYE
Rick Isham noted that this action will require the
Board's signature on a resolution which he will prepare.
Consideration
Chairman Shepard explained that the Board has appointed
of Formation
a group of people to serve as an ad hoc committee to
of Awbrey
consider the access to Awbrey Butte because of problems
Butte Lease
created by winter weather. He noted that it has been
Committee
suggested that the Board officially appoint these members
to a standing committee. Chairman Shepard also noted
that perhaps the assignment for the committee could be
expanded to include other matters arising including the
possible placement of an antenna for Channel 3 on the
site.
MOTION: YOUNG Moved that the Board officially appoint
as a standing committee the Awbrey Butte Lease
Committee.
SHEPARD: SECOND
Rick Isham stated that he would like to urge the Board to
make sure that the committee is representative of all
interests, which it is not at this time. Mr. Isham
noted that the lease currently being worked with provides
a lot of interference protections, etc., and the committee
he is currently meeting with is weighted very heavily to
the private commercial users.
Commissioner Young withdrew the motion. Chairman Shepard
suggested that a list of people to serve on this committee
be put together. Commissioner Paulson suggested that
Chairman Shepard and Rick Isham come up with a list of
names and present them to the Board.
Report to Commissioner Paulson spoke to the Board noting that the
Board on project is close to being on schedule but some things
Development in staff training have fallen behind. He stated that the
Services biggest concern at this time is with the cross-training
Project of the secretarial staff, there not being enough time to
cross-train and get the counter work done. Commissioner
Paulson stated that at the Advisory Board meeting last
week it was decided to identify a couple of afternoons
rather than full days to close the Department for the
entire afternoon and devote that time to cross-training.
Commissioner Paulson also presented to the Board for
consideration the possibility of hiring a fifth person
in the office, possibly even half-time.
Commissioner Paulson noted that the Advisory Board was
also seeking a method to recognize staff doing a par-
ticularly exemplary job either as individuals or an
entire staff. He mentioned the possibility of a
donation of a dinner at Black Butte for the entire
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
March 23 and 24, 1982 - Regular Meeting
staff of those four combined departments at the close
of the project. John Andersen, Planning Director, also
mentioned the possibility of a monthly get-together to
celebrate staff birthdays, etc. Jay Langley, Super-
vising Sanitarian, noted that the technical people have
not started cross-training as of yet, awaiting the hiring
of the Building Official. John Andersen noted there are
things being done to improve the appearance of the front
counter area, including coffee for those waiting. He
noted that some changes to ordinances and new procedures
need to be implemented to make them more efficient.
Discussion Commissioner Paulson stated that Don Garris, Acting
regarding Building Administrator, put together six names to be
Formation of considered for appointment to the Building Codes Board
and Appoint- of Appeal. Mr. Garris has spoken with each individual
ments to and they have agreed to serve.
Building MOTION: PAULSON moved that the Board appoint the
Codes Board following people and following terms for the
of Appeal Building Codes Board of Appeal:
Roger Comeau, Central Oregon Builders Associa-
tion, term coinciding with the term of C.O.B.A.
President.
Bill Jabs, engineer, two-year term
Marshall Ricker, architect, one-year term
Robert Hollipeter, plumbing contractor,
two-year term
Gary Nickerson, plumber, one-year term
Administrator of Building Department to serve
as ex officio member acting as secretary and
with no vote.
SHEPARD: SECOND
VOTE: SHEPARD: AYE
PAULSON: AYE
YOUNG: AYE
Commissioner Paulson complimented Don Garris on the
excellent job he is doing since being placed in the
position of Acting Building Administrator. Chairman
Shepard voiced appreciation for his good effort.
For Signature: Before the Board was a request for refund in the amount
Request for of $208 from Robert D. Webber, Receipt #25835. The
Refund Board approved and signed the request.
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
March 23 and 24, 1982 - Regular Meeting
For Signature: Before the Board was a request for refund in the amount
Request for of $100.00 from James E. Curtis, Receipt #26886. The
Refund Board approved and signed the request.
For Signature: Before the Board was a request for refund in the amount
Request for of $180 from Povey and Associates, Receipt #27259. The
Refund Board approved and signed the request.
Discussion
Chairman Shepard read correspondence from Jeri Schutte,
regarding
Clerk, regarding her absence during the month of April
Conflict -
which will affect preparation of Courtday bills. In
April Courtday
the correspondence Ms. Schutte suggested three alternatives:
1) Move the April 7th Courtday ahead to March 31st.
2) Only have one Courtday for the month of April.
3) Move the April 7th Courtday to April 14 and the
21st Courtday to April 28th.
There was some discussion.
MOTION: SHEPARD moved that the Board move the April 7th
Courtday to April 14th and the April 21st
Courtday to April 28th to accommodate Ms. Schutte's
leave.
PAULSON: SECOND
VOTE: SHEPARD: AYE
PAULSON: AYE
YOUNG: AYE
For Signature: Craig Smith presented to the Board for approval and
MP-82-1, signature MP-82-1, Johnnie Eriksen, lot line adjustment.
Johnnie Eriksen MOTION: YOUNG moved that the Board approve lot line
adjustment MP-82-1.
PAULSON: SECOND
VOTE: SHEPARD: AYE
PAULSON: AYE
YOUNG: AYE
Other Staff/ Rick Isham, County Counsel, told the Board that the
Public first meeting of the Board of Commissioners acting as
Concerns the governing body of the Extension and 4-H Service
District is April 5th at 1:30 p.m. for the purpose of
referring a tax base measure to the people. Notices
are being published as required under Chapter 198.
Mr. Isham noted that discussion regarding the budget
will also be on the agenda.
There being no further business, the meeting was adjourned.
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
March 23 and 24, 1982 - Regular Meeting
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