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2007-1206-Minutes for Meeting April 20,1982 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS Yd ~~~f'~~OU COMMISSIONERS' JOURNAL ~6/~0120~~ 11;50.48 AM VIII II II IIIIIIIIIIIII I) II III 200 -32 d Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting Chairman Shepard called to order the meeting of April 20 and 21, 1982 at 10:00 a.m. on Tuesday, April 20. Commissioner Paulson and Commissioner Young were in attendance. Chairman Shepard noted there was one amendment to be included on the agenda. Economic John Andersen, Planning Director, spoke to the Board on Conference the Economic Conference.' He explained that the Planning Advance Department in conjunction with the Central Oregon Funding Economic Development Council, the Central Oregon Builder's Association, representatives of the Central Oregon REALTORS Association, as well as the cities and other interested parties is in the process of developing a conference primarily aimed at Central Oregon and issues concerning land use planning and economic development within Central Oregon. Mr. Andersen noted that there is a need to establish a fund to draw some funds from initially that will be compensated back by monies obtained from registration at the conference. He explained that the conference will deal with a variety of issues on how Central Oregon can look to a brighter economic future. He noted that the fund is needed to withdraw monies from to do the initial mailings. He indicated the monies could come from the County Revenue Sharing Postage line item, and the amount needed would be $1,100. MOTION: PAULSON moved that the Board authorize John Andersen to proceed with $1,100 of advance money to help fund the cost of the Economic Development Conference. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Approval of Myer Avedovech, Chairman of the Juvenile Services Juvenile Commission presented the Comprehensive Plan to the Services Board for approval. He introduced to the Board Comprehensive members of the Commission. He explained that with Plan for the plan being presented, if funded by the State it 1982-83 will mean that since 1980 the Juvenile Services Commission will have brought to the community approximately $205,000 to help fund and start new programs for juveniles having problems adjusting. . Mr. Avedovech stated that the Commission had a difficult time deciding which programs the money would best be used for to reduce the number of juveniles committed to Hillcrest and MacClaren. Page 1 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting He noted there were two actions needed from the Board: 1) an order indicating continued participation in the Community Juvenile Services Act of the State, and 2) approve the proposed plan and recommend it to the State Juvenile Services Commission. The tentative date to appear before the State Juvenile Services Commission is May 7th, for their consideration of this plan. The four programs that the Juvenile Services Commission have recommended for funding are: 1) Project Y.E.S - Youth Enhancement Services; 2) Youth Center in-LaPine; 3) Intensive Counselor Program; and 4) Alternative School. Mr. Avedovech stated that the total budget is just under $81,000. MOTION: YOUNG moved that the Board adopt Order #82-180, Approving the Juvenile Services Comprehensive Plan for Deschutes County for the 1982-83 Fiscal Year. PAULSON: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE MOTION: PAULSON moved that the Plan approved by the Board be presented to the State Juvenile Services Commission with a recommendation for approval. YOUNG: SECOND Chairman Shepard stated that the County owes this Commission a real debt of gratitude for consistently turning out a very good program. They are to be Commended and congratulated. VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Mr. Avedovech stated that one thing that made a real impact for the Commission this year was the fact that the Budget Committee included in its "A" Ballot two of the programs that have been funded in the past. Wickiup John Andersen, Planning Director, stated that in regard Junction Plan to the Proposed Plan Amendment and Zone Change, it was Amendment and discovered by a member of the Assessor's Office that Zone Change when the plan and zoning was done, a 4 section line was followed rather than following the perimeter of the residential subdivision in that area. He noted that as a result, some of the residential lots are partially zoned commercial. A public hearing was held before the Planning Commission on March 24 and it was decided to recommend to the Board that the plan map and zoning maps be amended to reflect that residential line. Page 2 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting Mr. Andersen stated that since this is a plan amendment that is occurring within the text of the plan, he felt it appropriate to bring it to the Board to see if it should be submitted to LCDC for their review before the final hearing is held. MOTION: PAULSON moved that the Board send the plan amendment and zone change to LCDC for review prior to the final hearing. SHEPARD: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: NO Discussion Mr. Dean Huntzinger of the Central Oregon Council on regarding Aging spoke to the Board regarding the $2,500 grant COCOA from the County to COCOA for Tony Whitney's wood program. Mr. Huntzinger stated that the COCOA Board agreed to administer the money. Commissioner Paulson noted that the $2,500 is to be used for the wood program and COCOA will administer the funds. MOTION: YOUNG moved that the Board allocate $2,500 to the Central Oregon Council on Aging to be used exclusively for the LaPine free wood program and to be disbursed at their discretion. SHEPARD: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Mr. Huntzinger noted that because of the recent media coverage of this program, COCOA has received donations from citizens in the community. Request for a Darrell Davidson, from the Sheriff's Department, spoke New Personnel to the Board in regard to this new classification from Classification Office Assistant II to Civil Processor. He explained that this person will serve civil papers two days a week. MOTION: PAULSON moved that the Board approve the reclassification from Office Assistant II to Civil Processor. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Page 3 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting Discussion Commissioner Paulson noted that this item is in regarding reference to the area on the corner of Bear Creek Road Potentially and Highway 20 being used as a target practice area. Hazardous He noted that Ron Nelson of Central Oregon Irrigation Activity on District will come to tomorrow's meeting to discuss this. County Land Discussion Commissioner Paulson stated that he had talked to regarding Ron Nelson of Central Oregon Irrigation District in Transfer of regard to this item. He noted that he suggested a Water Rights transfer of the water rights to Reynolds Pond but Mr. Nelson said that is not possible because the water right is on Pilot Butte Canal. Chairman Shepard suggested that Commissioner Paulson undertake the responsibility of checking this out. Rick Isham, County Counsel, noted that there is a risk of losing the water right to public domain - it would be lost to the downstream flow if not used within five years. Commissioner Paulson questioned the possibility of transferring the water rights to a private party with strings attached that the County get it back under certain conditions. Mr. Isham stated that, basically, it would be sold with an option to re-purchase; it would involve a title search and transfer fee for less than an acre of water. He noted that the value of an acre of water would be between $500 and $800. Commissioner Paulson stated that Ron Nelson would be at tomorrow's Board meeting to discuss this. Chairman Shepard noted it would be up to Commissioner Paulson to check.into,)this and make a recommendation. Discussion Commissioner Paulson stated that this is in regard to regarding a letter from Lawrence Bennett dated April 14 in which Building he states that he was promised a 50% refund of the Permit original fee if the work was not completed in one year. Refund Don Garris, Building Official, suggested that the Board refund 50% of the fee because there is no set policy in the Building Department. Commissioner Paulson noted that the Building Department needs to establish a policy that deals with this type of fee refund in the future. MOTION: PAULSON moved that the Board allow a 50% refund of Mr. Lawrence Bennett's fee. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Mr. Garris noted this fee would amount to about $130. Page 4 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting Chairman Shepard suggested that Mr. Garris prepare a firm policy and bring it to the Board for approval. Discussion Commissioner Paulson noted that Specialty Codes form regarding is a form required by the State each year indicating Approval of what portions of the code the County intends to enforce. Specialty Codes MOTION: PAULSON moved that the Board approve the to be Local Government Report on Administration Submitted to Enforcment of Building Specialty Codes. the Department YOUNG: SECOND of Commerce VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Acceptance of Neil Hudson stated that these reports had been submitted LID Engineer's to the Board last week. He noted the Board needs to Reports accept the reports and authorize Rick Isham, County Counsel, to proceed with setting up the hearings. MOTION: YOUNG moved that the Board accept the Engineer's Reports on Brightenwood Phase 4, Williams Loop and Knott Road. PAULSON: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Discussion Rick Isham stated that Ken Meyers of the Forest Service regarding had talked to him previously about this matter. Mr. Isham Transfer of wrote a letter on March 1st to Mr. Meyer and indicated 5-acre Parcel that the County owns a piece of land in the middle of to U.S. Forest the National Forest which the Forest Service had brought Service to the County's attention. Mr. Isham stated that the discussion had tended toward a transfer of the property since an exchange would be lengthy and the parcel is so small. Ken Meyers spoke to the Board and stated that the parcel is located near Finley Butte. It was acquired by the County in a tax foreclosure and in an exchange with the Forest Service that 5-acre parcel was left out. John Andersen stated that according to the Planning Department information this land was not included in the County land inventory. It is surrounded by the Forest Service. He indicated that it appears the parcel's greatest potential use lies in being included with a Forest Management Unit and as a result, recommends that this parcel be transferred to the Deschutes National Forest. Page 5 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting Rick Isham stated that this has to go through a process which takes about five weeks. Once it is decided to transfer the parcel, a public hearing has to be set and public notice has to be published two consecutive weeks and then the Board can sign an order to transfer the property. MOTION: PAULSON moved that the Board hold a hearing on transferring the property to the Forest Service. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Appointment of Jordan Maley, County Coordinator, explained to the Member to Board that when the Historic Landmarks Commission Historic was formed, part of the ordinance stated that certain Landmarks members had to come from specific organizations - the Commission Historical Society and the Museum Commission. When the Museum Commission tried to appoint someone, nobody had the time so they appointed someone and at their option they would or not attend the meetings. Mr. Maley stated that Barbara Ba.gg has been unable to attend any meetings of the Historic Landmarks Commission, and because of the increase in work load, she has suggested that she resign. Mr. Maley stated that someone needs to be appointed to the Historic Landmarks Commission and the person needs to be from the Museum Commission. Laura Wonser of the Museum Commission is interested in working on the Historic Landmarks Commission and she felt she could be an active member. MOTION: PAULSON moved that the Board appoint Laura Wonser to the Historic Landmarks Commission. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE For Signature: Chairman Shepard read the Proclamation announcing Proclamation Building Safety Week for April 18 - 25, 1982. of Building MOTION: YOUNG moved that the Board issue the Safety Week Proclamation. PAULSON: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Page 6 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 19$2 - Regular Meeting Other Staff/ Neil Hudson, Director of Public Works, stated that Public he and John Andersen, Planning Director, wanted to Concerns schedule a workshop with the Board to discuss the fees at the demolition landfill and their impact on other activities going on around the County. He indicated the activities involved Brooks Resources and Diamond International and the work session would be to inform the Board before involving other parties. Chairman Shepard suggested that Mr. Hudson and Mr. Andersen return to tomorrow's meeting for this item. Mr. Andersen stated that, in regard to the.Wickiup Junction Plan Amendment and Zone Change, he was presenting the material for a Planning Department member who was ill and did not have all the information. The public hearing was scheduled for April 27th and the hearing before the Planning Commission did raise some objections from property owners so it was felt there should be a hearing before the Board before sending this on to LCDC. Commissioner Paulson noted that the Board's motion was to send this to LCDC before any final action is taken. Request to Rick Isham stated that this request is from Lynn Stonelake Use Portion of the Health Department to use part of the additional of fee revenue to continue full-time staffing through May. Immunization Mr. Isham stated that even though the income for Funds immunization was unanticipated, it may not exceed the income for the Department in excess of the appropriated amount. He noted that if there is any shortfall, it will have to be made up out of Contingency. There won't actually be any Contingency transfer unless it is determined at the end of the budget year that it will be necessary to balance the expenditures. He indicated that the Board will need to approve or disapprove the overtime or 40-hour work week.for those people in the immunization program. MOTION: YOUNG moved that the Board allow the continuation of the 40-hour work week in the immunization program. PAULSON: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Page 7 of 8 DESCHUTES COUNTY BOARD OF COMMISSIONERS April 20 and 21, 1982 - Regular Meeting For Signature: Order Trans- ferring Funds from Library Fund to the Insurance Reserve Fund For Signature: Orders 82-151 through 82-179, In the Matter of Refund of Taxes MOTION: PAULSON moved that the Board approve Order #82-150 Transferring Funds from the Library Fund to the Insurance Reserve Fund for Insurance Premiums. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE MOTION: YOUNG move #82-179 In approved. PAULSON: VOTE: SHEPARD: PAULSON: YOUNG: 3 that Orders #82-151 through the Matter of Refund of Taxes be SECOND AYE AYE AYE The meeting was recessed until Wednesday, April 21 at 10:00 a.m. DESCHUTE COUNTY BOARD CO) COMMISSIONERS CLA C. HEP D, C .e-% _ Page 3 of 8 ROBERT C 71PAULSON, JR., COMMIS,,;