2007-1219-Minutes for Meeting June 02,1982 Recorded 6/20/2007COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKS vy ~40~~~~~~+
COMMISSIONERS' JOURNAL 06/20/2007 11;50;48 AM
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2007-1235
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DESCHUTES COUNTY BOARD OF COMMISSIONERS
COURTDAY MEETING - JUNE 1 & 2, 1982
Chairman Shepard called the meeting of June 2, 1982 to order at 10:00 a.m.
with all three Commissioners in attendance..
Chairman Shepard stated that he two amendments to the agenda. The first
was in regards to a bill from NACO, the second was regarding a letter
from the Oregon Liquor Control Commission. There were no objections
to amending these two items onto the agenda.
BURTON At this time a hearing on the Burton Appeal was continued
APPEAL from last week's Board meeting. Chairman Shepard stated
that he had received notice from the two attorneys repre-
senting the appellant and the applicant that they have
requested postponement of the hearing until next Tuesday.
MOTION: YOUNG moved to continue the Burton Appeal until
June 8, 1982 at 10:00 AM.
PAULSON: Second.
VOTE: YOUNG: AYE.
PAULSON: AYE.
SHEPARD: AYE.
LaPine At this time the Board held a discussion regarding the
Cemetery proposed cindering of the LaPine cemetery road.
Road Neil Hudson stated that he would recommend a change in
the road alignment to avoid the railroad tracks. He
noted also that the LaPine area people have a permit
to get the cinders from Finley Butte and all we need
is someone to haul them. Neil recommended that the
Board allow the county to lay the cinders, but that
we would not keep maintenance on the road, but let
them handle that. The road is a BLM road, but Neil
feels we should help the community by laying the
cinders as it would be for the benefit of the public.
Paulson was concerned that the money spent for the
road cindering would be better used for the benefit
of public health service.. Shepard questioned how
much this would cost. Neil stated that negotiations
are under way at this time but would cost approximately
$12,000. Chairman Shepard stated that it is a public
road and a necessary facility for the LaPine community.
MOTION: YOUNG moved to declare an emergency and
accept Neil Hudson's recommendation to
cinder the LaPine cemetery road.
SHEPARD: Second.
VOTE: YOUNG: AYE.
PAULSON: NO.
SHEPARD: AYE.
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Bill
At this time Mike Maier directed a discussion with the
Paying
Board regarding proposal for new bill paying/purchase
Purchase
order system. Mike stated that the committee has been
Order
working on this proposal for about four months now.
System
He related that the goal of this program is to reduce
the time currently utilized in paying bills, increase
the accountability with regard to purchasing supplies
and equipment, remit payment to vendor sooner, increase
departmental accountability over expenditures and
purchases and centralizae personnel actions and records.
Mike explained the procedure stating that a department
must fill out the purchase order prior to ordering
any supplies. An authorized signature would be
signed to all purchase orders, usually being the
department head. The purchase order would then go
to the vendor, when returned would accompany-,_-the-:voucher
to the Treasurer. Thus, bills would be paid more
on a weekly basis than semi-monthly. Mike has proposed
that the bills would be presented to the Commissioners
on Tuesday for review and would then be discussed on
Wednesdays at the Commission meetings. He requested
that perhaps these would become a standard item on
the agenda. If the proposal is approved there will
be a series of workshop sessions during the last week
of June.
MOTION: PAULSON moved to approve the new purchase
order/payroll system proposed as outlined
by Mike Maier.
YOUNG: Second.
VOTE: PAULSON: AYE.
YOUNG: AYE.
SHEPARD: AYE.
Chairman Shepard wished to commend the committee which
worked on this proposal for their hard continuous work.
Maint-
At this time a discussion was held regarding the
enance
maintenance agreement with Computer Elections Service.
Agree-
The contract does not provide for preventive maintenance.
ment
The cost of this maintenance agreement is $2,738. per year.
Elections
Mike has checked out a new agreement with Voter's Service
Computer
which covers maintenance and preventive maintenance. The
cost for this service is only $2,000 per year, a difference
of $738.00 per year. Mike stated that Voter's Service
seems to be the better for maintenance on the elections
computer.
NOTION: PAULSON moved to approved the maintenance agreement
with Voters Service subject to the approval of
County Counsel.
YOUNG: Second.
VOTE: PAULSON: AYE.
YOUNG: AYE.
SHEPARD: AYE.
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- " r
Log Sale At this time Neil Hudson discussed with the Board the
Agreement Log Sale Agreement with Diamond International. He stated
that the logs are already felled and are being limbed.
All we need is someone to do the hauling to Diamond -
International. Diamond will not be paying much for the
logs, but at this time they are the only one buying
logs. There are 192 logs pieces which vary in size.
MOTION: YOUNG moved to approve the log sale agreement
with Diamond International.
PAULSON: Second.
VOTE: YOUNG: AYE.
PAULSON: AYE.
SHEPARD: AYE.
NACO At this time the Board discussed a bill from National
Association of Counties for current dues.
MOTION,:' .PAULSON moved-to approve the bill for due's from NACO.
YOUNG: Second.
VOTE: PAULSON: AYE.
YOUNG: AYE.
SHEPARD: AYE.
Letter At this time a discussion was held regarding a letter received
from from the Oregon Liquor Control Commission. This letter was
OLCC a request for a change in procedure relating to the authorization
of a liquor license in the County. The old procedure was
that after a person requesting a liquor license had gotten
the signature of the sheriff, he would then need one Commissioner's
signature. It is now requested that the signature and approval
of a liquor license be conducted in a public meeting, but
still needing the signature of the County Sheriff prior to
attending the meeting.
MOTION: PAULSON moved to conduct signature of liquor licenses
within the County in a public meeting per the
request of the O.L.C.C. and that the permit request
still require the signature of the Sheriff prior
to the meeting.
YOUNG: Second.
VOTE: PAULSON: AYE.
YOUNG: AYE.
SHEPARD: AYE.
Being no further business, the meeting was adjourned.
/tr
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