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2007-1229-Minutes for Meeting July 06,1982 Recorded 6/20/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS COMMISSIONERS' JOURNAL 06/20/7007 1 ;56;01 AM 1111111111111111111111111111111 2 07-1229 Do not remove this page from original document. Deschutes County Clerk Certificate Page T If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page (2) Requests for Refund were approved and initialed by the Board. MOTION: YOUNG Moved that they sign and approve the orders in the matter of Refund of Taxes. PAULSON: Second VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE s DESCHUTES COUNTY BOARD OF COMMISSIONERS J.ULY`,6, 1982 - COURTDAY MEETING Chairman Shepard called the meeting to order at approximately 10:15 A.M. Commissioners Young and Paulson were also in attendance. Amendments to There were two amendments to the Agenda. They were read aloud the Agenda by Chairman Shepard and accepted, as there were no objections. Bid Awards: Neil Hudson stated that all bids for the LID had been received Brightenwood and he recommended that R.L. Coats be awarded the Brightenwood LID LID in the amount of $79,-680.00. Chairman Shepard asked if there were any remonstrances to which Mr. Hudson replied that there were none since this was a one-owner parcel at this point. MOTION: YOUNG moved to accept R.L. Coats as the contractor for the aforementioned LID. PAULSON: Second. VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Williams Loop Neil Hudson stated that they were recommending Central Oregon LID: Paving who bid $34,937.50. There was a brief discussion re- garding the bid. MOTION: PAULSON moved to accept Central Oregon Pavers as the contractor for Williams Loop LID in the amount of $34,937.50. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Discussion Chairman Shepard read a letter prepared by County Counsel concering regarding the appeal of applicant for a Variance which was r eversed by the Appeal Board of Commissioners. The letter explained why the reversal V-81-12 was made. There was some discussion; it was noted that there was Pruitt a mispelled word in the body of the letter. letter MOTION: PAULSON moved that they approved and sign the letter to Mr. Pruitt. SHEPARD: Secon d VOTE: PAULSON: AYE SHEPARD: AYE YOUNG: NO Other Staff/ It was noted that the Board would reconvene at 1:30 PM for a meeting Public Concerns regarding the possible purchase of the Bend Post Office. Items X64, 5, 7 and 8B and D would be handled during Wednesday's Courtday meeting. For Signature: Orders 82-254 thru 267 Refun of Taxes Page 1 of 6 DESCHTES COUNTY BOARD OF COMMISSIONERS JULY 6, 1982 - REGULAR MEETING There being no further business, Chairman Shepard recessed the meeting until 1:30 P.M. for a discussion regarding the feasibility report on the purchase and use by the County of the Wall Street Post Office Building. 1:30 P.M. RECONVENE: In Attendance: M. Maier, J. Kirkpatrick, H. Durant, D. Maul, Ron Taylor, Marshall Ricker, BOC, media 1:30 P.M. Chairman Shepard called the meeting to order; Commissioners Paulson and Young were also present. Chairman Shepard addressed Michael A. Maier, County Administrator to begin the presentation. Post Office Mr. Maier explained that a study had been conducted as to the Feasibility feasibility and practicality of the County purchasing and using Study the downtown Post Office Building. He introduced Mr. Ron Taylor, of OMNI, Inc. who had done a "space and feasibility" study on the property. Mr. Taylor, using the printed document of the study as a guideline, outlined in depth the entire picture as he and his firm saw it, in- cluding square footage presently available, renovation results and costs (see document for details,.Analysis of Feasibility). It w.as.,decided at the conclusion of this presentation that the Board would review the material, have Mr. Maier investigate financing and reconvene Friday, July 9, 1982 at 11:00 A.M. for further discussion and possible decision on this matter. There being no further business, the meeting was to reconvene Friday, July 9, 1982 at 11:00 A.M., to continue discussion of this particular topic. Page 2 of 6 DESCHUTES COUNTY BOARD OF COMMISSIONERS JULY 7, 19 82 - REGULAR MEETING' (CONTINUED FROM JULY 6, 1982) 10:00 A.M. Chairmari-Shepard called the meeting to order, mentioning that this was a continuation of the previous day's meeting. Amendments to the Chairman Shepard requested that an addition be made Agenda to the agenda, that being the appointment of another member of the Library Board to fill position left by the resignation of Peggy Evans. There was no objection to this amendment. Discussion Chairman Shepard stated that the Veteran's Services regarding offices in this area were eligible for $10,000 from the Veteran's Serv. Department of Veteran's Affairs for establishing an office in the area and that they were requesting that the County offer an additional $4,000 to fund their operation. There was some discussion regarding the location and fees foi. renting office space which Mr. Russ Chase said was included in the budget for this operation. Commissioner Young pointed out that the voters and the Budget Board had turned down the Veteran's Affairs Office but that since the levy had passed, it might be possible to assist their having a location in the area, and that it was a sorely needed office. Chairman Shepard stated that the money requested would have to come out of the contingency fund. Commissioner Paulson pointed out that they would have to submit a supple- mental budget, should they receive the assist of $10,000 from V.A. and the $4,000 from Deschutes County. MOTION: SHEPARD moved that they start preliminaries to procure funds and set-up supplemental budget for this office, tentative by August 1, 1982. YOUNG: SECOND VOTE: PAULSON: ABSTAIN YOUNG: AYE SHEPARD: AYE Approval and Chairman Shepard reminded everyone that this had been heard Signature of at a public hearing on June 23, 1982 with the City Commission Ord. X682-029 and it was the consensus of the City Commission and the County for No. Cor- Commission that consideration of adoption of this ordinance ridor Street would be on 7/7/82. This ordinance "Amends Ordinance No. Plan PL-9, The Bend Area General Plan" . . . MOTION: YOUNG moved that the 2 readings would be by title only. PAULSON: SECOND VOTE: SHEPARD: AYE YOUNG: AYE PAUISON: AYE Page 3 of 6 Chairman Shepard proceeded to read the two readings by title only. MOTION: PAULSON moved that they approve Ordinance #82-029. YOUNG: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE For Signature: Craig Smith presented a Financial Agreement between Deschutes County Financial Agree- and Koehler for signature. ment MOTION: YOUNG moved to approve the Financial Agreement PAULSON: SECOND VOTE: SHEPARD: AYE PAULSON: AYE YOUNG: AYE Discussion Helen Rastovich, County Treasurer, was present to give the Board regarding some background on the foreclosure of Lot 39, Block 37, Deschutes Property Fore- Recreation Homesites, owned by Fred Korm, who was also present. closure Due to not having received the information in the mail, not having title insurance, Mr. Koren had suffered foreclosure on this property. He was asking the Board if he could redeem it, paying the taxes due along with interest and also including a $500 fee charged by the County for the work put into this matter. Discussion disclosed that there were two issues at hand: (1) redemption of the land in question by Mr. Korm (2) the matter of him having to pay Deschutes County $500 for all services involved in this matter. MOTION: PAULSON;moved that they allow Mr. Korm to redeem his property and that he pay taxes and interest due. YOUNG: SECOND VOTE: SHEPARD: AYE YOUNG: AYE PAULSON: AYE The decision on whether or not Mr. Korm should have to pay the $500 '(1issue #2) was put off until Mr. Isham, County Counsel returned from vacation to see if this fee might not be less or perhaps unnecessary. It was requested that Mr. Korm give proper mailing address to be notified later of decision. Commissioner Paulson stated that this indicated that until that decision was made, there would be no formal redemption. The address is: Fred Korm, 1714 Wipple Street, Redwood City, Cal.94062. Helen Rastovich brought up the matter of the Tetherow House in Redmond and the agreement with the tenant to provide some compensa- tion through rent to have the house painted. The matter was postponed until further investigation. For Signature: Terry Silbaugh, Director of Emergency Services for the county pre- 4 Contracts sented the contracts to the Board-'.for signature, pointing out that they for Marine were the same as last year's, including the amount of funds given Board for the group. MOTION: PAULSON moved to approve the contracts. YOUNG: SECOND VOTE: SHEPARD: AYE YOUNG: AYE PAULSON: AYE Appointment This being the Amendment to the Agenda, the Board discussed the of Library appointment of one of those persons who submitted a letter showing Board Member interest in being a Library Board Member. This position was open due to the resignation of Peggy Evans. Page 4 of 6 MOTION: PAULSON moved that the replacement for Library Board. YOUNG: SECOND VOTE: PAULSON: AYE YOUNG: AYE SHEPARD: AYE they appoint Ward Tonsfeldt as the Peggy Evans position on the There being no further business, Chairman Shepard recessed the meeting until Friday, July 9, 1982, where they would make a decision as to the Post Office Purchase. Chairman Shepard reconvened the meeting at 11:00 A.M. Commissioner Paulson and Commissioner Young were also in attendance. Mike Maier, Director of Administrative Services, noted that he had earlier distributed to the Board a memo outlining possible courses of action for the acquisition of the Post Office Building. He also outlined various alternatives for funding the purchase of the building. He suggested that Certificates of Participation with private lending institutions may be a feasible alternative, and suggested that proposals for financing be solicited from any interested financial Institutions, noting that it created a favorable tax credit for investors. He said that in the event one of these financing programs did not prove favorable to the County, that the Road Fund could purchase the building and have the General Fund pay it back at terms established by the Board. Doug Maul, Facilities Coordinator, had presented the Board with a list of three options for the heating/cooling system to be utilized in the building. He briefly outlined those options (a-list of which is attached) and there was some discussion in regard to air conditioning the building. Marshal Richer, AIA, was also present and discussed the heating and cooling systems proposed. MOTION: YOUNG moved to proceed with the purchase of the Post Office building as outlined in the memo of July 8 from Mike Maier, Director of Administrative Services, and incorporating the #2 option for heating/cooling as presented by Doug Maul [add an air conditioning system and utilize the existing steam heating]. PAULSON: Second. Chairman Shepard expressed concern about limiting themselves to only the #2 option. Mr. Maul suggested that they could basically use option #2 but modify it if necessary. Commissioner Young said that he had let a local contractor study his copy of the OMNI Group space study, and the contractor had told him that they would not be able to remodel the building as proposed for the cost estimated. Chairman Shepard noted that they had met with BEND, Inc. that morning and had received their unanimous approval of this project, noting that the County should be mindful of the parking situation and work with the city and downtown to avoid creating any parking problems. There was some further general discussion. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Page 5 of 6 Being no further business, Chairman Shepard adjourned the meeting. DESCHUTES COUNTY BOARD OF COMMISSIONERS Clay C. "rd, Ch i man ert C. Paulson, Jr., Commiss Albe t Young, nun" ssio /ss Page 6 of 6