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2007-1234-Minutes for Meeting July 22,1982 Recorded 6/21/2007COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS C 20ON234 COMMISSIONERS' JOURNAL 0612112007 08:55;47 AM 111111111111111111111111 IIII III 2007-1234 Do not remove this page from original document. Deschutes County Clerk Certificate Page C If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page DESCHUTES COUNTY BOARD OF COMMISSIONERS JULY 22, 1982 - CONTINUATION OF COURTDAY MEETING Chairman Shepard called the meeting to order at 10:00 A.M. Commissioner Young and Commissioner Paulson were also present. Decision on MOTION: PAULSON moved to approve and sign the document. Fairway Point YOUNG: Second. Village #1 VOTE: SHEPARD: AYE. YOUNG: AYE. PAULSON: AYE. Discussion It was noted that all the Solid Waste Franchisers had regarding been notified of this meeting and that the media had Solid Waste been notified. Chairman Shepard called for comments Fees from Neil Hudson, Director of Public Works. Mr. Hudson briefly outlined the Solid Waste budget and the funds from revenues from private individuals and the commer- cial haulers and dirt sales. He indicated how much he proposed to raise these revenues by to meet the demands of the budget. He noted that the private individual hauling their own garbage brings in two to-three times the amount that the commercial haulers do. He then outlined the amounts of the proposed increase in fees. He also explained that the proposal will make it necessary for each truck to be weighed and then each truck will be charged according to that weight for the year, charging according to a rate of $4 per cubic yard, figuring a cubic yard to be 530 pounds of garbage. He explained that some trucks were more efficient at compacting garbage and being charged less at the current fee schedule. He also stated that proposals had been submitted by the Solid Waste Advisory Committee and the franchisers for alternatives to the proposed fee schedule. He noted that these alternatives called for closing the dumps on some days, and it had been found that by doing so they would only save $33,000, which is only about 5% of the total budget and not a significant savings. It had also been suggested that they not cover with dirt every day, which was expensive. Mr. Hudson stated that by not covering with dirt on a daily basis, it would create a large prob- lem with blowing litter. Dick Nichols, DEQ, spoke to the the trash on a daily basis. He require that it be covered with but that they do have concerns but if an effective alternative would allow it. matt said dirt about were ar of not covering that they do not on a daily basis, blowing litter, to be found, they Next, Mike Kment, Central Oregon Builders Association, came forward. He suggested that the department not purchase the equipment:($150,.000 has been budgeted for this) outright, but purchase it through the road fund and sell it back to the Solid Waste department, in the same fashion as the proposed Post Office purchase. He asked that the Board not raise fees, in view of the economic state of Central Oregon at the present time, suggesting that they be raised when conditions improve. Page 1 of 3 . Deschutes County Board of Commissioners July 22, 1982 - Continuation of Courtday Meeting He expressed concern about having people dump their garbage somewhere else if the fees got too high. There was also some discussion in regard to delaying the purchase of the compactor. Commissioner Paulson stated that if they delayed this outright payment it would have to be paid at a later time, when they will need to purchase additional equipment, making their capital outlay even larger at that time. As it is, they must count on spending approximately $100,000 each year to replace equipment and to delay it this year would only compound it in later years. There was some further general discussion. Next Joe Chotard, Bend Garbage Company, came forward. He stated that the $4 per cubic yard fee was high. He said that this was the same rate charged by Lane County, which is known to charge the highest rates in the state. He stated that this increase would nearly double the rate he has to charge to his customers. He suggested that the dumps be closed for several days each week. He felt that this would be alright because the public would only come in on the open days and the frachisers could come in on the off days with the use of keys, and there would not be a problem with blowing trash because compacted trash would not blow away. He stated that he had operated the Southwest Landfill and they did not cover it with dirt every day because it was not available, so they compacted it every day which was effective. He stated that when they cover it with dirt they are placing additional strain on the equipment. He also suggested that they have less help at the landfills. He had not yet prepared figures that might indicate whether this proposal would meet the short-fall. Commissioner Young commented that he would not be in favor of a proposal that allowed the franchisers to have access to the dump on days it is closed. Mr. Chotard suggested closing the demo dump completely. Mr. Hudson responded that at this time the demo dump is operating at a profit because they operate at a lower cost. He said that this helps to offset the deficit that the Southwest and Negas dumps run at. There was some further general discussion in regard to the Deschutes County surcharge that the garbage companies bill their customers. It was noted that this charge was not being passed through as the bill implies. It was noted that the ordinance provides for the County to be able to audit the books of the franchisers and this was discussed. Mr. Hudson stated that he.felt that the cost of the audit would be prohibitive, and that the proposed fee schedule should effectively recover the amount of the surcharge for the County. Page 2 of 3 s Deschutes County Board of Commissioners ,;'July 22, 1982 - Continuation of Courtday Meeting Next, John Speiger, LaPine, came forward. He suggested that a drop box be placed at the Southwest landfill during times that there is minimum use of the site. This would cut down on the attendant's hours and usage of equipment. He stated that if the new fees go into effect he would be forced to charge the maximum rate allowed under the franchise ordinance. He explained that because of the economy in LaPine, people are unwilling to pay that amount, and he would be out of business. He also noted that a large portion of the garbage in the LaPine area is dumped at the Crescent dump, which charges no fees, but is only covered once every three weeks. He also suggested that the County make a land exchange with the Forest Service so that the county would own the land that the Southwest Landfill is located on. Chairman Shepard called for further comments. There were none. He stated that before the Board was Resolution #82- 040, relating to Solid Waste fees, which he read aloud. Mr. Isham noted that the fees for tires and appliances should be changed.to singular form rather than plural (i.e., "tires"'sh.ould.be changed to read "tire"). There was some further general discussion in regard to a drop box being placed at the Southwest Landfill. MOTION: PAULSON moved that the Board adopt Resolution #82-040 with one change incorporated in it, adding "one cubic yard loose - franchisers: $1.60 per yard". YOUNG: Second. It was noted that the Board also wished the resolution to be changed to make plural terms singular as noted above. It was also noted that this resolution does not affect the 3% of the gross receipts that the County collects. VOTE: SHEPARD: AYE. PAULSON: AYE. YOUNG: AYE. Being no further business, Chairman Shepard adjourned the meeting. DESCHUT COUNTY BO RD F COMMISSIONERS CLA . SHEPARD, C ROBERT C. PAULSON, JR., COMMIS NER v ALBS ATA. YOUNG, CO SSI0 /ss Page 3 of 3