2007-1243-Minutes for Meeting January 17,1984 Recorded 6/21/2007COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS ~J 1VV~-1143
COMMISSIONERS' JOURNAL
IIIIIIII VIII III 11111/2007 08:59:34 AM
II~IIIIII I
I IIII
2007-1243
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
c
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
s"
. r
DEPARTMENT HEAD MEETING
JANUARY 17, 1984
The meeting was called to order at 2:00 P.M. Present were: Mike
Maier, Administrative Services; Don Peterson, Data Processing;
Helen Rastovich, Treasurer; Mike Dugan, Hearings Officer; Jim
France, Sheriff; Darrell Davidson, Undersheriff; Helen Durant,
Home Health; Donna Brandon, General Health; Rick Isham, County
Counsel; Abe Young, Commissioner; Jane Kirkpatrick, Family
Counseling; John Andersen, Community Development; Ralph
Delamarter, Library; Susie Penhollow, County Clerk; Dave Hoerning,
Public Works; Rosemary Sprong, Watermaster; Bill Jones, Juvenile;
Connie Sullivan, WIC; Jerie Schutte, Personnel; and Ed Lorenz,
Assessor's.
Mr. Maier announced the stress managment workshop that the County
had arranged for its employees through COCC. There will be two
one-day workshops held on January 27 and 28. He introduced Ray
Hoyt and Pam Cully-McCullough from COCC who gave a brief
description of the program.
Mr. Maier introduced Don Peterson, the new Data Processing
Manager. Mr. Peterson gave a brief overview of what he expected
to be doing in the next several months, noting that he would be
meeting with all the department heads to help develop a five-year
plan for the Data Processing computers. He also mentioned the
possiblity of purchasing the Clackamas County Computer.
Mr. Maier stated that there have been some problems with
signatures on employee time cards. He reminded department heads
to have employees look at and initial their time cards before
turning them in for processing.
Because of the changes in the telephone company, it is now more
difficult to have a phone installed or change the system in any
way. Mr. Maier stated that if any departments were to need
changes or additions to their present phone system, they should
contact himself or Jerie Schutte who will make the necessary
arrangements.
Mr. Maier also announced that the policies and procedures manual
should be out to the department heads soon. He will deliver them
and go over them with the department heads individually.
Commissioner Tuttle updated department heads on the current budget
status as well as the budget process for the next fiscal year. He
noted that they will try to evaulate the departments' financial
needs for the next 20 months, until June of 1985, and decide at
what levels they could exist for that period using only current
funding sources. He stated that it was the concensus of the Board
of Commissioners and the Budget Committee members that they should
not consider a levy request this year, that they earliest they
DEPT HEAD MEETING MINUTES: PAGE 1
R
J
should approach the voters is the November tax base election,
which is required this year. If that is approved, there would be
no revenues available until the 85-86 fiscal year. Under those
circumstances, the earliest the County would be able to resume
full-time operations would be after the first quarter of the 84/85
fiscal year. He noted that there is no anticipated revenue
shortfall that would further reduce operations this year.
Mr. Maier stated that the 84/85 fiscal year budget will be
prepared under the assumption that there will be no additional
funds received through passage of a levy. Operations will be able
to continue through the next fiscal year at current levels. There
may be some cost of living allowances and perhaps some increase
where there appears to be more need. Anything requested by the
department head above and beyond the current funding levels will
be considered separately, not in their budget. All extra funds
that are to be considered will be prioritized and funded as money
becomes available. The Budget Committee will prioritize these
extra requests. He also noted that a base budget will be
developed for the departments and he and Commissioner Tuttle will
work with the department head from that point.
Commissioner Tuttle noted that the Board had resumed its weekly
meeting schedule and he would like to begin meeting with the
department heads on an individual rotating basis on Wednesday
afternoons following the Board meetings. He went over the types
of things to be covered in these meetings which included, grants,
programs, personnel problems, budget matters, planning problems,
or any area in which they would like to have direction from the
Board. He would like to start this in the first part of February.
He then went over the proposed schedule.
Mr. Maier stated that if any department is anticipating putting
out any large mailings, they must give advance notice so that
adequate postage is purchased for the postage machine.
Being no further business, the meeting was adjourned at 2:45 P.M.
/ss
DEPT HEAD MEETING MINUTES: PAGE 2