2007-1497-Minutes for Meeting August 29,2007 Recorded 9/10/2007FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKS Cj 200f-1491
COMMISSIONERS' JOURNAL 09110/2007 12;46;05 PM
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2007-34'7
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C { Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 29, 2007
Present were Commissioners Michael M. Daly, Tammy Baney and Dennis R. Luke.
Also present were Dave Kanner, County Administrator; Susan Ross, Property and
Facilities; and, for a portion of the meeting, Marty Wynne, Finance; Catherine
Morrow and Kristen Maze, Community Development; Laurie Craghead, Legal
Counsel; and Teresa Rozic, Property Management. No representatives of the
media or other citizens attended. The meeting began at 1: 30 p.m.
1. Tax/Finance Update.
Marty Wynne explained that investment rates are still strong; everything else
has gone down, based on speculation of where the federal target rate and prime
rate will go.
In regard to the Sheriff fund, there are now three basic ones. The new funds are
based on the districts established through an earlier election process. A
breakdown of all of the charges can be provided in the future.
Commissioner Luke asked if revenue is down; Mr. Wynne replied it will be,
based on the recent slowdown of the national and local economy. Already
Clerk recording fees are down quite a bit.
2. Capital Projects Update.
Susan Ross said the transitional house should be done with in a couple of
weeks, mostly due to permitting problems at the City and additional
requirements for a bigger water line, sidewalks, etc. The City has required the
County to sign a development agreement as well as a sewer sampling access
agreement, which were signed by Ms. Ross; Legal Counsel indicates that the
Board needs to authorize her signature of these agreements.
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 1 of 6 Pages
Dave Kanner said that a Board order at the start of the process should be
approved to allow staff to sign specific documents relating to the project, with
certain limits as determined by the Board. Routine documents should be
handled in this manner.
LUKE: Move authorization of Susan Ross' signature of a license for public
facilities improvement agreements and a sewer sampling access
easement relating to the transitional housing project.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Value engineering for the work center has been done and the cost is down by
about $18,000. The final contract has not been signed but the work has already
begun. The project should be completed by the end of the year.
Ms. Ross stated that HB 2620 passed and was signed by the Governor regarding
new or remodeled public buildings have to include solar energy components,
equal to 1.5% of the project. Commissioner Luke said that the State cannot
force an unfunded mandate on local entities. Mr. Kanner said under ORS 279
there are many things that local governments are required by the State to do that
are considered unfunded mandates.
In regard to the State Police Building, the OSP is trying to extend their existing
lease beyond January 2009; they currently pay about $27,000 per month for
12,000 square feet. The owner of the property has it on the market at this time.
It will take several years to handle the RFP process and obtain permits for a
new building. The OSP did not get funding for space for a medical examiner
facility.
They would require 20,000 to 22,000 square feet with the potential to add an
M.E. section in the future. Preliminary numbers are about $5.8 million, at 5%
interest for 20 years, with monthly payments of about $38,000, which would
cover the debt service. An escalation clause of 2.5% is included over ten years.
OSP would like a twenty-year agreement but the State may not want to go over
ten years.
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 2 of 6 Pages
9-1-1 is not paying rent in the Sheriff's Office at this time but will have to pay
$1.00 per foot in the future. They would have to pay rent for their portion of
the new building, but that figure is not yet known.
The project development fund could be used to cover initial expenses until such
time as OSP lease payments begin. Commissioner Luke asked for a breakdown on
how much is in the fund and what percentage of that fund is already committed.
A policy decision should be made regarding green building design and whether
this building should be a model for that. Commissioner Luke does not want to
do things that are just a fad; there needs to be a financial return in the long run.
Ms. Ross said that even the lowest LEED building provides a 30% return even
though the initial cost is higher. Commissioner Baney said that this needs to be
considered; the situation has changed and the County has a responsibility to go
in this direction.
A change order also needs to be approved for items that were not known at the
time of the bid. Most of the changes were at the request of the Sheriff's Office,
primarily for security reasons. The changes orders amounted to about $4,000.
Marty Wynne said this project should be included and reported in the capital
projects fund and not listed under the Sheriff's fund. Ms. Ross stated that Jim
Ross of the Sheriff's Office is supposed to provide information to Finance. The
Commissioners asked that this be handled the same as other capital projects.
3. Economic Development Grant Requests.
• Leadership Redmond- Commissioner Luke granted $1,000, Commissioner
Baney granted $900, and Commissioner Daly granted $500.
4. Discussion of Proposed Changes to Home Occupation Ordinance.
The primary items discussed were gross vehicle weight, outside storage buffer
zone, ground mounted signage and miscellaneous language.
Concerning fully screening a property, it needs to be obscured by fencing or
mature trees. A setback similar to what is required for buildings could be
required. Commissioner Luke would support the use of a building setback
amount for materials; at least twenty feet or whatever is required for the zone if
it is greater.
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 3 of 6 Pages
In regard to signage, Ms. Morrow stated that she feels it should be ground
mounted and no taller than six feet. The Board agreed this seems fair.
The agenda for the staff meeting with DEQ was then discussed.
Mr. Kanner stated that #5 and #6 are the ones that need answers tomorrow.
DEQ appears to be pushing for an exception to Goal I I re: a sewer, and has met
with residents to try to get them to go to the legislature. This is a long, drawn-
out process and is likely to fail, and in the meantime, the groundwater will
continue to be polluted.
Ms. Morrow stated that DLCD does not plan to attend the meeting tomorrow.
She said that regular meetings are held with the CDD team, and some strategic
approaches have been developed. One thing that Stephanie had on her agenda
was to agree there is a problem. This shouldn't take a lot of time.
The next two are the roles and expectations of each body. A packet with the
two letters is being assembled. If they want to know what the County's role is,
we want to know what their role is. After ten years of public process, action
should be taken. The County's role as a governing body is to take action on a
solution. DEQ has cooperated on this path to a solution. Adopting a rule does
not preclude changing state law or trying to get exceptions.
Commissioner Luke would as what DEQ's expectations are and whether the
County is correctly interpreting what they think DEQ wants. Ms. Morrow
mentioned the two letters in her agenda; it is the County's understanding is that
they think more should be done about sewers. Is this for red lot owners? Or do
they feel sewering is a better solution in this case? Commissioner Luke stated
that this is best solution but it is simply not affordable.
Do they want the County to pursue a Goal 11 exception? If the County had
done that, the expense would make it impossible. Even Oregon Water
Wonderland is having trouble paying the debt service on their small system.
Commissioner Luke noted that DEQ will want to put as little as possible in
writing so they will be minimally impacted by public opinion and expectations.
Ms. Morrow said the best outcome for tomorrow would be an MOU to define
the roles of the two entities. Any public involvement would have resulted in
some negative responses from citizens.
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 4 of 6 Pages
What is required from DEQ is to be comfortable making a decision; something
needs to be in place so the County doesn't get blindsided by further comments
from DEQ.
Perhaps a small sewer project for some neighborhoods could work; and a Goal
11 exception could be pursued if the residents come forward. For an area as
huge as the La Pine basin, sewering is not practical nor is it affordable.
Mr. Kanner said his goal is an agreement of some kind so DEQ will not
encourage people to pursue Goal 11 or to give them false hopes. If DEQ feels
this option is possible, DEQ should take the lead and provide details of what
would me needed, such as land for the sewer treatment plant and the cost of
running pipes from each property. Mr. Kanner said they provided a memo in
2005 that said that a sewer system was not an option.
Ms. Morrow stated there is a public expectation that a meeting between the
County and DEQ will be held here. Commissioner Luke said that he does not
want the County to be again stabbed in the back. He wants to know up front
now where they stand and what they expect from the County. Ms. Morrow said
they think there should be a different type of public involvement.
Commissioner Luke stated this has been going on for over a decade and there
have been numerous meetings and studies. All that has been suggested has
been examined and pursued if practical.
She asked if an MOU should be in place before another meeting is held;
perhaps the meeting tomorrow will simply result in agreement to develop and
sign an MOU. DEQ seems to balk at the red lot issue, but the County is
concerned about the existing systems. Regarding red lots, there cannot be fill or
an easement to take the waste elsewhere, or tiled dewatering. DEQ thinks their
existing rules allow this to happen. Environmental health and the model say
that this results in wetland issues and other problems. If all of the red lots were
developed, even with a sewer system, the load is increased and the treatment
standard for everyone else would increase.
Commissioner Baney would like them to say that the local rule is a good
solution and not tell the County to pursue other options. DEQ would have to
take the lead on anything else. Spending time and money chasing other ideas
would be fruitless. The County would take a supportive role if DEQ wants to
pursue other options.
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 5 of 6 Pages
Commissioner Luke said that perhaps a minimum standard should be set; then
other options that at least meet the minimum can be pursued if someone wants
to do this. Ms. Morrow stated that the rule can be modified, and could include
wording that it does not preclude pursuing a sewer system or other options.
5. Update of Commissioners' Schedules; Meeting Details.
None were offered.
6. Other Items.
At this time, the Board went into executive session under ORS 192.660(2)(e),
real property negotiations; and ORS 192.660(2)(b), a personnel issue. No
formal action was taken.
Being no further items to come before the Board, Commissioner Daly
adjourned the meeting at 5:15 p.m.
DATED this 29th Day of August 2007 for the Deschutes County Board of
Commissioners.
ATTEST:
&hIL-
, ComMissioner
Recording Secretary
Minutes of Administrative Work Session Wednesday, August 29, 2007
Page 6 of 6 Pages
Dennis R. Luke, Vice fir
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
August 29, 2007
(1) Monthly Investment Report
(2) July 2007 Financial Statements
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Memorandum
Date: August 14, 2007
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find July 2007 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriff's (255), Law Enforcement
District-County Wide (701), Law Enforcement District-Rural (702), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
GENERAL FUND
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Year to Date
Revised Bud
Actual Variance FY % Coll. %
Revised
Year End
$
Bud et
Pro'ection
Variance
Variance
$ 5,920,000 $ 6,664,041 $ 744,041 100% 113%
$ 5,920,000 $ 6,664,041 $ 744,041 13%
1,546,000
66,015
(1,479,985)
8%
0%
18,552,000
18,552,000
-
0%
210,548
392,625
182,077
8%
16%
2,526,574
2,526,574
-
0%
89,764
225,057
135,293
8%
21%
1,077,170
1,077,170
-
0%
190,008
149,651
(40,357)
8%
7%
2,280,100
2,280,100
-
0%
1,455
4,426
2,971
8%
25%
17,464
17,464
-
0%
8
12
4
8%
12%
100
100
-
0%
22,783
3,310
(19,473)
8%
1%
273,400
273,400
-
0%
20,820
55,025
34,205
8%
22%
249,845
249,845
-
0%
6,000
-
(6,000)
8%
0%
72,000
72,000
-
0%
7,083
8,083
1,000
8%
10%
85,000
85,000
-
0%
167
167
-
8%
8%
2,000
2,000
-
0%
2,094,636
904,371
(1,190,265)
8%
4%
25,135,653
25,135,653
-
0%
8,014,636
7,568,412
(446,224)
8%
24%
31,055,653
31,799,694
744,041
2%
-
Exp.
314,176
248,747
65,429
8%
7%
3,770,112
3,770,112
-
0%
134,588
96,711
37,877
8%
6%
1,615,056
1,615,056
-
0%
5,501
11,987
(6,486)
8%
18%
66,016
66,016
-
0%
64,748
54,379
10,369
8%
7%
776,979
776,979
-
0%
382,238
331,202
51,036
8%
7%
4,586,859
4,586,859
-
0%
70,771
55,319
15,452
8%
7%
849,249
849,249
-
0%
22,123
14,106
8,017
8%
5%
265,481
265,481
-
0%
20,331
18,583
1,748
8%
8%
243,970
243,970
-
0%
8,080
8,183
(103)
8%
8%
96,960
96,960
-
0%
108,634
51,064
57,570
8%
4%
1,303,612
1,303,612
-
0%
432,738
-
432,738
8%
n/a
5,192,855
-
5,192,855
100%
1,563,928
890,281
673,647
8%
5%
18,767,149
13,574,294
5,192,855
28%
1,024,042
957,362
66,680
8%
8%
12,288,504
12,288,504
-
0%
2,587,970
1,847,643
740,327
8%
6%
31,055,653
25,862,798
5,192,855
17%
5,426,666
5,720,769
294,103
-
5,936,896
5,936,896
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
E Budget Actual Variance FY % Coll.
$ 900,000 $ 953,298 $ 53,298 100% 106%
12,833
-
(12,833)
4,000
2,797
(1,203)
383
-
(383)
833
50
(783)
3,250
-
(3,250)
22,533
-
(22,533)
6,667
2,550
(4,117)
100
-
(100)
55,393
-
(55,393)
42
75
33
333
50
(283)
3,000
5,265
2,265
2,893
462
(2,431)
-
85
85
10,487
-
(10,487)
122,747
11,334
(111,413)
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
8%
Year End
Budget Projection Variance
$ 900,000 $ 953,298 $ 53,298
0% a)
153,998
153,998 -
6%
48,000
48,000 -
0%
4,594
4,594 -
1%
10,000
10,000 -
0%
39,000
39,000 -
0% a)
270,391
270,391 -
3%
80,000
80,000 -
0%
1,200
1,200 -
0%
664,712
664,712 -
15%
500
500 -
1%
4,000
4,000 -
15%
36,000
36,000 -
1%
34,714
34,714 -
n/a
-
85 85
0% a)
125,839
125,839 -
1%
1,472,948
1,473,033 85
8%
5,933,223
5,933,223 -
18%
8,306,171
8,359,554 53,383
Transfers In-General Fund 494,435 494,435 - 8%
TOTAL RESOURCES 1,517,182 1,459,067 (58,115) 8%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
218,476
194,475
24,001
8%
7% b)
2,621,706
2,621,706 -
152,013
59,986
92,027
8%
3%
1,824,154
1,824,154 -
8
-
8
8%
0%
100
100 -
247,659
223,211
24,448
8%
8% b)
2,971,908
2,971,908 -
19,713
16,580
3,133
8%
7%
236,557
236,557 -
8
-
8
8%
0%
100
100 -
54,304
-
54,304
8%
n/a
651,646
- 651,646
TOTAL REQUIREMENTS 692,181 494,252 197,929 8% 6% 8,306,171 7,654,525 651,646
NET (Resources - Requirements) 825,001 964,815 139,814 - 705,029 705,029
a) Payments received quarterly.
b) Four unfilled positions and leave without pay for two individuals created variances in Personnel Services
in both departments.
SHERIFF Rev Detail
Statement of Financial Operating Data
One Month Ended July 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Interest on Unsegregated
Total Revenues
TOTAL RESOURCES
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % L Budge t Projection Variance
$ 2,562,148 $ 2,628,394 $ 66,246 100% 103% $ 2,562,148 $ 2,628,394 $ 66,246
1,536,563 1,536,562
(1)
8%
8%
18,438,752 18,510,746
71,994
1,008,860 1,008,859
(1)
8%
8%
12,106,316 12,090,316
(16,000)
- 17,161
17,161
8%
n/a
- 17,161
17,161
- -
-
8%
n/a
- -
-
2,545,423 2,562,582
17,159
8%
8%
30,545,068 30,618,223
73,155
5,107,571 5,190,976 83,405 8% 16% 33,107,216 33,246,617 139,401
Exp.
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
Civil
Automotive/Communications
Investigations/Evidence
Patrol/Civil/Comm Supp
Records
Adult Jail
Court Security
Emergency Services
Special Services Division
Regional Work Center
Training Division
Non-Departmental
Contingency
182,630
125,808
56,822
8%
6% a)
2,191,557
2,191,557 -
55,278
43,554
11,724
8%
7%
663,327
663,327 -
106,651
50,910
55,741
8%
4% b)
1,279,803
1,279,803 -
172,940
160,315
12,625
8%
8%
2,075,281
2,075,281 -
615,549
539,384
76,165
8%
7% c)
7,386,586
7,386,586 -
48,434
44,107
4,327
8%
8%
581,205
581,205 -
726,669
564,237
162,432
8%
6% d)
8,720,033
8,720,033 -
20,197
16,817
3,380
8%
7%
242,360
242,360 -
11,351
10,891
460
8%
8%
136,215
136,215 -
62,642
48,837
13,805
8%
6%
751,698
751,698 -
302,831
63,403
239,428
8%
2% e)
3,633,970
3,633,970 -
16,357
14,182
2,175
8%
7%
196,289
196,289 -
2,580,876
2,588,185
(7,309)
8%
93%
2,786,885
2,786,885 -
201,001
-
201,001
8%
n/a
2,412,007
- 2,412,007
Transfers Out 4,167 - 4,167 8%
TOTAL REQUIREMENTS
5,107,573
4,270,630
836,943 8%
NET (Resources - Requirements)
(2)
920,346
920,348
0% 50,000 50,000 -
13% 33,107,216 30,695,209 2,412,007
2,551,408 2,551,408
Sheriff Notes
Statement of Financial Operating Data
One Month Ended July 31, 2007
a) Variance due to open positions and timing of capital expenditures.
b) Variance due to timing of purchasing vehicle supplies and payments for fuel purchases.
c) Variance due to delay in filling open positions and timing of patrol vehicle purchases.
d) Variance due to delay in filling open positions and timing of supplies and capital purchases.
e) Variance due to timing of filling open positions for opening the Work Center and payment
of expenses for the Work Center renovation project.
LAW ENFORCEMENT DISTRICT - COUNTY WIDE
Statement of Financial Operating Data
One Month Ended July 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Sheriffs Office
Des Cry Court Security
Des Cty Juvenile Contract
Des Cty Parole & Prb Cnt
Inmate Commissary Fees
Work Center Work Crews
Soc Sec Incentive-Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ -
$ -
8%
n/a
$ -
$ - $ -
1,161,779
-
(1,161,779)
8%
0%
13,941,344
13,941,344 -
21,203
27,471
6,268
8%
11%
254,440
254,440 -
3,763
-
(3,763)
8%
0%
45,156
45,156 -
417
-
(417)
8%
0%
5,000
5,000 -
166,967
-
(166,967)
8%
0%
2,003,604
2,003,604 -
29,167
-
(29,167)
8%
0%
350,000
350,000 -
1,287,636
1,295,648
8,012
8%
101%
1,287,636
1,295,648 8,012
8,334
-
(8,334)
8%
0%
100,006
100,006 -
800
-
(800)
8%
0%
9,600
9,600 -
67
-
(67)
8%
0%
800
800 -
6,667
-
(6,667)
8%
0%
80,000
80,000 -
6,250
-
(6,250)
8%
0%
75,000
75,000 -
333
800
467
8%
20%
4,000
4,000 -
1,125
402
(723)
8%
3%
13,500
13,500 -
1,400
-
(1,400)
8%
0%
16,800
16,800 -
88
13
(75)
8%
1%
1,050
1,050 -
12,801
13,198
397
8%
9%
153,615
153,615 -
7,500
(3,512)
(11,012)
8%
-4%
90,000
90,000 -
600
50
(550)
8%
1%
7,200
7,200 -
-
3,647
3,647
8%
364700% a)
1
21,882 21,881
2,716,897
1,337,717
(1,379,180)
8%
7%
18,438,752
18,468,645 29,893
TOTAL RESOURCES 2,716,897 1,337,717 (1,379,180) 8% 7% 18,438,752 18,468,645 29,893
REQUIREMENTS: Exp.
EXPENDITURES & TRANSFERS -
Materials and Services 1,536,564 1,536,562 2 8% 8% 18,438,752 18,438,752 -
TOTAL REQUIREMENTS 1,536,564 1,536,562 2 8% 8% 18,438,752 18,438,752 -
NET (Resources - Requirements) 1,180,333 (198,845) (1,379,178) - 29,893 29,893
a) Delay in FBI relocation resulting in unexpected rental revenue.
LAW ENFORCEMENT DISTRICT - RURAL
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
8%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
561,667
-
(561,667)
8%
0%
6,740,000
6,740,000
-
Tax Revenues - Prior
10,134
27,361
17,227
8%
22%
121,610
121,610
-
Federal Grants
1,542
-
(1,542)
8%
0%
18,500
18,500
-
US Forest Service
6,000
-
(6,000)
8%
0%
72,000
72,000
-
State Grant
6,616
-
(6,616)
8%
0%
79,392
79,392
-
SB #1065 Court Assessment
3,542
2,797
(745)
8%
7%
42,500
42,500
-
Marine Board License Fee
8,245
-
(8,245)
8%
0%
98,944
98,944
-
Narcotic Task Force
9,167
-
(9,167)
8%
0%
110,000
110,000
-
Des Cty General Fund Grnt
30,437
-
(30,437)
8%
0%
365,247
365,247
-
Des Cty Transient Room Tax
190,396
-
(190,396)
8%
0%
2,284,753
2,284,753
-
Des Cty Other Grant
5,040
-
(5,040)
8%
0%
60,483
60,483
-
Des Cty Sheriffs Office
1,274,512
1,290,475
15,963
8%
101%
1,274,512
1,290,475
15,963
City of Sisters
32,771
32,771
-
8%
8%
393,255
393,255
-
Des Cty Tax/Fin Contract
229
-
(229)
8%
0%
2,750
2,750
-
Des Cty CDD Contract
4,295
-
(4,295)
8%
0%
51,535
51,535
-
Des Cty Solid Waste Cntrt
4,295
-
(4,295)
8%
0%
51,535
51,535
-
Des Cry Clerk/Election
250
-
(250)
8%
0%
3,000
3,000
-
Security & Traffic Reimb
5,375
2,875
(2,500)
8%
4%
64,500
64,500
-
Seat Belt Program
500
725
225
8%
12%
6,000
6,000
-
Miscellaneous
-
543
543
8%
n/a
-
1,000
1,000
Sheriff Fees
-
540
540
8%
n/a
-
5,000
5,000
Court Fines & Fees
10,417
7,110
(3,307)
8%
6%
125,000
125,000
-
Impound Fees
6,250
7,300
1,050
8%
10%
75,000
75,000
-
Restitution - Street Crimes
-
40
40
8%
n/a
-
500
500
Interest
5,000
(2,265)
(7,265)
8%
-4%
60,000
60,000
-
Interest on Unsegregated
400
50
(350)
8%
1%
4,800
4,800
-
Sale of Equip & Material
83
682
599
8%
68%
1,000
1,000
-
Total Revenues
2,177,163
1,371,004
(806,159)
8%
11%
12,106,316
12,128,779
22,463
TOTAL RESOURCES 2,177,163 1,371,004 (806,159) 8%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 1,008,860 1,008,859 1 8%
11% 12,106,316 12,128,779 22,463
Exp.
8% 12,106,316 12,106,316 -
TOTAL REQUIREMENTS
1,008,860
1,008,859
1 8%
NET (Resources - Requirements)
1,168,303
362,145
8% 12,106,316 12,106,316 -
(806,158) - 22,463 22,463
HEALTH
Statement of
Financial Operating Data
One Month Ended July
31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %I
Bud et
Praiection
I
Variance
RESOURCES:
Beg. Net Working Capital
$ 600,000
$ 660,721
$ 60,721
100%
110%
$ 600,000
$ 660,721
$ 60,721
Revenues
Medicare Reimbursement
417
148
(269)
8%
3%
5,000
5,000
-
State Grant
121,503
-
(121,503)
8%
0%
1,458,040
1,458,040
-
Child Dev & Rehab Center
2,783
-
(2,783)
8%
0%
33,401
33,401
-
State Miscellaneous
14,627
-
(14,627)
8%
0%
175,528
175,528
-
OMAP
21,825
18,358
(3,467)
8%
7%
261,900
261,900
-
Family Planning Exp Proj
45,833
-
(45,833)
8%
0%
550,000
550,000
-
Grants
1,827
-
(1,827)
8%
0%
21,922
21,922
-
School Districts
1,260
-
(1,260)
8%
0%
15,123
15,123
-
Contract Payments/ESD
917
-
(917)
8%
0%
11,000
11,000
-
Miscellaneous
-
50
50
8%
n/a
-
50
50
Patient Insurance Fees
4,817
5,851
1,034
8%
10%
57,800
57,800
-
Health Dept/Patient Fees
16,129
15,531
(598)
8%
8%
193,550
193,550
-
Vital Records-Birth
3,333
2,445
(888)
8%
6%
40,000
40,000
-
Vital Records-Death
7,667
5,810
(1,857)
8%
6%
92,000
92,000
-
Interest on Investments
2,500
3,123
623
8%
10%
30,000
30,000
-
Donations
988
457
(531)
8%
4%
11,850
11,850
-
Interfund Contract
9,774
-
(9,774)
8%
0%
117,283
117,283
-
Administrative Fee
1,000
1,000
-
8%
8%
12,000
12,000
-
Total Revenues
257,200
52,773
(204,427)
8%
2%
3,086,397
3,086,447
50
Transfers In-Reserve Fund
8
-
(8)
8%
0%
100
100
-
Transfers In-General Fund
212,790
212,290
(500)
8%
8%
2,553,485
2,553,485
-
TOTAL RESOURCES
1,069,998
925,784
(144,206)
8%
15%
6,239,982
6,300,753
60,771
REQUIREMENTS:
Exp.
Expenditures
-
Personal Services
345,049
320,623
24,426
8%
8%
4,140,591
3,840,591
300,000
Materials and Services
115,834
69,499
46,335
8%
5%
1,390,013
1,390,013
-
Capital Outlay
417
-
417
8%
0%
5,000
5,000
-
Transfers Out
512,500
-
512,500
8%
0%
150,000
150,000
-
Contingency
46,198
-
46,198
8%
n/a
554,378
-
554
378
,
TOTAL REQUIREMENTS
1,019,998
390,122
629,876
8%
6%
6,239,982
5,385,604
854,378
NET (Resources - Requirements)
50,000
535,662
485,670
-
915,149
915,149
MENTAL HEALTH
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,900,000 $
2,904,764
$ 4,764
100%
100%
$ 2,900,000
$ 2,904,764
$ 4,764
Revenues
Marriage Licenses
458
865
407
8%
16%
5,500
5,500
-
Divorce Filing Fees
13,333
12,827
(506)
8%
8%
160,000
160,000
-
Federal Grants
12,135
-
(12,135)
8%
0%
145,618
145,618
-
State Grants
319,051
325,665
6,614
8%
9%
3,828,614
3,828,614
-
State Miscellaneous
29,261
420
(28,841)
8%
0%
351,134
351,134
-
Title 19
12,700
-
(12,700)
8%
0%
152,400
152,400
-
Liquor Revenue
8,833
-
(8,833)
8%
0%
106,000
106,000
-
Local Grants
3,333
-
(3,333)
8%
0%
40,000
40,000
-
School Districts
8,333
-
(8,333)
8%
0%
100,000
100,000
-
Mental Health Jail Comp
600
600
-
8%
8%
7,200
7,200
-
Contract Payments
1,923
-
(1,923)
8%
0%
23,072
23,072
-
Miscellaneous
7,093
-
(7,093)
8%
0%
85,114
85,114
-
Patient Insurance Fees
18,125
6
(18,119)
8%
0%
217,500
217,500
-
Patient Fees
1,983
180
(1,803)
8%
1%
23,800
23,800
-
Interest on Investments
12,020
13,781
1,761
8%
10%
144,240
144,240
-
Rentals
1,375
250
(1,125)
8%
2%
16,500
16,500
-
Donation
167
-
(167)
8%
0%
2,000
2,000
-
Interfund Contract
333
260
(73)
8%
7%
4,000
4,000
-
Administrative Fee
204
328
204,328
-
8%
8%
2,451,940
2,451,940
-
,
Total Revenues
655,384
559,182
(96,202)
8%
7%
7,864,632
7,864,632
-
Transfers In-General Fund
121,876
121,876
-
8%
8%
1,462,516
1,462,516
-
Transfers In-Other
35,683
34,850
(833)
8%
8%
428,193
428,193
-
TOTAL RESOURCES
3,712,943
3,620,672
(92,271)
8%
29%
12,655,341
12,660,105
4,764
REQUIREMENTS:
Exp.
Expenditures
Personal Services
604,696
565,450
39,246
8%
8%
a) 7,256,355
6,756,355
500,000
Materials and Services
318,039
187,465
130,574
8%
5%
b) 3,816,473
3,616,473
200,000
Capital Outlay
8
-
8
8%
0%
100
100
-
Transfers Out
12,500
-
12,500
8%
0%
150,000
150,000
-
Contingency
119,368
-
119,368
8%
n/a
1,432,413
-
1,432,413
TOTAL REQUIREMENTS
1,054,611
752,915
301,696
8%
6%
12,655,341
10,522,928
2,132,413
NET (Resources - Requirements)
2,658,332
2,867,757
209,425
-
2,137,177
2,137,177
a) Projected reductions in expenditures due to unfilled positions.
b) Expenditures projected to be slightly lower than budgeted.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
I
Coll. %
I
Budget
I
Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 489,444
$ 151,611
$ (337,833)
100%
31%
$ 489,444
$ 151,611 (337,833)
Revenues
Admin-Operations
6,515
4,171
(2,344)
8%
5%
78,175
78,175 -
Admin-GIS
667
276
(391)
8%
3%
8,000
8,000 -
Admin-Code Enforcement
35,538
33,937
(1,601)
8%
8%
426,450
426,450 -
Building Safety
205,663
189,470
(16,193)
8%
8%
2,467,950
2,467,950 -
Electrical
50,325
47,177
(3,148)
8%
8%
603,900
603,900 -
Contract Services
65,208
120,880
55,672
8%
15% a)
782,500
782,500 -
Env Health-On Site Prog
79,788
49,373
(30,415)
8%
5%
957,450
957,450 -
Env Health-Lic Facilities
45,538
20,871
(24,667)
8%
4%
546,450
546,450 -
Env Health - Drinking H2O
4,333
-
(4,333)
8%
0% b)
52,000
52,000 -
EPA Grant
12,973
-
(12,973)
8%
0% b)
155,675
155,675 -
Planning-Current
129,288
124,595
(4,693)
8%
8%
1,551,450
1,551,450 -
Planning-Long Range
59,529
45,009
(14,520)
8%
6%
714,350
714,350 -
Total Revenues
695,365
635,759
(59,606)
8%
8%
8,344,350
8,344,350 -
Trans In-CDD Reserve
16,667
-
(16,667)
8%
0%
200,000
200,000 -
Trans In-CDD Bldg/Elec
6,595
-
(6,595)
8%
0%
79,139
79,139 -
Trans In-General Fund
6,250
-
(6,250)
8%
0%
75,000
75,000 -
Transln-Other
8
-
(8)
0%
0%
100
100 -
TOTAL RESOURCES
1,207,726
787,370
(420,356)
8%
9%
9,188,033
8,770,961 (337,833)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
217,930
185,730
32,200
Admin-GIS Division
25,331
22,836
2,495
Admin-Code Enforcement
19,148
13,706
5,442
Building Safety Division
109,238
106,798
2,440
Electrical Division
36,001
32,283
3,718
Contract Services
53,105
52,051
1,054
Env Health-On Site Pgm
49,349
38,613
10,736
Env Health-Lic Facilities
41,595
32,624
8,971
Env Health - Drinking H2O
5,785
5,514
271
EPA Grant
10,304
8,078
2,226
Planning-Current Division
111,939
84,587
27,352
Planning-Long Range Div
45,834
32,877
12,957
Contingency
40,110
-
40,110
TOTAL REQUIREMENTS 765,669 615,697 149,972
NET (Resources - Requirements) 442,057 171,673 (270,384)
Exp.
8%
7%
2,615,163
2,615,163 -
8%
8%
303,974
303,974 -
8%
6%
229,770
229,770 -
8%
8%
1,310,851
1,310,851 -
8%
7%
432,013
432,013 -
8%
8%
637,262
637,262 -
8%
7%
592,186
592,186 -
8%
7%
499,143
499,143 -
8%
8%
69,415
69,415 -
8%
7%
123,651
123,651 -
8%
6%
1,343,273
1,343,273 -
8%
6%
550,011
550,011 -
8%
n/a
481,321
- 481,321
8%
7%
9,188,033
8,706,712 481,321
-
64,249 143,488
a) Includes payment for FY 06-07 services from the City of Redmond.
b) Payments are received in installments or as billed.
ROAD
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 5,302,706 $
5,548,769
$ 246,063
100%
105%
$ 5,302,706
$ 5,548,769
$ 246,063
Revenues
System Development Ch
5,583
-
(5,583)
8%
0%
67,000
67,000
-
Mineral Lease Royalties
-
2,531
2,531
8%
n/a
-
2,531
2,531
Forest Receipts
255,667
-
(255,667)
8%
0%
3,068,000
3,068,000
-
State Grant
31,037
-
(31,037)
8%
0%
372,445
372,445
-
Motor Vehicle Revenue
700,000
643,752
(56,248)
8%
8%
8,400,000
8,400,000
-
City of Bend
14,583
-
(14,583)
8%
0%
175,000
175,000
-
City of Redmond
35,417
-
(35,417)
8%
0%
425,000
425,000
-
City of Sisters
1,250
-
(1,250)
8%
0%
15,000
15,000
-
Miscellaneous
4,167
4,076
(91)
8%
8%
50,000
50,000
-
Road Vacations
83
-
(83)
8%
0%
1,000
1,000
-
Interest on Investments
12,500
25,521
13,021
8%
17%
150,000
150,000
-
Donations
200
-
(200)
8%
0%
2,400
2,400
-
Interfund Contract
75,192
-
(75,192)
8%
0%
902,300
902,300
-
Equipment Repairs
21,025
-
(21,025)
8%
0%
252,300
252,300
-
Vehicle Repairs
8,333
-
(8,333)
8%
0%
100,000
100,000
-
LID Construction
12,500
-
(12,500)
8%
0%
150,000
150,000
-
Vegetation Management
7,650
-
(7,650)
8%
0%
91,800
91,800
-
Inter-fund: Forester
1,750
-
(1,750)
8%
0%
21,000
21,000
-
Sale of Eqp & Material
50,000
1,854
(48,146)
8%
0%
600,000
600,000
-
Sale of Public Lands
42
-
(42)
8%
0%
500
500
-
Total Revenues
1,236,979
677,734
(559,245)
8%
5%
14,843,745
14,846,276
2,531
Trans In-Solid Waste
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
77,250 - (77,250) 8% 0%
1,305 ____:__(1,305 ) 8% 0%
6,618,240 6,226,503 (391,737) 8% 31%
Exp.
927,000 927,000 -
15,660 15,660 -
21,089,111 21,337,705 248,594
470,956
496,844 (25,888)
8%
9%
5,651,471
5,531,813
119,658
719,080
178,855 540,225
8%
2%
8,628,958
7,742,761
886,197
345,417
- 345,417
8%
0%
4,145,000
1,281,000
2,864,000
75,000
- 75,000
8%
0%
900,000
900,000
-
146,974
- 146,974
8%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS 1,757,427 675,699 1,081,728 8% 3%
NET (Resources - Requirements) 4,860,813 5,550,804 689,991
21,089,111 15,455,574 5,633,537
5,882,131 5,882,131
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000
$ 311,856
$ 111,856
100%
156%
$ 200,000
$ 311,856
$ 111,856
Revenues
State Grant
204,071
-
(204,071)
8%
0% a)
2,448,849
2,660,849
212,000
State Miscellaneous
1,108
-
(1,108)
8%
0%
13,300
13,300
-
Probation Work Crew Fees
4,250
1,477
(2,773)
8%
3%
51,000
51,000
-
Alcohol and Drug Treatment
42
40
(2)
8%
8%
500
500
-
Polygraph Testing
200
350
150
8%
15%
2,400
2,400
-
Miscellaneous
750
325
(425)
8%
4%
9,000
9,000
-
Electronic Monitoring Fee
7,500
7,268
(232)
8%
8%
90,000
90,000
-
Probation Superv. Fees
17,083
16,972
(111)
8%
8%
205,000
205,000
-
Cognitive Program
358
-
(358)
8%
0%
4,300
4,300
-
Interest on Investments
2,375
1,387
(988)
8%
5%
28,500
28,500
-
Leases
-
2,000
2,000
8%
n/a
-
2,000
2,000
Rentals
250
150
(100)
8%
5%
3,000
3,000
-
Drug Court - Byrne
833
-
(833)
8%
0%
10,000
10,000
-
Total Revenues
238,820
29,969
(208,851)
8%
1%
2,865,849
3,079,849
214,000
Transfers In-General Fund
28,333
28,333
-
8%
8%
340,000
340,000
-
Transfers In-Video Lottery
8,833
8,833
-
8%
8%
106,000
106,000
-
Transfers In-Sheriff
4,167
-
(4,167)
8%
0%
50,000
50,000
-
Transfers In-Video Lottery
250
-
(250)
8%
0%
3,000
3,000
-
TOTAL RESOURCES
480,403
378,991
(101,412)
8%
11%
3,564,849
3,890,705
325,856
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
220,929
203,115
17,814
8%
8%
2,651,144
2,651,144 -
52,272
40,169
12,103
8%
6%
627,262
627,262 -
8
-
8
8%
0%
100
100 -
23,862
-
23,862
8%
n/a
286,343
- (286,343)
297,071
243,284
53,787
8%
7%
3,564,849
3,278,506 (286,343)
183,332
135,707
(47,625)
-
612,199 612,199
a) State grant adjusted due to additional grant amounts.
COMM ON CHILDREN & FAMILIES
Statement of Financial
Operating Data
One Month Ended July 31,
2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 542,211
$ 542,506
$ 295
100%
100%
$ 542,211
$ 542,506
$ 295
Revenues
Federal Grants
22,912
-
(22,912)
8%
0%
274,939
274,939
-
Title IV - Family Sup/Pres
3,467
-
(3,467)
8%
0%
41,601
41,601
-
HealthyStart Medicaid
11,667
-
(11,667)
8%
0%
140,000
140,000
-
Child Care Block Grant
4,725
-
(4,725)
8%
0%
56,698
56,698
-
Level 7 Services
17,164
-
(17,164)
8%
0%
205,969
205,969
-
Juvenile Crime Prevention
32,492
-
(32,492)
8%
0%
389,908
389,908
-
State Prevention Funds
11,458
46,875
35,417
8%
34%
137,500
137,500
-
HealthyStart /R-S-G
27,558
-
(27,558)
8%
0%
330,694
330,694
-
OCCF Grant
31,300
-
(31,300)
8%
0%
375,603
375,603
-
Miscellaneous
292
-
(292)
8%
0%
3,500
3,500
-
Court Fines & Fees
2,000
1,973
(27)
8%
8%
24,000
24,000
-
Interest on Investments
2,083
3,109
1,026
8%
12%
25,000
25,000
-
Grants-Private
1,000
-
(1,000)
8%
0%
12,000
12,000
-
Total Revenues
168,118
51,957
(116,161)
8%
3%
2,017,412
2,017,412
-
Trans from General Fund
29,100
29,100
-
8%
8%
349,200
349,200
-
Trans from Other
14,275
-
(14,275)
8%
0%
171,297
171,297
-
Total Transfers In
43,375
29,100
(14,275)
8%
6%
520,497
520,497
-
TOTAL RESOURCES
753,704
623,563
(130,141)
8%
20%
3,080,120
3,080,415
295
REQUIREMENTS:
Exp.
Expenditures
Personal Services
45,560
39,999
5,561
8%
7%
546,721
546,721
-
Materials and Services
179,176
23,653
155,523
8%
1%
2,150,116
2,150,116
-
Capital Outlay
8
-
8
8%
0%
100
100
-
Contingency
31,932
-
31,932
8%
n/a
383,183
-
383,183
TOTAL REQUIREMENTS
256,676
63,652
193,024
8%
2%
3,080,120
2,696,937
383,183
NET (Resources - Requirements)
497,028
559,911
62,883
-
383,478
383,478
SOLID WASTE
Statement of Financial Operating Data
One Month Ended July 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,280,356 $ 2,764,619 $ 484,263 100% 121% $ 2,280,356 $ 2,764,619 $ 484,263
-
18,050
18,050
8%
n/a
-
18,050 18,050
2,917
3,157
240
8%
9%
35,000
35,000 -
13,333
-
(13,333)
8%
0% a)
160,000
160,000 -
171,667
145,553
(26,114)
8%
7%
2,060,000
2,060,000 -
172,500
162,842
(9,658)
8%
8%
2,070,000
2,070,000 -
447,955
384,392
(63,563)
8%
7%
5,375,465
5,375,465 -
4,721
10,671
5,950
8%
19% b)
56,650
56,650 -
2,500
3,405
905
8%
11%
30,000
30,000 -
10,000
13,213
3,213
8%
11%
120,000
120,000 -
3,750
6,300
2,550
8%
14% c)
45,000
45,000 -
829,343
747,583
(81,760)
8%
8%
9,952,115
9,970,165 18,050
Trans In-North Area Dev 170,833 - (170,833) 8% 0% d) 2,050,000 2,050,000 -
TOTAL RESOURCES 3,280,532 3,512,202 231,670 8% 25% 14,282,471 14,784,784 502,313
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
144,502
137,570 6,932
8%
8%
1,734,028
1,734,028 -
416,250
100,968 315,282
8%
2%
4,994,995
4,994,995 -
80,663
- 80,663
8%
0%
967,954
967,954 -
14,950
- 14,950
8%
0%
179,400
179,400 -
485,583
- 485,583
8%
0%
5,827,000
5,827,000 -
48,258
- 48,258
8%
n/a
579,094
- 579,094
TOTAL REQUIREMENTS 1,190,206 238,538 951,668 8%
NET (Resources - Requirements) 2,090,326 3,273,664 1,183,338
a) Franchise fees are due April 15th.
b) Seasonal material.
c) Recycling revenues higher than expected and seasonal.
d) Transfer will occur after project completion anticipated in November 2007.
2% 14,282,471 13,703,377 579,094
- 1,081,407 1,081,407
Health Benefits Trust
Statement of Financial Operating Data
One Month Ended July 31, 2007
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102% $10,500,000 $10,760,885 $ 260,885
925,000
1,007,944
82,944
8%
9%
11,100,000
11,100,000 -
12,658
14,265
1,607
8%
9%
151,900
151,900 -
28,753
26,740
(2,013)
8%
8%
345,030
345,030 -
64,648
70,004
5,356
8%
9%
775,775
775,775 -
33,333
36,136
2,803
8%
9%
400,000
400,000 -
37,500 44,139 6,639 8% 10%
1,101,892 1,199,228 97,336 8% 9%
TOTAL RESOURCES 11,601,892 11,960,114 358,222 92% 50%
REQUIREMENTS Exp.
Expenditures:
Personal Services
9,066
8,608
457
Materials & Services
Conferences and Seminars
250
-
250
Claims Paid-Medical/Rx
819,844
650,075
169,769
Claims Paid-Dental/Vision
108,389
83,403
24,986
Refunds
-
(399)
399
Insurance Expense
35,263
24,997
10,266
State Assessments
5,000
-
5,000
Administration Fee
21,700
18,988
2,712
PPO Fee
3,165
2,625
540
Health Impact
3,333
3,732
(398)
Printing
1,000
-
1,000
Program Expense/Supplies
917
-
917
Other
1,704
1,249
456
Total Materials & Services
1,000,565
784,668
215,896
Capital Outlay
-
-
-
Contingency
967,254
-
967,254
8% 8%
450,000 450,000 -
13,222,705 13,222,705 -
23,722,705 23,983,590 260,885
108,786 108,786 -
8%
0%
3,000
3,000
-
8%
7% a)
9,838,129
8,450,976
1,387,153
8%
6% a)
1,300,669
1,084,236
216,432
8% n/a
-
(399)
399
8%
6%
423,150
423,150
-
8%
0%
60,000
60,000
-
8%
7%
260,400
260,400
-
8%
7%
37,975
37,975
-
8%
9%
40,000
40,000
-
8%
0%
12,000
12,000
-
8%
0%
11,000
11,000
-
8%
6%
20,452
20,452
-
8%
7%
12,006,775
10,402,790
1,603,985
8%
0%
100
-
100
8%
0%
11,607,044
-
11,607,044
TOTAL REQUIREMENTS 1,976,884 793,277 1,183,607 8% 3%
NET (Resources - Requirements) 9,625,008 11,166,837 1,541,829
a) Based on annualizing 4 weeks of claims paid.
23,722,705 10, 511, 576 13, 211,129
- 13,472,015 13,472,015
DESCHUTES COUNTY 911
Statement of Financial Operating Data
One Month Ended July 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% 0011.
Budget
Pro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,616,539
$ 16,539
100%
101%
$2,600,000
$2,616,539
$ 16,539
Revenues
Property Taxes - Current
198,855
-
(198,855)
8%
0%
2,386,259
2,386,259
-
Property Taxes - Prior
4,583
12,483
7,900
8%
23%
55,000
55,000
-
State Reimbursement
1,833
-
(1,833)
8%
0%
22,000
22,000
-
Telephone User Tax
63,303
-
(63,303)
8%
0%
759,640
759,640
-
Data Network Reimb.
2,833
-
(2,833)
8%
0%
34,000
34,000
-
Jefferson County
1,333
108
(1,225)
8%
1%
16,000
16,000
-
User Fee
2,750
-
(2,750)
8%
0%
33,000
33,000
-
Contract Payments
5,833
-
(5,833)
8%
0%
70,000
70,000
-
Miscellaneous
667
260
(407)
8%
3%
8,000
8,000
-
Interest
3,750
10,628
6,878
8%
24%
45,000
45,000
-
Interest on Unsegregated Tax
107
23
(84)
8%
2%
1,280
1,280
-
Total Revenues
285,847
23,502
(262,345)
8%
1%
3,430,179
3,430,179
-
TOTAL RESOURCES
2,885,847
2,640,041
(245,806)
8%
44%
6,030,179
6,046,718
16,539
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
286,617
254,467
32,150
8%
7%
3,439,398
3,439,398
-
Materials and Services
62,771
65,647
(2,876)
8%
9%
753,249
753,249
-
Capital Outlay
4,250
-
4,250
8%
0%
51,000
51,000
-
Contingency
148,878
-
148,878
8%
n/a
1,786,532
-
1
786
532
,
,
TOTAL REQUIREMENTS
502,516
320,114
182,402
8%
5%
6,030,179
4,243,647
1,786,532
NET (Resources - Requirements)
2,383,331
2,319,927
(63,404)
-
1,803,071
1
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. Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
One Month Ended July 31, 2007
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
I Budget Actual Variance IF % Coll. % Budget Projection Variance
$ 75,000
$ 562
$ (74,438)
100%
1%
$ 75,000
$ 562
$ (74,438)
165,000
154,298
(10,702)
8%
17%
920,000
909,298
(10,702)
15,000
12,990
(2,010)
8%
31%
42,000
39,990
(2,010)
-
-
-
8%
0%
6,000
6,000
-
-
-
-
8%
0%
60,000
60,000
-
25,000
39,030
14,030
8%
14%
270,000
284,030
14,030
-
-
-
8%
0%
55,000
55,000
-
31,000
48,000
17,000
8%
15%
320,000
337,000
17,000
-
-
-
8%
0%
2,000
2,000
-
-
-
-
8%
0%
47,000
47,000
-
-
4,000
4,000
8%
4%
95,000
99,000
4,000
417
918
501
8%
18%
5,000
5,501
501
667
1,505
838
8%
19%
8,000
8,838
838
237,084
260,741
23,657
8%
14%
1,830,000
1,853,657
23,657
-
-
-
8%
0%
705,353
705,353
-
312,084 261,303 (50,781) 8%
74,326 67,115 7,211 8%
75,181 93,882 (18,701) 8%
- - - 8%
8%
- - - 8%
8%
149,507 160,997 (11,490) 8%
162,577 100,306 (62,271)
Current Month Events
Prior Months
Total Accounts Receivable
48,0001
24.210
72,210
10%
2,610,353
2,559,572
(50,781)
Exp.
8%
891,983
884,701
7,282
10%
902,542
965,201
(62,659)
0%
359,101
359,101
-
0%
45,000
45,000
-
0%
250,000
250,000
-
n/a
161,727
-
161,727
6%
2,610,353
2,504,003
106,350
-
55,569
55,569
Deposits Received for Future Events:
2007:
August
121,490
September
8,340
October
6,297
November
8,300
December
775
2008
10,205
2009 and Beyond
39,977
TOTAL
195,384
f
Deschutes County
Fair and Expo Center
Accounts Receivable
July 31, 2007
Current Month
Food & Beverage (estimate) 48,000
Total Current Month 48,000
Prior Months:
June 2007
Hooker Creek - Signage 20,000
Hunter Jumper 1,010
April 2007
Hunter Jumper 1,010
October 2006
Angus Banquet 125
April, 2006
NW Expo & Trade show 2,065
Total Prior Months 24,210
Total Accrued Revenue as of July 31, 2007 72,210
MEMORANDUM
To: Board of County Commissi ers, Dave Kanner and Marty Wynne
From: Jeanine Faria
RE: RV Park
Date: August 13, 2007
Attached is the report on the RV Park Construction Project, reflecting activity
through July 31, 2007 and updates on commitments through the end of the
project. Four change orders submitted by Corp Inc. have not been approved
by Deschutes County, but have been included in the total cost of the project.
There will be a meeting with Deschutes County, David Evans & Associates and
Corp Inc. to discuss these change orders.
Copy:
Mark Pilliod
Dan Despotopulos
8/13/2007
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, AUGUST 29, 2007
1. Tax/Finance Update - Marty Wynne
2. Capital Projects Update - Susan Ross
3. Economic Development Grant Requests - Susan Ross
• Leadership Redmond
4. Discussion of Proposed Changes to Home Occupation Ordinance
5. Update of Commissioners' Schedules; Meeting Details
6. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
ffyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Community Development Department
Planning Division Building Safety Division Environmental Health Division
cc)
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
Memorandum
TO: Deschutes County Board of County Commissioners
FROM: Kristen Maze, Associate Planner
DATE: August 24, 2007
SUBJECT: Home Occupation Text Amendment /Work Session TA-07-01
Home Occupation Text Amendment Issues
On August 22, 2007 the Board of County Commissioners ("Board") listened to public
testimony about the home occupation text amendment. The Board asked staff to address
questions concerning four (4) home occupation issues addressed at the public hearing.
Gross Vehicle Weight -The Board questioned empty weight of vehicles and trailers
verses loaded weight permitted in Type 1 and 2 home occupations and the
incremental increase in use from a Type 1 to a Type 2 home occupation for size limit
of vehicles.
All reference to vehicle weight through out the home occupation code will
include "gross vehicle weight". For the Type 2 home occupation new language
shall be added as follows; Does not allow on-site more than one (1) business-
related vehicle or truck of not more than gross vehicle weight of 15,000
pounds and one (1) other non-motorized wheeled trailer with equipment which
shall not weigh more than gross vehicle weight of 10,000 pounds Type 1 size
limit for owner/operator vehicles will remain the same allowing one truck with
a gross vehicle weight of 15,000 pounds and one non-motorized trailer of not
more than gross vehicle weight of 3,000 pounds.
2. Outside Storage Buffer Zone - A concern was raised about a buffer zone on 10
acre parcels for outside storage of equipment and materials, and maintaining the
"fully" screened language for all outside storage of equipment and materials. Should
setbacks greater than current zone yard setbacks be implemented?
Quality Services Performed with Pride
r
The code currently states that outside storage on 10 acre parcels is permitted
in a Type 3 home occupation provided that there are "adequate setbacks, full
screening and/or buffering are provided and shall be maintained to screen
materials from adjacent properties. In addition to this language the applicant
would be required to meet the zone district standard front, side and rear yard
setbacks.
3. Subjective Language - Subjective language proposed in DCC18.116.280 (d) (3) (j)
and (9) (k) such as "'prolonged' odor, dust is difficult to enforce as well as
administer. Should this language be retained?
Staff added the word "prolonged" to emphasis that the impacts addressed can
not be excessive to that created by normal residential use.
4. Ground-Mounted Signs - The public question signs permitted under Type 2 and 3
home occupations. Specifically what kind of base is permitted with a ground-
mounted sign and is that counted as the three square feet of permitted sign area
allowed?
The home occupation ordinances allows one three square foot ground-
mounted or wall sign as defined in DCC 15.08 under Type 2 and 3 home
occupations. The definition for ground mounted sign in DCC15.08 is as
follows;
a sign which is not attached to any structure or building, and has a
support which places the bottom thereof less than four feet from the
ground.
In addition DCC 15.08.150 the following criterion can be applied to ground-
mounted signs for home occupations;
A ground-mounted sign shall not be located within 10 feet of any other
sign or side lot line, within five feet of any street right of way or within any
clear vision area
The definition for a wall mounted sign in DCC15.08 is;
a sign painted or otherwise affixed to the face of a building, marquee or
roof overhang in a plane parallel to such face and extending not more than
18 inches therefrom.
2 Staff Report TA-06-10
8/29/07
Community Development Department
Planning Division Building Safety Division Environmental Health Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
Memorandum
TO: Deschutes County Board of County Commissioners
FROM: Kristen Maze, Associate Planner
DATE: August 22, 2007
SUBJECT: Home Occupation Text Amendment /Public Hearing TA-07-01
Purpose
The Deschutes County Board of County Commissioners will hold a public hearing on August 20,
2007, at the Deschutes Services Center, starting at 10:00 a.m. The Commissioners will
specifically consider a text amendment that modifies Deschutes County Code Title 18, Section
18.116.280, Home Occupations.
Background
The Home Occupation Code Amendment process began in 2002 when Deschutes County sent
out notices to the community with tax bills announcing a Home Occupation Code Amendment.
Following notification, the Planning Commission and the Board of County Commissioners held
many work sessions and public hearings deliberating throughout 2003 and into 2004, before
agreeing on and adopting amendments to the Home Occupation ordinance.
The current Home Occupation ordinance adopted in 2004 regulates a more diverse set of home
occupations than had previously been permitted. The new restrictions define home occupations
permitted outright as those which are not noticeably different from a residence. The current
code defines three types of home occupations. Each type includes increasing intensity of use
and increasing likelihood of impacting nearby properties. Specific standards were set for each
type of home occupation in order to mitigate any potential negative effects. At the time of
adoption the Board of County Commissioners acknowledged that this ordinance be put in place
and administered with the possibility that some wording and standards may require fine-tuning
in order to be administered efficiently.
In administering the Code since adoption, a number of issues have been identified where the
current wording needs clarification for code enforcement, as well as administration of the
ordinance. In October 2006, at the request of the Board of County Commissioners a memo
addressing these issues was presented in October 2006 (Attachment 1). A summary of the
issues is outlined below:
Quality Services Performed with Pride
I . Create standards for storage and parking of work vehicles in Type 1 home
occupations.
2. Determine a reasonable limit for the number of parked work vehicles allowed in Type
2 and 3 home occupations.
3. Clarify that outside storage of vehicles and equipment in Type 3 home occupations is
not included in the 35 percent space limitation.
4. Determine whether outside storage should be allowed in Type 3 home occupations
on a separate adjoining parcel owned by the home occupation applicant.
5. Establish whether complete or partial screening is required for the outside storage of
vehicles, equipment and materials in Type 3 home occupations.
6. Create standards regarding whether or not vehicles parked outside in Type 3 home
occupations can also be serviced, inspected, loaded, unloaded, and/or dispatched
from an outside storage location.
7. Clarify the words "residential accessory building" in the home occupation definition to
identify what types of accessory buildings can contain a home occupation.
8. Review the language restricting a Type 3 home occupation to 35 percent of the area
of the house and attached garage and one accessory building, in order to clarify
what is meant by one accessory building.
Based on these issues the Planning Division proposed a text amendment to the Home
Occupation Ordinance. The Planning Commission held two public hearings and three work
sessions which have identified public confusion and concern regarding their home occupation
status (Attachment 1 PC Minutes). Following the public hearing the Planning Commission kept
the written testimony open for a month. The Planning Commission requested that staff send
notice to anyone that attend the public hearings and/or interested in the Home Occupation text
amend to write specific comments or proposals to be considered prior to their recommendation
to the Board of County Commissioners.
As a result of the notification sent to all who attended the public hearings, we received two
letters and a proposal for an additional text change to the proposed amendment titled, Home
Occupation to Host Events, discussed below. The Planning Commission acknowledged these
letters and proposed text change however, did not incorporate any suggested changes to the
Home Occupation ordinance.
Home Occupation Draft Text Amendment
A. Staff Proposed
Staff has created a Home Occupation Table for the proposed new text in order to compare and
contrast the three types of home occupation requirements with new text in bold underline
(Attachment 2).This proposed text amendment is intended by staff to clarify the Home
Occupation Code that was adopted in 2004.
B. Additional Text Amendment Request
Exception Request
Staff has received and reviewed a request to allow an exception to the Home Occupation
Ordinance for disabled persons (Attachment 3). The exception is proposed for disabled
persons that are blind, deaf, and/or quadriplegic. The exception also includes criteria that would
require the permit technician to interview and review each exception and set "reasonable
conditions" in order to limit impacts on neighboring uses.
2 Staff Report TA-06-10
8/22/07
Staff recommended to the Planning Commission that this exception language not be included
for the following reasons:
1. This proposal is not consistent with State Statute requirements for the Exclusive
Farm Use Zone ORS 215.448.
2. The definition of disabled is arbitrary and does not show why the three categories
need an exception over other disabilities.
3. There are not defined criteria to base a decision of approval or denial for the
disability hardship exception.
4. The first paragraph of the exception language 18.116.280 (4) "Excepts" the listed
paragraphs (1) b, (2) a,b,c,d,e, and (3) b,d,e and then the language contradicts those
paragraphs by allowing an exception to be taken.
5. There is no rationale why 6 employees are better than 5 employees or 25 vehicle
trips per day are better than 20 trips per day for a home occupation of a physically
challenged person.
6. There are no limitations on type or size of the home occupation for a disable person
as defined in 4a of the exception language (blind, deaf and/or quadriplegic).
Staff finds that the proposed exception to the Home Occupation Ordinance would be subjective
and difficult to implement. Additionally, there is no real review for allowing an exception for the
defined categories and limited specific criteria for approval of an exception. The Planning
Commission briefly discussed this proposal and agreed that this exception was too limited and
possibly discriminatory.
Home Occupation to Host Events Request
A request to include additional changes to the proposed Home Occupation Text Amendment to
address events such as weddings, family reunions, company picnics and similar gatherings as a
home occupation in the Rural Residential (RR) Zone and the Multiple Use Agricultural (MUA)
Zone (Attachment 4).
Staff has reviewed and discussed this proposal with the representative. It was decided that this
proposal is not by definition a home occupation and would confuse the proposed home
occupation amendment. Staff advised the representative that it would make sense for this
proposal to be an amendment to the RR and MUA zones as a Conditional Use Permit. A
Conditional Use Permit would outline specific criteria for large event uses in the RR and MUA
zones.
Planning Commission Recommendation and Vote
The Planning Commission recommended that the proposed text amendment outlined in the
Home Occupation Table be forwarded to the Board with changes to exempt contractors and
employees who are not working on the premises. The motion was passed with a vote of 4 to 1
in favor of the proposed text amend outlined in the Home Occupation Table.
Conclusion
Deschutes County lacks specific criteria in DCC Titles 18, 22, or 23 for reviewing a legislative
zoning text amendment. The parameters for evaluating this home occupation text amendment
will be based on whether the County provides adequate factual findings that demonstrate
consistency with Statewide Goal 1, Citizen Involvement and Goal 2, Land Use Planning and the
County's own zoning and land use goals and policies.
Staff Report TA-06-10
8/22/07
Staff is framing this amendment as a public policy issue that warrants an action by the Board.
Staff recommends that the Board of County Commissioners;
1. Consider testimony received at the Public Hearing on the draft text amendment,
2. Provide staff direction for changes to the draft home occupation regulations or
approve the ordinance amending Title 18.116 Supplementary Provisions for
Home Occupation.
Attachments:
1. Board Memo
2. Planning Commission Minutes 3/8,.3/22, 4/26, 6/14
3. Home Occupation Text Amendment Table
4. Proposed Exception for Home Occupation Code
5. Proposed Host Event Request Text for Home Occupation Code
6. Ordinance 2007-021
7. Section 18.116.280
4 Staff Report TA-06-10
8/22/07
TE
Community Development Department
{ Planning Division Building Safety Division Environmental Health Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
TO: Dave Kanner and the Deschutes County Board of County Commissioners
FROM: Terri Hansen Payne, Associate Planner
DATE: October 16, 2006
SUBJECT: Home Occupation Code Changes
Background
The Deschutes County Home Occupation Code (DCC 116.280) was rewritten in 2004 to allow and
regulate a more diverse set of home occupations than had previously been permitted. The new
restrictions defined home occupations permitted outright as those which, in essence, are not
noticeably different from a residence. Beyond that, three types of home occupations were created,
each with increasing intensity of use and increasing likelihood of impacting nearby properties.
Standards were set for each type of home occupation in order to mitigate the potential negative
effects.
In administering the code since adoption, a number of issues have been identified where the
current wording needs clarification. These issues will be taken to the Deschutes County Planning
Commission for their recommendations.
Type 1 Code Enforcement Issues and related Type 2 and 3 language
Issue 9: There are currently no criteria for either permitting or prohibiting the parking or storing of
work vehicles in Type 1 home occupations. This has led to a number of code enforcement cases,
where residents point out the lack of criteria as justification for these uses. Language can be added
to the code to limit the parking and storing of vehicles in Type 1 home occupations. Type 2 and 3
home occupations also do not have a limit on the number of work vehicles, and language could be
added to clarify that as well.
Type 3 Cases and Issues
CU-05-79
Issue 9: The space allowed for a Type 3 home occupation is restricted to 35% of the house and
attached garage and one accessory building. The Board determined in this decision that the area
used for outside storage of vehicles and equipment is not counted as part of the allowed 35%, so
language will be added to the code to clarify this decision.
Issue 2. The Board determined that as currently written our code does not allow outside storage
for a home occupation to be on a separate adjoining parcel owned by the home occupation
applicant. State statute needs to be considered and language added to allow storage on adjacent
parcels in specified circumstances or to not allow storage on adjacent parcels.
Quality Services Performed zvith Pride
CU-05-84
Issue 1: The Hearings Officer's reconsideration of the original decision determined that large
vehicles parked outside in Type 3 home occupations that are screened by a fence must be
completely screened. Note that mature vegetation is currently an allowed screening technique and
that often does not screen completely. The issue here is to clarify the required screening for
vehicles parked outside.
Issue 2. The Hearings Officer's reconsideration of the original decision affirmed that the accessory
building that was used for the home business was built for the business and therefore was not a
residential accessory structure. Since by definition home occupations are only allowed in the
dwelling or in a residential accessory structure, the home occupation was not permitted to operate
in that accessory structure. In the original decision the Hearings Officer noted "I find that for the
term 'residential accessory structure' to have any meaning in the context of the home occupation
regulations, it must be limited to structures that have some relationship to the property's residential
use beyond the fact they are located on the same property." Clarification is needed on what is
meant by the term residential accessory structure. (see also CU-06-15 Issue 2)
Issue 3: The Hearings Officer concluded that as written our code only allows the parking of
vehicles outside, not the additional activities of fueling, inspecting, servicing and dispatching the
vehicles. Language can be added to either allow or not allow those additional uses. (see also CU-
06-15 Issue 1)
CU-06-15
Issue 1: The Hearings Officer determined that the regulations allowing the outside parking of
vehicles in Type 3 home occupations does not allow the outside fueling, servicing, inspecting,
loading, unloading and dispatching of those vehicles and equipment. (see also CU-05-84)
Issue 2: The question here was again what is meant by residential accessory building. (see also
CU-05-84, Issue 2) Note that state law limits the types of buildings allowed in EFU and Forest
zones to those "..normally associated with used permitted in the zone in which the property is
located."
CU-05-105
Issue 1: Planning Commissioner Brenda Pace expressed concern that the code language allows a
home occupation to occupy 35% of the house and attached garage and one accessory building.
She believes that what was intended was to allow 35% of a house and attached or detached
garage. That would mean that the home occupation would not be allowed to operate in an
accessory building. If that is the intent, the language can be changed.
Summary
In summary the main issues needing to be addressed with new code language are the following.
1. Create standards for storage and parking of work vehicles in Type 1 home occupations.
2. Determine a reasonable limit to the number of parked work vehicles allowed in Type 2 and 3
home occupation.
3. Clarify that outside storage of vehicles and equipment in Type 3 home occupations is not
included in the 35% space limitation.
4. Determine whether outside storage should be allowed in Type 3 home occupations on a
separate adjoining parcel owned by the home occupation applicant.
5. Establish whether complete or partial screening is required for the outside storage of vehicles,
equipment and materials in Type 3 home occupations.
Home Occupation Memo 10-16-06 Page 2
6. Create standards on whether or not vehicles parked outside in Type 3 home occupations can
also be serviced, inspected, loaded, unloaded, and/or dispatched from an outside storage
location.
7. Clarify the words `residential accessory building' in the home occupation definition to identify
what types of accessory buildings can contain a home occupation.
8. Review the language restricting a Type 3 home occupation to 35% of the area of the house
and attached garage and one accessory building, in order to clarify what is meant by one
accessory building.
Attachments:
1. DCC 18.04 Definitions related to home occupations
2. DCC 18.116.280
Home Occupation Memo 10-16-06 Page 3
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Attachment4
Exception Text
planning division to ensure
compliance with the requirements of
this section and the conditions
required for approval of the use.
4. Except as provided in section
18.116280 (1) (2Naa)(b)(c)(d)(e)
& Q)(b)(c)d)(eZ of the Home
Occupation Cody persons with a
disability as defined in M(a) below,
that are not able to work outside of
the home may apply for an exception
to the Home Occupation Code to
Am for additional employees and
floor occgpancy area pursuant to the
following requirements:
a. Disabled person means a person
that is blind. deaf, and/or
Auachiplegic. Included with the
ggplication must be a temcnt fionq
licensed physician as to the nature
of the disability. and the inability of
the a licant to work PAide of the
home,
b, Application is made to the
Deschuteg Cody Commumly
Development Department for a
permit exception. An application for
an exception to (1)fb)
(2)fa)(b)(c)O(e) or Q)(b)(c)(d)(e)
must indicate the specific provisions
from which an exception is requested
and the reason for gm rMest. and
include the p=erty acreage: the
V ongled number of employees not
to exceed six fulltime emoloyees• the
maximum square foot area of the
p=ea to be occupied -by the
business: the nature of the business
to be conducted on the property and
the proposed number of vehicle trips
per day to the property, not to exceed
25 vehicle trips per day. including
employee tries.
c A permit technician will review
the application and may schedule an
btten iew for further inquiry as to the
%c2gMW to the code requested
d, Reasonable conditions may be
included in the t to limit impact
on neighboring uses,
e. A final decision on the permit is
appealable to the Planning
Cotmr fission.
(Ord 2004-002 § 24, 2004)
Chapter 18.116 25 (12/2006))
Attachment 5
HOME OCCUPATION TO HOST EVENTS
Applicability
This section shall apply in the RR A zoning districts.
Definitions
Events: Weddings, family reunions, class reunions, company picnics and
similar gatherings.
Conditional Standards
A home occupation to host events shall comply with the following standards:
A. The home occupation shall be sited on a lot of record that contains a
lawfully established dwelling
B. The operator of the home occupation shall be a resident of the property on
which the business is located.
C. The home occupation shall have no more than five employees on the site.
D. If the subject property is located adjacent to an EFU or Forest zoning
district, prior to operating the home occupation, the applicant shall record
a written irrevocable statement in the deed records of the County binding
upon the landowner, and the landowners' successors in interest,
acknowledging the right of adjacent and nearby farm and forest operators
to employ accepted farm and forest management practices and prohibiting
them from pursuing a claim for relief or cause of action alleging injury
( from farming or forest practices for which no action or claim is allowed
under Oregon revised Statutes 30.936 or 30.937. Impacts from farming
and forest practices may include, but are not limited to: noise, dust, spray,
smoke, vibrations, and visual impacts.
E. A maximum of two events shall be allowed per day and 7 per week.
F. The maximum number of guest for any single event shall not exceed 300.
G. All lighting used during events shall be arranged and shielded so as not to
shine onto adjacent properties or rights-of-way.
H. Noise shall be regulated as follows:
a. From 7:00 a.m. until 10:00 pm, the average peak sound pressure level
of the noise shall not exceed the greater of 60 dB(A) or the ambient
noise level when measured off the subject property.
b. Noise generated by passenger vehicles exiting or entering the subject
property shall be exempt from the noise standards, and the off-the-
property noise standards shall not apply to public rights-of-way and
railroad rights-of-way.
c. A noise study may be required to demonstrate compliance with the
noise standards.
d. If a noise study is required, measurements shall be made with a sound
level meter. The sound level meter shall be an instrument in good
operating condition, meeting the requirements of a Type I or Type II
meter, as specified in ANSI Standard 1.4-1971. The sound level meter
shall contain at least an A-weighted scale, and both fast and slow
meter response capability. The Personnel making measurements shall
have completed training in the use of the sound level meter, and
measurement procedures consistent with that training shall be
followed.
e. Outdoor generators and outdoor sound amplification devices or
systems shall not be allowed.
I. Parking
a. The minimum parking requirement shall be one space per three guests
based on the maximum number of guests permitted for any single
event. An additional space shall be provided for each employee.
b. The minimum parking space requirement for the home occupation
shall be in addition to the parking required for other permitted uses on
the subject property.
c. On-street parking shall be prohibited on the day of an event.
J. Restroom facilities shall be regulated as follows:
a. Portable restroom facilities shall include hand-sanitizing or hand-
washing facilities.
b. Portable restroom facilities shall be subject to the standards of the
service provided and the County Environmental Health Department.
c. Portable restroom facilities shall be screened from adjacent properties
and rights-of-way by sight-obscuring fences or plantings and shall be
located a minimum of 50 feet from all property lines.
d. Use of on-site sewage disposal facilities shall be subject to approval by
the County Environmental Health Department.
K. Equipment, furniture, goods, and other amenities used for events shall be
stored indoors on non-event days. The use shall not take an outward
appearance nor manifest any characteristics of a business or operation of a
retial or sholesale nature, exctp for those characteristics normally
associated with or allowed for a primary use in the subject zoning district,
on non-event days.
L. The use shall comply with any applicable requirements of the Oregon
Liquor Control Commission.
DEQ Director and Deschutes County Commissioners
Proposed Agenda for Meeting to Discuss Groundwater in South Deschutes County
Acknowledge shared concern about groundwater protection in South Deschutes County
and need to come up with a solution.
Clarify the County's role and expectations in addressing groundwater concerns.
Clarify DEQ's role and expectations as articulated in Stephanie Hallock letter of March
14, 2007 and Joni Hammond letter of July 19, 2007
Discuss how DEQ and the County can work together productively to address the
concerns of citizens in South County while supporting the County's authority to
administer the on-site program.