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2007-1614-Order No. 2007-156 Recorded 11/5/2007DESCHUTES COUNTY OFFICIAL CLERK OS ~J Z~~1.16i4 NANCY BLANKENSHIP, COUNTY -A~ [ REVIE~~ COMMISSIONERS' JOURNAL 11/05/100101;29;31 PM LEGAL COUNSEL II II II III IIIIIIIIIII 1111111 20-364 I For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Order Accepting The Road Improvements, Accepting The Engineer's Assessment Report, and Setting a Hearing on * ORDER NO. 2007-156 the Final Assessment for the Improvements in the Pumice Butte L.I.D. WHEREAS, the road improvements undertaken pursuant to Resolution No. 2007-052 in the Pumice Butte Local Improvement District have been completed and have been inspected by the Engineer; and WHEREAS, the Engineer has recommended to the Board of County Commissioners of Deschutes County Oregon (Board) that the roads in the Pumice Butte L.I.D. be accepted as constructed; and WHEREAS, the Engineer has calculated the actual costs of the improvements and has determined a proposed final assessment for each parcel of land for the improvements of roads in the Pumice Butte L.I.D. and has forwarded a report to the Board recommending that such amounts be assessed against benefited properties within the boundaries of Pumice Butte L.I.D.; and WHEREAS, Chapter 12.48.240 of the Deschutes County Code provides that the Board must set a public hearing by Order of the Board to hear objections to any such final assessment; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDERS as follows: Section 1. The improvement has been made, inspected by the Engineer and is hereby accepted by the Board of County Commissioners. Section 2. That the Engineer's report calculating the actual costs of the improvements and determining a proposed final assessment attached hereto and marked Exhibit "A" is accepted and hereby approved. Section 3. That a public hearing to hear objections to the proposed final assessment shall be held on Wednesday, November 28, 2007 at the 10:00 a.m. meeting in the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701. PAGE 1 OF 2- ORDER No. 2007-156 Section 4. That the Engineer, on behalf of the Board of County Commissioners, shall mail written notice not less than ten days prior to the date of said hearing to the owners of record of the parcels described in Exhibit 3 to Exhibit "A" attached hereto identifying the parcel, showing the proposed final assessment, and giving notice of the hearing scheduled in Section 3 of this Order. Section 5. That the written notice to be given in Section 4 shall comply substantially with the form of notice marked Exhibit "B", attached hereto and by this reference incorporated herein. DATED this day of GhkA,-_ '2007. BOARD OF COUNTY COMMISSIONERS OF DESC1 UTES COUNTY, OREGON ATTEST: Recording Secretary MIC L M. DALY, Cha' DE IS R. LUKE, ice Chair TA A Y, Com is ioner PAGE 2 OF 2- ORDER NO. 2007-156 ES { i~ Road Department 61150 SE 27th St. • Bend, Oregon 97702 EXHIBIT "A" (541) 388-6581 • FAX (541) 388-2719 MEMORANDUM TO: BOARD Of COUNTY COMMISSIONERS FROM: GEORGE KOLB, COUNTY ENGINEER SUBJECT: PUMICE BUTTE LID, FINAL ASSESSMENT REPORT DATE: 10/18/2007 CC: FILE This report is made pursuant to Sections 12.48.220 and 12.48.240 of the Deschutes County Code (DCC) concerning the compilation of actual costs and determination of the final assessment for the local improvement. BACKGROUND On April 25, 2007 the Board of County Commissioners (Board) resolved, by Resolution No. 2007- 052, to improve by contract a certain dedicated public road within the Pumice Butte local improvement district, (LID), known as Pumice Butte Road, to Deschutes County local road standards in conformance with the scope of work set forth in the Engineer's Feasibility Report dated November 17, 2006 and accepted by the Board pursuant to Order No. 2007-034, incorporated herein by this reference. Attached (Exhibit "I") is a map of the LID showing the improved road and boundaries. CONSTRUCTION CONTRACT The Road Department prepared plans, specifications and contract documents for the construction of the road improvements. Bids for the construction of the Pumice Butte LID were opened on July 24, 2007. Bids were received from three construction firms: Hooker Creek Asphalt and Paving, LLC, Knife River Corporation and JAL Construction. The Board awarded the contract to the low bidder, Hooker Creek Asphalt and Paving, LLC. ACCEPTANCE OF IMPROVEMENTS The construction of the improvements was completed by the contractor in September of 2007. The Engineer inspected and approved the road improvements and final payment for this contract was made on September 26, 2007. Quality Services Performed with Pride ACTUAL COSTS The actual costs of the improvement, as defined in DCC 12.48.041 are as follows: The construction cost was $175,834.99 and the engineering and administration cost was $33,111.13. The actual total improvement cost of $208,946.12 is 47% below the originally estimated total improvement cost of $395,607.04. Attached as part of this report is Exhibit "2", detailing the actual costs. Payment of the construction cost was made from the Local Improvement District Project Fund (County Fund No. 430). This fund will be reimbursed through assessment payments in the amount of $208,946.12. ASSESSMENT APPORTIONMENT The method of apportioning the cost of the improvements amongst the benefited properties shall be as set forth in Resolution No. 2007-052. Specifically, the actual cost of the improvements will be apportioned by dividing the actual costs of the improvements by the number of lots specifically benefited from the improvements. FINAL ASSESSMENT Based on the foregoing report, the Engineer recommends that the cost of $208,946.12 be assessed against the 50 specially benefited lots within the Pumice Butte L.I.D. at a rate of $4,178.92 per lot ($208,946.12/50) as shown on Exhibit "3" Exhibit "1" Feet 0 400 800 Key .62 Road Miles, 51 Taxlots N 0 Roads in LID Other Roads Pumice Butte LID ® County Roads TM Nfconsoon on tlis map was darted Rom dotal dltabeaeb on Deschutes courdys 0.1.5. Gan rnstaken inthe aaallon orlhla map. but It is provided'.% is'. Desdlutos Couity cannot accept MY to sponsitality ror ours, omissions, w poettwal accuracy In the ddgllsl dale ar the underlying records. Thera are no wmmndes, crytvssu bmozl. Inducing the womanly of merchantabl6ry ar fitness rar a particularpurpnv, accompanying this product. Howmver, nodfitellon d any caws wlll be appredated. ra eschutes County Road Department -711(+s lit- l,l6"l y Fm: nnnalonlw+s•u< Add-ti I'llY 1%TU . 7, Cp 217[3 P:\AmGIS_Projectr1ocal Improvement DIst6Cts\Pumlce Butte EXHIBIT "2" PUMICE BUTTE L.I.D. ACTUAL COST CONSTRUCTION COSTS: ITEW Cost Mobilization $15,000.00 Surveying $5,600.00 Temporary Prot. & Direction of Traffic $3,799.31 Fla ers $552.51 Clearing and Grubbing $8,000.00 Embankment in Place $14,162.40 Watering $1,100.00 Finishing Roadbeds $6,090.00 Adjusting Boxes $960.00 6" Aggregate Base $46,437.00 2' Gravel Shoulders $3,550.00 Level 3 (1/2") Dense Graded HMAC $60,094.57 Misc. Work $10,489.20 TOTAL CONST. $175,834.99 *Items are those described in the Engineer's Feasibility Study ENGINEERING & ADMINISTRATION: Surveying & Design $19,628.03 Contract Admin & Inspection $7,816.60 Loan Cost $5,666.50 TOTAL ENGINEERING & ADMIN. $33,111.13 Actual Proiect Cost: Construction Cost= $175,834.99 Engineering and Administration = $33,111.13 TOTAL COST= $208,946.12 EXHIBIT "3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT ASCHOFF,TERRY E 181123DO09800 $4,178.92 19149 PUMICE BUTTE RD Lot 5 Block TT BEND, OR 97702 DESCHUTES RIVER WOODS 2. ASHLEY,RICHARD T 10849 TUJUNGA BLVD TUJUNGA, CA 91042 181123DO05200 Lot 49 Block SS DESCHUTES RIVER WOODS $4,178.92 3. BECKER,NANCY A 19129 PUMICE BUTTE RD BEND, OR 97702 4. CANTER,ELLEN SHOWERS,PETER SHOWERS,RHONDA 19013 PUMICE BUTTE RD BEND, OR 97702 5. GATLING,JOSHUA 19029 PUMICE BUTTE RD BEND, OR 97702 181123DO09500 Lot 8 Block TT DESCHUTES RIVER WOODS 181123CO14500 Lot 29 Block TT DESCHUTES RIVER WOODS 181123DO07800 Lot 25 Block TT DESCHUTES RIVER WOODS 6. CHRISTJAENER FAMILY TRUST 181123DO06100 CHRISTJAENER, DONNA Lot 40 Block SS 16032 MARJAN LN DESCHUTES RIVER WOODS HUNTINGTON BEACH, CA 92647 7. CLARK,VERONICA 181123DO06700 PO BOX 6832 Lot 34 Block SS BEND, OR 97708 DESCHUTES RIVER WOODS 8. CLEVELAND, MARCIA R CLEVELAND, MICHAEL D 19007 PUMICE BUTTE RD BEND, OR 97702 181123CO14600 Lot 30 Block TT DESCHUTES RIVER WOODS 9. COLVIN,ETHEL 19045 PUMICE BUTTE RD BEND, OR 97702 10. COOK,SCOTT M COOK,SONYA 19046 PUMICE BUTTE RD BEND, OR 97702 Page 1 of 6 Pumice Butte LID Final Assessment 181123DO08200 Lot 21,22 Block TT DESCHUTES RIVER WOODS 181123DO06500 Lot 36 Block SS DESCHUTES RIVER WOODS $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 EXHIBIT "3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY OWNER 11. COOPER,ERIC COOPER,SHANNON L 19025 PUMICE BUTTE BEND, OR 97701 PROPERTY FINAL DESCRIPTION ASSESSMENT 181123DO07600 $4,178.92 Lot 27 Block TT DESCHUTES RIVER WOODS 12. COOPER,ERIC 181123DO07700 $4,178.92 COOPER,SHANNON L Lot 26 Block TT 19025 PUMICE BUTTE DESCHUTES RIVER WOODS BEND, OR 97701 13. COYNER,JOSEPH 181123DO10000 $4,178.92 329 NW BOND ST. Lot 3 Block TT BEND, OR 97701 DESCHUTES RIVER WOODS 14. COYNER,JOSEPH 181123DO10100 $4,178.92 329 NW BOND ST. Lot 2 Block TT BEND, OR 97701 DESCHUTES RIVER WOODS 15. DANIELS,CRAIG A 181123DO06200 $4,178.92 DANIELS,NORM P Lot 39 Block SS 598 VAIL VALLEY DR DESCHUTES RIVER WOODS VAIL, CO 81657 16. FOSTER,KENDALL R 181123DO08000 $4,178.92 19037 PUMICE BUTTE RD Lot 23 Block TT BEND, OR 97702 DESCHUTES RIVER WOODS 17. GILLEM,ELISE M 181123DO09300 $4,178.92 GILLEM,MARK T Lot 10 Block TT 19115 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 18. HARRIS,ROBERTA M 181123DO09400 $4,178.92 HARRIS,TIMOTHY A Lot 9 Block TT 19123 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 19. HAWKS,MICHAEL C 181123DO06600 $4,178.92 3210 SW ARNOLD ST Lot 35 Block SS PORTLAND, OR 97219 DESCHUTES RIVER WOODS 20. HINDSON,JOHN H 181123DO05500 $4,178.92 19126 PUMICE BUTTE RD Lot 46 & PT 45 Block SS BEND, OR 97702 DESCHUTES RIVER WOODS Page 2 of 6 Pumice Butte LID Final Assessment EXHIBIT " 3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 21. HURLEY,MICHAEL 181123DO08700 SUNDSTROM-HURLEY,VICKI L Lot 16 Block TT 19071 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 22. JARVEY,SAYOMI JARVEY,WENDELL ELWOOD 19059 PUMICE BUTTE RD BEND, OR 97702 181123DO08500 Lot 18 Block TT DESCHUTES RIVER WOODS 23. KLEIN,GREGORY WEISS KLEIN,MARYANN PO BOX 9513 BEND, OR 97708 24. LAFFERTY,DANA E 89797 TWO MILE LN BANDON, OR 97411 25. HOEFER,KELLY HOEFER,WILLIAM BRUCE 19158 PUMICE BUTTE RD BEND, OR 97702 26. LARGENT,JA000ELINE B 1521 S NEARGLEN AVE GLENDORA, CA 91740 27. MACE,KEVIN L MACE,ROBIN L 19020 PUMICE BUTTE RD BEND, OR 97702 28. MCMORRIS,BRICE PO BOX 1316 BEND, OR 97709 29. MEDINA,KATHLEEN MEDINA,LAWRENCE 19060 PUMICE BUTTE RD BEND, OR 97702 181123DO05400 Lot 47 Block SS DESCHUTES RIVER WOODS 181123DO06400 Lot 37 Block SS DESCHUTES RIVER WOODS 181123DO05100 Lot 50 Block SS DESCHUTES RIVER WOODS 181123DO08600 Lot 17 Block TT DESCHUTES RIVER WOODS 181123DO07100 Lot 30 Block SS DESCHUTES RIVER WOODS 181123DO05800 Lot 43 Block SS DESCHUTES RIVER WOODS 181123DO06300 Lot 38 Block SS DESCHUTES RIVER WOODS $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 $4,178.92 Page 3 of 6 Pumice Butte LID Final Assessment EXHIBIT "3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY OWNER 30. MOGDEN, BARBARA ANN MOGDEN,TIMOTHY L 19001 PUMICE BUTTE RD BEND, OR 97702 PROPERTY FINAL DESCRIPTION ASSESSMENT 181123CO 14700 $4,178.92 Lot 31 Block TT DESCHUTES RIVER WOODS 31. MOORE,JAMES R 181123DO05300 $4,178.92 MOORE,SHAWNA H Lot 48 Block SS 120 WASHINGTON AVE DESCHUTES RIVER WOODS WHITEFISH, MT 59937 32. OSTBY,TREVOR J 181123DO05700 $4,178.92 OSTBY,MEGAN A Lot 44 Block SS 3427 NE SANDALWOOD DR DESCHUTES RIVER WOODS BEND, OR 97701 33. PARSONS,BONNIE 181123DO08800 $4,178.92 PO BOX 9052 Lot 15 Block TT BEND, OR 97708 DESCHUTES RIVER WOODS 34. KREG,KANDRA 181123DO08900 $4,178.92 19083 PUMICE BUTTE RD Lot 14 Block TT BEND, OR 97702 DESCHUTES RIVER WOODS 35. RAINEY,PHILLIP 181123DO05900 $4,178.92 RAINEY,CYNTHIA Lot 42 Block SS 19098 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 36. REESE,THERESE M 181123CO14400 $4,178.92 19017 PUMICE BUTTE DR Lot 28 Block TT BEND, OR 97702 DESCHUTES RIVER WOODS 37. RIGHTMIRE,SCOTT E 181123DO06800 $4,178.92 19032 PUMICE BUTTE RD Lot 33 Block SS BEND, OR 97702 DESCHUTES RIVER WOODS 38. ROSS ITER, BEVERLY S 181123DO06900 $4,178.92 ROSSITER,BRIAN E Lot 32 Block SS 2217 SW OBSIDIAN AVE DESCHUTES RIVER WOODS REDMOND, OR 97756 39. RUTLEDGE,JO-ANN 181123DO04901 $4,178.92 18624 RIVERWOODS DR Lot 2 Block SS BEND, OR 97702 AUSTEN ACRE Page 4 of 6 Pumice Butte LID Final Assessment EXHIBIT "3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY OWNER 40. SCHERESKY,JAY A SCHERESKY,RHONDA K 19033 PUMICE BUTTE RD BEND, OR 97702 PROPERTY FINAL DESCRIPTION ASSESSMENT 181123DO07900 $4,178.92 Lot 24 Block TT DESCHUTES RIVER WOODS 41. SCHON,JEFF A 181123DO09900 $4,178.92 21336 PELICAN DR Lot 4 Block TT BEND, OR 97701 DESCHUTES RIVER WOODS 42. SEVESTRE,MARY JO 19016 PUMICE BUTTE RD BEND, OR 97702 43. SIMONDS,EDWARD LEE 19099 PUMICE BUTTE RD BEND, OR 97702 181123DO07200 $4,178.92 Lot 29 Block SS DESCHUTES RIVER WOODS 181123DO09100 $4,178.92 Lot 12 Block TT DESCHUTES RIVER WOODS 44. SORENSEN,I B 181123DO09700 $4,178.92 SORENSEN,MALISA A Lot 6 Block TT 19143 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 45. TAPPEN,ALAN R 181123DO08300 $4,178.92 TAPPEN,NANCY J Lot 20 Block TT 3953 MT BLACKBURN AVE DESCHUTES RIVER WOODS SAN DIEGO, CA 92111 46. TAPPEN,ALAN R 181123DO08400 $4,178.92 TAPPEN, NANCY J Lot 19 Block TT 3953 MT BLACKBURN AVE DESCHUTES RIVER WOODS SAN DIEGO, CA 92111 47. TUCKER,LAUREN M 181123DO07000 $4,178.92 PO BOX 1744 Lot 31 Block SS BEND, OR 97709 DESCHUTES RIVER WOODS 48. WEST FAMILY TRUST 181123DO09600 $4,178.92 WEST,JO ELLYN Lot 7 Block TT WEST,RICHARD L DESCHUTES RIVER WOODS 19137 PUMICE BUTTE RD BEND, OR 97702 Page 5 of 6 Pumice Butte LID Final Assessment EXHIBIT "3" PUMICE BUTTE L.I.D. FINAL ASSESSMENT NAME OF PROPERTY FINAL PROPERTY OWNER DESCRIPTION ASSESSMENT 49. ELLIOTT,CHAD 181123DO09000 $4,178.92 ELLIOTT,LOIS Lot 13 Block TT 19089 PUMICE BUTTE RD DESCHUTES RIVER WOODS BEND, OR 97702 50. WOOD,ANTHONY J 64415 HUNNELL RD BEND, OR 97701 181123DO06000 Lot 41 Block SS DESCHUTES RIVER WOODS $4,178.92 Page 6 of 6 Pumice Butte LID Final Assessment ,-T E EXHIBIT "B" { Road Department 61150 S.E. 27th St., Bend, OR 97702 (541) 388-6581 • FAX (541) 388-2719 November 1, 2007 NAME1)) NAME2)) NAME3)) (ADDRESS)) ((CITY)), ((STATE)) ((ZIP)) NOTICE OF PROPOSED ROAD ASSESSMENT FOR PUMICE BUTTE L.I.D. DESCRIPTION: (ACCOUNT)) LOT (LOT)) BLOCK (BLOCK)) (SUBDIVISION) AMOUNT OF ENGINEER'S PROPOSED ASSESSMENT: $4,178.92 The Board of County Commissioners has, by Order No. 2007-156, set a hearing on Wednesday, November 28, 2007, at the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701, at the 10:00 a.m. Board meeting, regarding the road improvement affecting the above tax lot for the purpose of hearing objections to the assessments fixed in the Engineer's Report of the road improvement abutting your land. The proposed assessment for this parcel is shown above. After this hearing, the Board will certify the assessments against each parcel of land by Order of the Board. When the assessments are certified, you will have thirty (30) days to apply to pay the assessment in installments. If you do not apply to pay the assessment in installments, the total amount of the assessment will be due and payable. An application to pay the assessment in installments will be mailed to you after the assessment is certified. TOM BLUST, DIRECTOR OF PUBLIC WORKS ON BEHALF OF THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON