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2007-1627-Minutes for Meeting July 25,2007 Recorded 11/9/2007COUNTY OFFICIAL NANCYUBLANKENSHIP, COUNTY CLERKDS vu 2007-1627 COMMISSIONERS' JOURNAL 1110912007 02:39:52 PM IIIIIIII IIIIIIIII~IIIIIII I II III 2007-1627 Do not remove this page from original document. Deschutes County Clerk Certificate Page Document Reproduces Poorly (Archived) If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page U~J~ c 5 O :03 { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTE OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 259 2007 Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney. Also present were Dave Kanner, County Administrator; Marty Wynne, Finance; Teresa Rozic, Property Management; Susan Ross, Property and Facilities; David Love from Habitat for Humanity; Gena Goodman-Campbell, Caroline Lamar Pihl and David Eddleston of the Oregon Natural Desert Association/Friends of the Badlands; David Givans, Internal Auditor; and Chris Bell, Legal Counsel. Also present was Kate Ramsayer of The Bulletin. Commissioner Baney opened the meeting at 1:35 p.m. 1. Oregon Natural Desert Association - Badlands Wilderness Project Proposal. Gena Goodman-Campbell, Caroline Lamar Pihl and David Eddleston of the Oregon Natural Desert Association/Friends of the Badlands gave an update on the project and an overview on the impact of a wilderness designation. They are looking to a time when the eastern boundaries of Bend moves further out; the area needs to be saved for the future. Commissioner Daly stated that citizens in that area are concerned that it could potentially impede the development of their properties. Ms. Goodman- Campbell replied that this should not be a concern; it would be under federal management, and would not be handled like State or other federal lands. The County's support does not mean the County makes the decision. A report will be released in early September, and Joe Stutler has agreed to join the committee in an advisory capacity and to review the research. The BLM already closed the area to motorized vehicles in 2005. Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 1 of 6 Pages David Eddelston said that Friends of the Badlands started informally through the BLM. They have a symbiotic relationship with the BLM and help them whenever possible. The study involves an overview of ATV activity, cleaning up of trailheads, relocation of trailhead signs and internal signage; plus boundary patrol and watching for any unusual activity. The City of Bend Council has approved this twice, and there is some support in Washington, DC. 2. Habitat for Humanity/Affordable Housing Update. David Love provided a handout detailing the update. They are building about four homes a year and hope to increase it to ten. They bought ten acres of land outside the urban growth boundary that would allow for ten homes a year through 2015. But the UGB expansion has been delayed. He asked if the County has any land that it cannot use to be donated to his agency. They are able to raise money for building but the biggest problem is land acquisition. They had hoped the UGB would have been done by now. Teresa Rozic said that she didn't believe there is anything suitable available at this time, but will check. Commissioner Baney stated that they can build on some very challenging lots. 3. Finance/Treasurer Update. Marty Wynne gave an overview of the status of the County's finances. (A copy of his report is attached.) Revenue has come in higher than anticipated in the additional amount of about $70,000. Much depends on what grants come in and the fluctuating cost of equipment and supplies. Overall, it has been a very good year financially. Mr. Kanner stated that a new wellness program is being discussed again. However, the benefits need to be widely used. The new Deputy Administrator will address this issue. Mr. Wynne said that prevention is best, and provides a long-term gain. The program is paying more towards physical exams now. In regard to the RV Park, the project should come in just under budget. The Solid Waste project as should come in under budget. Mr. Wynne will start generating a year-end report regarding Board expenses for attending conferences, etc. Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 2 of 6 Pages The taxing districts' investment payments have historically been received, kept and paid by the districts. There are three road districts and the fire districts. The County sends their money to them and they invest it as they see fit, and pay their own bills. Alternatively, they can choose to have it go into a pool. He will send out a letter to them soon. In regard to the budget process, consideration is being given on how it works and whether changes are needed. With a line item budget, it is hard to be flexible. They are also looking at an earlier calendar to allow more time for the process. 4. Discussion and Consideration of Approval of Internal Audit Program Work Plan for 2007-08. David Givens went over his work plan for the year. One thing that is not listed, work with the District Attorney, will be handled under item #7. The EBMS audit will give the committee some information to consider. Solid Waste Department issues were deferred until the new facility is functioning. He said he also wants to examine the contracting process. Human Resources issues are often handled by an external auditor, but he will make sure personnel files are complete and handled appropriately. The Road Department has asked him to look at the CAM system. They are faced with budget issues and want to consider cost containment. Information Technology's audit focuses on internet usage, to make sure County policy is holding up. Commissioner Daly brought up the Bend Spay and Neuter Project discussion regarding the importance of spay/neuter services. HSCO has not been addressing this problem. Contracts for animal control are being renewed and the shelters need to be asked to donate more funding towards spay/neuter services. They can contract out or use their in-house veterinarian. Bend Spay and Neuter Project performed over 4,500 spays and neuters of dogs and cats last year, and HSCO performed maybe 700. Half of the people who were given spay/neuter vouchers at the time of adoption of animals did not get around to using them. In the long run, this costs the taxpayers more money. The Board should look at how this is structured and encourage spay/neuter. Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 3 of 6 Pages Mr. Givans said he talked with them four years ago, but apparently they still need to tighten up some of their procedures. Commissioner Daly stated that it would be good to know how much they actually contribute towards spay and neuter services. He asked that Mr. Givans be directed to contact them and ask. Mr. Givans stated that Laurie Craghead is working on the agreements and can perhaps update the Board. Commissioner Daly said that he would probably take the new Director, Pat Roden, and Board member Mike Maier to lunch to find out more abut the politics of the organization. He added that perhaps a line could be added to the licensing application form for people to voluntarily donate specifically to spay and neuter services. Mr. Givans suggested that perhaps the County could provide a lump sum grant instead of setting up a separate revenue stream. BANEY: Move approval of the work plan. DALY: Second. VOTE: BANEY: Yes. LUKE: Yes. DALY: Chair votes yes. 5. Continued Review of New Personnel Policies. Dave Kanner said that he had not yet heard back from the unions on these changes. BANEY: Move approval of Administrative Policies HR-1, 2, 3, 4, 5, 8 and 9; rescinding existing policies P-2004-110, P-2004-112, P-2000-077, P-1994-054, P-1987-0335 P-1989-042, P1983-005 and P-1986-023. DALY: Second. VOTE: BANEY: Yes. LUKE: Yes. DALY: Chair votes yes. Mr. Kanner said that in regard to the excused time policy, he asked for department directors' input, which was negative. Exchange time is really comp time, and cannot be given to exempt employees, so he kept the wording vague. BANEY: Move approval of Administrative Policy HR-7, rescinding the existing County policy regarding exchange time. DALY: Second. Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 4 of 6 Pages VOTE: BANEY: Yes. LUKE: Yes. DALY: Chair votes yes. 6. Economic Development Grant Requests. • Humane Society of Redmond - Training Center Commissioner Daly felt that $10,000 is too much to request, but he would support about half that. Commissioner Baney granted $1,500 and Commissioner Daly granted $2,500; Commissioner Luke will consider whether he wants to contribute. Deschutes County Historical Society - Flex Fund - $2,500 was granted by Commissioner Baney, $2,500 from Commissioner Luke, and $5,000 from Commissioner Daly. Susan Ross said that she is looking for properties to donate to Habitat to Humanity. Redmond Habitat typically doesn't get many properties, but two years ago the County donated a Terrebonne clean-up property to them. No reversionary clause was included, and now they have the property for sale. Commissioner Baney stated that usually if a Habitat home is sold, there is a clause about equity sharing and the home stays in affordable housing status. Ms. Ross explained that they were supposed to build a home, but are now selling the land. That was not the intent of deeding the property to them. Commissioner Baney said that it is not fair to the other agencies to let them capitalize on this. Ms. Ross will contact them to find out more details. 7. Update of Commissioners' Schedules; Meeting Details. Commissioner Baney will attend the Housing Works dinner tonight. 8. Other Items. None were offered. The Board went into executive session at this time. Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 5 of 6 Pages 9. Executive Session under ORS 192.660(2)(h), a litigation issue. After executive session concluded, action was taken. BANEY: Move that Legal Counsel be given the authority to sign a satisfaction of lien for Don Hammond's mother's property in Crook County. DALY: Second. VOTE: BANEY: Yes. LUKE: Yes. DALY: Chair votes yes. Being no further items to come before the Board, Commissioner Daly adjourned the meeting at 4:10 p. m. DATED this 25th Day of July 2007 for the Deschutes County Board of Commissioners. ~~-'zv-fw L is ael M. Daly, air ennis R. Luke, Vice Chair Tammy a , Commissi er ATTEST: 644"IL, &"A~, Recording Secretary Minutes of Administrative Work Session Wednesday, July 25, 2007 Page 6 of 6 Pages G Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc WORK SESSION AGENDA - REVISED DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JULY 25, 2007 Oregon Natural Desert Association - Badlands Wilderness Project Proposal 2. Habitat for Humanity/Affordable Housing Update - David Love 3. Finance/Treasurer Update - Marty Wynne 4. Discussion and Consideration of Approval of Internal Audit Program Work Plan for 2007-08 - David Givans 5. Continued Review of New Personnel Policies 6. Economic Development Grant Requests - Susan Ross • Humane Society of Redmond - Training Center • Deschutes County Historical Society - Flex Fund 7. Update of Commissioners' Schedules; Meeting Details 8. Other Items 9. Executive Session regarding a litigation issue PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. a r \5 . 17~~ I x 7•,+ y 7` E rtfi- of _ r I #IrailheadS are'feca f the Wtlderne'ss,Stud: trailheads,+drive east fro Bede ~.',I7fi Wy, 20. To access the rioAern,~railY ds e a ban us Dodds, Alfalfa Market; JohnsonrRano Walk6iRoads.- These' roads' art Sho yn on't~he'Badl ~J Wilderness' Study Area reap.';6 .rx,. t ' ~Cntact Iformatiri r e ally Dio ct Offtee Burea :of Land'M~ndgeinent~ . X45®j1E Tliircl Street > ro`#'; Prlnev~ille,~„0R97' R_ o>ltir gbv~/p ,gyp ~ lj~ Know Before You Go A v&tawe kto the Bach wdde-r":ff Rudd,4rea iT ait operi"ti arc-tt,nt SO mi&-s of vo-track trads offer the vwtor Many orartu~ ft or horseback ri vig on trail lorpf o f V"Wws 1&, U U a The BLM has inventoried and recommended the Badlands Wilderness Study Area as suitable for inclusion in the National Wilderness Preservation System. Until Congress makes a final determination on a Wilderness Study Area, these areas are managed by the Bureau of Land Management to preserve their suitability for designation as wilderness. Visitors to the Badlands Wilderness Study Area can help in protecting this fragile desert ecosystem by adequately planning their trip and by arriving prepared. Knowledge of the area, weather, terrain, limitations of your body, and common sense can help ensure a safe trip to the area. Trail junctions are unsigned, so visitors should be sure to carry a map. • Walk Abreast When Walking Cross-Country - When hiking off-trail, single file traffic creates entrenched social hiking trails which detract from the sense of solitude and naturalness of the area. The single passage of footsteps tends to heal more quickly. • Observe Trail Use Limitations - Mountain bike/ mechanized travel and equestrian/pack stock use is' limited to designated trails in the Badlands Wilderness Study Area. At times, certain trails may be seasonally closed to all use in order to protect sensitive wildlife habitat or other values. Please be sure to observe all posted trail use regulations. • Dispose of Waste Properly - Pack out and do not burn or bury your trash. Do bury human waste 6 to 8 inches deep at least 200 feet (about 70 adult paces) from camp. Equestrians should pack home trailhead and staging area horse manure. • Minimize Campfire Impacts - Do not limb trees. Use only dead and downed wood no bigger than your forearm. The use of stoves is encouraged. • Protect Cultural Resources - Should you happen upon a pictograph or artifact, observe and enjoy it - in its place. Touching, marking, tracing, or otherwise disturbing can cause irreparable damage. • Protect Natural Resources - Leave rocks, plants, artifacts, and what even appears to be old junk as you find them. Observe wildlife from a distance. Never feed animals - feeding animals damages their health and alters natural behaviors. Control pets at all times. • Motorized Vehicles - The Badlands Wilderness Study Area is closed to motorized vehicles. • Firearms - Firearm discharge is prohibited unless legally hunting. Within a quarter mile of Badlands Rock, all firearm discharge is prohibited year-round. -1 To Prineville , LEGEND BA LANDS Trail - Non-Motorized LD S STUDY AREA ® Badlands WSA Access Point Badlands WSA Boundary Badlands WSA 0 BLM Administered Land m Market Road Highway ~ - Alfalfa 18~ 0000 Paved Road P l p~~ a P? a 1 fir Walker Road goad Improved Road - Dirt or Gravel Four Irk ` e Corners l olr3s Unimproved Road Qoa ho~~ir~iL= MOS-0706 A MILLICAN a a 0°a. ~r iI: VALLEY CAN D 'a R Dodds Road ' - - ' ~ TO Obemol a ThB Bend Road } m B dlan{is k~ O H V 21 y ~ { /Red Pond ¢ } r \1 - 1 0`'e~. ~ ! (dry) Rick and Rd AREA 20 o ti _ rl `a r Motorized Use dal ~eadlands Prohibited in the s, Flatiron.-.., castle i Rock r ` :...Rock Badlands Wilderness Study Area N Three W E - er o Buttes To Highway 20 ~CaC\ 1 0 1 2 9 ate. 'Miles p y?p a . 1 0 1 2 _>L 9. Buttes Kilometers 11 @^ Creek Bear II Horse Ridge To Burns, 1~ A Badlands Trails~J~ "1a~iron The Badlands Wilderness Study ea is relat.ively f at" at d out hi b , or LIT with juniper trees and modest roe outczops ovdg5.0-6 0 miles ro d' de LU screening and plenty of solitude. u illf fevvtrai ~s' rater ? i ~iees~. signs or markers but may see a user-created -i s5 oss:,6 ee -nw trails which do not appeal -on thiPl'ease tread. n ,Trait. is a two N lightly by staying on designat%d eating argued t y - ds,shiel :Vol a area can be challenging and visi uld be'competent x t o A 1 "d navigation skills: r titcr'o owe 9 C en Mere aye„appr`oximatel5~ rrri e.s,t~slgntra s+ n the Badlands iternes's Study'earfd ecE~ 1; an di§tiAc4' ail rc~lxtes. Tv ',af tl etra .ro%i E 4 c ' descri~iec~ elo~ ~ # 4 t erad!aAs R,6ek T it out l ci h& c, ride sel id(S ` ~gaoss A ds Rocky Tr s y o p• b i ac , a tra~",e~se tfi Bd V~? s S lady ' Area t arge roc) ou c` o Crale~riF°45 t as®ri ~l~adlands Roc " ib, `ILye~d;tq:lY± ate as ~ o z >al© adlands Rock Trail to t trees or ve taIn ll~ = the fladlaridsid fi, i re is ; .110 a lie of I geocachesl~ ► ti floe fhes~ 6t vita~~ .oohiact*th is agemeiit Prinejn"lrle Dis Vic Z t-&k ni~ ems', s r r St to Nitural Histoir ~ s a-cattle The B deaMde mess Sti id~ ea .1R at the Buret a re pka6letang ndfclri% err Miles north ;I 4 , , f Mosrof•the study area mcli'T AM J P Rock. A map. . - shield "volcano;- W $C% >a lu many, v 2 g V>rtdbJwR. d~ero 'ad- ~ilhead- L^ri i-e in eUTMse,fl p lac''1. y t - s •W'I ~ ~ '.~afEE llVe~ 11J1. k a a~tiv~lyrflo~ k~ a> e ! tem,= s , . eci on the North °boudarytbe'w a enDaturr and thel-HQr~s6 {eh ; e t. 111~ Zs_ r a •.r x§ , ~roth 927 (659381 the 8402 ~.Iorsll cin~`tiut- _ I 0I I Badlands Site Stewardship - A Task List of Potential Projects • Monitoring o BLM's eyes and ears on the ground o Establish and maintain photopoints for monitoring change over time • Route closures and closure maintenance o Emplacement of physical and visual barriers on BLM-identified illegal and extraneous routes; ensuring their long-term closure by conducting periodic site visits and as-needed maintenance. • Adopt-A-Trail(head) o Trailheads: ■ Periodic (monthly) walkthrough of trailhead areas - not just the trailheads, themselves, observing and reporting vandalism, offensive littering, shot up trees, long-term vehicle parking, etc. ■ Learning where signs and information belong on trailhead kiosks and committing this to memory/notes ■ Responsible for re-stocking maps and/or brochures, sign cleaning, maintenance and notifying BLM of the need for replacement; replacement as needed; keeping trailheads tidy and presentable ■ Looking for safety hazards and reporting on them o Trails: ■ Walk, ride, run trails, noting trail conditions, location of internal signing, condition of signs and reporting on problems ■ Observing hazards such as wire on trails (hazard to equestrians), abandoned vehicles, property, etc. ■ Reporting (and mapping if trained in mapping methodology) on undocumented phenomena such as abandoned stock tanks and other improvements; cross-fencing, especially if down, location of illegal routes, particularly if they look fresh; reporting on evidence of trail use by motorized vehicles. (n.b. Some administrative & inholding use does occur) ■ Future: BLM identifies non-administrative trails and volunteers convert two-track to single track Boundaries o Foot or vehicle patrol (depending on which boundary) looking for OHV trespass, observing and recording locations of signs and barriers and maintaining same o Patching boundary fence Signs o Sign Inventory J~ 0 ■ Prepare photographic and GPS data for inclusion in BLM's geographic information system (GIS) Interior Sign Fabrication (most minimum possible) ■ Stenciling, routing and burning rustic signs to be mounted on used juniper fence posts Public Contact o Presence on the ground for small number of specialized volunteers- working at hwy 20 trailheads performing meet and greet Native Plant Restoration o Development of Badlands site restoration plan ■ To include Restoration site identification and prioritization ■ To include weed location and extent information o Seed collection, cleaning, storage preparation and broadcasting; Cuttings? o Plant propagation, field out-planting (future) o Weed mapping and removal using approved methods (where applicable) Record Keeping and Reporting to David o Recording number of vehicles/trailers, etc. parked at trailheads, people contacted o Recording volunteer hours worked Photographs o To develop a public domain repository of stock photos of the Badlands • Design o Design Friends of the Badlands logo o Graphic layout of outreach materials The Potential Economic Impacts of Wilderness in Dona Ana County, New Mexico SCJN RAN INSTITUTE February 24, 2006 EXECUTIVE SUMMARY A growing number of people and businesses are drawn to Dona Ana County, New Mexico because of the stunning natural environment, ample recreation opportunities, and high quality of life afforded by public lands. And more and more of them are able to stay and succeed in business because the area also offers educational opportunities, access to larger markets, and a resilient and expanding economy. The people, economy, and land-use patterns of Dona Ana County are changing. Families, retirees, and business owners from across the U.S. and neighboring Mexico are joining long-time county residents, resulting in a rapidly expanding population. The economy is evolving from a heavy reliance on government and agriculture, and becoming more diversified. A range of services and professional jobs account for most new employment, and the largest source of personal income now comes from non-labor sources such as retirement and investments. As the population and economy of Dona Ana County change, the role of public lands - their value and uses - in the county's economy is also in transition. Public lands account for nearly 69 percent of the land base in the county. In addition to traditional activities like grazing, residents benefit from the open space and environmental services provided by these lands. In fact, the public lands in Dona Ana County constitute a significant competitive advantage in today's market where a growing number of people are making business location decisions based on quality of life considerations. And yet, as Dona Ana County's population grows and develops more of its land base, remaining open lands in the county are becoming more precious. Recognizing this, county residents have worked together to produce an open space and trails system plan for Dona Ana County.' The plan addresses core natural areas such as the Organ Mountains, which frame Las Cruces; traditional agricultural lands along the Rio Grande; and a set of trails, corridors, and waterways that connect these areas. One way to protect Dona Ana County's competitive economic advantage is to preserve some of the area's most important natural landscapes. And one of the most protective land classifications is federally designated Wilderness. This report uses five types of analysis to evaluate how Wilderness designation might benefit Dona Ana County. Based on this investigation, we conclude that protecting a portion of the county's public lands as Wilderness (and a related National Conservation Area) is likely to have positive effects on future prosperity - and that the more public lands afforded these protections the better for the area economy. The report also concludes that protecting important public lands should be one piece of a larger strategy to enhance economic prosperity, including higher paying jobs, in Dona Ana County. This larger strategy includes advanced education and workforce training opportunities, better access to capital, stimulating entrepreneurship, support for industry clusters, affordable housing for working families, and, perhaps most importantly, cooperation among community leaders to carry out these initiatives. Wilderness designation - along with protection of other types of open space such as agricultural land, parks, and riparian areas - is an important step toward maintaining the area's quality of life and will likely enhance Dona Ana County's competitive advantage now and in the future. l METHODS AND DATA SOURCES METHODS We use five approaches to understand the potential impacts of Wilderness designation: COMPARISON TO THE We examine the findings from a West-wide study - Prosperity in REST OF THE WEST the 21" Century West - on the role of protected public lands in local economies to determine if larger trends showing the benefits of protected areas are likely to apply to Dona Ana County. DESCRIPTIVE We inspect the Dona Ana County economy over a 30-year time ANALYSIS period to see what role Wilderness might play in future economic development. BEFORE AND AFTER We analyze the economy of Dona Ana County before and after WILDERNESS STUDY Wilderness Study Areas were established to evaluate the effect of AREAS Wilderness-like management of public lands on the area's economy. PEER COUNTY We compare the economic performance of peer counties in the ANALYSIS West with and without Wilderness to see if counties similar to Dona Ana have benefited from Wilderness. BEFORE AND AFTER We examine the economies of peer counties before and after WILDERNESS Wilderness designation to evaluate the effect of Wilderness on area economies. More detail on methods is available at the beginning of each section of the report. DATASOURCES The analysis in this report is based on published data from the following sources: o U.S. Department of Commerce, Bureau of Economic Analysis, Regional Economic Information Service (BEA REIS); o U.S. Department of Commerce, Bureau of the Census: 1990 and 2000 Census of Population and Housing (Census); o U.S. Department of Commerce, Bureau of the Census: County Business Patterns (CBP); and o U.S. Department of Labor, Bureau of Labor Statistics (BLS). All income figures are adjusted for inflation so as to be comparable longitudinally. For the peer county analysis we linked social and economic variables from the above sources with spatial layers organized in a geographic information system. Prosperity in the 21" Century West: The Role of Protected Public Lands is a shortened, "user- friendly" version of a larger report, entitled Public Lands Conservation and Economic Well- Being. This 160-page study features detailed statistical methods and results, four case studies, and a thorough literature review. Both reports are available on our website: www.sonoran.org? 4 Moving to Bend for a quality of life Academics tail people to find the real reasons behind the migration hq://www.bendbulletin.com/apps/pbcs.dll/article?AID=/20070527/NEW SO 1 /705270333 By Lily Raff, The Bulletin It turns out there's a name for all those Californians who got fed up with traffic and city living, cashed out of their Bay Area homes and moved here. And don't worry, it's the kind of name you can print in a family-friendly newspaper. They're called amenity migrants. Social scientists in the 1980s coined the term to describe people who relocate not for work, but for that other goal of capitalism: quality of life. Academics are spending more time and money these days studying amenity migration and how it changes communities in the Western United States. And many of them are turning their eyes toward Bend, where the phenomenon shows no signs of stopping. "Amenity migration is kind of a lingo-y thing, but once you understand the name, it's like, `oh, yeah, I know all about that,"' said Linda Kruger, a social scientist who works for the U.S. Department of Agriculture in Juneau, Alaska. The USDA has an interest in amenity migration because it profoundly affects rural ranching, farming and forestry communities on which the agency focuses. And studies have shown that amenity migrants prefer areas close to public land, like national forests, which are managed by the USDA. Amenity migration "has effects on how people use public land and their expectations for how it will be managed," Kruger said. "So it's important for management agencies to understand what's going on." There was a time when humans were pretty much stuck living their whole lives wherever they were born. That's still the case for some people. But means beget mobility, and those with the financial means are nowadays more mobile than ever. People travel for temporary vacations - more than 38 million Americans are expected to travel at least 50 miles from home this Memorial Day weekend, according to the American Automobile Association. And they pack up to live someplace else - roughly 16 percent of Americans move in a given year, the U.S. Census Bureau has found. When most people move, they stay in the same county. But Americans are increasingly willing to move greater distances. Nineteen percent of all moves between 1999 and 2000 were from one state to another. That was up from 15 percent of all moves between 1997 and 1998. Americans started flocking to the mountainous West in record-breaking numbers about 30 years ago. "While it's probably always happened to a certain extent, we're noticing it more particularly because of baby boomers," Kruger said. "Technology has allowed many of them to telecommute or set up new businesses where they can be almost anywhere - there's more flexibility. And then also more people are able to retire because of the money in their home equity. So it's three different things coming together: the number of people, the technology that is allowing us to live places we couldn't live before and the money we have to work with." Amenity migration is not unique to the Western United States - it's happening in the mountains of Chile, Norway and Canada, for example. Moving to Bend Bend's population in 1990 was 20,469, according to the U.S. Census Bureau. By 2006, the city's population exceeded 75,000. Anecdotal evidence leads researchers to believe that amenity migrants account for the vast majority of that growth. Take Bend resident Chris Prahl, for example. Prahl, 24, grew up in Beaverton, Ore. When he graduated from Oregon State University with a degree in civil engineering, Prahl assessed his choices. As with more and more college graduates, Prahl sought a lifestyle first and a job second. After working in Salem for six months, and commuting to Mount Bachelor on a regular basis, he came to Bend and landed a job in the construction industry. Almost everyone he meets in Bend, Prahl said, moved here for the same reasons he did: "The fishing, skiing, hiking; all the great outdoors things to do," he said. "But also, the small town was an appeal to me, even though a lot of people don't consider it a small town anymore." The relativity of "small town" charm touches on an oft-studied aspect of amenity migration - that the people who move to a place for its character inevitably change the very character of that place. Hannah Gosnell and David Theobold were geography graduate students in 1993 in Colorado, where every couple of weeks they drove between the fast-growing towns of Gunnison and Crested Butte, collecting data. "We would joke that you could tell that a place had `arrived' when you could buy espresso there," Gosnell said. "It wasn't like today; now you can buy espresso anywhere." The students took that observation and expanded it into a book called the "Atlas of the New West." They created maps of the Intermountain West, showing where a person could find espresso, the New York Times and health foods, for example. The maps were a fun way to show where amenity migration was starting to take hold, Gosnell said. But amenity migration has rendered the book obsolete, said Gosnell, who is now assistant geosciences professor at Oregon State University. "It's no longer funny to see that you can buy espresso in the backwaters of Utah," she said. "The West has become so much like the rest of the country. It used to be this rugged, rural place; very different from anywhere else in the country. Now there's Old Navy and Target almost everywhere." The reason? Many amenity migrants like it that way. They move to a remote area seeking solitude and nature, but still cling to the designer coffee and clothes to which they've grown accustomed. Prahl, who moved here for the small-town lifestyle and outdoor recreation opportunities, said he sometimes misses the shopping and nightlife of the Willamette Valley. He said he likes to eat at P.F. Chang's, a Chinese restaurant chain, and shop at Crate & Barrel, a home furnishings chain. For better or worse Last year, the first-ever textbook focusing exclusively on amenity migration was published. "The Amenity Migrants" is a compilation of amenity migration research from all over the world. In the book, co-author and editor Laurence A.G. Moss cited research conducted on residents of Sunriver as well as Santa Fe and the Sierra Nevada mountains in California. The studies found that homeowners who lived permanently or part-time in these communities often did not have a strong sense of "belonging" there. Amenity migrants are similar to second-home owners in this way - they spend a lot of time in a place that they don't necessarily consider to be their home. The consequences of this seemingly subtle distinction can be surprising. For example, amenity migrants typically move from urban centers where firefighters and emergency medical technicians are paid professionals. But the rural communities that attract amenity migrants often rely on volunteers for those services. "A lot of communities, it turns out, really struggle with how to handle new people coming in who expect emergency services, but aren't used to volunteering themselves," Kruger said. Amenity migration is a double-edged sword for the communities affected by it, said Gosnell, of OSU. "It can result in a lot of social and ecological impacts that are negative," she said. "But it can also create some real positive change. For example, you get people moving to a place that really want to preserve it; they see how special it is so you get a big injection of dynamism and enthusiasm and excitement into a community." In the textbook he recently co-authored and edited, Moss described patterns that have emerged in amenity migration. He classified areas affected by amenity migration into four developmental phases: emerging, developing, mature and then either self-sustaining or declining. Bend, according to this categorization, is in the "mature" phase. For a familiar community that social scientists believe is in the "emerging" phase, look no further than Klamath Falls. Moss is also looking to the future of amenity migration. He has identified two global phenomenons that could spur even more amenity migration. As global warming makes snow increasingly scarce, mountain communities are likely to grow more attractive to more people, he said. And the growing threat of terrorism could make small, rural communities appeal to those seeking safe alternatives to crowded cities. But there are other factors that could curb amenity migration, he said. For example, growing crowds of people could degrade amenities below a certain threshold so that a place no longer attracts new residents. And the costs of living in a remote mountain community 'where transportation and communication are particularly costly - could skyrocket due to the high price of support systems, like energy and water. Lily Raff can be reached at 617-7836 or at lraffa ,bendbulletin.com. From bendbulletin.com - published daily in Bend, Oregon, by Western Communications, Inc. Copyright 2005. Rend Area ~ r Habitat for Humanity@ 1860 N@ 4th Street Bend, OR 97701 (341) 395-53$7 To: Deschutes County Commissioners From: David Love - Bend Area Habitat for Humanity Date: July 25, 2007 Re: Land for Projects Supporting Deschutes County Services and Organizations The lack of affordable housing in our community of Bend has become a crisis that we must collectively work to address. In 2006 alone, home prices in Bend rose faster than any other metropolitan area in the United States, at 3.6 times the national appreciation rate thereby creating a shortage of affordable housing for thousands of hardworking families. Bend Area Habitat for Humanity builds simple, decent, affordable homes and sells them at no-interest, no-profit loans to our partner families who earn 35-75% of the Area Median Income. We have built 64 houses in our community to date, and are committed to extend our capacity from building 4 homes a year to our goal of 10 homes per year starting immdiately. As construction materials and land costs continue to escalate, we must broaden the scope of our development efforts in order to secure the resources necessary to reach our goal of providing 10 affordable homes per year for our community. Our biggest hurdle in the short run is land. We would love to work with Deschutes County in finding some simple land to build upon that might not be in the immediate plans for the county. In return, Bend Area Habitat for Humanity will be able to help these county agencies and organizations meet goals through the building of affordable housing, be it through a leadership role for their clients or simply housing a family associated with their mission. Thought Bend Area Habitat for Humanity has tried to be proactive in dealing with the need for affordable land through the purchase of ten acres east of the city, the current process of the expansion of the UGB has stalled our efforts to meet the current need for single family affordable housing. This request to the county will be a one-time request allowing us to bring our current build with the acquisition of land in the next couple of years. Mission Statement: Bend Area Habitat for Humanity, with God's guidance, works in partnership with deserving families and the community to build quality, affordable homes. OCCB# 83516 ~acrti ',r~.<} Habitat Thanks to major donors sponsoring lots, in Habitat's 10 acre development - ,~Nv■.aainny F7dfilAl ILLS: Jo Card' Con~et~Jo e n o Bob and Catie Cudlin, Cushman Family Fund of the CF, Deschutes'County'Comm'iss b ers~ John & Marie Fettig, Robert & Alison Hamm, Jim & Joan Hinds, Feenan 8ML Jennings, Michael & Cindy Jensen, Kirby Foundation, W. Daniel 8 Martha Klingler, Lakeside Lumber/Rotary Club of Bend High Desert, James Lussier, Dennis 8. Beverly Pahlisch, Premier West Bank, Pronghorn, Robert W. Chandler it Fund of the OCF, Sterling Savings Bank, David & Lorraine Stuart, W&H Pacific, Ward Family Fund of the OCF, Douglas & Marianne Watson Habitat is seeking support from government and other local agencies to bridge the land need that exist between our current build at Daggett Lane to the land outlined above to be known as Alford Village. 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C U a) (O c (6 ~ O O O C - Q U 0 c 0 o m 4) in N N N 12 L .'E 0 o y E L E a N E ° c co 0 o 3 r c f6 7 y d N v' caa ~ ;aa E ono o am 0 o Y T p - d - m Y d C d N N o E o O Eo E d ` ~o U')rl a) ~o N ei LO T N 0 L O d p o° . icec E d p U m ° -rn ~rn £ «o x o ac E Y `m E am Q O N C ~ O C m w mdo E L 0 ~U m m a m a i co 3 N ca A~ ~ U ~ C a) O U O 41 s c Cl) W 4- (n a) = O(0 (D 4- co O O co O C O 10 cn O s O O = O E O U 0 2 E ~ Q O 6 (o m c 7> p to m U1 in M U O c o o o c Q o o w 3 --a O ' m 0 a> c B a O_ v CL m a O I► H = a) ~ M vJ In 0 U ~C 4-- a~ E i O 2 m O U cO O T a E Q) CL O ~ O i O U O O o O ti U W a~ r LO O to 00 Cl? C c~ L° o LO o 0 coo Q- a> c m m w--0 co E cO <n 3 0 :E O Or- c to O -a c = o - U) c O .O o co - a) w 7'a N c6 y ip C O Q L O O c a> ~ O- C 0 E, 0 c: -0 <n _ O m O3: C O `c- a , (O i- o • Q (O O ±J O O O O O O O\ N O O M r -IZ- O E o f Z LO 3 E T o O _ 0 0 0 cn Q o .J > a) 0 O" N O O a) L V O O U O O > it U7 W m CO CO O p co E O O L cO O un cO ton O m ~ G cO W `2 O c O V N N O C p n. d N O U V CU-- 'O co a) -0 co Co CO (n :3 Ca E 0 0 C: cu cc W L1J a) O N U) %X0 N2 O p a±~ a) a) cn ai 0 0 c >v +J t~O O 0¢ co cOi> o :c r2 O w 0 co C O co R U c a o t Q m 40- 0 a) co OU a c S co CO COm v N coo 'O° a The American Legion David Love Executive Director Bend Area Habitat for Humanity 1860 NE 4th Street Bend, Oregon 97701 Dear David, Stevens-Chute Post #4 The American Legion P.O. Box 784 Bend, OR 97709-0784 July 16, 2007 Per our conversations over recent meetings, I am delighted and excited that BAHH and Stevens-Chute American Legion Post 4 will be partnering to benefit Central Oregon veterans. Operation Home Build will truly provide the men and women from our area who have served our nation an opportunity to pursue the American Dream of owning a home. As we discussed, Post 4 will serve as your primary lead in generating support from other veteran groups in Central Oregon. This will include enlisting their help in soliciting potential applicants, rallying veterans at large to volunteer in building homes for other vets, and working with you to raise needed funding for the home build project from various community sources. While Habitat has undoubtedly built homes that are currently occupied by veterans across the nation, I too believe that this is among the first endeavors between two national organizations to combine their talents and strengths to specifically call out and benefit those who have served. I'm convinced that the potential for this program in Bend and Central Oregon is limitless, and that together we can set a standard and model that perhaps can be followed by our respective organizations on a wider scale. Let's show our community that one plus one equals three! Together we win-and best of all, vets will win. Sincerely, Jeff Lightburn Post Commander 541-617-0644 C. C. Vicki English, Post Adjutant Richard Smith, Post Vice Commander Membership & Chair for Operation Home Build Andy Mantecon, Post 1 st Vice Commander Mike Whitney, Post 2nd Vice Commander Phyllis Thebo, Post Finance Officer -4 TE Juvenile Community Justice 63360 Britta St. Bldg. #1, Bend, Oregon 97701 (5411388-6671 • Fax: [5411383-0165 David Love, Executive Director Bend Area Habitat for Humanity 1860 NE Fourth St. Bend, OR 97701 Dear Mr. Love, I am writing to express support and assistance for the Bend Area Habitat for Humanity's YouthBuild project application to the Department of Labor. The Department of Juvenile Community Justice and Bend Area Habitat for Humanity have partnered together for nearly nine years to provide youth involved in the juvenile justice system with skill- building and mentoring opportunities through Habitat for Humanity housing projects. Over 200 youth with criminal pasts have helped to build six homes and a positive future for low-income families in the community. This long partnership has stood the test of time and challenges that such a program by nature will incur and is stronger than ever today. The Department will support the program through providing appropriate youth referrals, one youth crew-leader and training to Habitat mentors/volunteers on working with disadvantaged and / or youth offenders. Youth work best side-by-side with experienced mentors; the community is strongest when its different members come together for the benefit of others. We look forward to assisting Habitat for Humanity in enabling disadvantaged youth to obtain educational and employment skills necessary to achieve economic self-sufficiency, providing disadvantaged youth with opportunities for meaningful work and service to their community, and expanding the supply of permanent single family homes for low income residents in the Bend area. Sincerely, Robert LaCombe, Acting Director Quality Services Performed with Pride Dean of Continuing Education & Extended Learning Central Oregon Community College TELEPHONE (541) 504-2902 FAX (541) 383-7503 E-Mail cmoorehead@cocc.edu June 26, 2007 To Whom It May Concern: I am writing this letter of support for Bend Area Habitat for Humanity's application for the YouthBuild funding through the Department of Labor. Bend Area Habitat for Humanity has a strong history of youth involvement in the building of affordable housing. Central Oregon Community College's Adult Basic Skills program will be working with Bend Area Habitat for Humanity to meet the goal of providing disadvantaged youth with the opportunity to obtain educational and employment skills necessary to achieve economic self- sufficiency in occupation in demand and post-secondary educational and training opportunities COCC supports the grant application to the Department of Labor and agrees to participate in the program by providing the Adult Basic Skills instructor and material for Basic Education students in preparation for the GED program and the follow-up associated with those students in regards to shortcomings within the programs. COCC will work with the program to coordinate the hours of instruction in an attempt to allow the program to meet the overall educational goals of the project. COCC will have a representative from their Adult Education program meet with or be a member of the Advisory Board for the project. COCC's Adult Basic Skills program personnel will be working with Bend Area Habitat for Humanity to meet the goals outlined in the grant application. Sincerely, 6"d wloo~ Carol Moorehead, Dean Continuing Education and Extended Learning The Employment Department June 26, 2007 To whom it may concern, WorkSource Bend, Employment department is excited to have the opportunity to support the Bend Area Habitat For Humanity's application for the YouthBuild funding through the Department of Labor. Bend Area Habitat For Humanity has a strong history of youth involvement in the building of affordable housing. I have had the pleasure of working directly with Habitat For Humanity as the Community Services Manager for the Oregon National Guard Youth Challenge Program, and understand what valuable opportunities it provides the youth who are involved. WorkSource Bend will be supporting the program and working with the managers of the project to help accomplish the following goals: a. Enabling disadvantaged youth to obtain educational and employment skills necessary to achieve economic self-sufficiency in occupations that are in demand and post-secondary educational and training opportunities. b. Providing disadvantaged youth with opportunities for meaningful work and service to their community. c. Providing employment skills to the disadvantaged youth from the area. d. Expanding the supply of permanent single family homes for low income residents in Bend. Please don't hesitate to contact me if I can provide any other information or make further recommendations of support for this program. Sincerely, Katy 'Fitzsimons Graves Katy Fitzsimons Graves Supervisor of Business & Employment Services WorkSource Bend, Employment Department 1645 N.E. Forbes Road, Suite 100 Bend, Oregon 97702 (541) 388 N 6050 Mary.k.fitzsimons@state.or.us CADocuments and Settings\Habitat Exec Dir\Desktop\YouthBuild\Worksource.doc Page 1 of 1 r IT @9 @[Tgg@n PO BOX 279, Bend, Oregon 97709 541.410.2187 ■ 541.306.3703 -fax To Whom It May Concern: It is with full confidence that I submit a statement of support for Bend Area Habitat For Humanity's application for the YouthBuild funding through the Department of Labor. As the Program Manager for Heart of Oregon Corps, regularly see the demonstrated need for programs like Youth Build in our community. Bend Area Habitat For Humanity has a strong history of youth involvement in the building of affordable housing. I am confident that they will draw upon this experience and utilize community collaboration to ensure the success of the program. Heart of Oregon Corps will be supporting the program and working with the managers of the project to help accomplish the following goals: a. Enabling disadvantaged youth to obtain educational and employment skills necessary to achieve economic self-sufficiency in occupation in demand and post-secondary educational and training opportunities b. Providing disadvantaged youth with opportunities for meaningful work and service to their community. C. Providing employment skills to the disadvantaged youth from the area. d. Expanding the supply of permanent single family homes for low income residents in Bend" We look forward to the opportunity of partnering with Bend Area Habitat for Humanity on this program. Please do not hesitate to contact me at 541-419- 8500 if I can be of further assistance. Sincerely, David P. Holmes, Executive Director cv1arshaling the time, talent and energy of young people to build a healthier: safer and more sustainable Central Oregon Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA July 25, 2007 (1) Monthly Investment Report (2) June (preliminary) Financial Data (3) Taxing District Investments /Payments (4) Program Budget for FY 2008-09 Budget • Line-item detail information will continue to be provided to Budget Committee • We need to begin looking at software options It v ~ co co M ' N O ti D LO W) 00 co r- O v IV 0 } LO w t6 C = N C CM0 O 69, KA d } O T T Cn to d L ' I N N L 0 LO 0 40 LO ~ v C tt C 3 7 U9. to N N C CD CD CD N N 40 O C \L co co U C 3 Z LL 61!> 61- V N C c E C 7 y o 0 o E~ ° U to m ay+ > N c 0) c ti E r U) E E y cD d J C r+ > y 1= C m O c I. a~ U 0 e e ~ o M o o Co o T O O O 00 O 00 C'7 O C"f OIOON O T Cc, O LO 0) CD N O M ' ~ ' It CO 0 00 CT) 04 CD O COO N N N CD Cl) CD N 1 00 CD C'7I T T 603, 1 6a y U L cc Cep w U CL 0Ci m CD 0 'C c U E co yCM QU H ayi m 2 Q -T 0 c E U H m m m N E 00 cY a N O E 6 - w UH~tim - H ~I M C ~ I N C N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O LO O LO O O O O O I~ co OD N O Cf) N y O LO O N C 7 IO E Q A Vs U N Y c ~ c c od f6 Co m Y m U m C Y y .U M CD i m m m m U U D cn cn zi o 10-0 0 0 0 0 CD C-) - c N C N M Y N O D E VQ~ m ~m mU c00`CO > LL 0 Y E E •C r 00 Qy c c 2 E a> to ° - o? m OO OIALO O 00 T T 1l- NN N y E y E y N y N y U d U 07 7 C U O U ~(6 Q ~ 2 O2 d a y myUa) m ~ -o E a) Co -i LL co i y t Q N N U e N N ~ ~ C E ° Q E co W U N c m U m d ° O E CL V 0 o a t. 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U ~ o ~ c I I 2 ~ a • F ° ' I d m ° ~ ~ u~ •p M ~ o~ O nr O r N o n W M W W v W ~ N r n rn a W W W N o n M ~O V O W a a W M O M W ~O O; W N W V~ W vi n no W N ~ W W u~ a ~n W r W W V W V t - O M W W ~ W ~ a c m ! m - - - - - - - - - - - - - - - W r V ~O i i n r O E Vl ' n o M n r 0 O• r 0 0 W N n r 0 0 O N r 0 n n 0 V r 0 r n n o Q O O r n o 0 N n 0 r 0 r 0 n 0 r 0 r 0 n 0 r o n g n o r 0 n 0 W 0 W 0 W W 0 0 W 0 W 0 W 0 W 0 W W 0 0 W 0 W W 0 0 W 0 W 0 W 0 W 0 W 0 W 0 m 0 m 0 d a d c 0 ° Q O n O~ r n O W O r W a0 ~ W L" W W W O ~ • ^ Of ' T O ~ a7 M OO 0 n O 0 0 0 N r 0 Of r 0 O ~ O C M ~ n ~ W ~ N ~ C N ~ O LV i0 C W ~ m ~ C M ~I W a LV O O O O r ~2 M OO n ~ ~2 W ~ ~ d A W H f 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r N 0 N 0 N 0 0 N 0 M 0 M 0 M o O O 0 W r 0 r W 0 0 W 0 o 0 o 0 - - - N 0 tp 0 > Q O - - - - - - - - - - - - - - - - - - - - F J m d n W W n W W u> W W n W r W n r W n W W W W n W n n n r n W W n W W W W r ~ t 0 0 0 n 0 0 r W ~ 0 N 0 r 0 V 0 0 W r 0 0 r 0 N 0 0 0 M 0 M 0 1~ 0 O 0 W 0 V 0 N 0 O> 0 v 0 e 0 n 0 0 m N 0 m 0 i0 0 O 0 n 0 0 m O 0 ~ O W 0 o M M W Q n W o W W 0 O r 0 n r 0 n 0 n 0 M r 0 n 0 O p t7 L N o i° O W ° ~O r ~I Ni ~ N V G t' N L / W M o M 0 i0 o N R O Lv o 10 O ° W L N L~ LV L V O o p o W LV a o o oo o ~ o oo oo o o o o o ~ o ~ o o ~ o o o oo N ~ ~ M o OI o N ~ ~ O o~ ~ a o o [O o V1 o t0 o 0 fD o Q m U m a U LL m U J t m a Z rn >N fA7 LLp ;F a U H a bAl. U LL LL U LL LL LL LL LL U I L a LL U . IQL (L 0 m 0 LL (L U LL IQi IQL LL LL U IQL LL LL LL LL LL LL LL a LL LL I LL LL LL I LL LL LL „Ope Z m a 3 m L w a L Z m m a LL 3 m a m Z a w Z m w a m a U z m a w z Z rn m J m a m a n z M a 2 n a U M a Z LL N 3 Z N Z U a rn ~ ca T a O > m' m z m LL Z Z Q m U - - - - - - - - - - - - - ) I m a a m a U w m m a m > M > J M ❑c`~ W N ~x W ep w W a M c7 NO N O r m N ; N S ❑ M W 3 W W 3 a X v 9 j m Y M M O ~ oWJ 7❑ F1 X H X ❑ m Y 7 - Z V - - LL M L Y Y Z LL V W W x ❑ N W O X ❑ x m f❑ W ry m X p W I J( N m O x LL V X x M X x m o LL j T ca w G y ~I M N l+M j M M M N M W N N O O M M W M i O O O W N W N W N M M ' M W fD X M M X MW M M m , M W m M X M X M M M M X .9 M 5 X . N X W lD W X M X M U N M M p ~ W M M M M M T ~ M~ M ~ r M N M M M ~ M •°O M M M M M M M M M N M M M ~ M N M M M M M M M . I y O C 0 U Q- U I UI v =m m ° m ❑ U 'mo (L cc a D r u y m H c~i c m N U) a a c U c U U m n v y U >L L " 0 ~ a d c d y U U U d m N cc m C m cc O t W ' = d a > m C d Qvy~ _ yy U 1 l0 m y . + W C m z N C 1 d N d Q d y > U _ V _ ~ , (D co > y > m I 'c I L ❑ U LL U m $ o m o = ~ E o E a ~ O m d m m O' N LL U m E E o c a i m d m a`> o mm ii Q m m Q Q LL Um ~ m m ~ co y F w U 2 U 2 U 2 co a E ~ ap Qm ¢ Q m c > ~ U m Q U 2 ~ E U Q m p z ma U UJ a a m v>j 1= 3 0 L L C O I S 2 mZ 2 m 0 p J JO- J E J J B W C U LL LL J LL 2 LL Z LL Z LL7 S O LL a S LL fn 0 a 2 LL U 2 LL LL 2 LL Z LL o U Z2 LL LL Z LL - (n LL :11: LL 2 LL ° U 2 Z 2 2 ❑ J M LL LL LL LL C13 LL M I GENERAL FUND Statement of Financial Operating Data Twelve Months Ended June 30, 2007 RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA Board of County Comm. District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA BOCC District Attorney Finance/Tax Veterans Property Management Grant Projects Non-Departmental Contingency Transfers Out TOTAL REQUIREMENTS NET (Resources - Requirements) Beginning Net Working Year to Date Year to Date Revised Bud Actual Variance FY % Coll. % $ 6,215,445 $ 6,736,259 $ 520,814 100% 108% 17,150,000 17,446,599 296,599 100% 102% 2,196,196 2,698,834 502,638 100% 123% 1,094,328 1,045,385 (48,943) 100% 96% 2,233,958 2,260,924 26,966 1oo% 1o1% 17,925 16,924 (1,001) 100% 94% 200 37 (163) 100% 19% 235,126 257,569 22,443 100% 11o% 250,950 248,260 (2,690) 100% 99% 72,000 52,071 (19,929) 100% 72% 59,191 56,791 (2,400) 100% 96% 2,000 2,000 - 100% 100% 23,311,874 24,085,394 773,520 100% 103% 29,527,319 30,821,653 1,294,334 100% 3,463,890 1,425,129 69,638 648,880 4,056,876 758,871 283,997 184,532 89,265 910,595 3,253,839 1,330,902 57,656 628,832 3,941,058 724,436 248,478 179,650 88,068 a~&,918 15,433,721 ; 6'1- xV. 12,928,595{'' 1 FY.Qs}pptjsted Budget 210,051 94,227 11 9.82 20 115,81` 4;81%k 100% •*:1,197 1 oo% 31 t77 100% .•:2,048 100% '101,889 100% 73,491 100% 175,380 100% 5,920,000 5% 4% 0% 0% 0% 2% 0% 0% 2% 0% 0% 100% 25% 0% 13% • The Contingency in the AdR tot tii akwas $3,657,731. The net decrease of $115,683 is due to (1) the elimination of a transfer out to the Health DepartMent fa the c64of a Public Health Nurse II ($68,420), (2) an appropriation transfer to Business Loan Fund ($20,000), (3) appropgtion transfer to General Fund - Property Management ($10,000) , (4) an appropriation transfer to Public Safety Genera(jgation ($3), (5) an appropriation transfer to Transient Room Tax ($87,205), (6) an appropriation transfer to Welcome en 5), (7) an appropriation transfer to Grant Projects ($2,000), (8) an appropriation transfer to Veteran's Services ($2,100), (?ir1 appropriation transfer to Property Management ($14,000) and (10) an appropriation transfer to Board of County Commissioner's (36,000). " The Unappropriated Ending Fund Balance in the Adopted Budget was $1,045,000. The increase of $120,003 is due to (1) an appropriation transfer to the Business Loan Fund ($20,000), (2) an appropriation transfer to Public Safety General Obligation ($3), (3) an appropriation transfer to Transient Room Tax ($87,205) and (4) an appropriation transfer to Welcome Center ($12,795). Revised Year End $ Bud et Projection Variance Variance $ 6,215,445 $ 6,736,259 $ 520,814 8% 17,150,000 17,447,000 297,000 2% 2,196,196 2,699,196 503,000 23% 1,094,328 1,094,328 - 0% 2,233,958 2,261,458 27,500 1% 17,925 17,000 (925) -5% 200 200 - 0% 235,126 330,473 95,347 41% 25fF;9 `?zz ^0,950 - 0% 00 `1*000 - 0% S9'•91 59,191 - 0% 2,000 - o% 231,874 24,233,796 921,922 4% 9 30,970,055 1,442,736 '14°T}<}= 3,463,890 3,313,890 150,000 ;93% 1,425,129 1,425,129 - 6 69,638 69,638 - .97% 648,880 648,880 - 97% 4,056,876 3,956,876 100,000 95% 758,871 758,871 - 87% 283,997 283,997 - 97% 184,532 180,532 4,000 99% 89,265 89,265 - 97% 910,595 910,595 - n/a 3,542,048 - 3,542,048 73% 15,433,721 11,637,673 3,796,048 99% 12,928,595 12,928,595 - 85% 28,362,316 24,566,268 3,796,048 " 1,165,003 6,403,787 5,238,784 RESOURCES: Beg. Net Working Capital Revenues Federal Grants SB #1065-Court Assess. State Miscellaneous Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous Program Fees MIP Diversion Fees Interest on Investments Leases Grants - Private Level 7 Total Revenues Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Community Justice-Juvenile Personal Services Materials and Services Capital Outlay Juvenile Resource Center Personal Services Materials and Services Capital Outlay Contingency COMM JUSTICE-JUVENILE Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 364,451 $ 591,907 $ 227,456 100% n/a $ 364,451 $ 591,907 $ 227,456 88,748 20,423 (68,325) 100% 23% a) 88,748 20,423 (68,325) 42,000 59,530 17,530 100% 142% b) 42,000 59,530 17,530 - 1,028 1,028 100% n/a - 1,028 1,028 3,000 13,586 10,586 100% 453% c) 3,000 13,586 10,586 38,000 43,663 5,663 100% 115% d) ::.38,000 43,663 5,663 315,808 212,884 (102,924) 100% 67% a)e) `3:15,808 283,844 (31,964) 70,000 67,191 (2,809) 100% 96% ,000 80,000 10,000 2,800 1,035 (1,765) 100% 37% 1,400 (1,400) 664,712 538,795 (125,917) 100% 81? r' cl) $ 664,712 664,712 - 500 6,753 6,253 100% 13'fi 500 6,753 6,253 - 352 352 100% - 352 352 2,000 3,822 11822 100° '>>•.;:1..°~0. 2,000 4,500 2,500 15,000 47,404 32,404 100% >;31.Iu" 15,000 47,404 32,404 35,914 34,014 (1,900) ' w% £5% 35,914 34,014 (1,900) - 1,270 1,270 1006 l< - 1,300 1,300 125,839 94,379 (31,4` 'TOi1 a 125,839 125,839 - 1,404,321 1,146,129 (25$;'02) "10% 82% 1,404,321 1,388,348 (15,973) 5,613,267 5,613,267 - 7,382,039 7,351,303,.. (iQr73$)?;.100% 2,448,450 1;279,967 168,483 1,791,98 1 447,660 4,1;E(ff: : 3,8W 230 2, $ C' 15 i€5,606 176,209 18,.0 5,241 22,814 100 167,533 100% 5,613,267 5,613,267 - 100% 7,382,039 7,593,522 211,483 Exp. 100% 93% h) 2,448,450 2,300,000 148,450 100% 75% e)i) 1,791,986 1,500,000 291,986 100% 94% 4,100 - 4,100 100% 94% h) 2,751,815 2,667,000 84,815 100% 90% 218,055 199,000 19,055 100% 0% 100 - 100 100% n/a 167,533 - 167,533 TOTAL REQUIREMENT. _::iM,382,039 6,399,010 983,029 100% 87% 7,382,039 6,6669000 716,039 NET (Resources - Requirements) 9529293 952,293 - 927,522 927,522 Beginning Net Working Capital per FY 08 Approved Budget 900,000 a) Payments are requested quarterly. b) Court assessment revenue higher than anticipated. $4,700 / month average in FY 2007; $3,600 / month average in 2006. c) Requests for discovery documents are higher than anticipated. d) Billing is generated in succeeding month with payments being received 3-6 weeks after billing. Increased number of meals. e) Portion of JCP dollars budgeted for FY 2006-07 were received and expended in FY 2005-06. f) SRS billed on a monthly basis after data is collected from several sources and CEOJJC billed quarterly. Amount budgeted is expected to be realized. g) Payments for Restorative Justice Forum being hosted by Deschutes County Juvenile Department unbudgeted. Payments received will cover expenditures for the Forum and are anticipated to be expended by end of fiscal year. h) Projected salary savings on unfilled positions. i) Reduction in anticipated contract payments due to prior year adjustment and lower JCP revenue for FY 06-07. SHERIFF Rev Detail Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date I Revised Year End RESOURCES: Budget L_ I Actual Variance FY % Coll % I Budget Projection Variance Beg. Net Working Capital $2,177,260 $ 2,211,462 $ 34,202 too% 102% $ 2,177,260 $2,211,462 $ 34 202 Revenues , Tax Revenues - Current 14,760,006 14,831,875 71,869 1oo% 100% a) 14,760,006 14,832,000 71 994 Tax Revenues - Prior 345,000 318,437 (26,563) 1oo% 92% 345,000 329,000 , (16 000) Federal Grants 41,270 65,827 24,557 1oo% 180% b) 41,270 65 827 , 24 557 Federal Law Enforcemt Grnt - 19 19 100% n/a - , 19 , 19 U.S. Forest Service 72,000 114,000 42,000 1oo% 158% c) 72,000 114 000 42 000 State Grant 120,718 77,271 (43,447) 1oo% 64% 120,718 , 120 718 , - SB #1065-Court Assess. 42,500 59,530 17,030 1oo% 140° 42,500 , 59,530 17 030 State Miscellaneous - 4,212 4,212 1oo% n/a - 4,212 , 4 212 Marine Board License Fee 98,944 33,425 (65,519) 1oo% 34% d) 98 944 98 944 , - Narcotic Task Force Grant 100 110,000 109,900 100% 110000% e) . 0 , 110,000 109 900 Transp. of State Wards 5,000 2,241 (2,759) 1 oo% 45% 5 000 , - SB1145 1,682,606 1,699,889 17,283 1oo% , 1,699 889 17 283 City of Sisters 374,529 374,529 - 100% 100% 374,529 , 374 529 , Security & Traffic Reimb 84,000 114,316 30,316 1oo% 1% f) #3?#400 , 114 316 30 316 Seat Belt Program 6,000 5,918 (82) 1oo% 6,000 , 6 000 , - Inmate Commissary Fees 50,000 77,292 27,292 1oo% 155%'g) 50,000 , 90,000 40 000 Concealed Handgun Classes - 425 425 100% <„:'•:<:";p,.:_ ' , - v 425 , 425 Soc Sec Incentive-Fed 3,000 4,200 1,200 100% 14Qo-'"``'<><`' 3,000 4 200 1 200 Miscellaneous 12,000 9,078 (2,922) iap% 12,000 , 12 000 , - Medical Services Reimb 16,800 17,376 576 1of,;:; tt}/° 16,800 , 20 000 3 200 Restitution 1,000 1,035 35 loo%``%,%.:1o 1,000 , 1 500 , 500 Sheriff Fees 147,000 169,885 22,8$' #fp4?»??'16 % 147,000 , 169,885 22 885 Court Fines and Fees 150,000 86,766 (612*`' ko% 58% h) 150,000 86,766 , (63 234) Impound Fees 80,000 76,200 (3,,)v, 1009;95% h) ' 80,000 76,200 , (3 800) Restitution - Street Crimes - 90 9Q'' <00% n/a - 90 , 90 Interest 100,000 210,895 1D, 1tl 211% 100,000 215,000 115 000 Interest on Unsegregated 8,000 11,1 X63``? '1oo% 140% 8,000 12,000 , 4 000 Rentals - 4317»'s>:;q3 R 100% n/a i) - 43 766 , 43 766 Donations - ;108''<:'•.`: I;'ffY$ 100% n/a , 1,108 , 1 108 Interfund Contract 410,568 3412`x;,. ,313) 1oo% 83% j) 410,568 360 568 , (50 000) Transport Reimbursements " 748 100% n/a - , 748 , 748 Court Security Reimbrsmnt - 19,708 9,708 100% n/a - 19 708 19 708 Claims Reimbursement 11,450 1oo% n/a - , 11,450 , 11 450 Land Sale Revenue /4Q 63,407 1oo% n/a - 63 407 , 63 407 Sale of Eqp & Material 12,508 1oo% 1351% k) 1,000 , 15,843 , 14 843 Total Revenues 18,61-10141 18,97.0;844 358,803 100°k 102% 18,612,041 19,138,648 , 526 607 , Transfers in 2r7) ,48M , 2036,992 (73 491) 1oo% 97% 2,710,483 2,710,483 - TOTAL RESOURCES ' 23,4 1(6 23,819,298 319,514 loo% 101% 23,499 784 24 060 593 560 809 , , , , REQUIREMENTS: Exp. 9/6 EXPENDITURES & TL~CNSF ES Sheriffs Division " 1,946,264 1,806,130 140,134 1oo% 93% 1) 1,946,264 1,813,305 132 959 Automotive/Communic2f# ' 1,200,591 1,097,194 103,397 1oo% 91% 1,200,591 1,222,800 , (22 209) Investigations/Evidence 1,857,085 1,771,479 85,606 100% 95% 1,857,085 1,841,602 , 15 483 Patrol/Civil/Comm Supp 7,636,105 7,259,080 377,025 1oo% 95% m) 7,636,105 7,382,120 , 253 985 Records 583,385 567,924 15,461 1oo% 97% 583,385 568,914 , 14 471 Adult Jail 7,424,814 7,160,071 264,743 1oo% 96% n) 7,424,814 7,173,054 , 251 760 Court Security 220,713 202,157 18,556 1oo% 92% 220,713 218,591 , 2 122 Emergency Services 159,313 149,447 9,866 100% 94% 0) 159,313 178,000 , (18 687) Special Services Division 647,741 584,509 63,232 1oo% 90% p) 647,741 687,000 , (39 259) Regional Work Center 671,000 75,470 595,530 1oo% 11% q) 671,000 125 776 , 545 224 Training Division 206,798 176,797 30,001 1oo% 85% r) 206,798 , 186,406 , 20 392 Contingency 745,975 - 745,975 1oo% n/a 745,975 - , 745,975 Transfers Out 200,000 200,000 - 100% 100% 200,000 200,000 - TOTAL REQUIREMENTS 23,499,784 21,050,258 2,449,526 1oo% 90% 23,499,784 21,597,568 1,902,216 NET (Resources - Requirements) - 2,769,040 2,769,040 - 2,463,025 2,463,025 Beginning Net Working Capital per FY 08 Approved Budget 2,562,148 SHERIFF Exp Detail Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date rceviseg Year End Budget Actual Variance FY % Coll. % ~ I Budget Projection Variance RESOURCES: Beg. Net Working Capital $2,177,260 $2,211,462 $ 34,202 100% 102% $2,177,260 $2,211,462 $ 34,202 Total Revenues 18,612,041 18,970,844 358,803 100% 102% 18,612,041 19,138,648 526,607 Transfers In 2,710,483 2,636,992 (73,491) 100% 97% 2,710,483 2,710,483 - TOTAL RESOURCES 23,499,784 23,819,298 319,514 100% 101% 23,499,784 24,060,593 560,809 REQUIREMENTS: E p % Sheriff's Services Personnel 1,100,357 1,078,907 21,450 100% 98% 1,100,357 1,078,907 21,450 Materials & Services 803,517 692,008 111,509 100% 86% 803,517 692,008 111,509 Capital Outlay 18,669 11,494 7,175 100% 62% :;;18,669 18,669 - Total Sheriff's Services 1,922,543 1,782,409 140,134 1,9,543 1,789,584 132,959 Automotive/Communications Personnel 254,267 251,675 2,592 loo% 99% .K.v'' 2Kii -'U 7 256,000 (1,733) Materials & Services 929,927 836,645 93,282 1oo% 9o% : ::;..:t 929, 952,000 (22,073) Capital Outlay 16,397 8,874 7,523 100% 16,397 14,800 1,597 Total Automotive/Communications 1,200,591 1,097,194 103,397 ? 1200 591 1,222,800 (22,209) Investigations/Evidence :»::>'t#'?>> Personnel 1,543,451 1,517,604 25,847 100% 98 1,543,451 1,530,000 13,451 Materials & Services 225,658 197,080 28,578 1oo'/u.,, 87%' 225,658 202,000 23 658 Capital Outlay 87,976 56,795 31,181 87,976 109,602 , (21,626) Total Investigations/Evidence 1,857,085 1,771,479 85,606 1,857,085 1,841,602 15,483 Patrol/Civil/Comm Support Personnel 6,738,693 6,469,569 269,124`` x2Q% % 6,738,693 6,500,000 238,693 Materials & Services 530,402 522,120 8,282 1o' i:::., % 530,402 522,120 8,282 Capital Outlay 367,010 267,391 9§A1s-.:>'::-4 73% 367,010 360,000 7,010 Total Patrol/Civil/Comm Supp 7,636,105 7,259,080 ..371,W 7,636,105 7,382,120 253,985 Records Personnel 520,397 512,914,.;: 7 1' 99% 520,397 512,914 7,483 Materials & Services 60,488 55,010 91% 60,488 56,000 4,488 Capital Outlay 2,500 - two "100% 0% 2,500 - 2,500 Total Records 583,385 66.764 583,385 568,914 14,471 Adult Jail . y Personnel 5,989,008 5;0.88,092:?>:. ;y Yltf0926 1oo% 98% 5,989,008 5,900,000 89,008 Materials & Services 1,356,106 c;163:052 100% 88% 1,356,106 1,193,054 163,052 Capital Outlay 79,700 78,'5;. 765 100% 99% 79,700 80,000 (300) Total Adult Jail 7,424,814 7,160,071'?' • 264,743 7,424,814 7,173,054 251,760 Court Security + Personnel 200;665 ` ''°•'•';;,;196, 6 5,999 100% 97% 202,665 213,000 (10,335) Materials & Services :jiff 94&:. <e 491 12,457 100% 31% 17,948 5,491 12,457 Capital Outlay 1;Eti' - xkk- 100 100% o% 100 100 - Total Transport/Court Security 0;1-43 :*'!i1021157 18,556 220,713 218,591 2,122 Emergency Services Personnel 107,158 637 100% 99% 107,795 108,000 (205) Materials & Services " 42,289 9,129 100% 82% 51,418 70,000 (18,582) Capital Outlay 100 - 100 100°i° 0°i° 100 - 100 Total Emergency Services 149,447 9,866 159,313 178,000 (18,687) Special Service s Personnel 476,733 438,764 37,969 100% 92% 476,733 509,000 (32,267) Materials & Services 100,282 86,681 13,601 100% 86% 100,282 105,000 (4,718) Capital Outlay 70,726 59,064 11,662 100% 84% 70,726 73,000 (2,274) Total Special Services 647,741 584,509 63,232 647,741 687,000 (39,259) Regional Work Center Personnel 519,830 48,776 471,054 100% 9% 519,830 48,776 471,054 Materials & Services 51,170 - 51,170 100% 0% 51,170 2,000 49,170 Capital Outlay 100,000 26,694 73,306 100% 27% 100,000 75,000 25,000 Total Regional Work Center 671,000 75,470 595,530 671,000 125,776 545,224 Training Personnel 159,223 150,406 8,817 100% 94% 159,223 150,406 8,817 Materials & Services 47,475 26,391 21,084 1oo% 56% 47,475 36,000 11,475 Capital Outlay 100 - 100 100% o% 100 - 100 Total Training 206,798 176,797 30,001 206,798 186,406 20,392 Non-Departmental Materials & Services 23,721 23,721 - 100% 100% 23,721 23,721 - Transfers Out 200,000 200,000 - 100% 100% 200,000 200,000 - Contingency 745,975 - 745,975 100% n/a 745,975 - 745,975 Total Non-Departmental 969,696 223,721 745,975 969,696 223,721 745,975 Total Requirements 23,499,784 21,050,258 2,449,526 23,499,784 21,597,568 1,902,216 NET (Resources - Requirements) - 2,769,040 2,769,040 - 2,463,025 2,463,025 Sheriff Notes Statement of Financial Operating Data Twelve Months Ended June 30, 2007 a) Year End Projection based on actual tax collections through May 31, 2007. b) Reimbursement of COPY grant expenses and HIDTA overtime higher than anticipated. c) Timing of monthly payments for USFS law enforcement contract. d) Timing of semi-annual billing for marine patrol. e) Byrne Grant, $110,000, not included in FY06/07 budget due to uncertainty. f) Reimbursement of $47,884 received from USFS and $47,584 received from FEMA for August fire patrol overtime. Only $50,000 was budgeted for reimbursable overtime. g) Forecast reflects higher amount of inmate purchases. h) Revenue will be less than estimated due to staffing shortages in Patrol. i) The FBI office has not relocated. Projections adjusted to assume rent through June 30, 2007. j) Title III funding has been reduced by $50,000. k) Actual includes revenue from sale of material in prior year. 1) Forecast reflects labor savings due to open positions and decision not to use contractor for background investigations. m) YTD variance due to lag in filling open positions and timing of material and services expenditures. Some of the labor variance will be absorbed by the non-budgeted temporary labor for civil paper processing and Deputy pay increase which started in January. In addition, expenditures for patrol vehicle replacement MDTs will be made by year end. Patrol will end the year below plan. n) YTD variance due to lag in filling open positions and timing of expenditures for inmate medical care and supplies. Some of the labor variance will be absorbed by the pay adjustment which started in January for Correction deputies. The jail control system replacement costing $225,000 is not scheduled to be done until next fiscal year resulting in the jail ending the year below plan. o) Emergency Services forecast includes $32,000 for pandemic medical supplies. p) Increase in Marine Patrol labor and overtime and Search and Rescue equipment will result in Special Services ending the year above plan. q) The Work Center renovation is in the design stage and renovation is projected to begin in June, resulting in a delay in the hiring of new employees for the Work Center. r) Personnel expenditures in the Training Department will exceed original appropriation due to expenditures related to pay out of compensation leave at termination. RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous STARS Foundation OMAP Family Planning Exp Proj Grants School Districts Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Interest on Investments Grants - Private Donations Interfund Contract Administrative Fee Interfund Grant Drug Court - Byrne Total Revenues Transfers In-Reserve Fund Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 91% f) 4,215,301 3,915,301 300,000 86% 1,575,932 1,575,932 - 0% 24,500 - 24,500 100% 650,000 650,000 - n/a 269,823 - 269,823 6,735,556 5,821,323 914,233 100% 86% - 632,660 632,760 Beginning Net Working Capital per FY 08 Approved Budget 6,735,556 6,141,233 594,323 637,601 637,601 600,000 a) State Grant includes $192,560 budgeted for the BCC Program, which effective August 2006, will be administered by the State. Actual expenses incurred will be reimbursed. Both State Grant and Personnel/Materials & Services will be less than budgeted and $46,500 will be in the next revision. Year end projection is the total of State grant, as revised, through Rev #11. b) Stars Foundation will not be funding Deschutes County Health Department Grant. c) Ready Set Go was budgeted at $36,000. Only $4,900 will be received as the program was not renewed. d) HCOCIB - Grant awarded in March is projected to be received by June 30, 2007. e) Total amount budgeted for contract with Juvenile will not be received. Position has been vacant. 0 Projected reductions in expenditures due to unfilled positions. HEALTH Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $1,300,000 $ 1,337,663 $ 37,663 100% 103% $1,300,000 $1,337,663 $ 37,663 - 4,245 4,245 100% n/a - 5,557 5,557 1,649,791 1,279,679 (370,112) 100% 78% a) 1,649,791 1,556,155 (93,636) 32,428 33,401 973 100% 103% 32,428 37,211 4,783 154,982 151,328 (3,654) 100% 98% 154,982 154,982 - 5,400 - (5,400) 100% 0% b) 5,400 - (5,400) 167,300 237,973 70,673 100% 142% 300 237,973 70,673 425,000 454,690 29,690 100% 107% "'125,000 454,690 29,690 - 4,750 4,750 100% n/a 4,750 4,750 15,123 13,581 (1,542) 100% 15;1'23 15,805 682 51,000 4,883 (46,117) 100% 1:Q'o 51,000 4,883 (46,117) 500 954 454 100% 10%.- 500 954 454 51,150 65,400 14,250 100%.,. 51,150 65,400 14,250 151,550 180,456 28,906 100°fo:. 151, 550 182, 000 30,450 40,000 34,606 (5,394) : .100% '•;87% 40,000 40,000 - 90,000 88,948 (1,052) fft-% 90,000 90,000 - 50,000 42,668 50,000 50,000 - 21,922 - (21,9120..> 100%" 0% d) 21,922 21,922 - 11,800 13,869 2p1#9 ` 1~,F°~o 118% 11,800 14,000 2,200 97,401 58,934 }.,467$:;.100% 61% e) 97,401 58,934 (38,467) 10,000 10,000 100% n/a 10,000 10,000 - - 3,0.(x1000":-, 100% n/a - 3,000 3,000 - 22,$49"' _22;946 100% n/a - 22,846 22,846 3,025,347 2,706,ftj.,.::: : '#9,136) 100% 89% 3,025,347 3,031,062 5,715 100 - (100) 100% 0% 100 - (100) 2,410,10?#`` 2,411 - 100% 100% 2,410,109 2,410,109 - 6,735,5 (281,473) 100% 96% 6,735,556 6,778,834 43,278 % a -16 01 3,818,600 396,701 100% :<<1,6' 32 1,352,723 223,209 100% 24,600 - 24,500 100% 650,000 650,000 - 100% 269,823 - 269,823 100% MENTAL HEALTH Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date Revised Year End RESOURCES: Budget Actual Variance FY Coll. Budget Projection Variance Beg. Net Working Capital $ 3,059,533 $ 3,357,701 $ 298,168 1oo% 11o% $ 3,059,533 $ 3,357,701 $ 298 168 Revenues , Marriage Licenses 5,500 5,820 320 100% 106% 5,500 5,820 320 Divorce Filing Fees 151,900 157,366 5,466 100% 104% 151,900 160,405 8,505 Federal Grants 145,618 98,018 (47,600) 100% 67% a) 145,618 145,618 - State Grants 8,864,989 8,543,688 (321,301) 100% 96% b) 8,864,989 8,822,849 (42,140) State Miscellaneous 357,634 263,510 (94,124) 100% 74% c) 357,634 357,634 - Title 19 232,422 181,140 (51,282) 100% 78% d) 232,422 181,140 (51,282) Liquor Revenue 86,000 127,313 41,313 100% 148% e) ::'$6,000 127,313 41,313 ABHA Client Support Funds 30,000 28,750 (1,250) 100% 96% `,000 30,000 - Local Grants 23,500 9,465 (14,035) 100% 40°k a > 500 23,500 - School Districts 70,000 62,490 (7,510) 1o0% 89% 70;x. 70 000 - Mental Health Jail Comp 7,200 7,200 - 100% 100°? , 7,200 , 7,200 - Contract Payments 24,000 23,049 (951) 100% ;000 24,000 - Miscellaneous 60,500 130,621 70,121 1o0% 21fi"s>>' 60,500 140,921 80,421 Patient Insurance Fees 259,428 233,349 (26,079) 10oo4-;,:.90°k 259,428 241,229 (18,199) Patient Fees 66,217 22,151 (44,066) 100Q'»,'' 66,217 22,151 (44,066) Seizure/Forfeiture - 5,077 5,077 .,100% ' 5,077 5,077 Interest on Investments 110,000 166,697 56,697 E i'0 g) 110,000 166,697 56,697 Rentals 20,000 20,025 .,..26....100.. 20,000 20,025 25 Donation 2,000 3,150 F; 'lrsb% 2,000 3,150 1,150 Interfund Contract - 4,160 n/a - 4,160 4,160 Administrative Fee 2,371,323 2,292,154 % ::I«>79 tQ$,,1pdh + 97% 2,371,323 2,371,323 - Total Revenues 12,888,231 12,385,193 (4Q31 ' '100% 96% 12,888,231 12,930,212 41,981 Transfers In-General Fund 1,383,648 1,383,541?S';'"':>:>.;> - 100% 100% 1,383,648 1,383,648 - Transfers In-Other 322,725 2$x;068 41,657) 100% 87% h) 322,725 281,068 (41,657) TOTAL RESOURCES 17,654,137 17,407,610,,- (246,527) 100% 99% 17,654,137 17,952,629 298,492 REQUIREMENTS: Expenditures Personal Services 7,01215 >:'•''6,461;,119 551,403 100°k 92% i) 7,012,522 6,461,119 551,403 Materials and Services 8,850,825?? 3,648 917,181 100% 90% b)j) 8,850,829 8,400,441 450,388 Capital Outlay f1I0 7,376 7,624 100% 49% 15,000 7,376 7,624 Transfers Out 150,000 - 100% 100% 150,000 150,000 - Contingency 1,625 786 100% n/a 1,625,786 - 1,625,786 TOTAL REQUIREMENTS h654;`f3• 14,552,143 3,101,994 100% 82% 17,654,137 15,018,936 2,635,201 NET (Resources - Requirement* , 2,855,467 2,855,467 - 2,933,693 2,933,693 Beginning Net Working Capital" Y p08 Approved Budget 2,900,000 a) Grant billing and payment occur quarterly. b) Use of automated payment system (Express) has created a consistent one-month payment lag resulting in revenues and expenditures appearing under budget by about $400,000 on this monthly report. Drug Court grant funds of $252,747 are also included in this line. c) Variance primarily a result of historical 30-60 day collection period for most State contracts. d) Title 19 revenue is unpredictable. A 5-year average will be used to estimate the amount for the FY 07-08 budget. e) Beginning in 2007/08 budget will increase to approximately $105,000, close to the annual average for the last 2.5 years. f) Patient fees are down dramatically due to a decline in the number of non-OHP patients DCMH is seeing. It is required that we keep our wait list time for OHP clients to 2 weeks and we are enforcing this more closely on ourselves now. g) Cash balance higher and interest rate higher than anticipated. Expenditures will come in more than $900,000 under budget. h) Amount budgeted based on 12 months of activity. Amount transferred based on actual activity. i) Unfilled positions average approximately 6.0 FTE each month. j) Several DD programs cumulatively are under budget by approximately $300,000. Revenues are being received from the State to provide these services and the FY 07/08 budget will include an appropriation for a refund to the State. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Twelve Months Ended June 30, 2007 RESOURCES: Beg. Net Working Capital Revenues Admin-Operations Admin-GIS Admin-Code Enforcement Building Safety Electrical Contract Services Env Health-On Site Prog Env Health-Lic Facilities Env Health - Drinking H2O EPA Grant Planning-Current Planning-Long Range Total Revenues Trans In-CDD Reserve Trans In-CDD Bldg/Elec TOTAL RESOURCES Year to Date Year End Budget Actual Variance FY % Coll. % _Budget Projection Variance $ 1,989,210 $ 1,989,301 91 100% n/a $1,989,210 $1,989,301 91 111,250 213,904 102,654 100% 192% a) 111,250 213,904 102,654 12,100 4,844 (7,256) 100% 40% b) 12,100 4,844 (7,256) 409,765 386,141 (23,624) 100% 94% c) 409,765 400,000 (9,765) 2,465,500 2,227,365 (238,135) 100% 90% c) 2,465,500 2,300,000 (165,500) 626,250 560,301 (65,949) 100% 89% c) 626,250 575,000 (51,250) 1,303,605 628,515 (675,090) 100% 48% d) 303,605 725,000 (578,605) 991,900 726,689 (265,211) 100% 73% e) 1900 730,000 (261,900) 525,725 558,527 32,802 100% 106°/d" »>?5,725 558,527 32,802 57,000 57,605 605 100% 1Q,#° . 5 ;000 57,605 605 297,078 174,068 (123,010) 100% p9% ) 297,078 295,437 (1,641) 1,324,875 1,211,979 (112,896) 100% 1%?!;") > 24,875 1,211,979 (112,896) 741,575 497,210 (244,365) 100% ? h) 741 575 530 000 (211 575) , , , 8,866,623 7,247,148 (1,619,475) 1001.;v 2°s' 8,866,623 7,602,296 (1,264,327) 100 - (100) 10M A 0% 100 - (100) 200 ;4 0% 200 - (200) 10,856,133 9,236,449 85% 10,856,133 9,591,597 (1,264,536) REQUIREMENTS: EXPENDITURES & TRANSFERS Admin-Operations Division Admin-GIS Division Admin-Code Enforcement Building Safety Division Electrical Division Contract Services Env Health-On Site Pgm Env Health-Lic Facilities Env Health-Grant Division Env Health - Drinking H2O EPA Grant Planning-Current Division Planning-Long Range Div Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) . Exp. 4,286,283 3,962,819;::;.,.,ti 32!1fiE'i> 100% 92% i) 4,286,283 3,979,006 307,277 280,285 240,317''<' 100% 86% 280,285 240,317 39,968 236,800 239 100% 85% 236,800 200,561 36,239 1,256,507 ,942) 100% 105% j) 1,256,507 1,322,449 (65,942) 396,529 :;.;07,629 ~ `'>(11,100) 100% 103% j) 396,529 407,629 (11,100) 828,459 f(}347 : 70,112 100% 92% 828,459 758,347 70,112 545,990 ' 473; 72,846 100% 87% 545,990 473,144 72,846 420,51.E>` :;6 (5,365) 100% 101% 420,516 432,366 (11,850) 359,642 100% 0% k) 359,660 18 359,642 5s ?>5;875 1,348 100% 98% 61,223 59,875 1,348 29,890 100% 87% 221,840 234,422 (12,582) 203 25,070 100% 98% 1,152,273 1,143,454 8,819 37 394,217 241,600 100% 62% h) 635,817 398,273 237 544 173,951 100% n/a 173,951 - , 173,951 Qx856,133 9,564,410 1,291,723 100% 88% 10,856,133 9,649,861 1,206,272 - (327,961) (327,961) - (58,264) (58,264) Beginning Net Working Capital per FY 08 Approved Budget 489,444 a) Includes interest revenue which is higher due to Beg NWC more than estimated and M37 fee revenue greater than estimated. b) GIS revenue is for contracted outside customer work and is based on the volume of requests. C) Revenue is seasonal, the volume being higher during the warmer months. d) Revenue lags a month behind based on invoice and payment timing. Volume down in general. e) Revenue will be less than estimated because M37/South County volume did not occur. f) Revenue is received primarily in January and February after annual license renewals are mailed. g) Expense reimbursement has not yet been received from the federal government. h) Budgeted state transportation planning grant will not be received-projected expenditures reduced accordingly. i) Budget includes $1,926,000 of transfers out ($1,765,500 YTD Budget) which will be transferred by year end. j) Expenses for the automated inspection request system and contract plan review (Building only) included in the year to date. k) This account has been closed. The remaining $370K balance has been transferred to Fund 296. ROAD Statement of Financial Operating Data Twelve Months Ended June 30, 2007 RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalties Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters Contract Payments Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter-fund: Forester Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 5,171,895 $ 5,171,895 $ - 100% 100% $ 5,171,895 $ 5,171,895 $ - 67,000 39,629 (27,371) 100% 59% 67,000 46,000 (21,000) - 30,870 30,870 100% n/a - 30,870 30,870 3,085,000 3,068,835 (16,165) 100% 99% a) .'x,085,000 3,068,835 (16,165) 340,000 57,809 (282,191) 100% 17% 40,000 57,810 (282,190) 7,900,000 8,162,508 262,508 100% 103% 7,ft- 00 8,162,508 262,508 175,000 160,091 (14,909) 100% 91% 175,000 165,000 (10,000) 425,000 379,157 (45,843) 100% 8f9'c b)::425,000 420,000 (5,000) 50,000 5,157 (44,843) 100% 50,000 15,000 (35,000) - 24 24 100%;::..>.;;.., 4 - 24 24 50,000 66,480 16,480 100% " <,133°? 50,000 66,480 16,480 2,000 1,000 (1,000) 1pq% ti4'7° 2,000 1,000 (1,000) 150,000 275,194 125,194 100 18 % 150,000 275,194 125,194 2,400 2,440 4>;:kf~146•'#32%0 2,400 2,440 40 750,000 19 (749,981~y<':~;:#0o% 0% c) 750,000 866,000 116,000 265,000 239,958 (25;0) 10M., 91% 265,000 239,958 (25 042) 100,000 90,512 91% c) 100,000 90,512 , (9,488) 150,000 - (15(J, ..10b% 0% c) 150,000 150,000 - 85,000 Q0)' °`100% 0% c) 85,000 70,000 (15,000) 45,000 `.{453) 100% 0% c) 45,000 20,000 (25,000) 550,000 671,002 ' '1 ?1p02 100% 122% 550,000 671,002 121,002 500 407 (93) 100% 81% 500 407 (93) 14,191,900 13;~6092 {940,808) 100% 93% 14,191,900 14,419,040 227,140 6,467 <a 6,467''' ' - 100% 100% 6,467 6,467 - 19,370,;#A%, 1 9;~#*4 (940,808) 1oo% 41X 05 5,274,978 137,427 100% .112Pr 1977 6,562,568 1,473,409 100% 3;000 789,876 2,885,124 100% 900; 300 900,000 - 100% 1,346,880 - 1,346,880 100% 19,370,262 13,527,422 5,842,840 100% 70% 100% 19,370,262 19,597,402 227,140 Exp. 97% 5,412,405 5,292,747 119,658 82% 8,035,977 7,149,780 886,197 21% 3,675,000 811,000 2,864,000 100% 900,000 900,000 - n/a 1,346,880 - 1,346,880 NET (Resources - Requirements) - 4,902,032 4,902,032 Beginning Net Working Capital per FY 08 Approved Budget 19,370,262 14,153,527 5,216,735 5,443,875 5,443,875 5,302,706 a) Annual payment received in January. b) Work performed billed upon completion. c) Payment to be billed and received in June 2007. ADULT PAROLE & PROBATION Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date Year End RESOURCES: Budget Actual Variance FY % Coll. % Budget Projection Variance Beg. Net Working Capital $ 350,000 $ 342,288 $ (7,712) 100% 98% $ 350,000 $ 342,288 $ (7,712) Revenues Federal Grant - 1,586 1,586 100% n/a - 1,586 1,586 State Grant 2,056,519 2,077,642 21,123 100% 101% a) x,056,519 2,077,642 21,123 State Miscellaneous 13,306 27,192 13,886 100% 204% b) 13,306 27,192 13,886 Probation Work Crew Fees 34,000 42,931 8,931 100% 126% 45,000 11 000 Alcohol and Drug Treatment 970 448 (522) 100% ~>£70 450 , (520) Polygraph Testing - 2,350 2,350 100% - 2,350 2,350 Miscellaneous 5,800 17,555 11,755 100% 30-a%, 5,800 17,800 12,000 Electronic Monitoring Fee 150,000 108,266 (41,734) 100% 150,000 109,000 (41,000) Probation Superv. Fees 220,000 228,982 8,982 100°14 220,000 228,982 8,982 Cognitive Program - 270 270 100%'`:: 270 270 Sex Offender Treatment Fees 3,000 10 (21990) "ift.% >z 0% e) 3,000 10 (2,990) Day Reporting Fees 330 120 210 100°fo is>.: ; 36% 330 140 (190) Interest on Investments 20,000 31,152 11,1' + 001% Leases 6,000 20,075 1"##75 " ::4bQ9/, Rentals 280 2,360 ,084>€=loo°i° Drug Court - Byrne - 8,064 `'$f$:. 100% Total Revenues 2 510 205 2 569 00' > > 58 X98 ' 100°/ Transfers In-General Fund Transfers In-Video Lottery TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) 227,990 227,99(#1??_: - 100% 100,000 1001000 - 100% 3,188,195 3 b9 281 51,086 100% 2,ffl,9':: 05 25,922 100% <<88,>i<' ''558,802 29,527 100% » QO - 100 100% 118,839 d 100% `::i- &088,195 2,913,807 174,388 100% 100,000 325,474 225,474 Beginning Net Working Capital per FY 08 Approved Budget 156% 20,000 31,152 11,152 335% g) 6,000 22,000 16,000 843% h) 280 2,500 2,220 n/a - 8,064 8,064 102% 2,510,205 2,574,138 63,933 100% 227,990 227,990 - 100% 100,000 100,000 - 102% 3,188,195 3,244,416 56,221 Exp. 99% 2,380,927 2,380,927 - 95% 588,329 588,329 - 0% 100 - (100) 0% 118,839 - (118,839) 94% 3,088,195 2,969,256 (118,939) 100,000 275,160 175,160 200,000 a) Third quarterly payment received in January. b) Variance due to unexpected revenue to assist offenders who participated in Alternative Incarceration Program. c) Variance due to unexpected revenue stemming from training registration and a refund on a piece of equipment. d) Number of offenders assigned to the program less than estimated. e) Revision in protocol related to providing assistance to indigent sex offenders for treatment costs precludes fee collection. f) Fee collection less than estimated. g) Lease to continue longer than expected resulting in higher revenue than estimated. h) Fee collection greater than estimated. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Twelve Months Ended June 30, 2007 RESOURCES: Beg. Net Working Capital Revenues Federal Grants Title IV - Family Sup/Pres HealthyStart Medicaid Child Care Block Grant Level 7 Services Juvenile Crime Prevention State Prevention Funds HealthyStart /R-S-G OCCF Grant Miscellaneous Court Fines & Fees Interest on Investments Grants-Private Total Revenues Trans from General Fund Trans from Other Total Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 571,056 $ 630,729 $ 59,673 100% 110% $ 571,056 $ 630,729 $ 59,673 274,951 220,405 (54,546) 100% 80% a) b) 274,951 261,487 (13,464) 41,602 35,351 (6,251) 100% 85% b) 41,602 41,602 - 175,000 107,664 (67,336) 100% 62% b) c) `iA75,000 130,000 (45,000) 56,699 37,046 (19,653) 100% 65% b) 699 63,240 6,541 220,176 188,719 (31,457) 100% 86% 2Zh;76 220,176 - 421,565 319,806 (101,759) 100% 76% : 421,565 390,765 (30,800) 187,500 198,786 11,286 100% 106009;;e) 87,500 198,786 11,286 285,694 287,721 2,027 100% 1 285,694 296,444 10,750 326,345 326,345 - 100% 4.14 326,345 326,345 - 11,000 1,190 (9,810) 100% 11,000 1,190 (9,810) - 24,210 24,210 100Vs-,,,. g) - 24,000 24,000 15,000 43,547 28,547 100%q h) 15,000 50,000 35,000 12,000 10,550 (1,450)''<QO°%u"'"......... "ff8 12,000 10,550 (1,450) 2,027,532 1,801,340 (226,1J*, 2,027,532 2,014,585 (12,947) 338,369 338,369 - `:;;1000 100% 338,369 338,369 - 170,100 170,100 1 b0% 100% 170,100 170,100 - 508,469 508,46::':::», - 100% 100% 508,469 508,469 3,107,057 2,94Q,538 (161;519) 100% 500,57:::x;:>:.. 2,187,340 1,60 x;$00 95% 3,107,057 3,153,783 46,726 Exp. 11,969 100% 98% 500,577 485,297 15,280 585,840 100% 73% i) 2,187,640 2,120,585 67,055 5,000 100% 0% 5,000 5,000 - 413,840 100% n/a 413,840 - 413,840 ,057 2,090,408 1,016,649 100% 67% NET (Resources - Requirements) _ Beginning Net Working Capital per FY 08 Approved Budget 130 3,107,057 2,610,882 496,175 542,901 542,901 542,211 a) Federal grant adjusted due to new grant amounts. b) Federal grant payments received on a reimbursement basis after quarterly expenditures occur. c) Medicaid reimbursements lower state-wide. d) Juvenile Crime revenues reduced due to increased 05/06 contract amendment and subsequent receipt of revenue. e) Increase due to $15,000 underage drinking grant and a $3,714 reduction in A&D 70 funds. f) Amendment to OCCF IGA increased funding by $4,000. g) State Court fees for Safe Havens not budgeted. h) Interest revenue increased due to larger BNWC than projected. i) Materials & Services projection adjusted due to net decrease in anticipated revenues. SOLID WASTE Statement of Financial Operating Data Twelve Months Ended June 30, 2007 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,018,342 $ 1,571,953 $ 553,611 100% 154% $1,018,342 $ 1,571,953 $ 553,611 Revenues State Grant - 20,000 20,000 100% n/a a) - 33,750 33,750 Miscellaneous 28,000 30,536 2,536 100% 109% 8,000 35,000 7,000 Franchise 3% Fees 160,000 210,601 50,601 100% 1320/r,:; ' 166"000 210,601 50,601 Commercial Disp. Fees 1,112,400 1,578,752 466,352 100% 1A l ,..,...1,,112,400 1,700,000 587,600 Private Disposal Fees 1,957,000 1,851,853 (105,147) 100% 1,957,000 1,851,853 (105,147) Franchise Disposal Fees 4,389,860 4,487,277 97,417 100%;><?:::.>1.02%''` 4,389,860 4,613,909 224,049 Yard Debris 56,650 59,140 2,490 100% ' 1...... 56,650 59,140 2,490 Special Waste 30,000 38,609 81609 "liW. % ~:iitq% 30,000 40,000 10,000 Interest 80,000 153,023 `€T1% 80,000 153,023 73,023 Sale of Equip & Material 26,000 50,037 24;.037 192% 26,000 50,037 24,037 Total Revenues 7,839,910 8,479,828 939,9 816, 108% 7,839,910 8,747,313 907,403 Trans In-Code Abatement 20,000 20,000; 100% 100% 20,000 20,000 - TOTAL RESOURCES 8,878,252 10,071,7$1 ` " i?k 19 100% 113% 8,878,252 10,339,266 1,461,014 REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 1,581,897 . " 1, 62,072 100% 3,739,527 '``'i? ;582,8 6 1,157,271 100% 37Q; $5?>??. 1 184 1 100% 8,8784252 7,057,144 1,821,108 100% NET (Resources - Requirements) - 3,014,637 3,014,637 Beginning Net Working Capital per FY 08 Approved Budget Exp. 96% 69% d) 100% 65% e) 100% n/a 79% 1,581,897 1,581,897 - 3,739,527 3,283,100 456,427 370,185 370,185 - 282,750 282,750 - 2,400,000 2,400,000 - 503,893 - 503,893 8,878,252 7,917,932 960,320 2,421,334 2,421,334 2,280,356 a) Grant funds were expected in FY 05-06 but received in FY 06-07. b) Variance due to revenue from commercial cash customers. c) Seasonal revenue. d) Some large ticket items are remitted in one annual payment causing a variance between the M&S percentages. e) Large ticket items paid throughout the year cause a discrepancy in the Capital Outlay YTD percentages. e Health Benefits Trust Statement of Fi nancial Operating Data Twelve Months Ended June 30, 2007 Year to Date ] Year End Bud et Actual Variance FY % Coll. % Budget Projection Variance RESOURCES Beg. Net Working Capital $ 6,800,000 $7,163,864 $ 363,864 100% 105% $6,800,000 $ 7,163,864 $ 363,864 Revenues: Internal Premium Charges 9,350,000 10,607,412 1,257,412 92% 104% 10,200,000 10,607,412 407,412 P/T Emp - Add'I Prem 165,000 141,922 (23,078) 92% 79% 180,000 141,922 (38,078) Employee Prem Contribution 323,583 318,290 (5,293) 92% 90% 353,000 318,290 (34,710) COIC 655,417 753,151 97,735 92% 105% 753,151 38,151 Retiree / COBRA Co-Pay 366,667 531,126 164,460 92% 1330/ a:k •µw 400 531,126 131,126 Medical Services Reimb - 128,773 128,773 92% ' 128,773 128,773 Prescription Rebates - 39,555 39,555 92% '`eta>>'` - 39,555 39,555 Interest 229,167 423,772 194,605 9..2:°x 250,000 423,772 173,772 Total Revenues 11,089,833 12,944,001 19854,168 92;M1 1'it.>«<`" 12,098,000 12,944,001 846,001 TOTAL RESOURCES 17,889,833 20,107,865 2,218,031 `4120 % 18,898,000 20,107,865 1,209,865 REQUIREMENTS xzp. % Expenditures: Personal Services 123,367 92% 66% 134,582 88,727 45,855 Materials & Services Conferences and Seminars 2,750 €€s'' 750 92% 0% 3,000 - 3 000 , Claims Paid-Medical/Rx 8,224,081 7,47#+7 `"<,:751,214 t 92% 83% 8,971,725 7,472,867 1,498,858 Claims Paid-Dental/Vision 1,186,577 1,204,323`i':? (17,746) 92% 93% 1,294,448 1,204,323 90,125 Refunds .i~105,973~ K* 105,973 92% n/a - (105,973) 105,973 Insurance Expense 357,E 3 54,667 92% 78% 390,000 302,833 87,167 State Assessments JAtV 5,R.867 (23,201) 92% 150% 40,000 59,867 (19,867) Administration Fee 9,185 (9,185) 92% 95% 240,000 229,185 10,815 PPO Fee 3,083 ` 31,527 556 92% 90% 35,000 31,527 3,473 Health Impact - 41,239 (41,239) 92% n/a - 41,239 (41,239) Printing 41000 5,894 5,106 92% 49% 12,000 5,894 6,106 Program Expense/Supt s 1683 - 10,083 92% 0% 11,000 - 11,000 Other 15,950 16,489 (539) 92% 95% 17,400 16,489 911 Total Materials & Services 0,096,692 9,258,252 838,440 92% 84% 11,014,573 9,258,252 1,756,321 Capital Outlay - - - 92% 0% 100 - 100 Contingency 7,103,016 - 7,103,016 92% 0% 7,748,745 - 7,748,745 TOTAL REQUIREMENTS 17,323,075 9,346,979 7,976,096 92% 49% NET (Resources - Requirements) 566,758 10,760,885 10,194,127 Beginning Net Working Capital per Adopted FY 2008 Budget 18,898,000 9,346,979 9,551,021 10, 760, 885 10,760,885 10,500,000 7/17/2007 DESCHUTES COUNTY 911 Statement.of Financial Operating Data Twelve Months Ended June 30, 2007 N Year to Date Year End Budget Actual Variance % of FY % Coll. Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,800,000 $2,281,476 $ 481,476 100% 127% $1,800,000 $2,281,476 $ 481,476 Revenues Property Taxes - Current 3,400,000 3,423,485 23,485 100% 101% a) ''';:x,400,000 3,445,000 45,000 Property Taxes - Prior 63,000 67,792 4,792 100% 108%><:':;;63,000 73,000 10,000 State Reimbursement 21,000 23,376 2,376 100% 111??0>;:. 000 26,000 5,000 Telephone User Tax 615,000 367,595 (247,405) 100% 615,000 715,000 100,000 Data Network Reimb. 33,000 33,718 718 100% _ 33,000 33,718 718 Jefferson County 41,000 27,846 (13,154) 100°(a:.,. _ 68°~al?<::.. 41,000 41,000 - User Fee 23,925 22,455 (1,470) 1000?< ' 23,925 24,600 675 Contract Payments 71,289 67,461 (3,828) :<i,.-1.00% 95% c) 71,289 71,289 - Miscellaneous 6,000 14,402 8,402 1O1`ts:. e) 6,000 14,600 8,600 Interest 50,000 135,309 ff3°}<?t:?}`271% 50,000 137,000 87,000 Interest on Unsegregated Tax 2,000 2,526 f tt''1D% 126% 2,000 2,526 526 Total Revenues 4,326,214 4,185,965 (40, ,Z49'';100% 97% 4,326,214 4,583,733 257,519 TOTAL RESOURCES 6,126,214 6,467,441.:;'.<:'>:?<?:':3a1,:7 t' " 100% 106% 6,126,214 6,865,209 738,995 REQUIREMENTS: % Exp . Expenditures S Personal Services 3,238,832;;;:>i: : 3,007,67E 231,162 100% 93% f) 3,238,832 3,098,832 140,000 Materials and Services 729,1:.,. 7,0.1 t 51,761 100% 93% g) 729,152 716,152 13,000 Capital Outlay 27.fIQQ, ' <41'23 128,877 100% 53% 272,000 272,000 - Transfers Out 0,000 - 100% 100% 130,000 130,000 - Contingency 1,756,230 100% n/a 1,756,230 - 1,756,230 TOTAL REQUIREMENTS 6.1 6,214 3,958,184 2,168,030 100% 65% 6,126,214 4,216,984 1,909,230 NET (Resources - Requirements) - 2,509,257 2,509,257 - 2,648,225 2,648,225 Beginning Net Working Capital per FY 08 Approved Budget 2,600,000 a) Year End Projection based on actual tax collections through May 31, 2007. b) Payments received quarterly. Actual YTD is two quarterly payments. c) Agencies billed annually, revenues received. d) Crooked River Ranch annual payment received in full. Forest Service payments are received quarterly. e) Revenue for CAD tapes and print outs are higher than estimated. f) Projection reflects reduction in expenditures due to unfilled positions through May 31, 2007. g) Expenditures projected to be slightly lower than budgeted. 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N N C r ` O U N E a G O a C N to C D LL N CL t U C N 7 0 s_ W O a t0 A O L LL > t6 y 0 C 7 0 atS U d C = N N C /6 O U O d C L U C t0 y O L Z C U LL LL U LL I U C cm C > K N N L _O N a N O lm C C y 7 O O E N 11 C ) y N Q N Z o t N o N E to to to c z5 f0 _ « ' f6 _ U w a) t0 7 a) O c C t6 U N Y a U ~ N tD ~p az m C C L N C O C l6 N C > y 0 _ > O (6 O r_ N D - y 0 0 o d w N 0 N N ' Q d ' Z ~ W ~ O ~ O W F- tq : x 0_ U > G 5 ' 0 a 2 U Z O m C7 a 0 F`- Z U 7 Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Twelve Months June 30, 2007 PRELIMINARY Budget Actual Variance FY % C011. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $ 169,300 $ 230,614 $ 61,314 100% 136% $ 169,300 $ 230,614 $ 61,314 Receipts: Events 625,000 555,648 (69,352) 100% 89% 625,000 555,649 (69,351) Telephone Fees- Events 5,000 1,170 (3,830) 100% 23% 5,000 1,170 (3,830) Parking Fees 15,000 - (15,000) 100% 0% 15,000 - (15,000) Storage 55,000 57,675 2,675 100% 105% 55,000 57,675 2,675 RV / Camping 140,000 60,585 (79,415) 100% 43% 140,000 60,585 (79,415) Horse Stall Rental 55,000 60,136 5,136 100% 109% 55,000 60,136 5,136 Concession % - Food 275,000 252,374 (22,626) 100% 92% 275,000 252,374 (22,626) Vending Machines 2,000 2,069 69 100% 103% 2,000 2,069 69 Interfund Contract 40,000 40,000 - 100% 100% 40,000 40,000 - Rights (Signage, etc.) 95,000 114,628 19,628 100% 121% 95,000 114,628 19,628 Grants 30,355 30,352 (3) 100% 100% 30,355 30,352 (3) Miscellaneous 5,000 9,649 4,649 100% 193% 5,000 9,649 4,649 Interest 7,500 9,824 2,324 100% 131% 7,500 9,824 2,324 Total Receipts 1,349,855 1,194,110 (155,745) 100% 88% 1,349,855 1,194,110 (155,745) Transfer from General Fund 300,000 300,000 - 100% 100%` 300,000 300,000 - Transfer from Park Acq & Devel 85,000 136,419 51,419 100% 160% 85,000 136,419 Transfer from Annual County Fair 219,000 219,000 - 100% 100% 219,000 219,000 - Total Transfers 604,000 655,419 51,419 100% 109%' ' 604,000 655,419 - TOTAL RESOURCES 2,123,155 2,080,143 (43,012) 100% 98% 2,123,155 2,080,143 (43,012) REQUIREMENTS: Exp, °i° Expenditures: Personal Services 846,872 843,083 3,789 100% 100% ` 846,872 843,082 3,790 Materials and Services 786,617 765,353 21,264 100% 97% 786,617 775,353 11,264 Debt Service 242,708 242,708 0 100% 100% 242,708 242,708 - Capital Outlay 40,000 32,971 7,029 100% 82% 40,000 32,971 7,029 Transfers Out 135,000 135,000 - 100% 100% 135,000 135,000 - Contingency - - - 100% n/a 71,958 - 71,958 TOTAL REQUIREMENTS 2,051,197 2,019,114 32,083 100% 95% 2,123,155 2,029,114 94,041 NET(Resources - Requirements) 71,958 61,029 (10,929) - 51,029 51,029 Beginning Net Working Capital per Adopted FY 2008 Budget 75,000 Accrued Revenue (Accounts Receivable): Current Month Events 40,925 Prior Months 4,265 Total Accounts Receivable 45,190 Deposits Received for Future Events: 2007 July 154,298 August 118,990 September 7,710 October 6,297 November 8,300 December 275 2008 February 900 March 250 April 2,180 May 1,200 June 1,000 October 50 November 1,250 December 275 Beyond 2008 39,977 TOTAL 342,952 Deschutes County Fair and Expo Center Statement of Financial Operating Data June 2007 Year to Date Budget Actual Variance FY % Coll. % RESOURCES: Beg. Net Working Capital $ - $ - $ - 100% 0% Receipts: Events 15,000 53,624 38,624 100% 9% Telephone Fees - Events - - - 100% 0% Parking Fees 2,500 - (2,500) 100% 0% Storage 18,900 - (18,900) 100% 0% RV / Camping 11,667 42,324 30,657 100% 30% Horse Stall Rental 2,500 26,981 24,481 100% n/a Concession % - Food 23,000 15,851 (7,149) 100% 6% Vending Machines - - - 100% 0% Interfund Contract - - - 100% 0% Rights (Signage, etc.) - 45,000 45,000 100% 39% Grants 2,529 2,529 - 100% 8% Miscellaneous 416 143 (273) 100% 3% Interest 625 820 195 100% 11% Total Receipts 77,137 187,272 110,135 100% 14% Transfer from General Fund - 75,000 75,000 100% 25% Transfer from Park Acq & Devel Fund - - - 100% 0% Transfer from Annual County Fair - - - 100% 0% Total Transfers - 75,000 75,000 100% 12% TOTAL RESOURCES 77,137 262,272 185,135 100% 12% REQUIREMENTS: Exp. Expenditures: Personal Services 69,233 84,150 (14,917) 100% 10% Materials and Services 60,528 94,762 (34,234) 100% 12% Debt Service - - - 100% 0% Capital Outlay - - - 100% 0% Transfers Out - - - 100% 0% Contingency - - - 100% n/a TOTAL REQUIREMENTS 129,761 178,912 (49,151) 100% 8% NET (Resources - Requirements) (52,624) 83,360 135,984 Deschutes County Fair and Expo Center Accounts Receivable June 30, 2007 Current Month Big Country RV - Signage 6,000 Hooker Creek - Signage 20,000 Hunter Jumper 1,010 4-H Jackpot 400 Barrel Race 515 Food & Beverage (estimate) 13,000 Total Current Month 40,925 Prior Months: May 2007 Home Show 505 Clinton Anderson 560 April 2007 Hunter Jumper 1,010 October 2006 Angus Banquet 125 April, 2006 NW Expo & Trade show 2,065 Total Prior Months 4,265 Total Accrued Revenue as of June 30, 2007 45,190.00 MEMORANDUM To: Board of County Commissioners, Dave Kanner and Marty Wynne From: Jeanine Faria RE: RV Park Date: July 17, 2007 Attached is the report on the RV Park Construction Project, reflecting activity through June 30, 2007 and updates on commitments through the end of the project. 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E O O c 6 U 0 2 3 L U > o CL (J)i U c rn `N cep N Z U A L -0 c w N co '0 0 0 d 1 2, < H MEMORANDUM To: See Distribution From: Jeanine Faria, Deschutes County Finance Department (385-1411) RE: Quarterly report - Court Facilities Account Date: July 17, 2007 Attached is the quarterly report, for the fiscal year ended June 30, 2007, showing revenues, deposits and expenditures of the court facilities security account, as now required by ORS 1.182. Please contact me with any questions or comments. Distribution: County governing body Tammy Baney Mike Daly Dennis Luke Advisory Committe on Court Security and Emergency Preparedness Presiding Judge DESCHUTES COUNTY FINANCE DEPARTMENT 541-385-1411 (voice)/ jeaninef@deschutes.org Court Security (Fund 240) Statement of Financial Operating Data Year Ended June 30, 2007 RESOURCES: Beg. Net Working Capital Revenues County Assessment: Circuit Court Municipal Court Justice Court Interest on Investments Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Internal Services - Finance Internal Services - Administrative Interfund Contract TOTAL REQUIREMENTS NET (Resources - Requirements) Year to Date Budget Actual Variance FY % Coll. % - 12,427 12,427 100% n/a 58,500 43,411 (15,089) 100% 74% 36,500 40,449 3,949 100% 111% 6,000 30,310 24,310 100% 505% a) 100 604 504 100% 604% 101,100 114,773 13,673 100% 114% 101,100 127,201 26,101 100% 126% Exp. 721 721 - 100% 100% 443 443 - 100% 100% 99,936 99,936 - 100% 100% b) 101,100 101,100 - 100% 100% - 26,101 26,101 a) 40% of County Assessment Revenues from Justice Court b) Cost of Court Security accounted for in Department 38 in Sheriffs Office Fund, as follows: Personnel Materials & Services Capital Outlay Total Department 38 Interfund Contract, per above Balance not funded by contract Year to Date Budget Actual Variance FY % Coll. 202,665 196,666 5,999 100% 97% 17,948 5,515 12,433 100% 31% - - - 100% n/a 220,613 202,181 18,432 100% 92% 99,936 99,936 - 100% 100% b) 120,677 102,245 18,432 85% I- O O N U U O co c a) E V- m C1 (D 0 R a) C a) N U C (D C7 x LU w C 7 E2 O U-p0 zg }}N 3 ° lL a) ~ Q C (6 m C •c m f-• C l4 f6 c E a> U U .(D c O U p O (0 O 0 N 0 N 40 0 LO 0 N 0 (O M M C0 (0 P~ v N h co (O IT M t` r r r C) 1~ Oa M I- LO M M N O OD 0 co 0 (D N (0 r tt N M ' ' O M ~ co 0) 0 m t r le O 0 T Ch s- n N M Ln r O r N C LO CO N Q n O O M N ~ E I- l0 LO N CO r- r C) O M N O 7 (0 0 r ' I C+> i i , I I M CO CO co r- 't r ' (O CO I N N N C O LO N LO N (0 T T N Cj N Lo N CO r r O N f6 > C G , I T I N I T ( v CD N I v O Q c m LO N Co r i , T O , LO N Co T H Q I T I , , , ( C 2 (0 I- M t.- co LO LO V 0 LO ti 'r. co M ( r- r co C T ~ N r ~ l a r . ' . I L 0 N r co ' LO r I I N r T T N O - M co U') m O rn - 1 Q tl T LO I h ' r ' ' I r i I ' CO r M LO I O N r C O ~ M M LO N CO f0 r Qi O LO (D M It 0 M ' i i 'I N M 'I M , , ,I i I N (D M ' 000 E ~ I E U o co co 0 11 co m r- m a) 1 1 1 1 I I 1 0 LO 1 1 T I co r- co co I` ` ~ T T C ~ LO M O to O O LO O O a) O z ' ' i ^ L L I i i i t N L I N LO N i ' I CO Of C • C W O U ~ 0 , _ M i i v co O O r O CO qr r (M N C C O I N T M M w C U 7 v rn I , LO CO T r LO co r w (m E ~ N (O CD M O) N N N co U) E ~ fn O Q , , M i I M I i (O CO i i I C, W a) U C j . . I i L , CO M W CO M ~ N I U m O C m (D m C m m C O m m c d a p to C E m ~ c C a~ m a m E . m Q ~w y . ° o w y ° 0 ° m w O a o w o OL w c O "a w o a m ~ 0 ° v c °o 06 N m 'O C li C m CO N m f6 a C m to d °6 m 12 lp y C T al O ' 06 N N = ' C d w p V W 06 N = "0 N N U m -O m ° N N O D (D 2 E m 2 E m ~ E ~ O J C aa V ~ O co 6 O > aa) N a> w E c c m (D ~ 2 d E o 3 0 aa) 2 E (D °m L O E c ° ( ° ° ~ m ° O ~ p 0 ~ o ° C ° 0 y . o ~ :3 ~ > ° 2 0 > 0 ° ~ ° 0 ( D 0 c ~ U ~ ~ Q Q U ) U I- ~ c Q Q 0 ~ c U ~ I- U Q Q ° CD d o i c ° A o ( i i a F I D U I- Q Q C~ o U E- Q Q C~ L o L -1 Q 0 z SOT ES , w Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Work Session of July 23, 2007 Use "tab" to move between fields, and use as much space as necessary within each field. Do not leave any fields incomplete. Agenda requests & backup must be submitted to the Board Secretary no later than noon of the Wednesday prior to the meeting to be included on the agenda. DATE: 7/5/07 TO: Deschutes County Board of Commissioners FROM: David Givans, Administrative Services, 541-330-4674 TITLE OF AGENDA ITEM: Discussion and appropval of Internal Audit Program workplan for 2007/2008. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Annually, the County Internal Auditor develops a workplan that identiifes internal audit projects for the coming year. The workplan is first discussed with the Audit Committee. The Audit Committee will discuss the proposed workplan and make recommendations to the Board at their July 12th meeting. A copy of the audit committee ratified internal audit workplan will be provided at the meeting. FISCAL IMPLICATIONS: None RECOMMENDATION & ACTION REOUESTED• Board approval of Internal Audit workplan for 2007/2008 as recommended by the Audit Committee. ATTENDANCE: David Givans, County Internal Auditor DISTRIBUTION OF DOCUMENTS: David Givans Deschutes County - Internal • To: Board of County Commissioners cc: Dave Kanner From. David Givans - County Internal Auditor Date: 7/2007 Re: Internal Audit Work Plan FY 2007 - 2008 (Audit Committee Recommendation) Proposed WORK PLAN CURRENTLY IN PROGRESS (Extension of work on 06/07 work plan) 1. Community Development Department - To evaluate business practices. (-120 hours) 10/07 2. ORCATS (N40 his) 3. Follow-up - Health 20 hours) 8/07 4. Cash Handling - Adult Parole & Probation 10 hrs) and Assessor (N10 hrs) 5. Solid Waste - coordination of external consultant review of franchise fee request (N 40 hours - not sure when work will commence) 6. Grant administration survey - (N40 hours) NEW ITEMS SCHEDULED (Timing and priorities, estimated) 7. Cash Handling audits - (-120 hours) (throughout 07/08) i. Clerk/ DA (includes Victim, assistance) /Justice Court/ Personnel/ Legal ii. If time permits - CCF / 911, / Property mgmt / Building Maintenance 8. EBMS - Review of services (w250'hrs) (9/07 - 12/07) 9. Solid Waste - Review of recent capital projects and purchases & Follow-up on prior audit (N 150 hours) (12/07-2/08) 10. Human Resources - Assess completeness of personnel files in support of pay raises and other matters. Assess other issues in files and in department (N 250 hours) (2/08-4/08) 11. Road - purchasing, costing system, cost containment etc... (-150 hrs) (4/08-6/08) TO BE WORKE6.-IN 12. IT audit - Internet usage (-100 hrs) 13. Assistance to Departments following up on recommendations. 14. Assistance to Mental Health and Health Depts. on implementing recommendations (N40 hrs) 15. Follow-up Reports - Consider delegating some of this to other staff? (N80 hrs) i. 8/07 - Health Dept / COVA / ABHA ii. 12/07 - County Admin / Fair & Expo iii. 1/08 - Juvenile / GIS iv. 2/08 -Road v. 3/08 - Sheriffs office vi. Other IT/Dept consultant reports Page 1 of I Move to approve administrative policies HR-1, HR-2, HR-3, HR-4, HR-5, HR-8 and HR-9 and to rescind policies P-2004-110, P-2004-112, P-2000-082, P-2000-077, P-1994-054, P- 1987-033, P-1989-042, P-1983-005 and P-1986-023.