2007-1645-Resolution No. 2007-144 Recorded 12/3/2007DESCHUTES COUNTY OFFICIAL RECORDS PJ X001.1645
NANCY BLANKENSHIP, COUNTY CLERK
REVIE D COMMISSIONERS' JOURNAL 1Z�03IZOO1 O4;Z3:�0 PM
LEGAL C UNSEL
II I I I II (I IIII II IIII () III II 11111
2007-1545
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appropriating New Grant Funds
to the Deschutes County 2007-2008 Budget * RESOLUTION NO. 2007-144
WHEREAS, Deschutes County Community Justice Juvenile Department will receive new
Federal grant revenue totaling $41,327; and
WHEREAS, these new grant funds need to be appropriated; and
WHEREAS, ORS 294.326(2) allows the appropriation and expenditures of new grant funds
designated to specific purposes; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section. 1. That the following grant be budgeted:
Revenue
230-0000-331.01-00 Federal Grants 41,327
TOTAL REVENUE: $41,327
Section 2. That the following appropriations be made within the 2007-08 County Budget:
Expenditures
Materials & Services:
►l•ICi1�S11 ' �C�!y]
Total Materials & Services:
PAGE 1 OF 2 -RESOLUTION NO. 2007-144 (11/28/07)
Contract
$33,500
$33,500
Contingency:
230-1600-501.97-01
Total Contingency:
TOTAL EXPENDITURES:
Contingency
$ 7,827
$ 7,827
$41,327
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this Zf_th day of November, 2007.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREQON
ATTEST: D
Recording Secretary T.
PAGE2 OF 2 -RESOLUTION No. 2007-144 (11/28/07)
R. LUKE,
, Chair
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Judi Hasse
From: Bob LaCombe
Sent: Thursday, October 18, 2007 12:19 PM
To: Marty Wynne; Judi Hasse
Subject: FW: Appropriation of a New Grant
Attachments: Budget_changes_New_Grants FFT from OCCF 9-2007.xls; FFT Enchancement Grant frm
OCCF.pdf
Budget_changes_N FFT Enchancement
ew_Grants FFT ... Grant frm OCC...
Marty,
Attached is the request to appropriate a new grant along with a PDF file of the FFT
Enhancement grant from OCCF. This grant was not included in the adopted budget for FY
07-08 and needs to be appropriated.
I am requesting a resolution be prepared for the new grant.
Thanks,
Bob LaCombe
Deputy Director
Deschutes County Juvenile Community Justice 63360 Britta, Bldg 1 Bend, OR 97701
541-385-1728
FAX: 541-383-0165
1
TITLE II FORMULA GRANT- CI+DA # 16.549
GRANT AWARD, CONDITIONS AND CERTIFICATIONS
mom
PROJECT TITLE: GRANT NO: FG2006-05
Functional Family Therapy Enhancement
GRANTEE: 2006 AWARD: $41,327
Deschutes County Juvenile Community Justice
ADDRESS: AWARD PERIOD: 4/01/2007 — 3/31/2008
63360 Britta Street, Building One
Bend, OR 97701
PROJECT CONTACT: TELEPHONE: (541) 385-1728
Robert LaCombe, Acting Director
63360 Britta Street, Building One E-MAIL: bobl@deschutes.org
Bend, OR 97701 FAX: (541) 383-0165
FISCAL CONTACT: TELEPHONE: (541) 617-3329
Colleen Shearer, Administrative Supervisor
63360 Britta Street, Building One E-MAIL: colleens@deschutes.org
Bend, OR 97701 FAX: (541) 383-0165
APPROVED PROJECT BUDGET
REVENUE
Formula Grant Funds $41,327
Matching Funds 0
TOTAL REVENUE: $ 41,327
EXPENDITURES
Personnel
$ 3,157
Fringe Benefits
913
Travel/Training/Conferences
Equipment
Su lies
Contractual Services
33,500
Grant Administration / Indirect Costs
3,757
Other Costs
TOTAL EXPENDITURES: $ 41,327
This document along with the attached terms and conditions, the grant application, and any other document referenced,
constitutes an agreement between the Oregon Commission on Children and Families (OCCF) and the Grantee. No waiver,
Page 7 - 2006 Fonnula Grant
U��Nry5'
consent, modification or change of terms of this agreement shall be binding unless agreed to in writing and signed by both the
Grantee and OCCF. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for
the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein
regarding this agreement. The Grantee, by signature of its authorized representative, hereby acknowledges that he/she has read
this agreement, understands it, and agrees to be bound by its terms and conditions (including all references to other documents).
Failure to comply with this agreement and with applicable state and federal rules and guidelines may result in the withholding of
reimbursement, the termination or suspension of the agreement, denial of future grants, and/or damages to OCCF.
TERMS AND CONDITIONS
I. CONDITIONS OF AWARD
A. The Grantee agrees to operate the project as described in Attachment A and to expend funds in accordance
with the approved budget unless the Grantee receives prior written approval by OCCF to modify the project or
budget. OCCF may withhold funds for any expenditure not within the approved budget or in excess of
amounts approved by OCCF. Failure of the Grantee to operate the project in accordance with the written
agreed upon objectives contained in the grant application and budget will be grounds for immediate suspension
and/or termination of the grant agreement.
B. The Grantee agrees that grant dollars may be moved between approved budget categories up to ten percent of
the total grant amount provided there is no change in project scope and grant funds for administration
(including indirect costs) do not exceed ten percent. The OCCF must provide prior written approval before
cumulative changes exceed ten percent.
C. The Grantee agrees that the following statement shall be included in all reports, contract procurement
documents, and subcontracts funded in whole, or in part, with this grant:
"This project is supported by a Title II Formula Grant awarded by the U.S. Department of Justice, Office of
Justice Programs, Office of juvenile justice and Delinquency Prevention to the State of Oregon Commission
on Children and Families."
D, Maintenance Retention and Access to R cords Audits.
Maintenance and Retention of Records, The Grantee agrees to maintain accounting and financial
records in accordance with Generally Accepted Accounting Principles (GAAP) and the standards of the
Office of the Comptroller set forth in the March 2005 Office of justice Programs (OJP) Financial
Guide, including without limitation in accordance with Office of Management and Budget
(OMB)Circulars A-87, A-102, A-122, A-128, A-133. All Financial records, supporting documents,
statistical records and all other records pertinent to this grant or agreements under this grant shall be
retained by the Grantee for a minimum of five years for purposes of State of Oregon or Federal
examination and audit. It is the responsibility of the Grantee to obtain a copy of the Office of justice
Programs (OJP) Financial Guide from the Office of the Comptroller, U.S. Department of Justice and
apprise itself of all rules and regulations set forth.
2, Access to Records. OCCF, Oregon Secretary of State, the Office of the Comptroller, the General
Accounting Office (GAO) or any of their authorized representatives, shall have the right of access to
any pertinent books, documents, papers, or other records of Grantee and any contractors or
subcontractors of Grantee, which are pertinent to the grant, in order to make audits, examinations,
excerpts, and transcripts. The right of access is not limited to the required retention period but shall last
as long as the records are retained.
3• Audits. If Grantee expends $500,000 or more in Federal funds (from all sources) in its fiscal year,
Grantee shall have a single organization -wide audit conducted in accordance with the provisions of
OMB Circular A-133. Copies of all audits must be submitted to OCCF within 30 days of completion.
If Grantee expends less than $500,000 in its fiscal year in Federal funds, Grantee is exempt from Federal
audit requirements for that year. Records must be available for review or audit by appropriate officials
as provided in Section I.D.1 herein.
4. Audit Costs. Audit costs for audits not required in accordance with OMB Circular A-133 are
unallowable. If Grantee did not expend $500,000 or more in Federal funds in its fiscal year, but
Page 2 - 2006 Formula Grant
contracted with a certified public accountant to perform an audit, costs for performance of that audit
shall not be charged to the grant.
E. Funding.
Matching Funds. The Grantee acknowledges by accepting grant funds that all reported program match
is in the form of cash or documented in-kind match and not other federal funds. The Grantee
acknowledges that all rules that apply to grant funds apply to match funds. Grant and match funds
must be used only for Formula grant funded programs during the grant period to support the goals,
objectives and activities as identified in the grant application. Match fiords cannot be used to support
activities that are not concurrently supported by Formula grant funds.
2. t 1 rt 'n The Grantee certifies that federal funds will not be used to supplant state or local funds,
but will be used to increase the amount of funds that, in the absence of federal aid, would be made
available to the Grantee to fund programs consistent with Formula grant guidelines.
F. Reports. Failure of the Grantee to submit the required financial, program or audit reports, or to
resolve financial, program, or audit issues may result in the suspension of grant payments and/or
termination of the grant agreement.
Progress Reports. The Grantee agrees to submit a report each quarter on its progress in meeting each
of its agreed upon goals and objectives. Reports must be received no later than 45 days following the
end of each calendar quarter. Any progress report that is outstanding for mote than one month
past the due date may cause the suspension and/or termination of the grant. Grantee must
receive prior written approval from OCCF to extend a progress report requirement past its due date.
Requests for Reirnbursement.
a. In order to receive reimbursement, the Grantee agrees to submit the original signed Request for
Reimbursement (RFR) which includes supporting documentation for all grant and match
expenditures. RFRs must be received no later than 45 days following the end of the calendar
quarter. Reimbursements for expenses will be withheld if progress reports are not submitted by the
specified dates or are incomplete. Any RFR that is outstanding for more than one month past
the due date may cause the suspension and/or termination of the grant. Grantee must
receive prior written approval from OCCF to extend an RFR requirement past its due date.
b. Reimbursement rates for travel expenses shall not exceed those allowed by the State of Oregon.
Requests for reimbursement for travel must be supported with a detailed statement identifying the
person who traveled, the purpose of the travel, the times, dates, and places of travel, and the actual
expenses or authorized rates incurred.
c. Reimbursements will only be made for actual expenses incurred during the grant period. The
Grantee agrees that no grant funds may be used for expenses incurred before April 1, 2007 or after
March 31, 2008
d. Grantee shall be accountable for and shallrepay any overpayment, audit disallowances or any other
breach of grant that results in a debt owed to the Federal Government. OCCF shall apply interest,
penalties, and administrative costs to a delinquent debt owed by a debtor pursuant to the Federal
Claims Collection Standards and OMB Circular A-129.
3. Data for PerformanMeasurement. Grantee shall use the juvenile Crime Prevention QCP) risk tools,
including the Risk Assessment instrument and required forms for parental consent and youth assent, for
all youth receiving direct services supported with this grant. The Risk Screen Assessment will be
administered at the beginning of program service and at six month intervals, or the end of service
(whichever is fust), The grantee shall enter the collected data in the online JCP Data Manager or the
appropriate area of the juvenile justice Information System US).
The grantee shall collect and report data for the specific federal performance measures identified in
Attachment A. Data for certain youth outcomes (federal Long Term measures) shall also be collected by
the grantee and reported again six months to one year after the youth complete program services. It is
Page 3 - 2006 Formula Grant
understood that the Grantee will collect and report Long Term after funds from this grant are
expended.
G. Indemnification. The Grantee shall, to the extent permitted by the Oregon Constitution and by the Oregon
Tort Claims Act, defend, save, hold harmless, and indemnify the State of Oregon and OCCF, their officers,
employees, agents, and members from all claims, suits and actions of whatsoever nature resulting from or
arising out of the activities of Grantee, its officers, employees, subcontractors, or agents under this grant.
Grantee shall require any of its contractors or subcontractors to defend, save, hold harmless and indemnify the
State of Oregon, the Oregon Commission on Children and Families, their officers, employees, agents, and
members, from all claims, suits or actions of whatsoever nature resulting from or arising out of the activities of
subcontractor under or pursuant to this grant.
Grantee shall, if liability insurance is required of any of its contractors or subcontractors, also require such
contractors or subcontractors to provide that the State of Oregon, the Oregon Commission on Children and
Families and their officers, employees and members are Additional Insureds, but only with respect to the
contractor's or subcontractor's services performed under this grant.
H. CoMright and Patents.
1. Co--pw�ght. If this agreement or any program funded by this agreement results in a copyright, the OCCF
and the Office of Justice Programs reserve a royalty -free, nonexclusive and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for government purposes, the work
or the copyright to any work developed under this agreement and any rights of copyright to which
Grantee, or its contractor or subcontractor, purchases ownership with grant support.
2. Paten - If this agreement or any progra n funded by this agreement results in the production of
patentable items, patent rights, processes, or inventions, the Grantee or any of its contractors or
subcontractors shall immediately notify OCCF. The OCCF will provide the Grantee with further
instruction on whether protection on the item will be sought and how the rights in the item will be
allocated and administered in order to protect the public interest, in accordance with federal guidelines.
1. No Implied Waiver CumulariyP Remedies. The failure of Grantor or the Grantee to exercise, and any delay in
exercising any right, power, or privilege under this Agreement shall not operate as a waiver thereof, not shall
any single or partial exercise of any right, power, or privilege under this Agreement preclude any other or
further exercise thereof or the exercise of any other such right, power, or privilege. The remedies provided
herein are camulative and not exclusive of any remedies provided by law.
J Governing Law; Venue Consent to Jurisdiction. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any claim,
action, suit, or proceeding (collectively, "Claim") between Grantor (and/or any other agency or department of
the State of Oregon) and Grantee that arises from or relates to this Agreement shall be brought and conducted
solely and exclusively within the Circuit Court for the State of Oregon; provided, however, if the Claim must be
brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United
States District Court for the District of Oregon. Grantee, By Execution Of This .Agreement, Hereby
Consents To The In Personam Jurisdiction Of Said Courts.
K. Nmdoa. Except as otherwise expressly provided in this Section, any communications between the parties
hereto or notice to be given hereunder shall be given in writing by personal delivery, facsimile, or mailing the
some by registered or card&ed mail, postage prepaid to Grantee or Grantor at the address or number set forth
in this Agreement, or to such other addresses or numbers as either party may hereafter indicate pursuant to this
section. Any communication or notice so addressed and sent by registered or certified mail shall be deemed
delivered upon receipt or refusal of receipt. Any communication or notice delivered by facsimile shall be
deemed to be given when receipt of the transmission is generated by the transmitting machine. Any
communication or notice by personal delivery shall be deemed to be given when actually delivered. The parties
also may commtuticate by telephone, electronic mail, regular mail or other means, but such communications
shall not be deemed Notices under this Section unless receipt by the other party is expressly acknowledged in
writing by the receiving party.
Page 4 - 2006 Formula Grant
I:. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of Grantor, Grantee,
and their respective successors and assigns, except that Grantee may not assign or transfer its rights or
obligations hereunder or any interest herein without the prior consent in writing of Grantor.
MFSurvival. All provisions of this Agreement set forth in the following sections shall survive termination of this
Agreement: Section LC (Maintenance, Retention and Access to Records; Audits); Section LE (Reports); and
Section LF (indemnification).
N. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be
illegal or in conflict with any law, the validity of the remaining terms andprovisions shall not be affected, and
the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain
the particular term or provision held to be invalid.
O. Relationship of Parties. The parties agree and acknowledge that their relationship is that of independent
contracting parties and neither party hereto shall be deemed an agent, partner, joint venturer or related entity of
the other by reason of this Agreement.
II. Grantee Compliance and Certifications
A, Debarment Suspension Ineligibilit; and Voluntary Exclusion. The Grantee certifies by accepting grant funds
that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible,
nor voluntarily excluded from participation in this transaction by any Federal department or agency. (This
certification is required by regulations published May 26, 1988, implementing Executive Order 12549,
Debarment and Suspension, 28 CFR Part 69 and 28 CFR Part 67.)
B. Standard Assurances and Certifications Regarding LobbyiW The Anti-Lobblring Act, 18 U.S.C. § 1913, was
amended to expand significantly the restriction on use of appropriated funding for lobbying. This expansion
also makes the anti -lobbying restrictions enforceable via large civil penalties, with civil fines between $10,000
and $100,000 per each individual occurrence of lobbying activity. These restrictions are in addition to the anti -
lobbying and lobbying disclosure restrictions imposed by 31 U.S.C. § 1352. The Office of Management and
Budget (OMB) is currently in the process of amending the OMB cost circulars and the common Wile (codified
at 28 C.F.R. part 69 for DOJ grantees) to reflect these modifications. However, .in the interest of full disclosure,
all applicants must understand that no federally -appropriated funding made available under this grant program
may be used, either directly or indirectly, to support the enactment, repeal, modification or adoption of any law,
regulation, or policy, at any level of government, without the express approval of the U.S. Department of
Justice. Any violation of this prohibition is subject to a minimum $10,000 fine for each occurrence. This
prohibition applies to all activity, even if currently allowed within the parameters of the existing OMB circulars.
C. Compliance with Applicable Law. The Grantee agrees to comply with all applicable laws, regulations, and
guidelines of the State of Oregon, the OCCF and the Federal Government in the performance of this
agreement, including but not limited to:
1. Financial and administrative requirements set forth in the current edition of the Office of Justice
Programs (OJP) Financial Guide.
2. The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Non-Discrimination/Equal Employment Opportunity Policies and Procedures; Part
61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain
Management and Wetland Protection Procedures, and Federal laws or regulations applicable to Federal
assistance programs.
3. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646).
4. Section 102(a) of the Flood Disaster Protection Act of 1973, P.L. 93-234, 87 Stat.97, approved
December 31, 1976.
5. Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive
Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
6. National Environmental Policy Act of 1969, 42 USC 4321 et seq.
Page 5 - 2006 Formula Grana
7. Flood Disaster Protection Act of 1973, 42 USC 4001 et seq.
8. Clean Air Act, 42 USC 7401 et seq.
9. Clean Water Act, 33 USC 1368 et seq.
10. Federal Water Pollution Control Act of 1948, as amended, 33 USC 1251 et seq.
11. Safe Drinking Water Act of 1974, 42 USC 300f et seq.
12. Endangered Species Act of 1973,16 USC 1531 et seq.
13. Wild and Scenic Rivers Act of 1968, as amended, 16 USC 1271 et seq.
14. Historical and Archaeological Data Preservation Act of 1960, as amended, 16 USC 469 et seq.
15. Coastal Zone Management Act of 1972, 16 USC 1451 ct seq.
16. Coastal Barrier. Resources Act of 1982,16 USC 3501 et seq.
17. Indian Self -Determination Act, 25 USC 450f.
18. Hatch Political Activity Act of 1940, as amended, 5 USC 1501 et seq.
19. Animal Welfare Act of 1970, 7 USC 2131 et seq.
20. Demonstration Cities and Metropolitan Development Act of 1966, 42 USC 3301 et seq.
21. Federal Fair Labor Standards Act of 1938 (as appropriate), as amended, 29 USC 201 et seq.
D. Certification of Non-discrimination.
The Grantee, and all its contractors and subcontractors, certifies that no person shall be excluded from
participation in, denied the benefits of, subjected to discrimination under, or denied employment in
connection with any activity funded under this agreement on the basis of race, color, age, religion,
national origin, handicap, or gender. The Grantee, and all its contractors and subcontractors, assures
compliance with the following laws:
a. Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended;
b. Title IV of the Civil Rights Act of 1964, as amended;
C. Section 504 of the Rehabilitation Act of 1973, as amended;
d. Title II of the Americans with Disabilities Act (ADA) of 1990,
e. "Title IX of the Education Amendments of 1972;
f. The Age Discrimination Act of 1975;
g. The Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and
G;
h. The Department of justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
i. The Department of Justice regulation, Participation in justice Department Programs by Religious
Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and
known as the Equal Treatment Regulation 28 CFR Part 38.
2. In the event that a Federal or State court or administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, age, religion, national origin, handicap or
gender against the Grantee or any of its contractors or subcontractors, the Grantee or any of its
contractors or subcontractors will forward a copy of the finding to the Oregon Commission on
Children and Families (OCCF). OCCF will forward a copy of the finding to the Office for Civil Rights,
Office of Justice Programs.
Page 6 - 2006 Formula Grant
E. Civil Rights Compliance. All recipients of federal giant funds are required, and Grantee agrees, to comply with
nondiscrimination tequirements of Title V1 of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d et
seq. (prohibiting discrimination in programs or activities on the basis of race, color, and national origin);
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. §3789d(c)(1) (prohibiting
discrimination in employment practices or in programs and activities on the basis of race, color, religion,
national origin, and gender); Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794 et seq. (prohibiting
discrimination in employment practices or in programs and activities on the basis of disability); Title II of the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12131 (prohibiting discrimination in services, programs,
and activities on the basis of disability); The Age Discrimination Act of 1975, 42 U.S.C. § 6101-07 (prohibiting
discrimination in programs and activities on the basis of age); and Title IX of the Education Amendments of
1972, 20 U.S.0 § 1681 et seq. (prohibiting discrimination in educational programs or activities on the basis of
gender)_
The Grantee agrees that the person in its agency or unit of government who is responsible for reporting civil
rights findings of discrimination will submit a copy of any findings made within the last three years prior to the
grant award and findings made during the project period to the federal Office for Civil Rights, Office of justice
Programs, U.S. Department of justice.
I'. Equal Empl=ent Op Coni � program. If the Grantee, or any of its contractors or subcontractors, has 50
or more employees, is receiving more than $25,000 pursuant to this agreement, and has a service population
with a minority representation of three percent or more, the Grantee, or any of its contractors or
subcontractors, agrees to formulate; implement and maintain an equal employment opportunity program
relating to employment practices affecting minority persons and women. If the Grantee, or any of its
contractors or subcontractors, has 50 or more employees, is receiving more than $25,000 pursuant to this
agreement, and has a service population with a minority representation of less than three percent, the Grantee
or any of its contractors or subcontractors, agrees to formulate, implement and maintain an equal employment
Opportunity program relating to its practices affecting women. The Grantee, and any of its contractors and
subcontractors, certifies that an equal employment opportunity program as required by this section will be in
effect on or before the effective date of this agreement. Any Grantee, and any of its contractors or
subcontractors, receiving more than $500,000, either throtlgii this agreement or in aggregate grant funds in any
fiscal year, shall in addition submit '.n copy of its equal employment opportunity plan at the same time as the
application submission, with the understanding that the application for funds may not be awarded prior to
approval of the Grantee's, or any of its contractors or subcontractors, equal employment opportunity program
by the Office for Civil Rights, Office of Justice Programs, Office of juvenile justice and Delinquency
Prevention-
If
revention
If required to formulate an Equal Employment Opportunity Program (EEOP), the Grantee must maintain a
current copy on file, which meets the applicable requirements.
G. Services to I imsted Fnglish Profi 'ent R EPPersons. Recipients of federal financial assistance are required to
take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that grantees have in
providing language services to ISP individuals, please see the website at huy:/ hvww 1_ ems .
H. ,a al Special CQDAt!L0nf Lla. r t of11
ns e . ; n.
Programs.
Prior to obligating grant funds, Grantee agrees to first determine if any of the following activities will be
related to the use of the grant funds. Grantee understands that this special condition applies to its
following new activities whether or not they are being specifically funded with these grant funds. That
is, as long as the activity is being conducted by the Grantee, a contractor, subcontractor or any third
party and the activity needs to be undertaken in order to use these grant funds, this special condition
must first be met. The activities covered by this special condition are:
a. new construction;
b. minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100 -year floodplain;
c. a renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
d. implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
Page 7 - 2006 Formula Grant
2. i n i ics " t'e S . cjn ConglitiqU to at ee' x' 'n
Grantee's or, its contractors' or subcontractors' existing programs or activities that will be funded by
hese grant funds, the Grantee, upon specific request from the Office of Juvenile Justice and
Delinquency Prevention, agrees to cooperate with the Office of Juvenile Justice and Delinquency
Prevention in any preparation by the Office of Juvenile justice and Delinquency Prevention of a
national or program environmental assessment of that funded program or activity.
t"; tifi WMI—egatling l +'r ( 'til n s r { ui m . ts. Grantee certifies that it will provide adrug-free
workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
2. Establishing a drug-free awareness program to inform employees about:
a. The clangers of drug; abuse in the workplace;
b. The Grantee's policy of maintaining a drug-free workplace;
c• Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations .occurring in the
workplace.
3. Requiring that each employee engaged in the performance of the grant be given a copy of the
employer's statement required by paragraph (a).
4. Notifying the employee that, as a condition of employment under the award, the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace not later that five days after such conviction.
5. Notifying the Grantec within ten days after receiving notice from an employee or otherwise receiving
actual notice of such conviction.
6, Taking one of the following actions, within 30 days of receiving notice, with respect to any employee
Who is so comicted:
a. Taking appropriate personnel action against such an employee, up to and including termination; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitatidn
program approved for such purposes by federal, state, or local health, law enforcement, or other
appropriate agency.
Making a good faith effort to continue to maintain a drug-free workplace.
III. Suspension or Termination of Funding
The Oregon Commission on Children and Families may suspend funding in whole or in part, terminate funding, or
impose another sanction on a Formula grant recipient for any of the following reasons:
A. Failure to comply substantially with the requirements or statutory objectives of the federal Formula grant
guidelines issued thereunder, or other provisions of federal law.
B. Failure to make satisfactory progress toward the goals and objectives set forth in the application.
C. Failure to adhere to the requirements of the grant award and standard or special conditions.
D. Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application
would not have been selected.
Page 8 - 2006 Formula Grant
E. Failing to comply substantially with any other applicable federal or state statute, regulation, or guideline.
Before imposing sanctions, the Oregon Commission on Children and Families will provide reasonable notice to the
Grantee of its intent to impose sanctions and will attempt to resolve the problem informally.
IV. Grantee Representations and Warranties
Grantee represents and warrants to Grantor as follows:
A. Existence and Power. Grantee has full power and authority to transact the business in which it is engaged and
full power, authority, and legal right to execute and deliver this Agreement and incur and perform its obligations
hereunder.
Authorti- No Contravention. The making and performance by Grantee of this Agreement (a) have been duly
authorized by all necessary action of Grantee, (b) do not and will not violate any provision of any applicable law,
rule, or regulation or order of any court, regulatory commission, board or other administrative agency or any
provision of Grantee's articles of incorporation or bylaws and (c) do not and will not result in the breach of, or
constitute a default or require any consent under any other agreement or instrument to which Grantee is a party
or by which Grantee or any of its properties are bound or affected.
C. Binding Obligation. This Agreement has been duly authorized, executed and delivered an behalf of Grantee.
Both parties agree that this Agreement is binding and enforceable in accordance with its terms.
D. Approvals, No authorization, consent, license, approval of, filing or registration with, or notification to, any
governmental body or regulatory or supervisory authority is required for the execution, delivery or performance
by Grantee of this Agreement.
Mic t' Lansing, Dir tr.,r
t`egon Commission on Childre
30 Center Street NE, Suite 405
Salem, OR 97305
(503) 373-1283
Signature of Authorized Grantee
lvirl[1C/ 11uC
anti 1"Imilics
M
Di to
2
Date
Page 9 - 2006 Formula Grant
Attachment A
Deschutes County Functional Family Therapy - Enhancement
Project Description
Deschutes County will use this grant to enhance a two-year Functional Family Therapy (FFT) project funded with
a Byrne Memorial / Justice Assistance Grant. The $281,000 "Byrne Grant" is dedicated to providing FFT services
to the families of moderate and high risk youth currently involved in the juvenile justice system. This Formula
Grant will enable the county to expand the target population to families of youth who are acting out and at risk of
becoming involved in the system. In other words, the Formula Grant will provide FFT as a delinquency prevention
service as compared to delinquency intervention.
Functional Family Therapy is an evidence -based, outcome -driven, prevention/intervention program for youth with
acting out behaviors and related issues. It is delivered through an average of 10-15 one-hour sessions with the
youth and family in various settings (home, clinic, juvenile department) and may involve up to 30 hours of direct
service clinician time for more difficult problems.
Trillium Family Services of Central Oregon will provide the FFT services with a total of 3.0 trained therapists for
the two grant projects. Referrals will come from agencies that participate in a group called the Deschutes County
Prevention Partners. Formula Grant youth will have two or more Juvenile Crime Prevention (JCP) risk factors but
no criminal referrals. The first year program goal for the Formula funds is to serve 15 youth (8 girls and 7 boys).
Grant funds will be used primarily for therapy services (@ $2,200 per youth). In addition, the grant will pay for .05
FTE of a county outreach supervisor position and grant administration. Evaluation will be completed by a county
management analyst in conjunction with the Oregon State University Cascades Campus Department of Human
Development and Family Sciences — the approved evaluator for the Byrne Grant.
Federal Performance Measures
Formula Grant Program Area 09 — Delinquency Prevention
The Grantee will collect and report data for the following measures in quarterly progress and final reports.
Data for certain youth outcomes (Long Term) must also be collected and reported again six months to
one year following program completion by the youth.
C}U'TPUI PERFORMANCE MEASURES
I ' i2UTPUT.MFASu E
'_ .i OOJFCTA ;-i
.:..�., � ti£FINITKIM
P4RiittGFf MAT- �""
An unduplicated count of the number of youth served by the program
during the reporting period. Definition of the number of youth
served for a reporting period is the number of program youth carried
Number of program youth
9
NUMBER OF
Improve program
over from previous reporting period, plus new admissions
carried over from the previous
PROGRAM
activities
during the reporting period. In calculating the 3 -year summary,
reporting period, plus new
YOUTH SERVED
the total number of youth served is the numberof participants carried
admissions during the reporting
over from the year previous to the first fiscal year, plus all new
period.
admissions during the 3 reporting fiscal years. Program records are
the Preferred data source.
The number of program parents served during the reporting period.
10
Number of parents
Improve program
Include all parents who received at least one program service and
served
activities
met the program's minimum criteria for participation. Program records
Number of parents served
are the preferred data source.
A. Total number of days
The average length of time (in days) that clients remain in the
between intake and
12
Average length of
Improve program
program. Include data for clients who both complete program
Program exit across all
stay in program
efficiency
requirements priorto program exit and those who do not Program
Program youth exiting
records are the preferred data source.
program
B. Number of cases dosed
C. A/B
Page 10 - 2006 Formula Grant
°•� d j VAiT� M PERFORMANCE x�
N,
OUTCOME-
MEASUAi
iiBlEGTtV!
_ e, QEiliitiiOH
3
i{CPUrti1NG FORMAT P
REPORIINGTERM' ;
SHORT
LONG
r
NUMBER AND
PERCENT OF
PROGRAM YOUTH
Improve
1
EXHIBITING
prosocial
X
X
DESIRED CHANGE
behaviors
IN TARGETED
BEHAVIORS
Short Term measure:
A. Number of program youth
Short Term:
served during the reporting
The number and percent of program youth who
period with the noted
have exhibited a decrease in substance use
behavioral change
during the reporting period. Self-report, staff
B. Total number of youth
rating, or urinalysis are most likely data sources,
served during the reporting
1A
Improve
prosocial
Long Term:
period
C. Percent(A/B)
Substance use
behaviors
The number and percent of program youth who
Long Term measure:
X
X
exhibited a decrease in substance use 6-12
A. Total number of youth who
months after exiting the program. Self-report,
exited the program 6-12
staff rating, or urinalysis are most likely data
months ago who had the
sources.
noted behavioral change
B. Total number of youth who
exited the program 6-12
months ago
C. Percent (A/8
Short-term definition: The numberand percent
Short-term
of program youth who have exhibited a desired
measure:
change in family relationships during the
reporting period. Self-report or staff ratings are
the most likely data sources.
A. Number of program youth
served during the program
period with the noted
behavioral change
B. Total number of youth served
during the reporting period
Family
Improve
C. Percent(A/B)
1D
relationships
prosocial
Long-term definition: Number and percent of
X
X
behaviors
program youth who exhibited a desired change
Long-term
in family relationships 6 months to 12 months
measure:
after exiling the program. Self-report of staff
ratings are the most likely data sources.
A. Total number of youth who
exiled the program 6-12
months ago who had the
noted behavioral change
B. Total number of youth who
exited the program 6-12
months ago
C. Percent AB
The number and percent of program youth who
A. Number of program youth
NUMBER AND
have successfully ful) fulfilled all program ram obl' ations
°g
who exited the program
PERCENT OF
and requirements, Program obligations will vary
having completed program
2
YOUTH
Increase
by program, but should be a predefined list of
requirements
B. Total number of youth who
COMPLETING
accountability
requirements
requirements or obligations that clients must
meet prior to program completion. Program
exited the program during
PROGRAM
REQUIREMENTS
records are the referred data source. The total
the reporting period (both
number of youth (B value) includes those youth
successfully and
who have exited successfully and unsuccessfully
unsuccessfully)
C. Percent AIB
The number and percent of program families
A, Number of program families
Number and percent
Increase
satisfied with the program in areas such as staff
satisfied with the program
3
of program families
relations and expertise, general program
during the reporting period
satisfied with
program
support
operations, facilities, materials, and service.
B. Total number of program
X
program
Example data sources: self report data,
families served by the
assessment fors, or focus groups,
program during the reporting
period
Page 11 - 2006 Fomula Grant
kis UR
UTWME POIFOA,MA
a s-> fPORxiNG TERM-'
j, C?iriC4FlIE'• h °r x
Page 12 - 2006 Formula Grant
h4EASl1R�,4?fi1ECiNE
° 9" i7 N
REMTJNG FoREtAt: ,
� � •
S9MT LNG
C. Percent AfB
The number and percent of program youth
A, Number of program youth
Number and percent
satisfied with the program in areas such as staff
satisfied with the program
of program youth increase
relations and expertise, general program
during the reporting period
A
satisfied with program
operations, facilities, materials, and service,
B. Total number of program
x
prcTrem sup d
Self-report data oollected using program
youth served by the program
evaluation or assessment fomes are the
during the reporting period
expected4ala source.
C. Percent At8
Page 12 - 2006 Formula Grant