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2007-1597-Minutes for Meeting September 24,2007 Recorded 10/26/2007Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 24, 2007 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney. Also present were Dave Kanner, County Administrator; Tom Anderson, George Read, Anthony Raguine, Will Groves, Dee Van Donselaar and Kristen Maze, Community Development; Laurie Craghead, Legal Counsel; and one other citizen. No representatives of the media were present. Chair Daly opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2007- 510, an Amended Improvement Agreement for Required Visitor- Orientated Accommodations for Caldera Springs Destination Resort. Will Groves explained the reason for the amendment. The accommodations are now under construction, but because the project will cost nearly $2 million additional, a revision to the agreement is needed. LUKE: Move signature. BANEY: Second. COUNTY VOTE: LUKE: Yes. NANCYUBLANKENSHIP,F000NTY CLERKDS ~J 7007'1597 BANEY: Yes. COMMISSIONERS' JOURNAL 10/26/2007 41:46:59 PM DALY: Chair votes yes. 1111111111111111111111111111111111 2007-1597 Minutes of Board of Commissioners' Business Meeting Monday, September 24, 2007 Page 1 of 4 Pages 3. Before the Board was Consideration of First Reading of Ordinance No. 2007-021, Amending County Code, Adding Supplemental Provisions for Home Occupations. Kristen Maze said there have been no changes since the last meeting and no additional public comments have been received. LUKE: Move first reading. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Chair Daly then did the first reading, by title only. The second reading and adoption will be considered at the October 10 Board business meeting. 4. Before the Board was a Public Hearing on an Appeal of the Hearings Officer's Denial of a Tentative Plat Application for a Residential Subdivision off 5th Street, Redmond (Applicant. Rencher). Laurie Craghead stated that there have been changes to the application so this will be addressed at a future date. Dee Van Donselaar said that a hearing was not noticed. The planned date at this point is October 22. Ms. Craghead added that the clock has started over as of the new submission. 5. Addition to the Agenda. Before the Board was a Work Session regarding Ordinance 2007-023, Expanding the Bend Urban Growth Boundary to Accommodate a School Site. Anthony Raguine explained that this involves eighteen acres to be used for a future school site. There was a public hearing before the Hearings Officer and she found the requirements for a UGB expansion have been met. The area is part of the old Bend Pine Nursery site. The City Council had its first reading on September 19, with the second reading planned for October 3 and adoption, by emergency, at that time. Minutes of Board of Commissioners' Business Meeting Monday, September 24, 2007 Page 2 of 4 Pages Laurie Craghead stated that the Board is obligated to approve this change, and ex parte contact is not allowed since it is a quasi judicial matter. Commissioner Luke asked about the additional westside site; Mr. Raguine said they are waiting for a lot line adjustment. Commissioner Luke asked if infrastructure changes are needed at the Bend Pine Nursery site; Mr. Raguine stated that there is nothing needed in the way of roads, per George Kolb of the Road Department. There is no site plan developed yet; traffic impacts will be addressed when the park is planned. The City and other agencies will be required to make necessary improvements; the County has already negotiated with the City on the amount to be contributed by the County. Commissioners Luke and Baney asked if the City's UGB is going to be annexed in a piecemeal fashion. Mr. Morrow said that the Board needs to decide if this is an appropriate track. There may be cases where this is a good idea, such as adding a school site or affordable housing. The larger need should consider the entire scope and address the particular need. The Board has the ability to call them up or take no action since the action would be legislative in nature. Commissioner Baney asked if the Board should meet with the City Council and establish how this type of issue should be addressed. Ms. Morrow replied that she has been trying to get answers from them on this issue, and as of this date has not been able to do so. The approval of both jurisdictions is needed to make this type of change. Commissioner Luke said that in the future that if any UGB amendments are to be considered, he would like to know when one goes before the Hearings Officer. Ms. Morrow said that Habitat for Humanity is also applying; she will keep the Board posted. Ms. Craghead stated that whenever there is a comprehensive plan amendment proposed, there is no 180 day clock and the Board can call it up if desired. It has to be called up within the twelve days, but then can be delayed after that point. Being no further items to come before the Board, Chair Daly adjourned the meeting at 10:45 a.m. Minutes of Board of Commissioners' Business Meeting Monday, September 24, 2007 Page 3 of 4 Pages DATED this 24th Day of September 2007 for the Deschutes County Board of Commissioners. ATTEST: i ael .Daly, air . u . Dennis R. Luke, Vice Chair ,r e Tammy Baney, Com ssioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, September 24, 2007 Page 4 of 4 Pages w02 ~I C Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA - LAND USE DESC1 UTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, SEPTEMBER 24, 2007 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up card provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2007-510, an Amended Improvement Agreement for Required Visitor-Orientated Accommodations for Caldera Springs Destination Resort - Will Groves, Community Development 3. CONSIDERATION of First Reading of Ordinance No. 2007-021, Amending County Code, Adding Supplemental Provisions for Home Occupations - Kristen Maze, Community Development 4. A PUBLIC HEARING on an Appeal of the Hearings Officer's Denial of a Tentative Plat Application for a Residential Subdivision off 5th Street, Redmond (Applicant: Rencher) - Dee Van Donselaar, Community Development Department 5. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 1 of 6 Pages Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Wednesday, September 26, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, September 27, 2007 9:00 a.m. Fair & Expo Department Update 11:00 a.m. Commission on Children & Families' Department Update Monday, October 1, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) 5:30 p.m. Regular Dinner Meeting with the Judges, at Ernesto's Tuesday, October 2, 2007 1:30 p.m. Sheriffs Department Update, at Sheriffs Office Wednesday, October 3, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 2 of 6 Pages Thursday, October 4, 2007 8:00 a.m. Regular meeting with the City of Sisters Council, Sisters City Hall 9:30 a.m. Regular meeting with Judge Fadeley, Sisters Wednesday, October 10, 2007 10:00 a.m. Board of Commissioners' Meeting for the week 1:30 p.m. Administrative Work Session for the week - could include executive session(s) Monday, October 15, 2007 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, October 16, 2007 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee 11:30 a.m. Leadership Sisters Panel, Sisters City Hall Wednesday, October 17, 2007 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, October 18, 2007 7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council Mondav. October 22. 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, October 24, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, October 25, 2007 4:00 p.m. U.S. Highway 97 - North Corridor Steering Committee Meeting Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 3 of 6 Pages Monday, October 29, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, October 31, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, November 5, 2007 10:00 a.m. Board Land Use Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, November 7, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, November 8, 2007 7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers Friday, November 9, 2007 7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council Monday, November 12, 2007 Most County offices will be closed to observe Veterans' Day. Tuesday, November 13 through Friday, November 16, 2007 Association of Oregon Counties' Conference Monday, November 19, 2007 12:00 noon Regular Meeting with Department Heads, at Solid Waste Department 1:00 P.M. Ribbon Cutting Ceremony, at Solid Waste Department - New Facility 1:30 p.m. Administrative Work Session for the week - could include executive session(s) - at Solid Waste Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 4 of 6 Pages Tuesday, November 20, 2007 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Thursday, November 22, 2007 Most County offices will be closed to observe Thanksgiving. Friday, November 23, 2007 Most County offices will be closed (unpaid day offi. Monday, November 26, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, November 28, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, November 27, 2007 12:00 noon Regular Meeting of the Audit Committee Monday, December 3, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Wednesday, December 5, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, December 6, 2007 10:00 a.m. District Attorney Update 11:00 a.m. Community Development Department Update 1:30 p.m. Road Department Update Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 5 of 6 Pages Wednesday, December 12, 2007 10:00 a.m. Board of Commissioners' Meeting for the week 1:30 p.m. Administrative Work Session for the week - could include executive session(s) Thursdav. December 13. 2007 1:00 P.M. Health Department Update 2:00 p.m. Mental Health Department Update Monday, December 17, 2007 12:00 noon Regular Meeting with Department Heads 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, December 18, 2007 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, December 19, 2007 10:00 a.m. Board of Commissioners' Meeting for the week 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, December 25, 2007 Most County offices will be closed to observe Christmas Day. Tuesday, January 1, 2008 Most County offices will be closed to observe New Years' Day. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, September 24, 2007 Page 6 of 6 Pages OT E S ic Deschutes County Board of Commissioners 0 -A 1300 NW Wall St., Suite 200., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADDITIONS TO THE AGENDA BOARD OF COMMISSIONERS' BUSINESS MEETING MONDAY, SEPTEMBER 24, 2007 WORK SESSION regarding Ordinance 2007-023, Expanding the Bend Urban Growth Boundary to Accommodate a School Site - Anthony Raguine, Community Development Department