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2007-1690-Minutes for Meeting November 28,2007 Recorded 12/18/2007DESCHUTES COUNTY OFFICIAL RECORDS CJ 7001'690 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL ~Z/18/~001 10;Z6;O~ AM 111111111loll 1111■11110111 11 oil 2007-16-90 Do not remove this page from original document. Deschutes County Clerk Certificate Page i If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page , G C1 A Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, NOVEMBER 28, 2007 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Joe Studer, Forester; Teresa Rozic, Property Management; Ken Hales and Deevy Holcomb, Juvenile Community Justice; Robin Marshall, Commission on Children & Families; Anna Lemmon, District Attorney's Office; Tom Blust and George Kolb, Road Department; Sue Brewster, Sherds Office; Laurie Craghead, Legal Counsel; Dee Van Donselaar, Community Development Department; David Givans, Internal Auditor; Keith McNamara, Veterans' Services; and eight other citizens. No representatives of the media were in attendance. Chair Daly opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Presentation of the Annual Skip Prante Substance Abuse Prevention Award. - Trish Meyer, Robin Prante, Robin Marshall, Julie Spackman Commission on Children & Families Robin Marshall gave an overview of the award, and the Board and members of the audience recognized Trish Meyer, who has worked diligently in her volunteer work in Redmond over the past year. She also volunteers for Big Brothers/Big Sisters and Saving Grace (formerly COBRA). Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 1 of 15 Pages 3. Before the Board was a Public Hearing and Consideration of Signature of Resolution No. 2007-149, regarding the Central Oregon Intergovernmental Council and Central Oregon Community Investment Board Economic and Investment Strategy. Andrew Spreadborough explained the work of COIC and COCIB and the necessity for Board action in regard to the proposed economic and investment strategy. LUKE: Move approval of Resolution No. 2007-149. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 4. Before the Board was Consideration of Approval of Document No. 2007- 591, Commission on Children & Families' Revised By-Laws. Dave Kanner stated that this is a clarification of the CCF By-Laws and how an ORS statute indicates the local CCF should be supervised. He worked with the CCF Board and it was decided that the CCF Director is to be supervised by the County Administrator upon consulting with the CCF Board in regard to reviews and other personnel issues. Commissioner Luke stated that termination and similar actions is a personnel issue, and County employees have certain rights. There is a right to privacy in this regard. A non-County employee would not normally sit in on evaluations and similar issues. Mr. Kanner pointed out that the State law makes this confusing but it is thought that the Commission Board will provide direction but the Director would be otherwise handled as a regular employee. The Board has sit in on evaluations in the past. The Director is hired with the understanding that this is a unique situation. It is felt that supervision and direction are two different things. Commissioner Luke said for the record that the perceived intent of the law was not what he supported at the time (while in the legislature). BANEY: Move approval. DALY: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 2 of 15 Pages VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 3. Before the Board was Consideration of Chair Signature of Document No. 2007-597, a Grant Application to Continue Functional Family Therapy Services. Ken Hales and Deevy Holcomb came before the Board and explained the item The origin is federal grant funds for the second year of the program. Dave Kanner asked about an amendment that increases funding and whether it has to be spent this year. He added that it was hard to find a contractor at the amount provided. Ms. Holcomb said that the program costs about $200,000 a year. The amendment is unrelated to this particular grant. LUKE: Move approval of Document No. 2007-597. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2007- 148, Approving the Adoption of the East-West Community Fire Plan (Document No. 2007-595). Joe Stutler and Katy Lighthall explained the Resolution and the Plan, which covers the balance of Deschutes County - the last of seven Plans. The committees reconvene at least once a year to review what has been done and what still needs to be accomplished, considering adjacent public lands. LUKE: Move approval of Resolution No. 2007-148. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 3 of 15 Pages 5. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contract for the Purchase of One New Motor Grader. Tom Blust explained this replaces a 1977 grader. There was only one bidder. The cost is $227,188. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 6. Before the Board was Consideration of Signature of Resolution No. 2007- 143, Establishing a No-Parking Zone on Northwest Way. George Kolb gave an overview of the item. This allows the Sheriff to cite improperly parked vehicles without having to put a gate in. Signage can also be added to direct people to the proper parking areas. BANEY: Move approval. LUKE: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 7. Before the Board was Consideration of Signature of Document No. 2007- 527, a License to Use a Right-of-Way for Landscaping Purposes, Tetherow Crossing. Mr. Kolb explained the item and how the right-of-way would be handled. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 4 of 15 Pages 8. Before the Board was a Public Hearing and Consideration of Signature of Order No. 2007-157, Certifying Final Assessments for Pumice Butte Local Improvement District. Mr. Kolb said the price came out about half of what was originally estimated. Chair Daly opened the public hearing at this time. Mike Rutledge, one of the property owners, said that he is very pleased with the price and the quality of the work. Being no further testimony offered, Chair Daly closed the hearing. LUKE: Move approval of Order No. 2007-157. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 9. Before the Board was Consideration of Signature of Order No. 2007-162, Establishing Pumice Butte Road as a County-maintained Road. LUKE: Move approval of Order No. 2007-162. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 10. Before the Board was Consideration of Signature of Resolution No. 2007- 142, Initiating the Vacation of a Portion of 1907 J. N. Masten Road (Diamond Bar Ranch Road). Mr. Kolb gave an overview of the item and the location of the road, which is at the Klamath County line. Masten is a paved road which is maintained by the local homeowners' association; but the portion to be vacated is a non- maintained, gravel road. The person asking for the vacation has spoken with law enforcement and fire personnel, who have no objection. LUKE: Move approval of Resolution No. 2007-142. BANEY: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 5 of 15 Pages VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 11. Before the Board was Consideration of Signature of Order No. 2007-158, Accepting and Approving the County Road Official's report and Setting a Public Hearing regarding the Vacation of a Portion of J. N. Masten Road (Diamond Bar Ranch Road). LUKE: Move approval of Order No. 2007-158. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 12. Before the Board was Consideration of Signature of Document No. 2007- 449, an Intergovernmental Agreement with the City of Redmond Police Department regarding the Use of Sheriffs Office Communications System Services. Sue Brewster explained the agreement, which provides for the use of the Sheriff's Office radio communications systems by other entities. The amount is determined by the number of mobile units being used. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 13. Before the Board was Consideration of Signature of Document No. 2007- 452, an Intergovernmental Agreement with the City of Bend Public Works Department regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 6 of 15 Pages VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 14. Before the Board was Consideration of Signature of Document No. 2007- 453, an Intergovernmental Agreement with the City of Bend Police Department regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 15. Before the Board was a Public Hearing and Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2007- 028, regarding Enforcement of Code Violations. Ms. Brewster stated that the current Code requires complainants to file their complaints in the Court, and this will make it possible for citizens to sign complaints in the field. Chair Daly opened the public hearing on this item. William Kuhn asked for clarification as to whether there is codification or documentation of how to handle Code violation complaints at this time. He asked if there are two different kinds of complaints. Ms. Brewster said that once a complaint is filed, it becomes a Court matter. State law handles it at this time. She said that for instance if there is a noise violation, a Deputy may not be there at the time of the incident. Mr. Kuhn asked how it is codified, and how the Sheriff knows what the policy or procedure is. Chair Luke said that this deals only with animal control or noise issues. It is a field citation and a violation of Code, not a criminal complaint. Ms. Brewster stated that the court hears these issues and handles the process from that point forward. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 7 of 15 Pages Ms. Craghead said that Code enforcement is under Title 1.16; violations are handled under ORS 153. Those are the ruling procedures in this matter. Being no further testimony, Chair Daly closed the hearing. LUKE: Move first and second readings of Ordinance No. 2007-028, by title only, declaring an emergency. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Chair Daly then conducted the first and second readings, by title only. LUKE: Move approval of Ordinance No. 2007-028. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 16. Before the Board was Consideration of Signature of Document No. 2007- 575, an Intergovernmental Agreement with the Department of Corrections regarding County Participation in the Statewide 24-Hour Automated Victim Notification Service. Ms. Brewster said that this is at the State's request but is a benefit to victims. Anna Lemmon at the DA office victims' assistance program gave an overview of the program, which is a critical part of safety planning. It notifies victims of the release of the offender in their case, or when the offender is turned into State custody. Victims and other interested parties can sign up for this program, which is through an automated service. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 8 of 15 Pages 17. Before the Board was Consideration of Signature of Document No. 2007- 583, a Temporary License with the Bend-La Pine School District regarding the Placement of a School in the Newberry. Laurie Craghead gave an overview of the license, which will allow a boundary survey of the northwest corner of the Newberry Neighborhood that has been designated for community facilities. They wish to change the configuration from a rectangle to a square to accommodate a school. She said there are a couple of changes to the document. Wherever it says "survey" it should say "boundary survey". One sentence needs to be deleted on the second page in regard to environmental issues since the agreement only deals with a survey. LUKE: Move approval of the changes. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Commissioner Luke stated that the Oregon Department of Transportation may be considering moving Burgess Road and wanted to be sure the School District is aware of that possibility. BANEY: Move approval. LUKE: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 18. Before the Board was Consideration of Signature of Document No. 2007- 584, an Amendment to an Agreement with Pahlisch Homes regarding School Placement. Laurie Craghead said that to fulfill the agreement with the Bend-La Pine School District, the agreement with Pahlisch Homes has to be revised. BANEY: Move approval. LUKE: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 9 of 15 Pages VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 19. Before the Board was Consideration of Signature of Document No. 2007- 550, a Lease Amendment with Munchkin Manor Preschool at County Facilities. Teresa Rozic said that this morning Legal Counsel indicated he has concerns about the document, so it has been postponed. The lease expires in March 2008 Commissioner Baney voiced concern about the length of the contract. She also wanted to know the ratio of County employees and public use and whether it is fulfilling the need for County employees. Also, since Mary's Place is partnering in the use of the facility, she would like to see this referenced in the agreement. Commissioner Luke said that an extensive bid process was followed before Munchkin Manor was awarded the lease; however, there was a major investment by the contractor in regard to equipment. Mr. Kanner said he has never heard a complaint about the services from employees. And since this is a lease, it needs to be of sufficient length to realize a return on the investment in improvements that have been made. Commissioner Luke added that perhaps it can be determined how much of the lease amount is reflected in the amount charged to employees. Much of the overhead is personnel costs. This will be discussed further at a future work session. 20. Before the Board was Consideration of Signature of Resolution No. 2007- 147, Transferring Appropriations within the Veterans' Services Fund. Keith McNamara said that they are serving at least 100 more clients each quarter. There were 414 interviews in the last quarter. Clients are entitled to more time each and at the current time this cannot be done. A half-time person in the La Pine office and a half-time person in the Redmond office would help fill this need. Visits are also made to assisted living facilities, hospitals and homes if the client is unable to travel. He would like to be able to meet with clients in Sisters as well. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 10 of 15 Pages Commissioner Luke asked where the Veterans Council is on the renaming of Highway 97. Mr. McNamara said that the group has not been able to come to a decision on this and feels it will not be voted upon. The by-laws of the national organizations do not allow this type of change. He added that he feels this is an honorary change and is not really a renaming of the highway, and he supports it personally. It is already a Blue Star Memorial Highway which honors all veterans, past, present and future. Chair Daly said that every other entity supports this and he feels that it is time for Deschutes County to support it as well. Commissioner Baney says that she feels no harm would be done; however, she is concerned about what designations might be asked for in the future. Commissioner Luke stated that he feels this won't go anywhere at the State level, but he won't support it as it honors just a portion of the veteran population. If the Veterans Council won't support it, he feels it is a divisive situation. Chair Daly noted that he does not see any harm in supporting it since in the entire Highway 97 corridor, Deschutes County is the only one that hasn't taken action. Commissioner Baney stated that most of the people who make up the Council are in support. If the majority of members were allowed to vote, it would be supported in that regard. She added that she does not want to see Mr. McNamara having to spend time in moving this issue forward. DALY: Move that a letter be drafted to give Deschutes County's support of this issue. BANEY: Second. VOTE: LUKE: No. (Split vote) BANEY: Yes. DALY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. DALY: Move approval, with two changes: deleted the minutes of the work session of November 8 (not yet completed) and changing the economic development grant amount for Commissioner Baney to $1,000. LUKE: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 11 of 15 Pages CONSENT AGENDA 21. Chair Signature of an Oregon Liquor Control License Application for Elk Lake Resort. 22. Signature of Document No. 2007-576, a Lease Amendment for Property in the La Pine Industrial Site. 23. Authorizing Legal Counsel Signature of Document No. 2007-592, a Deed of Reconveyance regarding Property Sold at Public Auction. 24. Signature of Resolution No. 2007-144, Appropriating a New Grant in the Deschutes County Juvenile Community Justice Department. 25. Signature of Resolution No. 2007-145, Transferring Appropriations within the Sheriff's Office Fund. 26. Signature of Resolution No. 2007-146, Transferring Appropriations within the Adult Parole & Probation Fund. 27. Approval of Economic Development Grant for Bend Paddle Trail Alliance: Commissioner Luke $500; Commission Baney $1,000. 28. Approval of Minutes: • Business Meetings: November 5, 7 and 8 • Work Sessions: November 7 and 21 • Department Heads Meeting: November 21 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 29. Before the Board was Consideration of Signature of Document No. 2007- 450, an Intergovernmental Agreement between the Sunriver Service District and Deschutes County regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 12 of 15 Pages CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 30. Before the Board was Consideration of Signature of Document No. 2007- 451, an Intergovernmental Agreement between the Black Butte Ranch County Service District and Deschutes County regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 31. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District for Three Weeks in the Amount of $3,813.71. BANEY: Move approval. DALY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 32. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension/4-11 County Service District for Three Weeks in the Amount of $11,176.92. BANEY: Move approval. DALY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 13 of 15 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 33. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County for Three Weeks in the Amount of $391099616.52. BANEY: Move approval. DALY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. ADDITIONS TO THE AGENDA 34. Before the Board was Consideration of Signature of Document No. 2007- 600, a Grant Application to the Department of Homeland Security for Assistance to Firefighters for Fire Prevention and Education (Project Wildfire and FireFree Program. Mr. Studer gave an overview of this item, which specifically funds education for these programs. Ms. Lighthall stated that there is no match required for this particular grant. LUKE: Move approval of Document No. 2007-600. BANEY: Second. VOTE: LUKE: BANEY: DALY: Yes. Yes. Chair votes yes. 35. Before the Board was Consideration of Signature of Document No. 2007- 450, an Intergovernmental Agreement between the Sunriver Service District and Deschutes County regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 14 of 15 Pages VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. 36. Before the Board was Consideration of Signature of Document No. 2007- 451, an Intergovernmental Agreement between the Black Butte Ranch County Service District and Deschutes County regarding the Use of Sheriffs Office Communications System Services. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Yes. DALY: Chair votes yes. Being no further items to come before the Board, Chair Daly adjourned the meeting at 11:45 a. m. DATED this 28th Day of November 2007 for the Deschutes County Board of Commissioners. ATTEST: fa~ 14&,4-- Recording Secretary Dennis uL ke, Vi air Tammy aney, C missioner Minutes of Board of Commissioners' Business Meeting Wednesday, November 28, 2007 Page 15 of 15 Pages x`0_1 ES c" G { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.oriz BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, NOVEMBER 28, 2007 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up card provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. PRESENTATION of the Annual Skip Prante Substance Abuse Prevention Award - Trish Meyer, Robin Prante, Robin Marshall, Julie Spackman Commission on Children & Families 3. A PUBLIC HEARING and Consideration of Signature of Resolution No. 2007-149, regarding the Central Oregon Intergovernmental Council and Central Oregon Community Investment Board Economic and Investment Strategy - Andrew Spreadborough, COIC 4. CONSIDERATION of Approval of Document No. 2007-591, Commission on Children & Families' Revised By-Laws - Dave Kanner, County Administrator 3. CONSIDERATION of Chair Signature of Document No. 2007-597, a Grant Application to Continue Functional Family Therapy Services - Deevy Holcomb, Juvenile Community Justice 4. CONSIDERATION of Signature of Resolution No. 2007-148, Approving the Adoption of the East-West Community Fire Plan (Document No. 2007-595) - Joe Studer, County Forester Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 1 of 9 Pages 5. CONSIDERATION of Chair Signature of a Notice of Intent to Award Contract for the Purchase of One New Motor Grader - Tom Blust, Road Department 6. CONSIDERATION of Signature of Resolution No. 2007-143, Establishing a No-Parking Zone on Northwest Way - George Kolb, Road Department 7. CONSIDERATION of Signature of Document No. 2007-527, a License to Use a Right-of-Way for Landscaping Purposes, Tetherow Crossing - George Kolb, Road Department 8. CONSIDERATION of Signature of Order No. 2007-157, Certifying Final Assessments for Pumice Butte Local Improvement District - George Kolb, Road Department 9. CONSIDERATION of Signature of Order No. 2007-162, Establishing Pumice Butte Road as a County-maintained Road - George Kolb, Road Department 10. CONSIDERATION of Signature of Resolution No. 2007-142, Initiating the Vacation of a Portion of 1907 J. N. Masten Road (Diamond Bar Ranch Road) - George Kolb, Road Department 11. CONSIDERATION of Signature of Order No. 2007-158, Accepting and Approving the County Road Official's report and Setting a Public Hearing regarding the Vacation of a Portion of J. N. Masten Road (Diamond Bar Ranch Road) - George Kolb, Road Department 12. CONSIDERATION of Signature of Document No. 2007-449, an Intergovernmental Agreement with the City of Redmond Police Department regarding the Use of Sheriff's Office Communications System Services - Sue Brewster, Sheriff's Office 13. CONSIDERATION of Signature of Document No. 2007-452, an Intergovernmental Agreement with the City of Bend Public Works Department regarding the Use of Sheriff's Office Communications System Services - Sue Brewster, Sheriff's Office Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 2 of 9 Pages 14. CONSIDERATION of Signature of Document No. 2007-453, an Intergovernmental Agreement with the City of Bend Police Department regarding the Use of Sheriff's Office Communications System Services - Sue Brewster, Sheriff's Office 15. A PUBLIC HEARING and Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2007-028, regarding Enforcement of Code Violations - Sue Brewster, Sheriff's Office 16. CONSIDERATION of Signature of Document No. 2007-575, an Intergovernmental Agreement with the Department of Corrections regarding County Participation in the Statewide 24-Hour Automated Victim Notification Service - Sue Brewster, Sheriff's Office 17. CONSIDERATION of Signature of Document No. 2007-583, a Temporary License with the Bend-La Pine School District regarding the Placement of a School in the Newberry Neighborhood - Dee Van Donselaar, Community Development Department 18. CONSIDERATION of Signature of Document No. 2007-584, an Amendment to an Agreement with Pahlisch Homes regarding School Placement - Dee Van Donselaar, Community Development Department 19. CONSIDERATION of Signature of Document No. 2007-550, a Lease Amendment with Munchkin Manor Preschool at County Facilities - Teresa Rozic, Property Management CONSENT AGENDA 20. Chair Signature of an Oregon Liquor Control License Application for Elk Lake Resort 21. Signature of Document No. 2007-576, a Lease Amendment for Property in the La Pine Industrial Site - Teresa Rozic, Property Management 22. Authorizing Legal Counsel Signature of Document No. 2007-592, a Deed of Reconveyance regarding Property Sold at Public Auction - Teresa Rozic, Property Management Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 3 of 9 Pages 23. Signature of Resolution No. 2007-144, Appropriating a New Grant in the Deschutes County Juvenile Community Justice Department 24. Signature of Resolution No. 2007-145, Transferring Appropriations within the Sheriff's Office Fund 25. Signature of Resolution No. 2007-146, Transferring Appropriations within the Adult Parole & Probation Fund 26. Signature of Resolution No. 2007-147, Transferring Appropriations within the Veterans' Services Fund 27. Approval of Economic Development Grant for Bend Paddle Trail Alliance: Commissioner Luke $500; Commission Baney $1,500 28. Approval of Minutes: • Business Meetings: November 5, 7 and 8 • Work Sessions: November 7, 8 and 21 • Department Heads Meeting: November 21 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 29. CONSIDERATION of Signature of Document No. 2007-450, an Intergovernmental Agreement between the Sunriver Service District and Deschutes County regarding the Use of Sheriff's Office Communications System Services - Sue Brewster, Sheriff's Office CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 30. CONSIDERATION of Signature of Document No. 2007-451, an Intergovernmental Agreement between the Black Butte Ranch County Service District and Deschutes County regarding the Use of Sheriff's Office Communications System Services - Sue Brewster, Sheriff's Office CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 31. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District for Three Weeks Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 4 of 9 Pages CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 32. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4-H County Service District for Three Weeks RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 33. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County for Three Weeks 34. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, November 26, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 5:00 p.m. Public Hearing - Amateur Radio Tower Ordinance Tuesday, November 27, 2007 12:00 noon Regular Meeting of the Audit Committee 3:00 p.m. Meeting with Mental Health Director and ABHA Representative Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 5 of 9 Pages Wednesday, November 28, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 4:30 p.m. Bend Chamber Business After Hours at New Knott Landfill Facility Monday, December 3, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Tuesday, December 4, 2007 9:30 a.m. Interviews - Commission on Children & Families' Board Vacancy Wednesday, December 5 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, December 6, 2007 10:00 a.m. District Attorney Update 11:00 a.m. Community Development Department Update 1:30 p.m. Road Department Update Wednesday, December 12, 2007 10:00 a.m. Board of Commissioners' Meeting for the week 1:30 p.m. Administrative Work Session for the week - could include executive session(s) Thursday, December 13, 2007 1:00 P.M. Mental Health Department Update 2:00 p.m. Health Department Update Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 6 of 9 Pages Monday, December 17, 2007 10:00 a.m. Board of Commissioners' Meeting for the week 1:30 p.m. Administrative Work Session - could include executive session(s) 4:30 p.m. Joint Work Session with the City of Bend Council, at City Hall Tuesday, December 18, 2007 9:00 a.m. Signing Ceremony - East-West Community Fire Plan 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, December 19, 2007 11:00 a.m. Oregon Youth Challenge Graduation Ceremony - Fair & Expo Center 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, December 20, 2007 9:00 a.m. Fair & Expo Department Update 10:00 a.m. Juvenile Department Update 1:30 p.m. Sheriff's Office Update, at Sheriffs Office Tuesday, December 25, 2007 Most County offices will be closed to observe Christmas Day. Thursday, December 27, 2007 4:00 p.m. U.S. Highway 97 - North Corridor Steering Committee Meeting Monday, December 31, 2007 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, January 1, 2008 Most County offices will be closed to observe New Years' Day. Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 7 of 9 Pages Wednesday, January 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, January 7, 2008 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, January 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, January 10, 2008 7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers Monday, January 14, 2008 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, January 15, 2008 10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee Wednesday, January 16, 2008 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, January 17, 2008 7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council Monday, January 21, 2008 Most County offices will be closed to observe Martin Luther King Jr. Day Wednesday, January 23, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 8 of 9 Pages Monday, January 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Tuesday, January 29, 2008 1:00 P.M. Commission on Children & Families' Update Wednesday, January 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, November 28, 2007 Page 9 of 9 Pages \ -I~E5C gG 2 0 { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of November 28, 2007 Please see directions for completing this document on the next page. DATE: November 21, 2007. FROM: Joe Stutler. Forestry 322-7117 TITLE OF AGENDA ITEM: Consideration of BOCC approval for Project Wildfire to submit a grant application to Department of Homeland Security for Assistance to Firefighters for fire prevention and education to support Project Wildfire and FireFree programs. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Project Wildfire proposes to submit a grant proposal to the DHS Assistance to Firefighters Grant Fire Prevention and Safety Program next week (deadline is November 30). The request will be for approximately $450,000 to support a comprehensive wildland fire prevention program over three years. The request includes a media campaign, design and production of materials, and coordination of the program. The program will serve all of Deschutes County and blend with current programs in neighboring counties. If successful, this will provide a funding for both Project Wildfire and FireFree for approximately 3 years. FISCAL IMPLICATIONS: The fiscal implications are that if successful with all or portions of the grant application, Deschutes County will be required to pay the initial costs and be reimbursed by the federal government. RECOMMENDATION & ACTION REOUESTED: Recommend approval by BOCC, if successful there will be a supplemental agreement between the County and federal government what will be submitted for approval by both legal counsel and risk management. ATTENDANCE: Joe Stutler and Katie Lighthall from Project Wildfire. DISTRIBUTION OF DOCUMENTS: No distribution necessary at this point, just approval to proceed with the application. Assistance to Firefighters Grant - Fire Safety and Prevention November 2007 3 years comprehensive fire prevention program aimed at homeowners' responsibility and FireFree tips, spring and summer $40k x 3 = $120,000 8' Trade show display - all black for versatility. $6,000 Design and produce artwork for trade show display $1,500 New brochure 200K - waterfall with recipes for specific vegetation types $150,000 Production of DVD for Project Wildfire and FireFree $10,000 Banners 3 x $250 = $750 Neighborhood Signs - "Do you have defensible space?" 7 x $300 = $2,100 Evacuation signs - highest risk neighborhoods with limited or compromised evacuation routes $10,000 Billboards 3 x $300 = $900 PW pins, pencils, giveaway items $10,000 Posters 8'/2 X 11 and 11 X 14 $ 5,000 Folders with info $ 300 Update and produce "Beyond the Flames" - three years, 45,000 each year, newspaper insert and all realtors $15k x 3 = $45,000 Consumables $2,000 Coordination $30k x 3yrs = $90,000 Total request $454,450 BOCC Board Agenda Item 11/28/07 Summary of Renewal Application CHART - Functional Family Therapy Program Juvenile Community justice What: Application for second year funding ($130,500) through the Edward Byrne Memorial / Justice Assistance Grant Program (Department of Homeland Security) to implement Functional Family Therapy (FFT) Who: Juvenile Community justice administers the grant; Trillium Family Services provides therapy under sub-award / Deschutes County services contract. Description: Funding runs January - December. FFT is an evidence-based family therapy program for delinquent youth and families with youth aged 12-17 experiencing conflict, disruption and threat of out of home placement for children. Application: Q: Any change in services or target population? • No. Project continues to serve age 12-17, delinquent or at risk of delinquent adolescents Q: Has program met first year goals? • Met or exceeding total number of referrals • Slightly under projections for percent successfully completing (65% compared to 75%) • Meeting projections for improving family functioning and reducing substance abuse • Meeting projections for community involvement and satisfaction with the program • Meeting projections for exploring and identifying other forms of funding Q: Challenges and responses to challenges in implementation • Trillium Family Services cut all Central Oregon Services except FFT. Project continues strongly despite this; Juvenile Community justice has met with all stakeholders since this event to confirm healthy status of FFT. • Caseload numbers are smaller on average and cases taking longer than projected. A number of reasons apply; we are working with Trillium to increase these numbers, but not to levels of first year projections. We have kept the Byrne/JAG program up to date with this issue through quarterly reports and expect agreement on the projections for second year funding. Questions to: Deevy Holcomb, Juvenile Community justice: 617-3356 ECONOMIC DEVELOPMENT FOR CENTRAL OREGON Economic Development for Central Oregon Quarterly Report to the Deschutes County Commission November 28, 2007 I TRENDS According to information released November 15'h by Portland State University and the U.S. Census Bureau, Deschutes County and Central Oregon continue to lead population growth in the state. One in five new residents in Oregon last year resides in the tri-county area, even though Central Oregon only accounts for 5% of Oregon's population. For year-over-year population growth, Crook County ranked #1 (+5.5%) followed closely by Deschutes (+5.4%) and Jefferson County (+2.9%) filled the #3 spot. Combined, the tri-county area grew by a net 10,175 new residents, despite the housing slowdown, which was factored into the estimates. Meanwhile, unemployment continues to remain low - the October 2007 rate for Deschutes County (Bend MSA) was 4.8%, up from 3.8% for the same month last year, but still lower than Oregon's seasonally adjusted rate of 5.5%. Nationally, a growing number of economists are predicting a slower growing economy for 2008, and some predict greater fallout from the housing bust and resulting credit problems impacting financial institutions. Oregon's real estate market is generally better than the rest of the country and most experts speculate limited sub-prime lending and positive job growth will keep the state economy stronger than that of the U.S. In Central Oregon we expect the economy to remain stronger than Oregon's, but predict that there will be some further fallout resulting from a more prolonged housing slump. Locally, this will be felt both in direct real estate services (realtors, mortgage brokers, appraisers, etc.) construction and for manufacturers in the region that are producing a variety of building products used nationwide. Still, with growth in other manufacturing and high technology sectors in the tri-county economy, we forecast a net creation of traded-sector jobs in Deschutes County for 2008. I BUSINESS DEVELOPMENT RECRUITMENT PROJECTS EDCO continues to work actively to recruit new, high-wage jobs and companies to the region. Since last quarter's report, we have several new projects. As noted in August, EDCO has developed its own system for tracking business development projects that both enables us to keep in regular contact with these firms as well as to accurately group them by the type of project and stage of progression to completion. Even when companies have made public announcements about their intentions to move or expand, EDCO considers only those that have built or occupied facilities in the tri-county region and which have hired employees to be "done deals". All others are grouped under "pending projects" according to their timing and propensity to come to fruition. Listed below is a sampling of the projects we are working on specifically within communities in Deschutes County. Company names for most pending projects have been omitted due to confidentiality requirements. Done Deals (Relocated to Deschutes County in the last Quarter) IET, a international leader in renewable energy technology, announced this quarter that it would be establishing its headquarters in Bend. The company has already moved into offices in the Old Mill District, where it will employ a dozen in top management activities. Average pay for these executives is over $100,000. The company is also evaluating establishing a new research and development operation here within the next few years. EDCO is working with the company on an official press release regarding this relocation. ■ MPress, a recently formed food packaging company opened a new manufacturing operation in Redmond earlier this month. EDCO has been working with the principals of the company for the past two years with site location assistance, business planning and with incentives. The company expects to employ six people initially, and double within the first year. www.m-presspac.com ■ Beau Nouveau, recently relocated from Florida to Redmond. The company designs, sells and distributes fancy canine personal accessories (leashes, collars, etc.) internationally. Current employment is three, but the company is already looking to expand since being here less than one quarter. www.beaunouveau.com Pending Recruitment Projects in Deschutes County (partial list) EDCO has been in close communication with all of the possible buyers of Columbia Aircraft, which is still one of the largest manufacturing employers in Deschutes County. We have been working behind the scenes most actively with Cessna Aircraft Corporation www.cessna.com and Park Electrochemical www.parkelectro.com, which are bidding against each other at a bankruptcy auction in Portland at the writing of this report. The goal of these discussions to help retain and grow the company, its employment, and very significant economic impact and contribution to the region's aerospace industry at the Bend Airport. As part of these efforts, we have been working with Dave Kanner on scheduling a work session to discuss the possibility of creating a new rural enterprise zone that could include industrial lands in La Pine as well as the Bend Airport that can be used as a tool to attract new investment and jobs. ODS Companies, a leading health and dental insurer based in Portland, is building a new $25 million, Class-A office building in Bend's Old Mill District to house a claims processing center and the region's first dental hygiene school. This project, which EDCO has been working on the past two-plus years, will initially create more than 70, new, well-paid positions with full benefits and more than 120 total over time. The building construction is underway and the facility will be operational by January 2009. www.odscompanies.com We continue to work on incentive logistics and other relocation details for the new corporate headquarters of Les Schwab Tire Centers. As reported last quarter, the company is building the region's largest Class-A office building (125,000 sf) for an estimated $25 million capital investment. The project will initially result in more than 325 family-wage jobs for Deschutes County and employment could eventually grow to more than 500. EDCO worked behind the scenes for nearly two years on this project to beat out competing metros of Sacramento, CA; Reno, NV and Portland-Vancouver. ■ A custom furniture manufacturer from Northern California has purchased a light industrial lot in Bend to build a new production facility, showroom and headquarters and is now working through the permitting process with the City of Bend. Expected employment from this business is five craftsmen at above average wages. Following the La Pine Business Roundtable, EDCO has begun working actively with the principals of Sylvan Power on the proposed biomass electric power plant in La Pine. The company has experienced some difficulties with the local sewer and water district with respect to infrastructure costs and timing. As the Commission is no doubt aware, the company has an option on land in the Finley Butte Industrial Park, and expects to employ more than 100 people when the plant is completed and operational. RETENTION EXPANSION EDCO spends considerable time working with our existing manufacturing and technology-based companies throughout the tri-county area, and certainly spends most of our time and effort here in Deschutes County simply because that is where the majority of these employers are located. Given the rising cost of light industrial and commercial land, tight workforce, and relative cost of housing vis a vis other comparable metros in the West, EDCO is seeing these projects also more frequently as retention projects as well. Here is a rundown of recent and current projects in Deschutes County: Expanded in Deschutes ■ EDCO has spent considerable time over the past year assisting Riverman Boat Works, the new consolidated company that was Smith Rock Boats in Redmond and Fishcraft Aluminum Boats in Sisters. The company recently occupied a new manufacturing and headquarters facility in Redmond. Riverman currently has a half-dozen employees and expects to grow employment considerably in the years ahead. www.theriverman.com ■ Ferguson Industries, a leading supplier of industrial and commercial pipe in the tri- county region recently expanded and consolidated on a site located at the intersection of Kingwood and 9th Street. EDCO, through our Redmond office, worked with the company's developer on site planning and with the company on enterprise zone benefits. Pending Expansion & Retention Projects in Deschutes County (partial list only) Bend-based Ameritech Machining Mfg. has closed on property in Redmond to build a new 25,000 sf manufacturing facility. EDCO was able to keep the company in Deschutes County and the tri-county area following a search for solutions by Ameritech that would allow the company to grow substantially. The company has already added nearly 20 people to its existing workforce of 20 and expects to be to a total of 50 employees by the end of 2008. www.ameritechmachinemfq.com Epic Air, designer and manufacturer of high performance turbine and jet aircraft continues to expand its operations at the Bend Airport, and is now up to 150 employees after starting operations only four years ago. EDCO is working closely with the company on construction of an additional 300,000 sf of manufacturing space it would like to begin Spring of 2008, complete and occupy before the end of summer. The company is forecasting that it could grow to as many as 1,000 employees with new equity capital and strong orders for its four models of turbo-prop aircraft and two new very light personal jets. www.epicaircraft.com ■ Breedlove Guitars broke ground earlier this month on a new production facility and headquarters on an industrial lot in Bend's Northwest Crossing development. EDCO helped find the site for the company, which had searched in vain for nearly two years. We also connected Breedlove with industrial revenue bond financing through the State of Oregon for construction of the new plant and offices. www.breedlovequitars.com PV Powered has located a new combined headquarters and production in facility at the former Workensport site on Reed Market Road. The company is growing employment by nearly 100% annually as it expands to meet market demand for its grid-tied solar power inverters. EDCO is helping to coordinate state economic development and workforce incentives for the new operation. Average wages at PV Powered are nearly double of those of the average wage of all employers within Deschutes County, and it is expected that the company will exceed 100 employees within the next 18 months. ■ Aircraft Rubber is consolidating its Bend and Redmond operations to a new, 100,000 sf facility in Redmond, on land sold by Deschutes County to the City of Redmond. The new $4.5 million plant will facilitate growth in employment by at least five people. wvvw.aircraftrubber.com ■ A local aerospace company is in the process of dramatically growing the size of its operations as it has been named an exclusive overhauler of helicopter aircraft. The company could double its current employment of 15 people. ■ Precise Flight, the region's first aerospace/aircraft company, is experiencing rapid growth as a supplier of a family of products (lights, braking, oxygen systems, etc.) to other aircraft producers including Cirrus, Cessna and Columbia. EDCO played a role in a recent workforce training grant to help the company gain preferred status as a certified Lean supplier. www.preciseflight.com ■ EDCO is working with a local technology company serving the medical device industry that is looking to expand. The company is European-owned, and is considering other locations on the East Coast and Canada for a consolidated operation. The company currently employs 15 people and expects to add an additional nine if we are able to successfully accommodate its growth and retain it in the region. ■ Rocky Mountain Products, manufacturer of various sauces and rubs sold in stores nationwide, is in the process of building a new, state-of-the-art 50,000 sf production facility in Redmond. Additionally, the company is moving into new markets, adding an industrial kitchen to expand into the frozen food products sector. The project is expected to create 17 new jobs above and beyond the company's current employment of 20 people. www.rockvmountainproduct.com Combined, EDCO is currently working on 49 pending projects for both recruitment and retention/expansion throughout the tri-county area, which represent $180 million in new capital investment and nearly 1,400 new, family-wage (or higher) jobs. LOTHER INITIATIVES & PROJECTS Industry Month 2007 This year's industry month proved to be bigger and better than the first three years of the coordinated events. Industry Month featured a series of 19 events throughout Central Oregon to provide useful resources and information for entrepreneurs and employers alike in the manufacturing and technology sectors. As part of the event lineup, EDCO held six Business Roundtables, four of which were in Deschutes County (Redmond, Sisters, Bend and La Pine) that produced some excellent discussion on issues involving city and county government and businesses. We very much appreciated Commissioner Baney's attendance and participation in several of those meetings. The Bulletin reported on each of the roundtables, and these articles have been attached electronically along with a summary for your review. EDCO also has detailed minutes of each meeting should the Commission be interested. Deschutes County News Coverage EDCO 2007 Industry Month Roundtables Bend's aeronautics industries are exploding with growth this year, executives told a group of city officials Wednesday. Its software production, solar power and energy conservation businesses are perking up, too, executives in those businesses said, pumping out growth spurts that, if anything, have been aided by slumping prices in the region's formerly high-flying housing market. City Hall is trying to keep up, its leaders said. It may be ready to start selling industrial land on its Juniper Ridge development as early as next spring, Special Projects Manager Ron Garzini told the 30 city officials and business executives who squeezed into the Deschutes Public Library's administrative meeting room for Economic Development for Central Oregon's annual Bend Business Roundtable. It might also add 1,000 more acres to the 3,700-acre expansion it's already proposing for the city's growth area, Planning Manager Brian Shetterly said - all for "economic development," but not all at Juniper Ridge. On top of that, a 42-acre expansion is due to get under way in the next several months at Bend Municipal Airport east of town, Professional Air's Brandon Wilcox said, in addition to the 20-acre expansion that Epic Air is planning to accommodate its own growth. But is all that enough to keep up with the pace of change? Maybe not. Prodded by concerns over still-high housing and land costs, transportation problems, and a lack of clear public incentives to attract and keep growing businesses here, Mayor Bruce Abernethy, Councilwomen Chris Telfer and Linda Johnson, and Councilmen Bill Friedman and Mark Capell agreed to meet with executives more than once a year to hear about their problems. They talked about hustling to determine what sort of incentive package, if any, they might need to put together in the short-term to make it easier for Cessna - or whoever buys Columbia Aircraft Manufacturing Corp. - to keep its assembly lines in Bend. Longer term, they talked about setting up an "incentives toolbox" that the city could commit for future retention and recruitment projects. And they pledged to find new leadership in City Hall that will, among other things, cut through some of the bureaucratic pressures businesses face when they try to expand. Even if that means shaking things up. `A culture shift' "We are due for a culture shift, to a customer-focused, customer-service-oriented structure, and we couldn't get there," Capell said, referring to the council's decision to "make upper- management changes" last month. "So now we are going to." The council voted last month to fire Bend City Manager Andy Anderson. The growth that is sweeping through some of the city's key industries is happening quickly. Epic Aircraft, an airplane manufacturer with about 150 local employees, plans to launch a national recruiting campaign soon to boost its numbers by about 1,000 over the next few years, General Manager Dave Hice said. It's also planning to start construction on an expected 380,000-square-foot building expansion once the airport's FAA-required environmental assessments are approved. Precise Flight and its 33 employees have become the world's largest suppliers of aircraft oxygen equipment, Vice President Scott Philliben said. The company also is selling a collection of new safety products to airlines and aircraft manufacturers around the world, and it's about to fill its 10,000-square-foot production floor at the Bend airport. Depending on which way it goes, the impending sale of Columbia Aircraft through a bankruptcy auction later this month could either supercharge the local aeronautics industry or retard it, Philliben said. It depends on whether its new buyer sinks money into the local operation and expands it well beyond its current 440-or-so employees, or whether a new buyer shuts the Bend plant down and moves it, he said. Airport expansion plans, meanwhile, are moving ahead, Wilcox said. Professional Air, a charter carrier and a provider of fuel, flight instruction and maintenance, also is the lead developer on a 42-acre expansion that will start with new general aviation hangars and follow up with buildings designed to hold new aeronautics-related manufacturers, or expansion room for existing companies. "Aviation in general is on a rapid, rapid growth rate right now," Wilcox said. "It doesn't really matter which area you're in." Other businesses Airport expansion plans may be on track, pending environmental reviews, but executives in the city's other growing industries say they are scrambling for affordable space. PV Powered, a maker of conversion equipment for solar power arrays, is hoping to add to its 44-employee staff and expand its production lines when it moves to a new building on Reed Market Road, Carina Peterson said. But the move will cost the company $100,000 to install bulked-up transformers and larger electrical service to the building. GL Suite, a 47-employee software company, is building its own building in North West Crossing, President Bill Moseley said, although it's running into planning and engineering hurdles at City Hall "that sometimes make you feel like you're a guinea pig for social engineering." Dent Instruments, a manufacturer of equipment used in energy-saving systems, is bursting out of its downtown offices, owner and founder Chris Dent said, but he hasn't been able to find an affordable replacement in Bend for his Franklin Street building. Structus Building Technologies did manage to find space and build a new building to house its 70 employees and their drywall-corner production floors, Dave Slavensky said, but not without a trip through the city's building bureaucracies that he said felt unwelcoming. But Entre Prises Climbing Walls, a worldwide seller of composite climbing walls, plans to complete its move to Redmond next year, Eric Meade said, after it outsources two of its four production lines to another region altogether. Entre Prises has been contemplating a move for years now as the cost of expanding a business in Bend has continued to rise, Meade said, but it felt caught in a bind - relocating its production lines to a cheaper locale seemed to make sense, but it didn't want to lose its hard-to-replace sales force and executives who want to stay in Central Oregon for the lifestyle. The decision was finally made, he said, to outsource as much of the manufacturing lines as possible, while relocating everything else to land the company bought a few years ago in Redmond. "We can't afford to make climbing walls in Aspen anymore," Meade said. "It's just not working." In general, the collection of executives said, it's fairly easy to attract technicians, executives and other relatively highly paid employees to Bend. But it's tough to find a manufacturing work force that is educated enough and motivated enough to do effective work, Hice said, noting that he had to run through 550 workers to get to the relatively solid 150-person staff he has today, even though the company offers significant incentives for employees who go through further education and training. "It is really hard," Structus' Slavensky agreed, "to find people who can pass a drug screen and use their heads to help us grow." On top of that, even with a softening in housing prices, Bend is still the region's most expensive city - a factor that has forced some employees to locate in less expensive towns and drive to their jobs in Bend, adding to their personal expenses and putting upward pressure on wages for the employers who have to compete for them. A regional transit system would help, Moseley said. Meanwhile, he said, the region has already lost its cost advantages over other areas in terms of land costs and housing expenses, and he's not likely to try to ride out another real estate boom if one is on the way. "Bend isn't the only place," Moseley said. "There are lots of communities who would like to bring high-tech jobs into their communities, that have nice, middling wages, and there are no shortage of incentives out there. It's important for this place to remain competitive." Incentive competition can be particularly intense in the aeronautics industry, Bend Airport Manager Susan Palmeri said. Vero Beach, Fla., for example, is offering Piper Aircraft Inc. $36 million to keep its plant there. Bend and the state won't compete with the biggest incentive packages, EDCO Executive Director Roger Lee said, but the state has an array of tools at its disposal, ranging from direct payments to loan programs and tax incentives, based on the number of jobs a business will bring or retain. Options exist for the city to use, too, if it wants to help a business solve its relocation problems, he said. Juniper Ridge Land availability, in recent years, has been one of the city's key shortcomings. But Juniper Ridge, the city-owned stretch of development land on the north edge of town, may be about to edge out of its slumber, Garzini said, despite its ongoing complications. The state Department of Transportation has agreed to give the city the go-ahead to begin development once the city comes up with a credible plan for paying for key interchange work at U.S. Highway 97 and Cooley Road, Garzini said. So he's working to come up with a consortium of area development interests to help pay the - "pick a number" - possible $30 million cost of the work, he said, while working to iron out contract difficulties with the project's own development team in time to get land sales moving. "I'm still very optimistic that early next year we are going to be moving real estate in some fashion, but there is a little bit of a high-wire act for now," Garzini said. In addition, Shetterly said, the city's long-range planners are in the early stages of trying to map out an additional 1,000 acres or so of potential commercial and industrial expansion lands to propose adding to the city's urban growth boundary, following the City Council's recent dictate to go for the largest expansion the state will allow. A commercial and industrial lands expansion also could be decoupled from the residential lands expansion and moved forward independently if controversies over the residential expansion threaten to delay it, he said. For some, those moves won't happen fast enough. "We don't want to move to Prineville or Redmond or out of state," PV Powered's Peterson said. "People moved here for a reason. We want to stay here. But we can't wait for Juniper Ridge." McDonald 111Ctober 22, 2007 - Redmond leaders focus on city's cost of living By Jeff REDMOND - Affordable housing, child care and employee training are top issues on Redmond employers' minds, judging from sentiments shared by business and community leaders here last week. Their discussion - an event held as part of Industry Month, sponsored by Economic Development for Central Oregon - was among a series of Central Oregon roundtables about key issues facing local employers, and ways to support and encourage their growth and expansion. "Relocation is the number one reason why we're losing employees," said Angela Wren, human resources manager at T-Mobile, which hosted the Redmond roundtable. "It's not just housing but other socioeconomic factors. Many employees move here, stay six to 18 months, then move out of the area." T-Mobile offers a yearly $1,500 child care voucher, which has an 85 percent participation rate, but it isn't nearly enough to pay the annual costs of child care, Wren said. City leaders estimated child care costs range from $500 to $1,100 per month per child, with waiting lists for available spots. "It's more than someone making $10 an hour can afford to pay," said Redmond City Councilor George Endicott, who presented a plan that would use Oregon State University Cascades Early Childhood Education students to staff a nationally accredited day care facility on land contributed by the city. The program, which would be funded by the city's South Airport Urban Renewal District, would require businesses to commit in advance to vouchers that would guarantee a certain number of slots would be paid for, Endicott said. Business owners were interested in the program but wanted to know more about it, and talk with their employees before committing money. Ryan Curtin, production supervisor at Medisiss, a medical device reprocessing company in Redmond, had already polled his workers and said 65 percent of his company's employees would take advantage of a child care program if the city or the business footed the bill. "It's an issue that's near and dear to us because it affects the work force," Curtin said. "It has a definite impact." T-Mobile's Wren said lost production from child care issues had forced the company to be more flexible in its attendance policy, because it has become so hard for employees to find reliable child care. "From an employer's standpoint, there's definitely a need for additional solutions," she said. Future work force Other issues at the roundtable: reaching out to local schools so students realize good jobs exist in Redmond, and ensuring students have the training and desire to fill the jobs. "Redmond has above-average-paying jobs in computer programing, marketing and merchandising," said Tom Holt, director of merchandising at Greatoutdoors.com, a Redmond-based Internet retailer of outdoor products. "But the first thought living in a smaller community is that you have to flee to get professional development." Holt would like to see more partnerships between businesses and local schools to give students a pathway into the work force upon graduation from high school or college. The issue is how to get a high school graduate to take a local job, said Carl Harbour, general manager of PCC Schlosser, which makes structural components for largely military customers at its foundry in Redmond. "We'd be tickled to have them come through our factory," Harbour said of a partnership between businesses and Redmond School District. School-to-work job-shadow programs are the missing piece, said Roger Lee, EDCO's executive director. "They need a shot of reality of what it means to work every day," Lee said. State and federal funding for such programs has dried up in recent years, said Vickie Fleming, Redmond School District's superintendent. But Redmond High School this fall introduced its Career Academies program in which all 10th- through 12th-grade students complete prescribed course work, including work experiences and internships that are geared toward preparation for a specific career or endorsement, she said. "We're trying to incorporate coursework designed to meet kids' interests and passions," Fleming said. "The academies are a way to connect high school students with jobs. It's a fundamental shift in how students make their way from high school to the world of work." No buildings have been constructed at Sun Ranch Business Park, a 20-lot industrial park north of downtown Sisters. City leaders are trying to change that. SISTERS - Economic development officials and business leaders here are still searching for answers about how to attract outside businesses to broaden the city's industrial base, and how to keep fast-growing companies from leaving in search of cheaper land. City and business leaders grappled Thursday with finding ways to jump-start construction of buildings on two business parks, Three Sisters and Sun Ranch, at the north end of town. The parks sit empty. Area leaders met as part of Economic Development for Central Oregon's Industry Month round-table series. The sessions, occurring around Central Oregon, bring business and community representatives together to discuss concerns. For Sisters, those concerns are stoking growth and keeping existing businesses in town. Twelve of the 20 lots at Sun Ranch Business Park have sold, but none of the buyers has started construction due to a market slowdown, Shane Lundgren, the project's developer, said Thursday night after the meeting. Lundgren may consider jump-starting the project in the spring by building a headquarters in the park for his 627-acre destination resort, The Metolian, which is planned in the Metolius Basin. "We're priced like Bend, but we don't have what Redmond has," said Lundgren, referring to the city's distance from major truck routes and Redmond Airport. "We're a real oddball." Peter Hall, managing partner of Three Sisters Partners LLC, has not sold a lot yet on his 19- lot industrial park, and business has slowed to an occasional inquiry, he said. The project was approved as a mix of light industrial and residential uses by the Sisters City Council in June, but it has been recruiting businesses since before then and has lowered its prices from about $11 per square foot to an average of $8.50 and $9.75 in the last year, according to Compass Commercial Real Estate Services. The project is located immediately west of the Sun Ranch Business Park, which the City Council approved in April. It would help if we had someone build a building," Hall said. "Everybody would like us to build that building, but we've already invested $5.5 million, and we'd like somebody else to step up and assume that load." Lowering prices has not helped, said Hall, who cited a "herd mentality" that has limited commercial investment since the onset of the residential housing slowdown. Bringing new industrial tenants to Sisters would mean additional employees in the form of spouses and children for retailers such as Ray's Food Place at the west end of town, said Jeff McDonald, the store director. The store, with 68 employees, struggles to maintain a full staff throughout the year, McDonald said. It will need to add 20 to 25 employees when a new store is built closer to U.S. Highway 20 next year. The store will be about 42,000 square feet. Ray's has lost employees to Bend, Redmond and Prineville who were looking for more affordable housing, McDonald said. More needs to be done to keep video production company Fluid Images, which employs eight full-time workers, from moving its operations to either Bend or Redmond in the next 1 1/2 years, said Bob Johnson, the company's senior partner. More employee or tax incentives from Sisters will be needed to keep his company from building its new 5,000- to 7,000-square-foot office in one of those two cities, he said. "The company is growing," Johnson said. "We've done our homework, and it's more affordable to build in Redmond than stay in Sisters." EDCO's business development manager, Eric Strobel, said state incentives such as grants and loans could be available based on how many jobs Fluid Images produces within a certain time period. "They can get from $500 up to $3,000 per job," Strobel said. "The company has to be secure that they're going to produce those jobs" to get the incentives. Strobel proposed forming either a public-private partnership or business partnership between two existing companies that would spur construction in one of the city's industrial parks. He also proposed revamping the city's relocation guide and Web site for attracting new businesses. The guide hasn't been updated since 2002. The guide should provide a different look at Sisters that would be more business-oriented, said Tara O'Keefe, owner of O'Keefe's Co. in Sisters. "We have to be careful not to say that Sisters is all about mountains, rivers and scenic views," O'Keefe said. "We need to say that we do want industry here. We need to indicate that we aren't the same as other towns." Mayor Brad Boyd, who owns Eurosports bike rental shop in town, said the city should take a more pragmatic approach to business recruitment focusing on businesses that would find the cost of living cheaper than if they were looking in Portland, Seattle or Los Angeles. "The facts are that we don't have rail or access to interstate highways or ports," Boyd said. "Given that we are limited in our time, money and resources, we need to market to businesses that would actually fit here. We need to focus on what we have, which is natural beauty and quality of life." LA PINE - The lack of a traffic light at First Street and U.S. Highway 97 may be stunting the new city's economy, La Pine-area residents said at a business meeting Tuesday. Price Less Foods tried in 2006 to open a 41,970-square-foot store west of the highway, but it changed plans after a 2006 traffic analysis by Lancaster Engineering discovered that traffic congestion at the intersection would grow by more than 10 percent if the store moved in without a light. While the company decided to open next summer in La Pine, residents remained upset Tuesday afternoon at an Economic Development for Central Oregon meeting that the lack of that traffic light may still be keeping other large companies from moving to La Pine. "I don't see where another supermarket will increase traffic," said Sylvia Shields, 75, at the meeting run by EDCO, a nonprofit that seeks to build a strong local economy through new jobs and diversifying the types of businesses in the area. She expects store employees and customers would be locals who would not bring additional traffic to town. Price Less Foods plans to move in where Ray's Food Place now sits because no traffic improvements were required there. Ray's will move into the former Erickson's Sentry. Price Less was initially supposed to be located east of Huntington Road near Bi-Mart. But Deschutes County estimated in 2006 that about 5,500 vehicles already drive on Huntington Road every day. As a result, staff said at the time that Price Less Foods' land use application probably would be denied unless the store could reduce its traffic impact - such as by installing a light at First and the highway. Jim Bryant, a principal planner with the Oregon Department of Transportation, said Tuesday that the light could cost about $600,000. Usually, companies pay for part of the light, and the county makes up the difference. La Pine got its first traffic light in September 2006 at First Street and Huntington Road at a cost of $609,400, according to previous Bulletin reports. During the next decade, Deschutes County plans to build lights at Huntington and Burgess roads, Finley Butte Road and Highway 97, and First and Highway 97. But the county does not have enough money now for any of those projects. "That (light at First and Highway 97) is one that has support," Bryant said. "It just doesn't have funds." The 26 people who attended Tuesday's EDCO meeting also discussed Deschutes County's controversial proposal to require La Pine- and Sunriver-area residents to upgrade their septic systems, a plan that local Realtors said has hurt sales. Dan Varcoe, principal broker for Gilchrist Real Estate, said publicity about possible nitrate contamination in the region's groundwater has halted sales and discouraged people from moving to the La Pine area. "The La Pine market is probably the worst it's ever been in history," said Varcoe, who also serves as the La Pine Chamber of Commerce's president. "It's almost ground to a halt. A lot of that has to do with nitrates, people being unwilling to invest in an unknown future."